legal register - iirsm register.pdfinterpretation – qcs 2014, section 1, part 10: occupational...

Legal Register

Contract No.:

Document No.: Revision No.: 00

Issue Status: Approval/Approved Project Phase: Construction Stage

Prepared by: Reviewed by: Approved by:

Name

Job Title

Signature

Date

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Contents

CONTINUAL IMPROVEMENT LOG .................................................................................................................................. 3

1. PURPOSE ........................................................................................................................................................................ 5

2. SCOPE ............................................................................................................................................................................. 5

3. GENERAL INFORMATION ........................................................................................................................................ 5

4. INTERPRETATION - LABOUR LAW ....................................................................................................................... 6

5. INTERPRETATION - ENVIRONMENTAL LAW .................................................................................................. 15

6. INFORMATION – ROAD/TRAFFIC VIOLATIONS ............................................................................................. 20

7. INTERPRETATION – QCS 2014, SECTION 1, PART 10: OCCUPATIONAL HEALTH AND SAFETY ...... 22

8. INTERPRETATION – QCS 2014, SECTION 11, PART 1: REGULATORY DOCUMENT .............................. 33

9. INTERPRETATION – QCS 2014, SECTION 11, PART 2: SAMAS ...................................................................... 48

10. APPENDIX 1 – QATAR LAW .................................................................................................................................... 61

11. APPENDIX 2 – LEGAL DECISIONS AND RESOLUTIONS ................................................................................ 62

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Continual Improvement Log

Revision Status

Rev. Issue Date Description Paragraphs/ pages revised

00 1 Issued for comment/approval All pages

Change Management Review

Rev. Date Impact Assessment Conclusion

00 Initial implementation assessment conducted, Risk Register

amended

Low impact

Monitoring Log

Rev. Date Monitoring Assessment Conclusion

SOP Review

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Change Management Monitoring

Rev. Date Reviewer Signature Rev. Date Reviewer Signature

00 01-12-15

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1. Purpose The following document is based upon the interpretation of the Law of the State of Qatar, its Articles and Requirements, with particular

emphasis to its implication upon the operations and undertaking of “Company Name” Contracting Company W.L.L. (hereafter “COMPANY

NAME”).

2. Scope The following document is based upon the Law of the State of Qatar, its Articles and Requirements. Other Guidance, Standards, Codes of

Practice etc. both domestic and International have been consulted, in order to formulate “COMPANY NAME”’s interpretation of the Law of

the State of Qatar detailed within Sections 4 and 5 of this document, however, these will only be detailed within specific Standard Operating

Procedures and task specific Method Statements to which they are applicable.

3. General Information 2.1 For clarity and ease of reference, Labour and Environmental Law are listed separately, however this does not imply a lack of connection

between these requirements or the standards they imply.

2.2 The control measures listed are for general and/or operational purposes. Additional control measures may be applied when undertaking

specified tasks, these will be detailed within “COMPANY NAME” Standard Operating Procedures and task specific Method Statements.

2.3 The following statutory instruments and applicable Decrees and Resolutions have been considered: -

Labour Law

Law 3 of 1962 and its subsequent amendments in: -

1963 - regulating the entry and residence of aliens in Qatar

1984 – regulating the sponsorship of the residence and exit of aliens (as amended by Law 21 of 2002)

Law 14 of 1992 - regulating the recruitment of workers from abroad for others.

Law 23 of 1994 – regulating the rules of compounding offences (prescribed in Law 14)

Environmental Law

Law 30 of 2002

Road/Traffic Law – List of violations

Qatar Construction Specification (QCS) 2014

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4. Interpretation - Labour Law

Article

No.

Requirement “COMPANY NAME”

Compliance Method

Responsibility Comments

1 The meaning and definitions of words a

expressions shall be as assigned within this

Article

The specified meaning and

definitions have been adopted for

use by “COMPANY NAME”

Legal and HR Departments

2 The law applies to the employer and employee Responsibilities for compliance

are defined within “COMPANY

NAME” Policies and Operating

Procedures.

Legal, HR and all

departments having influence

upon these documents

4 Entitlements prescribed shall be the minimum

entitlement for workers and any provision in

contradiction to this shall be void.

Provision for compliance is

defined within “COMPANY


Procedures.

Legal, HR and Finance

Departments

5 Sums due to works (or heirs) shall have priority

over properties of employers and privilege over

all debts




Procedures.

Legal, HR and Finance

Departments

9 Contractual language will be Arabic The official language of

“COMPANY NAME” will be

Arabic, with the provision of

translation as applicable.

Legal Department

10 Lawsuits can be brought by employees (or their

heir) relating to claims of entitlement and will be

dealt with urgently and not be subject to judicial

fees. The limitation for this is restricted to one

year following the expiry of the contract.

“COMPANY NAME” will deal

with all claims in a timely manner

and where possible by arbitration.


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Article

No.


Compliance Method


18 Priority shall be given to the employment of

Qatari nationals – non-Qataris may be employed

where the need arises.

“COMPANY NAME” employs a

selection process for all vacancies


19 The employer shall provide the Department with

details of personnel, including sex, age,

nationality, marital status, salary and a job

description on a six monthly basis

“COMPANY NAME” maintains

and regularly updates employee

details for this requirement


22 The employer shall notify the Department of

vacancies including job descriptions and

allocated salaries.


notification process for all

vacancies


27 Employers utilizing the expertise of foreign

nationals shall train a suitable number of Qatari

nationals for the purpose of gaining expertise.


notification process for all

vacancies


38 Employers shall make a written Service Contract

for their employees and shall include the

employers and employees details, the date of

commencement and conclusion (where

applicable) of the contract, salary etc



NAME” Policies and Standard

Operating Procedures.


39 The Service Contract may include a probation

period, which can be terminated by either party

following a prescribed notice period.






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Article

No.


Compliance Method


42 Employees shall: -

undertake the duties assigned to the best of

their ability and exercise all due care of their

own safety and that of others in the

performance of those duties.

carry out tasks as directed by the employer

that do not in contravene the Law, contract

or safety.

take care of items provided for the

performance of any task personal or

collective safety.

comply with the requirements of the

employers health and safety and for the

prevention of accidents.





Legal, HR and HSE

Departments

44 The employer shall enable the employee to

undertake assigned tasks by the provision of all

necessary equipment





Legal, HR, HSE and


upon the performance of

those tasks

45 The employer may not ask employees to

perform tasks for which they are not trained,

unless it is required for the prevention of an

accident or incident (force majeure)





Legal, HR, HSE and all



those tasks

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Article

No.


Compliance Method


46 The employer shall develop (and maintain) a

suitable policy/policies and procedure(s) for the

undertaking of that employer.

The policy/policies and procedure(s) shall be

communicated to all personnel and may be

effective no less than 15 days after this

communication.





Legal, HR, HSE and all



those tasks

47 The employer shall keep and maintain individual

records of all personnel. These records will be

retained for at least 1 year following the

termination of employment.






48 The employer shall keep and maintain a register

including personal details as prescribed by

Article 19, a register of fines and penalties

issued to personnel, a register of all work related

injuries and a register showing the names of and

reasons for termination of contract and

entitlements received.






49 Prescribed details for the termination of an

“indefinite term” contract and associated notice

periods for either party based upon the length of

service






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Article

No.


Compliance Method


51 The employee may terminated a “fixed term”

contract before expiry or an “indefinite term”

contract and retain full rights to gratuity if: -

the employer breaches his obligation under

the contract or State Law.

if the employer commits a physical assault

or immoral act to the employee or a member

of his family.

if the employee has been misled in respect

to the terms of the contract or working

conditions.

if continuation of the work may endanger

the health and safety of the employee and

the hazards are not controlled adequately by

the employer.





Legal, HR and HSE

Departments

53 The employer shall provide the employee a

reference following the expiry of the

employment contract and return all personal

documents.






58-64 Outlines the disciplinary procedures that an

employer may take against an employee,

including fines and the limits and limitations

thereof, penalty notices, grounds for dismissal

and the appeals process





Legal, HR and HSE

Departments

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Article

No.


Compliance Method


65-72 Outlines the entitlements of the employee to

receipt of a salary for work undertaken, to end of

service gratuities (where applicable) and holiday

pay.

It also describes the right of the employer to be

compensated for loss or damage due to the

negligence of the employee






73-77 Outlines the “ordinary” working hours as 40

hours per week (8 hours per day) with the

exception of Ramadan, where the working day is

reduced to 6 hours, and the performance of work

necessary to prevent or alleviate loss or accident

where the hours shall not exceed 10 hours per

day. The duration of intervals for rest, meals and

prayer, the rest day(s) and exemptions to these

articles are also described






78-83 Outlines the provision of holiday entitlement,

including National and Religious holidays, sick

and Pilgrimage leave






86 Prohibits the employment of “children” (defined

as being a person under 16 years of age).

“COMPANY NAME” does not

employ children


87-92 Outlines the terms of employment, working

hours and permitted working days and times of

“juveniles” (defined as being a person between

the ages of 16 and 18 years of age).






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Article

No.


Compliance Method


93-95 Outlines the terms of employment that must be

observed when employing women, in terms of

equal or equivalent salary, the exemption from

arduous and dangerous work, or work

detrimental to health or morals.






96-98 Outlines the requirements of the employer for

the provision of maternity leave and extended

medical leave for female employees. Provision

is also made for additional “nursing” break

entitlement for new mothers during the year

following delivery. Employers are restricted

from terminating the contract of a female

employee following marriage or during

maternity leave





Legal, HR and HSE

Departments

99 Requires employers to undertake induction

training for new employees in which they are

informed regarding the hazards and control

measures particular to the site and any task

specific hazards to which individuals or groups

of employees may be exposed. It further requires

the posting of notices and signs relevant to these

hazards.





Legal and HSE Departments

100 Requires employers to take all necessary

measures to control the risk to health and safety

from any work undertaken, machinery or

equipment defect, fire, accident or incident

resulting from any associated source.





Legal, HSE and departments

having influence upon the

performance of tasks or

control of machinery and

equipment

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Article

No.


Compliance Method


101 Requires employees not to intentionally or

otherwise interfere with anything provided for

health and safety. To comply with any

requirement or instruction of the employer and

use all protective devices and equipment

provided for protection from health and safety

risks in the correct manner.





Legal, HSE and departments

having influence upon the

performance of tasks or

control of machinery and

equipment

102-

107

Outlines the requirements of the employer to

provide a hygienic, well ventilated working

environment with suitable lighting, welfare

facilities and adequate quantities of potable

water. Also described are the employer’s

requirements for the provision of suitable First

Aid measures, medical surveillance,

accommodation, subsistence and transportation

(where applicable).





Legal, HR and HSE

Departments

108-

115

Outlines the process for compensation, medical

treatment (where applicable) and investigation

of any work related injury, disability, ill health

or death and the preparation and reporting of

accident and ill health statistics to the

Department in line with the prescribed

requirements.





Legal, HR and HSE

Departments

116-

123

Outlines the provisions for the formation of

worker organisations for Qatari nationals in the

workplace.

“COMPANY NAME” will

comply with these requirements

following a suitable request from

its Qatari national employees


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Article

No.


Compliance Method


124-

127

Outlines the provisions for joint employer and

employee committees in the workplace.


comply with these requirements

following a suitable request from

management or its employees


128-

134

Outlines the procedure and requirements for

dealing with, negotiation, arbitration and

settlement of collective employee disputes

raised against the employer.


comply with the requirements of

these Articles should such an

occasion arise.


135-

142

Outlines the jurisdiction and authority of Work

Inspectors


comply with the requirements of

these Articles should such an

occasion arise.

Legal, HR and HSE

Departments

143-

146

Outlines the potential penalties that may be

imposed should any employer (including his

representatives) or employee breach the

specified Articles.


convey this information to all

personnel


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5. Interpretation - Environmental Law Article

No.


Compliance Method


1 The meaning and definitions of words a

expressions shall be as assigned within this

Article

The specified meaning and

definitions have been adopted for

use by “COMPANY NAME”

Legal Department

2-6 The general purpose of the Law, the protection

of natural resources and environmental planning.

Responsibilities for compliance

are defined within “COMPANY


Procedures (insert reference)

Legal and all departments

having influence upon these

documents

7 Environmental education, training and

awareness





Legal, HR and HSE

Departments

8-11 Duties of the Council “COMPANY NAME” will

develop Policies and Operating

Procedures that will assist the

Council in the pursuit of their

obligations

Legal, HR and HSE

Departments

12 Requires notification of projects to be given to

the Council prior to execution, and where

deemed applicable, the provision (and approval)

of a suitable and sufficient Environmental

Impact Assessment (hereafter EIA) prior to the

commencement of projects (unless 30 days has

elapsed following the document submission)

“COMPANY NAME” will notify

the Council accordingly and in a

timely manner and provide all

information deemed necessary


13-16 Requires “project owners” to provide all

necessary information related to the undertaking

for the CEMP. To obtain all necessary licenses

for the project and collect and keep all records

(performance etc.) required to comply with the

project authorization limitations and

requirements.


provide all information deemed

necessary in a timely manner


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Article

No.


Compliance Method


17-18 General Duty of Care and compliance with

Environmental Law for the conducting of EIA’s

(as applicable) and establishing Policies,

Procedures, Protective and Preventive Actions.





Legal, HR, HSE

Departments and all

“COMPANY NAME”

employees

19 Requires the development of emergency

procedures and to obtain/achieve Council

approval.





Legal, HSE and all

departments having

influence upon operations

20 Requires the nomination of a “responsible

person”





Legal Department

21-22 Outlines the requirements for the arrangements

necessary for Disaster Recovery






23 Outlines the potential suspension of

environmental protection where there is a risk to

life or operational safety (emergencies)






24 The entering, passing, laying, burying or storage

of waste (in the State of Qatar) is restricted and

requires specialist authorization.






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Article

No.


Compliance Method


25-26 The treatment of “Dangerous Waste” is

restricted and requires specialist authorization as

does its importing or transporting.






27 Outlines the requirements for any producer or

transporter of dangerous solids, liquids or gases






28-30 Outlines the requirements to comply with, and

not exceed, any level expressly imposed or value

applied as a limit to emissions to air, release or

use of insecticides and chemicals and

operational noise






31 Requires the control of emission of exhaust

fumes from machines and vehicles






32 Outlines the requirements not to burn, treat or

discard waste in any area other than designated

sites






33 Outlines the requirements to comply with, and


applied as a limit to emissions to air from the

combustion of fuel or other materials and to

reduce the emissions to “as low as reasonably

practicable” (hereafter ALARP).






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Article

No.


Compliance Method


36 Outlines the general requirement to control

waste, dust etc from their undertaking.








applied as a limit to emissions of noise.








applied as a limit to emissions to indoor (or

occupational) air.






38 Outlines the requirements to set and control

“comfort levels” for the workplace (temperature,

humidity etc.) and not to exceed minimum and

maximum levels unless it is a process

requirement and additional controls and

protective equipment is provided.






39 Outlines the requirements to control and

maintain air quality by means of exchange (fresh

air replenishment), purification and temperature

for employees, and the general public where

applicable.





Legal, HSE and all

departments having


40-41 Outlines the requirements to comply with, and


applied as a limit for the use of groundwater and

have adequate controls to protect groundwater

from contamination.






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Article

No.


Compliance Method


42-54 For shipping only N/A N/A

55-59 Outlines the requirements have adequate

controls to protect land from contamination, to

prevent discharge to drain of any contaminant

where this land may drain or drainage may

discharge into the sea and to prepare an EIA

where this may potentially occur.






60-62 Outlines the requirements have adequate

controls to protect coastal areas (beach line to a

distance of 200m) from any contamination and

have suitable control, mitigation and

remediation procedures where this may

potentially occur.





Legal, HSE and all

departments having


63-75 Outlines the power and jurisdiction of enforcing

authorities.

Provision of education and

awareness to responsible

“COMPANY NAME” personnel.

Legal, HSE and all

departments having


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6. Information – Road/Traffic Violations

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7. Interpretation – QCS 2014, Section 1, Part 10: Occupational Health and Safety

Section

Ref. Subject Requirement

“COMPANY

NAME”

Compliance

Method

Responsibility

Part

10.1.2 (1)

Responsibility for

Health and Safety

Occupational Health and Safety Management System to meet the requirements of BS

OHSAS 18001 (minimum). It shall be the duty of the Contractor to provide the following:

(a) Safe plant and equipment;

(b) Safe means of handling, transporting and storing articles and substances;

(c) Adequate training, instruction, information and supervision;

(d) A safe place of work with safe access to and egress from all working areas;

(e) A safe and healthy environment;

(f) Adequate welfare facilities.

Provision for

compliance is defined

within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.2 (5)

Responsibility for

Health and Safety

Reference should also be made to the requirements (as applicable) of latest revision of:

(a) Qatar Construction Specification – QCS ;

(b) Qatar Law No.14 (2004) The Labour Law and the Ministerial Decisions issued

pursuant to implementation of the provisions of the this Law ;

(c) Environmental Protection Law No. 30 (2002) and Decision No. 4 (2005) issuing

the executive regulations of Environmental Protection Law,

(d) Civil Defence Law No. 9 (2012) and CDD (Department of Civil Defence) – Fire

Safety Handbook;

(e) Worker Rights Booklet 2009 (National Human Rights Committee) ;

(f) Qatar Traffic Law No. 19 (2007).

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.3

Organisation for

Occupational

Health and Safety

The Contractor shall submit an Occupational Health and Safety Organisation Plan detailing

planning and management considerations for construction at an organisational level for the

Engineer’s approval within thirty (30) days of the AWARD of the Contract

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.3 (a)

Organisation for

Occupational

Health and Safety

The minimum education/experience standards for the proposed Occupational Health and

Safety (OHS) Manager are, but not limited to, Bachelor degree in Engineering/Science or

equivalent with 10 years experiences in the field and the ability to communicate with all

nationalities, plus Professional OHS qualification (assessed by examination (e.g. NEBOSH,

OSHA 30 hour, etc) and preferably certified as BS OHSAS 18001 lead auditor.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

10.1.3 (b)

Organisation for

Occupational

Health and Safety

Deputy Occupational Health and Safety Manager who is capable of performing all of the

duties of the OHS Manager in the event of his absence. The requirements and procedure

outlined in Clause (a) above, applies equally to the appointment of the Deputy OHS

Manager.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.3 (4)

Organisation for

Occupational

Health and Safety

The minimum education and experience for the Occupational Health and Safety Officer is

HND/HNC with 4 years experience in the same field, certified from NEBOSH, IOSH or

OSHA 30 hour, professional in control and monitoring the site activity.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.3 (6)

Organisation for

Occupational

Health and Safety

The requirements and procedures outlined above for the Contractor’s Occupational Health

and Safety staff also applies to the appointed subcontractor OHS staff.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.4 (6)

Reporting

Accidents

The Contractor shall refer to QCS 2014 Section 11, Part 2 (including Apendices) for all

incident classifications and definitions.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.4 (7)

Reporting

Accidents

Incident investigation final reports to be submitted for all lost time major/reportable

incidents within 10 days of the incident. All incidents that result in lost time from work, near

miss, dangerous occurrence or damage to property (asset) shall be reported.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.8 (3)

Occupational

Health and Safety

Performance

The Contractor shall develop and implement programmes which shall act as incentive for

their teams at all levels, to make a positive contribution to good health and safet

performance.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

10.1.9

Occupational

Health and Safety

Leadership and

Accountability

Refer to Part 10.1.9, paragraphs 1-4 (O)

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.10

Safe Working

Arrangements

The Contractor shall have arrangements to empower their staff to make sensible decisions

about their own safety and the safety of others affected by what they do and not put

themselves or others at risk of harm.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.11

Labour Rights,

Benefits &

Obligations

The Contractor shall document implementation of Labour Law, in particular with respect to

the following:

Recruitment, Contracts, Wages, Severance Pay, Records & Files, Work & Disciplinary

Rules, Working Hours & Leave, Collective Labour Disputes, Subcontracts.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.12

Language Barriers

&

Communication

Issues

The Contractors shall ensure that their workforce (employees and subcontractors) fully

understand site health and safety requirements, including emergency arrangements and site

rules in place, during training and supervision during work tasks.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.13

Communication,

Consultation and

Participation

The Contractor shall be required to disseminate and transfer information regarding Health

and Safety issues through meetings, Safety Alerts, Notice Boards, Campaigns, Posters and

Safety Awards.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.1.14

Management

Review

The Contractor shall supply evidence that senior management have carried out a

management review, at least annually, of their OHSE systems to ensure continuous

improvement.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

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Part

10.2.1 (1)

Contractors

Occupational

Health and Safety

Plan

The Contractor is not permitted to Work on the Worksite until such time as the OHS Plan

has been approved by Engineer. It will be a condition precedent to starting the works that

the Contractor will have an approved Health and Safety Plan, Traffic Management Plan, and

an Emergency Response Plan.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

10.2.1 (9)

Contractors

Occupational

Health and Safety

Plan

The Contractor shall regularly review the suitability of the Safety Plan. The Contractor shall

undertake a full formal review of the Safety Plan annually on the date of award of the

Contract or when necessary but no less than 6 monthly intervals and submit the findings of

the review to the Engineer within 14 days of that date along with an amended plan should

any amendment be required.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.2.1 (9)

Contractors

Occupational

Health and Safety

Plan

The plan for construction works shall support and be supported by the Contractor’s systems

for risk management in particular risk assessment and method statement (refer to the

Regulatory Document Section 11, Part 1 and in particular Subsection 1.1.7: Risk

Assessment and Method Statement and Guidance Document Section 11, Part 2 Subsection

2.4: Guidance on Risk Assessment and Method Statement). The plan shall include a

schedule of risk assessments for all work activities in relation to the project. The plan shall

include a list or schedule of identified work activities for which method statements will be

developed before their execution.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.2.1

(20)

Contractors

Occupational

Health and Safety

Plan

The Contractor shall ensure that their project monthly Health and Safety statistics report is

completed and submitted by the agreed date to the Engineer and Quality & Safety

Departments.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.2.2

(30)

Occupational

Health and Safety

Policy

The Contractor must set objectives and targets that shall be applicable to SMART - Specific,

Measurable, Achievable, Realistic and to a Timescale.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.2.3

Risk Assessment

& Job Hazard

Analysis

Refer to Section 11, Part 1 (Regulatory Document) in particular Subsection 1.1.7 and

Section 11, Part 2 (SAMAS) in particular Subsection 2.4.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.2.5

(5,6,7,9 &

10)

Requirement for

Training

Contractor to provide training to all employees, including a training matrix, provide training

based on HSE related statistics, specialised trade, occupational hygiene, laws and

regulations, retain training records and where necessary contract external 3rd

parties for

specialist training.

Provision for


within “COMPANY

NAME” Standard

HSE and all

departments

having influence

upon operations

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Operating

Procedures.

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

10.3.1

Emergency

Response Plan

General:

The Contractor shall prepare an emergency response plan for the project which shallinclude,

but not be limited to :

(a) Responsibilities;

(b) Risk assessment, hazard identifications and controls;

(c) Coordination with outside emergency response organizations;

(d) Arrival of outside emergency response groups;

(e) Emergency response equipment;

(f) Emergency drills and tests of the emergency preparedness and response program;

(g) Crisis management plan – major events emergency response plan;

(h) Evacuation procedure;

(i) Medical facilities;

(j) Site fire prevention and response reporting;

(k) Environmental spills and releases;

(l) Security including malicious threats ;

(m) Severe weather conditions and hazard identification and controls for potential

emergencies.

It shall be mandatory that all personnel are aware of and understand what actions to take and

when to take them in the event of an emergency situation. The Contractor shall provide such

information, instruction and training as may be required to assist the personnel to respond

appropriately, in the event of an emergency. The Contractor shall develop ERPs for review

by the Engineer in order to verify the suitability and capability of arrangements. The

Contractor shall ensure a schedule is produced to conduct drills and exercises on a regular

basis at the site under its control. Records of drills and exercises conducted shall to be kept

together with details of follow up actions and performance assessments for audit purpose.

The first emergency drill shall be conducted within the first 30 calendar days following

commencement of operations, after which, emergency drills shall be conducted on a 6

monthly basis as a minimum. All ERP’s shall be reviewed and whenever necessary revised

and updated every 6 months, periodic auditing must be carried out to ensure compliance.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.4

Earthquake

Emergency

Management Plan

Background refers to both tremors felt in Qatar in 2013. Requirements:

Earthquake Management Plan is necessary and must be integrated into the ERP, especially

for any tall structures and towers. Phase 1; Gap Analysis, Phase 2; Implementation, Phase 3;

Future Requirements, what to do during and/or after an earthquake.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

10.5.3

Mechanical Plant,

Machinery and

Equipment

The Contractor will make arrangements for all mobile plant and vehicles that enter the

worksite to be checked by 3rd party certification to ensure that all components are provided

and in good working order.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.5.5 (3) Excavations

Temporary safety barriers should be used to protect workers and the travelling public from

excavations that are more than 300mm deep in accordance with the Qatar Work Zone

Traffic Management Guide.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.5.6 Warning Signs

The Contractor shall set up and maintain (cleaned and legible) throughout the course of the

Contract, enough traffic diversion signs in accordance with the Qatar Work Zone Traffic

Management Guide and additional warning signs & guides.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.5.14

Electrical

All electricity supply cables shall be buried or properly supported and protected and

shall be armoured. Flexible cable shall only be allowed for hand lamps and hand held

tools and shall not exceed 6 metres in length. Industrial type plugs and sockets shall

be used. All electrical installations shall be in charge of a competen person who shall

accept full responsibility for its use and any alterations or additions thereto. The name,

designation and telephone number of such person shall be prominently displayed close

to the main switch or circuit breaker of the installation, and also in th Contractors site

office.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.8.1

(1 and 2)

Safety of the

Public

1. The Contractor must ensure that control measures are in place to protect the

public, workforce and assets by providing appropriate lighting, fencing, barricades

and lockable units. Adequate levels of security including the use of trained security

guards will be required. The Contractor must also ensure appropriate warning

signage is displayed and where appropriate safe pedestrian walkways are identified

and maintained.

2. Safety and security procedures shall be implemented in accordance with the Qatar

Work Zone Traffic Management Guide and as required by the Department of Civil

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Defense and the Police. These shall include, as a minimum, warning signs and

lights, adequate barricades, railings, road humps to reduced & control speed and

other safeguards as required by the nature and location of the work being undertaken.

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

10.9.1 (1)

Welfare, Safety

and Protection of

Workmen

The Contractor must make arrangements for suitable welfare facilities to be present from the

start of the work. There are specific requirements for provision of welfare facilities in the

(Section 11, Part 1 Regulatory Document, 1.1.8, Appendix 1).

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.9.2 (3)

Personal

Protective

Equipment

All Contractor personnel shall wear high visibility clothing as the outer layer of clothing at

all times when working on a road or within a road works zone in accordance with the Qatar

Work Zone Traffic Management Guide.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.9.3

(9,10,11)

Safety Equipment

9. The Contractor shall provide and maintain in good working order one compressed air

escape respirator set (Dräger “Saver Auto PP” or similar) in the Contractors’ site office.

10. One oxygen resuscitation unit shall be provided in the Contractors’ site office.

11. Truck or Trailer Mounted Attenuators (TMAs), or lorry mounted crash cushions must be

used in accordance with the Qatar Work Zone Traffic Management Guide.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.9.5 (4)

Summer Working

Conditions

The Contractor shall develop suitable management arrangements to control working hours

and/or shift patterns in order to address and manage the risk of fatigue.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.9.4 (5)

Support Facilities

for Contractors,

Staff and Labour

The Contractor shall provide transportation between staff accommodation and areas of work

for their staff and labourers.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.9.6

Additional

Environmental

Protection and

Pollution Control

The Contractor shall comply with all conditions of Environmental Clearance issued for the

Contract by the Ministry of Environment (MoE), and also where relevant, the predecessor to

the MoE, the Supreme Council for the Environment and Natural Reserves.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

10.9.7

Plant and

Equipment Test

Certificates

Cranes, whether used to construct the works or provided as part of the permanent works,

must have a current test certificate. Each sling, shackle or other item of loose lifting tackle,

whether used to construct the works or provided as part of the permanent works, must have

either a current manufacturers test certificate or a current test certificate. Test certificates

must be issued by a competent testing authority approved by the Engineer. The Contractor

must have a copy of each test certificate on site available for inspection by the Engineer.

The following British Standards and Codes of Practice shall be complied with:

(a) Mobile and Tower Cranes: BS 1757, BS 2799 and CP 3010;

(b) Overhead Cranes: BS 466 and BS 5744;

(c) Slings: BS 1290;

(d) Chain Blocks: BS 3243; and

(e) Shackles: Alloy: BS 3551, High Tensile Steel: BS 3032

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

10.10

Labour

Accommodation

These specifications for workers' accommodation can be accepted for implementation as

long as in the interest of the worker provided they do not disturb the labour accommodation

requirements of the Decision of the Minister of Labour No. 17 (2005) or any other matters

developed in this context, including issues such as:

(a) Quality of Labour Accommodation;

(b) Provision for Fire Safety;

(c) Provision for Healthcare;

(d) Access to transport;

(e) Access to religious, social and domestic facilities;

(f) Access to Communications;

(g) Number, quality and location of sanitation facilities;

(h) Food preparation areas;

(i) Pest and vermin control;

(j) Security at labour accommodation, competence of camp management, environmental

conditions, health and safety for camp residents, visitor and contractors.

Provision for


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NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

8. Interpretation – QCS 2014, Section 11, Part 1: Regulatory Document

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.01 (4) Introduction

This Regulatory Document is a set of regulations which makes provision for securing the

health, safety and welfare of persons at work, for protecting others against risks to health or

safety in connection with the activities of persons at work and for controlling the handling,

storage, tansportaions and use of dangerous substances.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part


It is an essential piece of legislation covering Occupational and Environmenmtal Health and

Safety in Qatar and focuses on the construction industry, placing legal obligations from a

project design concept. It focuses on the planning, design and management of construction

projects and places legal obligations on everyone involved in construction work.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part


The Regulatory Document is designed to help Clients, Designers, Contractors,

Subcontractors and others to comply with their legal, moral and social responsibilitie and

assist in the crucial areas of:

(a) Project planning, design and management for better occupational and

environmental health and safety performance ;

(b) It imposes legal requirements for safety consideration in the future stages of the

project life cycle, namely use, operation, maintenance, cleaning, decommissioning

and replacement of facilities, plant and equipment etc ;

(c) Safety planning for construction, use, maintenance and decommissioning ;

(d) Incident prevention at work ;

(e) Avoidance of occupational ill health ;

(f) Safety, health and environmental good practice.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part


Designers and Contractors have legal obligations to promote, plan, implement and showcase

good health, safety, welfare and environmental management in relation to their

undertakings.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.1

Structure of the

Health and Safety

Regulations

within QCS

The Occupational Health and Safety legislation of the Qatar Construction Specification is

formed mainly under Section 11, Part 1: Regulatory Document, guidance is given in Part 2:

Safety and Accident Prevention Management Administration System (SAMAS). Other

references of occupational health and safety in QCS are summarised in Section 1, Part 10

above.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.1.1

(1)

Key Points These regulations place legal duties on Contractors, Employers, Self-employed, Employees

and others with respect to all transactions carried out in Qatar.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.1.2

(1)

Aims and Scopes

of the Regulatory

Document

The regulations aim to promote and enforce high standards of Health, Safety and Welfare in

the workplace in Qatar especially with regard to construction related workplaces or

construction sites. Therefore, contractors, sub-contractors and others (to whom the

regulations apply) are required implement effective standards of Health, Safety and Welfare

management on site and in connection with their undertakings.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.1.4

(3b)

Duties of the

Contractor

These regulations place a general duty of care on every Contractor to ensure, so far as is

reasonably practicable that they: -

(a) Protect the health, safety and welfare at work of all their employees;

(b) Provide and maintain plant and systems o work that are safe and without risk to

health;

(c) Ensure safety by the absence of risk in the use, handling, storage and transport of

articles and substances;

(d) Provide any necessary information, including that related to legal requirements, to

ensure the health and safety of their employees;

(e) Provide adequate supervision and training, as necessary, to ensure the health and

safety of their employees;

(f) Provide and maintain a safe and healthy place of work, with safe access and egress;

(g) Provide and maintain a working environment that is safe and without risk to health

and has adequate welfare facilities and arrangements for welfare at work;

(h) To ensure, as far as is reasonably practicable, that the conduct of their activities

does not endanger persons not in their employment who may be affected by

operations under their control (e.g subcontractors, members of the public etc.).

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.1.1.4

(3b)

Duties of the

Contractor

(continued)

The Contractors must not levy a charge, or permit any employee to be charged for anything

required to be provided in pursuance of any of the relevant statutory provisions i.e. Personal

Protective Equipment (PPE) and Respiratory Protective Equipment (RPE).

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.2.5

Legal Duties of

the Employee

All employees and workers have a right to work in places where risks to their health and

safety are properly controlled. The contractor or the employer is responsible for make

suitable provision for the health, safety and welfare of their employees. Employees shall

take reasonable care of their own health and safety and of other around them. Employees

shall follow the training and instruction that they have received when undertaking any work

or using any equipment that the contractor or employer has provided. Employees shall

cooperate with their employer in regard to all matters relating to health and safety.

Employees shall inform the employer, supervisor, or health and safety representative if they

think the work, equipment, methods or controls pose a risk to their health and safety.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.2.7

Contractors

Duties /

Responsibilities

(CDM)

1. Plan, manage and monitor the construction phase in liaison with sub-contractors.

2. Prepare, develop and implement a written “Construction Phase Health and Safety Plan”.

The initial plan must be completed before the construction phase begins.

3. Give sub-contractors relevant parts of the plan.

4. Check/verify the competence of all their appointees.

5. Ensure that expert knowledge/advice is available in relation to highly hazardous activities

(e.g. explosives, cofferdams, caissons etc.) and when works are undertaken on or in

proximity to existing structures.

6. Coordinate temporary works and cooperate with designers and others as relevant.

7. Secure the site.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.2.10

Penalties that can

be charged

3) Failure to conduct risk assessments and develop method statements prior to work

activities being undertaken.

17) Failure to plan and implement fire prevention and fire fighting arrangements that

consider the level of risks, type of work, sufficient quantity of fire extinguisher,

evacuation and escape routes, signage etc.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.1.4.8

(6)

Construction

Design and

Management

Each contractor, sub-contractor and designer has legal duties under CDM to consult

amongst themselves regarding construction work and on-going design or design changes

and they all have a legal duty to provide information relevant to/required for all future stages

of the project (including post construction).

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.5.7

Contractors

Responsibilities Refer to Part 1.1.2.7.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.5.8

Employee

Responsibilities Refer to Part 1.1.2.7.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.7

Risk Assessment

and Method

Statements

Interpretation, Risk Assessment and Method Statements.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.3

(4)-g

Definitions /

Interpretation

Construction work is any building, civil engineering or engineering construction work which

includes any of the following;

the installation, commissioning, maintenance, repair or removal of mechanical, electrical,

gas, compressed air, hydraulic, telecommunications, computer or similar services which are

normally fixed within or to a structure.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.3

(10)

Construction

Phase (Health &

Safety) Plan

The Contractor must develop a plan suitable for managing health and safety in the

construction phase of the project, which includes developing information provided by the

client, designer and engineer. This must be completed, submitted and approved as suitable

and sufficient by the client before construction work on site can proceed.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.1.8.3

(11 & 12)

Construction Site

& Principles of

Prevention

11. Principles of Prevention: means the hierarchy of hazard and risk control specified in

section 1.1.8.6 and which is applied to every duty holder and everyone on a construction

project.

12. Project: means an undertaking (whether for profit or not) which includes or is intended

to include construction work and includes all planning, design, management or other work

involved in a project until the end of the construction phase.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.6

(2)

Taking Account

of the General

Principles of

Prevention

Develop a coherent overall prevention policy which covers technology, organisation of

work, working conditions, social relationships and the influence o factors relating to the

working environment;

Give collective protection measures priority over individual protective measures and give

appropriate instructions to employees.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.9

Clients Duties

The client shall ensure that the construction phase does not start unless:

a. the contractor has prepared a construction phase plan which complies with Section

1.1.8.32;

b. the contractor has made arrangements for suitable welfare facilities to be provided

from the start and throughout the construction phase.

In addition to the duties set out above, clients must:

a. appoint an Engineer to advise and assist with their duties and to coordinate the

arrangements for health and safety during the planning phase;

b. appoint a Contractor to plan and manage the construction work preferably early

enough for them to work with the designer on issues relating to building safety

issues, usability and maintainability;

c. ensure that the construction phase does not start until the Contractor has prepared a

suitable construction phase plan and made arrangements for suitable welfare

facilities to be present from the start of the work;

d. make sure the health and safety file is prepared, reviewed, or updated ready for

handover at the end of the construction work. This must then be kept available for

any future construction work or to pass on to a new owner.

Getting the right people for these roles and making early appointments is particularly

important for clients with little construction or health and safety expertise, as they will need

to rely on the advice given by the Engineer on matters relating to the competence of those

who they intend to appoint, and the adequacy of the management arrangements made by

appointees.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.1.8.16

(5 & 6)

Providing

Pre-Construction

Information

5. The information needs to be in a form that is convenient, i.e. clear, concise and easily

understood, but it can be included in other documents, for example the specification,

providing the relevant health and safety issues are fully covered. Brief notes on “as built”

drawings are particularly useful, but should be checked in case significant alterations have

been carried out, will advise the client as to what is needed and arrange for relevant

information to be given to designers and contractors.

6. The Client is also required to tell the Contractor who they engage to carry out

construction work the minimum notice that they will be given before they are expected to

start construction work. This is to ensure that the Contractor has sufficient time to plan and

prepare – for example mobilise their workforce and equipment and make arrangements for

welfare facilities to be provided.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.18.19

Additional Duties

for Clients Refer to Part 1.1.8.9

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.26

(d)

What the Client

does not have to

do

The Client is not required or expected to visit the site (to supervise or check construction

work standards) but it is good practice for the client to appoint someone to ensure the

contents of the Construction Phase (H&S) Plan is being complied with. This may be in the

form of an appointed H&S advisor / consultant and / or the Engineer which may assist in the

resolution of any onsite design issues.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.27

(13)

Appointing the

Engineer Refer to Part 1.1.8.9.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.32

(3)

Designers No designer shall commence work in relation to a project unless any client for the project is

aware of his duties under these Regulations.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.1.8.32

(4-7)

Designers Duties

4. Includes aspects of design such as positioning a vehicle loading bay to ensure that

delivery vehicles are routed safely away from pedestrians. The intention is that all designers

consider the implications of their designs with regard to the structures being built and

maintained reasonably safely.

5. In discharging their duties, designers must so far as is reasonably practicable:

(a) eliminate hazards that give rise to risks;

(b) reduce the risk from any hazards that remain ;

(c) give collective protection measures priority over individual protective measures.

6. An example of hazard elimination is to design out the use of fragile roofing materials or

the installation of fragile roof-lights in an otherwise load-bearing roof.

7. Reducing risk can be achieved by reducing the likelihood of harm occurring the severity

of any incident that does occur, the number of persons exposed to the harm and the

frequency or duration of the exposure to harm.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.32

(13 &14)

Designers Duties

13. In designing any structure for use as a workplace, the designer shall ensure that the

design conforms to the requirements latest edition of QCS with regard to the design and the

materials used.

14. Designers must take all reasonable steps to provide sufficient information about the

aspects of the design or its construction or maintenance to adequately assist the following to

comply with their duties:

(a) the client;

(b) the Engineer;

(c) other designers;

(d) contractors;

(e) Sub-contractors;

(f) Other consultant/interfacing organisations identified as relevant.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.1.8.32

(20-22)

Designers Duties

20. In addition to the duties outlined above, designers should:

(a) ensure that the client has appointed an Engineer;

(b) ensure that they do not start design work other than anything related to initial design,

unless an Engineer has been appointed;

(c) co-operate with the Engineer, Contractor and with any other designers or contractors as

necessary for each of them to comply with their duties. This includes providing any

information needed for the pre-construction information or health and safety file.

21. Early appointment of the Engineer is crucial for effective planning and establishing

management arrangements from the start. These regulations require the appointment to take

place as soon as is practicable after initial design work or other preparation for construction

work has begun.

22. Once the Engineer has been appointed, the designer will need to co-operate with them

and provide the information which the Engineer needs to comply with their duties.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.32

(43)

Designers Duties

(Cooperation)

Designers must co-operate with the client, and other designers and contractors, including

those designing temporary works. This is to ensure that incompatibilities between designs

are identified and resolved as early as possible, and that the right information is provided in

the pre-construction information.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.8.34

(7-10)

Subcontractors

(Training and

Information)

7. Sub-contractors must ensure, so far as is reasonably practicable, that every worker has a

suitable induction and any further information and training needed for their particular work.

8. Site induction should be provided by the contractor, and the sub-contractor must

cooperate with the contractor to ensure that an adequate site induction is provided.

9. Where sub-contractors are involved in design work, including temporary works, they also

have duties as designers.

10. Sub-contractors must also:

(a) cooperate with the contractor, the Engineer and others working on the project or

adjacent sites;

(b) inform the contractor about risks to others created by their work;

(c) provide details to the contractor of any suppliers or specialist sub-contractor who are

engaged in connection with undertaking the work;

(d) comply with any reasonable directions from the main contractor, and with any relevant

rules in the construction phase plan;

(e) inform the contractor of any problems with the plan or risks identified during their

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

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upon operations

of 62

work that have significant implications for the management of the project;

(f) inform the contractor about accidents and dangerous occurrences;

(g) provide information for the health and safety file.

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.1.8.34

(15 & 16)

Subcontractors

(Site Specific

Duties)

15. Every contractor and subcontractor carrying out construction work shall comply with the

regulatory requirements of this section, insofar as they affect them or any person carrying

out construction work under their control or relate to matters within their control.

16. Every person (other than a contractor carrying out construction work) who controls the

way in which any construction work is carried out by a person at work shall comply with the

regulatory requirements under this section insofar as they relate to matters which are within

their control.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.9

Appendix

4

Safety Non

Conformance

Report

Safety Non Conformance Report.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.1.10.16

Basic Principles

for Signage Refer to QWZTMG (Qatar Work Zone Traffic Management Guide).

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.3.1.9

Work at Heights:

Competence

Contractors must ensure that no person engages in any activity concerning work at height

(including the organisation and planning of the work, and selection of the work equipment),

unless they are trained and competent to do so or, if they are being trained, it must be by a

company which is 3rd

party accredited, trainees must be supervised by a trained and

competent person.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.3.1.12

Work at Heights:

Use of

Scaffolding

All scaffolding works must be conducted in accordance with BS EN 12811-1:2003.

Temporary work equipment. Part 1. Scaffold – Performance requirements and general

design.

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NAME” Standard

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Procedures.

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Part

1.3.1.19

(10)

Work at Height:

Schedules 7 schedules included.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.3.5.13

(5)

Work at Height:

Fall Prevention

and Protection

while Scaffolding

Devices and systems of work that provide collective fall protection, such as Advance

d

Guardrail Systems and Step-ups, are now available for certain scaffolding operations.

These collective measures enable scaffolders to provide guard-rail protection in

advance of erection and to maintain fall protection for alterations and dismantling.

Such systems do not completely eliminate the risk of a fall in all circumstances and

UK

NASC still recommends the use of personal fall protection equipment. Most of the

current industry guidance is based on the content of BS EN 13374.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.3.7.11

Work at Height:

Training

Training should only be carried out by competent accredited third party trainers,

following industry guidelines. Training should refer to the manufacturer's instructions

and should emphasise the importance of following those instructions.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.3.7.13

Work at Height:

Rope Access

This technique is only to be carried out by fully trained, competent and 3rd

party accredited,

personnel. It is generally suitable for inspection and other similar activities but not for

general construction work except in exceptional circumstances. An example might be the

rigging of safety nets where it is not reasonably practicable to do it by using other means of

access such as a MEWP or other form of working platform.

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NAME” Standard

Operating

Procedures.

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of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.7.1.1

Fire the Key

Points

1. Fires can and do kill, injure and cause serious human suffering and financial loss. The

potential dangers are particularly severe on many construction sites, where construction

activities such as hot work are frequently combined with circumstances where fires can

spread quickly and escape may be difficult.

2. The rate of injury to people and damage to property and environment caused by fire in

connection to construction is significant.

3. When construction activities are not adequately controlled, employees and members of

the public can also be killed or injured, and property adjacent to construction sites be put

at risk – for example, from a site fire large enough to spread off site. Offices, in particular

site offices, are vulnerable to fire risks and serious fire damage.

4. Particular attention is required regarding site premises / temporary accommodation

brought onto site to provide offices, canteens and welfare facilities that are occupied by

people at work on construction sites. They shall be subjected to a specific fire risk

assessment.

5. Temporary accommodation on site must be used for the intended purpose. They shall not

be used for storing dangerous substances.

6. These Regulations require a risk based approach for fire prevention and control and

places legal obligations on the contractor to carry out a fire risk assessment and put in

place appropriate control measures and maintain them in accordance with any changes

that occur.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.7.1.2 Introduction

1. These Regulations consider the subject of fire prevention and control with regard to:

(a) site-based offices and other accommodation;

(b) off-site company offices.

2. These Regulations cover fire in the workplace, fire prevention and all other aspects of

fire safety.

3. These Regulations are based on the concept of the Contractor carrying out a workplace

fire risk assessment and then putting the appropriate control measures in place for the fire

risks that have been identified.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.7.1.5

(1)

Fire Prevention Duty for Fire Prevention.

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NAME” Standard

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.7.2.2 Interpretation

Interpretation includes construction work, dangerous substances, explosive atmospheres,

general fire precautions, responsible person, workplace, substances.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.7.2.3

General Fire

Precautions

The responsible person shall take general fire precautions to ensure, so far as is reasonably

practicable:

(a) the safety of their employees; and

(b) in relation to relevant persons who are not their employees, take general fire

precautions, as may reasonably be required to ensure their safety and that of the

construction site.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.7.2.4

Prevention of

Risk from Fire

from Construction

Works

The responsible person shall take suitable and sufficient steps to prevent, so far as is

reasonably practicable, the risk of injury to any person during the undertaking of

construction work arising from fire or explosion.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.7.2.5

Fire Risk

Assessment

The responsible person shall make a suitable and sufficient assessment of the risks to which

relevant persons are exposed for the purpose of identifying the general fire precautions

needed to comply with the requirements of the Regulatory Document. Any such assessment

must be reviewed by the responsible person regularly in order to keep it up to date and

particularly if:

(a) there is reason to suspect that it is no longer valid; or

(b) there has been a significant change in the matters to which it relates including when the

site, special, technical and organisational measures, or organisation of the work

undergo significant changes, change in scope or extensions; or

5. Where changes to an assessment are required as a result of any such review, the

responsible person must make them.

6. The responsible person must not employ a young person unless he has, in relation to risks

to young persons, made or reviewed an assessment in accordance with the above duties.

7. As soon as practicable after the assessment is made or reviewed, the responsible person

must record the following:

(a) the significant findings of the assessment, including the measures which have been or

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will be taken by the responsible person; and

(b) any person or group of persons identified by the assessment as being especially at risk.

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.7.2.6

Fire Safety

Arrangement

The responsible person must make and give effect to such arrangements as are appropriate,

having regard to the size of his undertaking and the nature of its activities, for the effective

planning, organisation, control, monitoring and review of the preventive and protective

measures.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.7.2.7

Elimination and

Reduction of Risk

from Dangerous

Substances

Where a dangerous substance is (or is liable to be) present at the site / premises, the

responsible person shall ensure that risk to persons in relation to the presence of the

substance is either eliminated or reduced so far as is reasonably practicable:

(a) replace a dangerous substance, or the use of a dangerous substance, with a substance or

process which either eliminates or reduces the risk to relevant persons;

(b) where it is not reasonably practicable to eliminate risk, apply control measures

consistent with the risk assessment and appropriate to the nature of the activity or

operation;

(c) mitigate the detrimental effects of a fire.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.7.2.8

Fire Detection and

Fire Fighting

In order to safeguard the safety of relevant persons, the responsible person must ensure that:

(a) the site is, to the extent that it is appropriate, equipped with suitable and sufficient fire

fighting equipment and with fire detectors and alarms; and

(b) any non-automatic fire-fighting equipment provided is easily accessible, simple to use

and indicated by signs.

For the purposes of the above, what is “appropriate” will be determined based upon:

(a) the dimensions;

(b) use of the site and work activities;

(c) the equipment contained on the site;

(d) the physical and chemical properties of the substances likely to be present; and

(e) the maximum number of persons who may be present at any one time.

15. The responsible person must, where necessary:

(a) take measures for fire-fighting at the site, adapted to the nature of the activities

undertaken, the size of the undertaking and the environment concerned;

(b) nominate competent persons to undertaken and implement those duties and measures

respectively and ensure that the number of such persons, their training and the

equipment available to them remain adequate, taking into account the size of, and

specific hazards involved in, the environment concerned;

(c) arrange any necessary contacts with external emergency services, particularly as

Provision for


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NAME” Standard

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regards fire-fighting, rescue work, first aid and/or emergency medical care; and

(d) any person to be regarded as competent for the purposes of the above, shall have

sufficient training, experience, knowledge and other qualities to enable them to

properly undertake the duties assigned to them relating to fire prevention and control.

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

1.7.2.9

Emergency

Procedures

Where necessary in order to protect the safety of any person on a construction site, the

responsible person shall prepare and implemented suitable and sufficient arrangements for

dealing with emergency, including procedures for any necessary evacuation.

17. The procedures shall take account of:

(a) the type of work for which the construction site is being used;

(b) the characteristics and size of the construction site and the number and location of

places of work on that site;

(c) the work equipment being used;

(d) the number of persons likely to be present on the site at any one time; and

(e) the physical and chemical properties of any substances or materials on (or likely to be

on) the site.

The procedures shall ensure that steps are taken to ensure that every person to whom the

procedures extend is familiar with its arrangements and that they are tested at suitable

intervals.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

1.7.2.10

Emergency

Routes and Exits

Where necessary, in order to protect the safety of relevant persons, the responsible person

must ensure that routes to emergency exits from premises and the exits themselves are kept

clear at all times.

19. The following requirements must be complied with in respect to sites where necessary

(whether due to the features of the site, the activity carried out, any hazards present or any

other relevant circumstances) in order to protect the safety of relevant persons:

(a) emergency routes and exits must lead as directly as possible to a place of safety;

(b) in the event of danger, it must be possible for persons to evacuate the site as quickly

and safely as possible;

(c) the number, distribution and dimensions of emergency routes and exits must be

adequate, having regard to the use, equipment, dimensions of the premises and

maximum number of persons who may be present at any one time;

(d) emergency doors must open in the direction of escape;

(e) sliding or revolving doors must not be used for exits specifically intended as

emergency exits;

(f) emergency doors must not be locked or fastened so that they cannot be easily and

Provision for


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NAME” Standard

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Procedures.

HSE and all

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of 62

immediately opened by any person who may require to use them in an emergency;

(g) emergency routes and exits must be indicated by signs, and;

(h) emergency routes and exits requiring illumination must be provided with emergency

lighting of adequate intensity in the case of failure of their normal lighting.

of 62

9. Interpretation – QCS 2014, Section 11, Part 2: SAMAS

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.1.2.5

(2)

Joint Ventures

(JV‟s) and

Partnering

Agreements

When entering into a Joint Venture (JV) or Partnering Agreement (Partnership), the

businesses concerned will ensure that:

(a) The JV/Partnership complies with all legislative requirements pertaining to SHE as the

minimum standard;

(b) business decisions take proper account of SHE matters and their potential implications;

(c) a clear and unambiguous policy is developed, implemented and communicated;

(d) the relevant parties develop a SHE Management System that takes account of and

complies with international best practice and standards;

(e) key processes put in place include planning, competence, operational control,

emergency preparedness, change management, performance measurement and

monitoring, accident and incident investigation and review;

(f) arrangements must also be in place for reporting SHE performance to relevant

parties (including incident reporting), SHE management review by the board and if

appropriate the formation of an independent SHE board to provide advice etc;

(g) board members and other personnel who have specific responsibilities for SHE matters

are identified within the policy their roles and responsibilities are clearly defined within

Standard Operating Procedures and other documents where applicable;

(h) SHE performance is subject to a program of Continual Improvement with clearly

defined goals and Key Performance Indicators (KPI’s) in respect to protecting both

people and the environment;

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.3.15.6

Contractor

Requirements

The Contractor will be required to appoint a suitably qualified Contractor’s Environmental

Manager (CEM) who will ensure that all reasonably practicable means are implemented to

fulfil the environmental requirements of the Employer. Section D. Technical Deliverables

indicates the qualifications and experience required for the CEM.

The CEM will hold regular meetings, at least monthly, with the Engineer to discuss

construction activities and compliance with the Construction Environmental Management

Plan (CEMP).

All CV’s of contractor’s environmental management personnel will be subject to review and

approval by the Engineer and, if appropriate, candidates will undertake a formal interview

and be subject to an agreed probationary period. The Engineer has the right of rejection if

environmental management candidates do not reach the required criteria during the

probation period.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

of 62

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.1.2.5

(2)

Joint Ventures

(JV‟s) and

Partnering

Agreements

When entering into a Joint Venture (JV) or Partnering Agreement (Partnership), the

businesses concerned will ensure that:

(a) The JV/Partnership complies with all legislative requirements pertaining to SHE as

the minimum standard;

(b) business decisions take proper account of SHE matters and their potential implications;

(c) a clear and unambiguous policy is developed, implemented and communicated;

(d) the relevant parties develop a SHE Management System that takes account of and

complies with international best practice and standards;

(e) key processes put in place include planning, competence, operational control,

emergency preparedness, change management, performance measurement and

monitoring, accident and incident investigation and review;

(f) arrangements must also be in place for reporting SHE performance to relevant

parties (including incident reporting), SHE management review by the board and if

appropriate the formation of an independent SHE board to provide advice etc;

(g) board members and other personnel who have specific responsibilities for SHE matters

are identified within the policy their roles and responsibilities are clearly defined within

Standard Operating Procedures and other documents where applicable;

(h) SHE performance is subject to a program of Continual Improvement with clearly

defined goals and Key Performance Indicators (KPI’s) in respect to protecting both

people and the environment.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.3.15.6

Contractor

Requirements

The Contractor will be required to appoint a suitably qualified Contractor’s Environmental

Manager (CEM) who will ensure that all reasonably practicable means are implemented to

fulfil the environmental requirements of the Employer. Section D. Technical Deliverables

indicates the qualifications and experience required for the CEM.

The CEM will hold regular meetings, at least monthly, with the Engineer to discuss

construction activities and compliance with the Construction Environmental Management

Plan (CEMP).

All CV’s of contractor’s environmental management personnel will be subject to review and

approval by the Engineer and, if appropriate, candidates will undertake a formal interview

and be subject to an agreed probationary period. The Engineer has the right of rejection if

environmental management candidates do not reach the required criteria during the

Provision for


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NAME” Standard

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probation period.

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.3.15.7 Legal Framework

The Contractor working on the Work Order shall comply with relevant national and

international legislation, local bylaws and codes of practice. In the absence of appropriate

legislation, recognized best practice will be followed.

The contractor shall ensure that all subcontractors and the works under their control, also

comply with all relevant legislation and codes of practice. Best practice will be followed at

all times.

The following national legislation and codes will apply, but not be limited to:

(a) QCS (Qatar Construction Specifications) latest edition;

(b) Labour Law 14 of 2004;

(c) Qatar Traffic Law 19 of 2007;

(d) Environmental Protection Law 30 of 2002;

(e) Executive Bylaws of Environment Protection Law issued under Ordinance Law 30 of

2002 CDD (Department of Civil Defence) – Fire Safety Handbook;

(f) Worker Rights Booklet 2009 (National Human Rights Committee).

In the event that legislation is updated the latest version shall be followed. All new

legislation will be followed as appropriate.

The contractor shall comply with all Environmental Impact Assessment mitigation and

Environmental Permit conditions.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.3.15.9

Environmental

Management and

Responsibilities

A greater emphasis is placed on accountability and the responsibilities of the Contractor to

ensure full compliance with local Environmental Regulations and requirements.

This Part and its subsections focus on the following subjects:

General Requirements;

Environmental Policy;

Environmental Aspects;

Objectives, Targets and Improvement Programs;

Roles and Responsibilities;

Competences, Training and Awareness;

Communication;

Documentation;

Environmental Control Plans;

Environmental Inspections, Monitoring and Reporting;

Auditing;

Non Conformity, Corrective and Preventative Action.

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NAME” Standard

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Procedures.

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.3.15.10

Emergency

Response Plan

The Contractor shall establish, implement and maintain procedures to identify and manage

potential environmental emergency situations or potential accidents.The contractor shall also

classify incidents and notify incidents (e.g. to the Ministry of Environment) as appropriate.

The contractor shall respond to actual emergency situations and prevent or mitigate adverse

environmental impacts.

The Contractor should periodically test, review and update emergency preparedness and

response procedures.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.3.15.11

Completion and

Site Clearance

Upon completion of construction works, the Contractor shall ensure that all waste and/or

polluting material is removed from the site and disposed of using appropriately authorized

contractors and ensure that the site is restored in compliance with the terms of the contract

and/or Environmental Permit.

Following site clearance the Engineer will undertake a final inspection of the site, at which

time, any environmental issues identified will be raised with the contractor. Mitigation

measures and timeframes for completion shall be agreed between the contractor and the

Engineer in line with aapproved procedures prior to final sign off.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.1

Introduction

Risk assessment is a fundamental principle in the management of health and safety. It is an

important step in protecting workers and businesses, as well as complying with the law. It

helps you focus on the risks that matter in or in connection to your work activity or

construction work.

Section 1.1.7 of the Regulatory Document places a legal duty on Contractors and the self-

employed to assess the risks to the health and safety of their employees and others, that arise

out of, or in connection with, their work activities. They also have a legal duty to develop

written method statements.

A risk assessment is a structured examination of a work activity employed to identify what

could cause harm to people (employees or others), property ot the environment and the

implementation of appropriate control measures to eliminate, reduce or control risks.

For any risk assessment to be effective, it is essential that the person(s) who carry them out

is/are familiar with all aspects of the task being assessed, specialist advice must be sought

where necessary and those undertaking the work activities should be consulted during the

development of the risk assessment.

For any risk assessment to be effective, it is essential that the risks and associated control

measures are communicated to, and understood by, those affected.

Provision for


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NAME” Standard

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.4.1

Introduction

The legal requirement on contractors to carry out risk assessments and written method of

work support the requirements for the Contractor to provide for their employees:

(a) a safe place of work;

(b) safe access and egress to and from that place of work;

(c) a safe method of work;

(d) safe plant and equipment;

(e) suitable and sufficient provision of welfare facilities.

Risk assessments and method statements should identify the requirements for the Contractor

to provide for their employees:

(a) information about how to undertake the work activity safely and without risk to their

health;

(b) instructions for undertaking the work activity safely and without risk to their health;

(c) necessary training to employees so that they hav the understanding and skills to

undertake the work activity without risk to their personal health and safety and of those

that may be affected by their work;

(d) the provision of supervision of the work activity.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.2

What is risk

assessment?

Workers and others have a right to be protected from harm caused by a failure to take

reasonable care. The Contractor has a legal duty to assess the risks created by or in

connection to their undertakings in order that plans to eliminate, reduce or control the risks

are developed and implemented.

A risk assessment involves the identification of the hazards present in any work activity and

the degree of associated risks to people, property or the environment, evaluating them,

identifying who or what may be affected and putting suitable and sufficient measures in

place to control or mitigate the identified risks. The risk assessment exercise should take

into account any existing precautions and their effectiveness.

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within “COMPANY

NAME” Standard

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Procedures.

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.4.3

Legal

requirements for

risk assessments

and method

statements

1. Section 1.1.7 of the Regulatory Document requires all contractors (employers and self-

employed people) to assess the risks to workers and any others who may be affected by

their work activity or construction work. The risk assessment will enable them to identify

the measures they need to have in place in order to comply with these requirements.

2. There are requirements to undertake suitable and sufficient risk assessment, to record the

assessment and to monitor and review its implementation. Development of risk

assessment shall involve consultation with expert knowledge as required and its findings

shall be communicated to those affected.

3. Any risk assessment shall give consideration to young persons and take into account risk

barriers such as safety culture, behavioural safety and language issues as applicable to the

place of work.

4. There are requirements for risk assessments to be supported by written method

statements, identifying and implementing training needs, instruction and supervision.

5. The contractor should work with other contractors and/or subcontractors to identify the

hazards and assess the risks related to their work, including the risks they may create for

others.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.4

Risk assessment

in practice

The principle of risk assessment to eliminate and control risk to safety and health I not new,

however, Section 1.1.7 imposes specific legal requirements on the Contractor to undertake

risk assessment for the health and safety of their employees and others who may be affected

by their work.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.5 Hazard and risk

A hazard is something with the potential to cause harm, which can include articles,

workplace, substances, plant or machines, tools, methods of work, the working environment

and other aspects of work organization and includes the potential to harm/damage the

environment and/or causing a statutory nuisance.

A risk is the likelihood of potential harm (from the hazard) and the extent to which the loss

or harm is realized and will depend upon:

(a) the likelihood or chance of the harm occurring;

(b) the potential severity of that harm, i.e. the level of any resultant injury, adverse health

effect, damage or financial loss;

(c) the population which might be affected by the hazard, i.e. the number of people who

might be exposed;

(d) the frequency and/or duration of exposure.

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within “COMPANY

NAME” Standard

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.4.6

Risk Assessment

Process

A risk assessment is a five-stage process including:

(a) identification of all the hazards and associated risks;

(b) work out who might be harmed and how;

(c) evaluate the risks and decide on precautions;

(d) record your findings and implement them;

(e) review your assessment and update if necessary.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.6.1

Identify the

Hazards

1. Identification is simply working out how people could be harmed. Identification

techniques include: referring to sources of information such as relevant legislation, code

of practice and guidance, supplier manuals and manufacturers’ instructions, data sheets,

safety alerts, lessons learnt, use information supplied by designers (pre-construction and

residual risk information), advice from experts and competent sources, inductry and trade

association guidance etc.

2. Identification of hazards can also be undertaken by site tours (place of work) and

consulting with employees or their representative about concerns in relation to the place

of work or the work activity.

3. Checking the accident and ill-health records can help to identify the less obvious hazards.

4. A valuable source of incident related information is obtainable from the Health and

Safety Executive (HSE), the UK governing body (see www.hse.gov.uk). The HSE

publishes practical guidance on where hazards occur and how to control them.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.6.2

Work out who

might be harmed

and how

1. For each hazard you need to be clear about who might be harmed, and how as this will

help identify the best way of managing the risk. That does not mean listing everyone by

name, but rather identifying groups of people (e.g. people conducting the work, in the

area or passing by). In each case, identify how they might be affected/harmed, i.e. what

type of injury, ill health or harm might occur.

2. Remember that some workers have particular requirements, e.g. young persons or others

with impaired mobility, expectant mothers etc.

3. Extra thought will be needed for some hazards to visitors, other contractors, members of

the public etc. if they could be affected/injured by the activities.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.4.6.3

Evaluate the risks

and decide on

precautions

1. Having spotted the hazards, you then have to decide what to do about them. The law

requires you to protect people from harm. You can work this out for yourself, but the

easiest way is to compare what you are doing with best practice.

2. Think about what controls you have in place and how the work is organized. Then

compare this with best practice and see if there is more you should be doing to bring

yourself up to standard. Can the hazard be eliminated altogether? If not, can the risk be

controlled to a point where harm is unlikely?

3. When controlling risks, apply these principles:

a. try a less risky option (e.g. switch to using a less hazardous chemical);

b. prevent access to the hazard (e.g. by guarding);

c. organize work to reduce exposure to the hazard (e.g. put barriers between pedestrians

and traffic);

d. issue personal protective equipment (e.g. clothing, footwear, goggles etc);

e. provide welfare facilities (e.g. first aid and washing facilities for removal of

contamination).

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.6.4

Record your

findings and

implement them

1. Putting the results of your risk assessment into practice will make a difference when

looking after people and your business. Writing down the results of your risk assessment,

and sharing them with your staff, encourages you to do this. When writing down your

results, keep it simple, for example “Tripping over rubbish: bins provided, staff

instructed, weekly housekeeping checks”, or “Fume from welding: local exhaust

ventilation used and regularly checked”.

2. You need to be able to show that:

a. a proper check was made;

b. you asked who might be affected;

c. you dealt with all the significant hazards, taking account of the number of people who

could be involved;

d. the precautions are reasonable, and the remaining risk is low;

e. you involved your staff or their representatives in the process.

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within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.4.6.5

Review your risk

assessment and

update if

necessary

The Risk Assessment should be appropriate to the nature of the work and should identify the

period of time for which it is likely to remain valid. This will enable the existing control

measures to be reviewed and modified, and to put in place as necessary.

1. Construction sites do not stay the same, thus hazards will be dynamic as the environment

changes and works progress and new equipment, substances, people etc. are brought to

site.

2. It makes sense, therefore to review what you are doing on an ongoing basis. This means

that any significant change to a place of work, process, or activity requires the risk

assessment to be re-evaluated or the introduction of any new process, activity or

operation to be subject to a new risk assessment.

3. Look at your risk assessment again and the changes. Consult workers and lessons learnt

from accidents or near miss reports.

4. Make sure your risk assessment stays up to date and set a review date proportionate to

the complexity of the work activity or construction works. If there is any significant

change to activities or a new sub/work package contractor starting work which could lead

to new hazards then these shall be incorporated into the assessment. The need for review

will depend upon the level of risk but in every case will be reviewed on sites at the same

time as the Contract Management Plan or at permanent locations annually.

5. A risk assessment should always therefore be viewed as a “live” document and must be

reviewed following certain trigger events, or at least annually.

6. Risk Assessments should be reviewed when:

a. there has been an incident (accident or near miss);

b. any significant change to processes, equipment, substances, people etc. occurs;

c. when there have been changes in the law;

d. when enforcement action has taken place;

e. when people identify an opportunity for improvement.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.4.7

Suitable and

sufficient risk

assessment

An assessment is required which:

a. correctly identifies a hazard;

b. disregards negligible hazards and those associated with life in general;

c. determines the likelihood of injury, harm or loss, the probability of exposure, the

financial loss to the company etc.;

d. identifies any specific legal duty or requirement relating to the hazard;

e. provides sufficient information to enable appropriate control measures to be taken;

f. enables control measures to be prioritized.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.8

Recording the

assessment

Risk assessments shall be recorded in writing. This means writing down the ignificant

hazards identifying the associated risks coming, evaluate the risks by identifying those

affected, the impacts and the controls put in place.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.8.1

Qualitative and

Quantitative risk

assessments

The risk of something going wrong is considered in terms of probability (likelihood) and the

consequences (seriousness).

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.8.2

Qualitative

Assessments

The probability of a hazard actually causing harm or an accident is rated as being High,

Medium or Low in accordance with the following:

a. HIGH: it will happen regularly, or it could be a usual or a common occurrence;

b. MEDIUM: it is less regular, but is still recognized as being likely to happen;

c. LOW: it has not happened for a long time, is known to be infrequent and is not likely to

happen.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.8.3

Quantitative

Assessments

The principle is the same as for Qualitative Assessments, but numerical scores rather than a

grade are assigned to probability and consequences. The probability or likelihood of the

event is rated on a scale of (for example) 1 to 5 as follows:

a. it is certain to happen;

b. it is very likely to happen, and would not be at all unusual;

c. it is likely to happen, and would not be totally unexpected;

d. it is unlikely to happen, but not by any means impossible;

e. it is very unlikely to happen.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.4.9

Consultation in

development of

risk assessment

1. Consulting employees or their representatives about matters to do with their health and

safety and in developing risk assessment is a requirement under Section 1.1.7 of the

Regulatory document and is a good management practice.

2. Any risk assessment shall involve effective consultation with the workforce who will

undertake the job.

3. Contractors are required to involve employees or their representative and shall address

their concerns in developing risk assessment.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.10

Young persons

and children

1. Contractors are required to specifically assess and review the risks to the health and

safety of children and young person’s due to their lack of maturity, experience

and knowledge of potential risks.

2. There is a requirement that young people should not carry out certain types of work,

except in circumstances involving training and supervision and where the young person

is no longer classed as a child.

3. A 'child' is anyone under the minimum school leaving age and a 'young person' is anyone

over the minimum school leaving age but less than 18 years of age.

4. A young person under 16 years of age cannot be employed at all in a Qatar workplace;

this is stated in Labour Law 14, Article 86.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.11 Language issues

Site workers who have a poor or no understanding of either written or spoken Arabic must

be taken into account when compiling Risk Assessments. Effective communication is an

essential element of controlling risk; how such communication can be established must be a

priority issue where there is the potential for language difficulties on site.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.12

Safety Culture

and other

Behavioural

Safety issues

1. Site workers coming from abroad have different backgrounds and different perception of

risks and safety culture. The contractor needs to consider this as an important factor in

developing the risk assessment and implementing it.

2. The contractor must be proactive in monitoring behavioural safety issues and address

them as part of the risk assessment.

3. The contractor must implement a positive health and safety culture which means the

avoidance, prevention and reduction of risks at work must be accepted as part of the

organization’s approach and attitude to all its activities. It should be recognized at all

levels of the organization, from junior to senior management.

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within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

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Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.4.13 Other issues

While it is a legal obligation for contractors to regularly review risks at the place of work,

some other issues to consider would be persons with impaired mobility and new and or

expectant mothers. The assessment will help to decide upon additional actions that need to

be taken in such scenarios.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.14

Health

Surveillance

The contractor is required have in place health surveillance programmes where the findings

of a Risk Assessment identify health risks to employees that can be eliminated or reduced by

applying health surveillance techniques.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.15

Example of work

activities

requiring risk

assessment

Examples of work activity that need to be risk assessed include:

a. the use of hazardous substances;

b. noise in the place of work;

c. manual handling activities;

d. the presence of asbestos;

e. work at height;

f. work requiring the use of vibrating tools and equipment

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.16

Safe method of

work (Method

Statement)

1. A written method of work, more commonly know as a Method Statement, shall be

developed for all construction activities including temporary works. The Method

Statement describes the logical sequence of how a work activity is to be carried out

safely and without risk to health. It should identify the risks and the controls to be put in

place, responsibilities like induction, supervision, training and other elements needed to

complete the work e.g. man power, plant, equipment etc.

2. It is good practice, at the planning stage of construction, to identify a list of work

activities which will need to be developed for Method Statements. This is sometimes

referred to as a Method Statement schedule, which will be updated during the

construction phase of the project as and when required, according to the project

complexity and the level of risks it entails.

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NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

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3. The Contractor shall submit a Method Statement Schedule to the Engineer for approval

no later than thirty (30) days from the start of the Contract. The Method Statement

Schedule shall define all Method Statements to be prepared for the Works forming part

of the Contract and the target dates for their submission to the Engineer for approval.

4. The Contractor shall submit Method Statements for his work activities to the Engineer

for approval thirty (30) days prior to the commencement of the work activity covered by

a Method Statement.

Section


“COMPANY

NAME”

Compliance

Method

Responsibility

Part

2.4.17

Review of the

method statement

Method Statements need to be reviewed after any incident during the undertaking of, or

related to the works, so that additional necessary mitigation can be embedded into the work

procedure.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.18

Communication

of risk assessment

and method

statement

Method Statements and Risk Assessment will be as effective if they are understood.

Therefore, the Contractor must devise a clear and effective means of communication. In

order to achieve this, the contractor shall:

1. ensure all relevant information is communicated to employees and their representatives,

so that they are fully aware of the health and safety risks for a work activity and the

preventive and protective measures in place.

2. ensure that employees are provided with sufficient information and that they understand

the risks and control measures and that these can be implemented effectively.

3. That the Method Statement is developed prior to undertake any work activity identified

(as mentioned above) and is be unique / specific to each work activity.

Provision for


within “COMPANY

NAME” Standard

Operating

Procedures.

HSE and all

departments

having influence

upon operations

Part

2.4.19

Training

programmes

1. The contractor needs to have in place, and to provide, necessary training to employees

so that they have the understanding and skills to undertake the work activity without

risk to their health and safety.

2. Risk Assessments should identify opportunities for training of workers and ensure they

are competent for the work activity.

3. The Contractor shall maintain training records.

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NAME” Standard

Operating

Procedures.

HSE and all

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10. Appendix 1 – Qatar Law

Reference Title/Subject

Law No. 01 of 1998 Regulation of Groundwater Wells Drilling

Law No. 02 of 2012 Autopsy of Human Corpses

Law No. 03 of 2007 Exploitation of Natural Wealth and the Resources Thereof

Law No. 04 of 1983 Exploitation and Protection of Live Aquatic Resources in Qatar

Law No. 07 of 1996 Organising Medical Treatment and Health Services within Qatar

Law No. 08 of 1974 Public Hygiene

Law No. 08 of 1990 Regulation of Human Food Control

Law No. 11 of 1982 Regularising Health Care Facilities

Law No. 13 of 1997

Law No. 09 of 2012

Civil Defence

Amendment of Provisions – Law No. 13 of 1997 Concerning Civil Defence

Law No. 14 of 2004 Labour Law

Law No. 15 of 1980 Maritime Law

Decree Law No. 17 of 1990 Protection from Infectious Diseases

Decree Law No. 30 of 2002 Environmental Protection

Decree Law No. 31 of 2002 Protection from Radiation

of 62

11. Appendix 2 – Legal Decisions and Resolutions

Reference Title/Subject

Cabinet Decision No.17 of 1998 The Formation of Permanent Emergency Committee

Chairman Decision No.04 of 2003 Protection Against Radiation

Chairman Decision No.05 of 2005 Jurisdiction of Health, Safety and Environment Regulation Directorate

Chairman Decision No.08 of 2006 Instructions for Healthcare Waste Management

Chairman Decision No.11 of 2005 Instructions for Radioactive Waste Management

Ministerial Decision No.09 of 1987 Conditions and Specifications and Hygienic Equipment that should be available in Private

Clinics

Ministerial Decision No.09 of 2006 The Determination of Working Hours in Open Places During Summer

Ministerial Decision No.11 of 2013 Technical Specifications for Security Surveillance Cameras, Devices, their Places, Points

of Position and Installation

Ministerial Decision No.15 of 2005 Works Forbidden for Juveniles

Ministerial Decision No.16 of 2005 Medical Care of Workers

Ministerial Decision No.17 of 2005 Conditions and Descriptions of the Expedient Workers Residences

Ministerial Decision No.18 of 2005 Work-related Injury Statistics, Occupational Diseases and their Reporting Procedures

Ministerial Decision No.19 of 2005 Periodic Medical Examination for Workers Exposed to Occupational Disease Risks

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