Legal & Standards forum

10 March 2015

2011. UK Power Networks. All rights reserved

Agenda

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9:30 Welcome & housekeeping Nigel Hall

9:35 Opening remarks Mark Adolphus

9:50 Legals – Driving improvements Christopher Baker

11:00 Break

11:20 Legal Q & A Christopher Baker

11:50 Engineering standards Allan Boardman

12:30 Engineering standards Q & A Allan Boardman

12:45 Q & A Mark Adolphus

13:00 Close & lunch

2011. UK Power Networks. All rights reserved

Housekeeping

Fire

evacuation

Toilets Feedback

Today’s host:

Nigel Hall

Head of Service Development

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Opening remarks

Mark Adolphus

Director of Connections

Legals – Driving improvements

Christopher Baker

Company Solicitor & Company Secretary

2011. UK Power Networks. All rights reserved

“First thing we do, let’s kill all the Lawyer’s”

Henry VI Pt. 2. Act 4, Scene 2

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2011. UK Power Networks. All rights reserved

Connecting with you

• Introductions

• Your feedback

• Three key questions

–Why have a legal process?

–How do you benefit?

–What are we after?

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2011. UK Power Networks. All rights reserved

You said, we heard

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Transparency

Speed

Consistency

2011. UK Power Networks. All rights reserved

We have already completed the following:

• Our standard-form leases and easements are on the internet

• We gather data about the operation of the “legals” process

• UK Power Networks’s Property and Consents surveyors can

access the portal

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Transparency

We responded Customers said

Will you keep us better

informed on how the

legal process is

working and will you

share progress with us.

We will also

We also propose to:

• Put on the internet: guidance notes for your solicitors about the “legals” process, guidance on

Legal Process for Connections Customers and a table setting out what consents may be required

• Share with you learnings from the data that we gather on the “legals” process and changes to the

time taken to complete the “legals”

• Look into extending access to the portal to UK Power Networks project managers

• Where you and your solicitors agree, you are copied the solicitors’ emails

Are there other activities you would like to see from us that would help?

2011. UK Power Networks. All rights reserved

• We have completed an investigation to understand what parts

of the process are slowing us down;

• Title issues

• Extended negotiations

• Third party consents

• Plans

• Lack of engagement

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Speed

We responded Customers said

The legal process

seems to take a long

time and the

documents aren’t

specific for particular

landowners. We will also

• Provide better guidance on the legal process

• Introduce more standard form documents

• Explore ways to deal with title/consents issues

Are there other activities you would like to see from us that would help?

Number crunching:

640 land transactions

for new connections

in 2014; average

completion time of

approximately 20

weeks

We understand

• Speed is critical to success of projects

• Share best practice with panel law firms

• Support each other in driving through improvements

2011. UK Power Networks. All rights reserved 11

Top five causes of legal delay

Indicative proportions based on 378 transactions

2011. UK Power Networks. All rights reserved

We have already completed the following;

• Common plans across all three areas

• Trialled new form documents

• Service standards

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Consistency

We responded Customers said

We need regular liaison

with you, to discuss

plans, quality of work

and standard

documents.

We will also

• Roll out trial documents

• Listen to your proposals

• Continue regular review

Are there other activities you would like to see from us that would help?

2011. UK Power Networks. All rights reserved 13

You said, we heard

Summary

Transparency – three initiatives

Speed – eight initiatives

Consistency – three initiatives

2011. UK Power Networks. All rights reserved 14

You said, we heard

What can you do to help us, help you?

Early Engagement

Break

Connections legal process Q & A

Christopher Baker

Company Solicitor & Company Secretary

Engineering standards

Allan Boardman

Network Design Standards Manager

2014. UK Power Networks. All rights reserved 18

Contents

• Overview of Engineering Standards

• The Engagement / Consultation Process

» Design Standards Communication

» External Engagement

• Future Enhancements

• 2015 Review Programme

2014. UK Power Networks. All rights reserved

• Circa 600 standards & procedures

• Circa 400 associated drawings

• The network is evolving with the advent of smart technologies – the

standards will require review and updating

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Director of Asset Management

Head of Engineering Standards

Network Design Standards Manager

Substation Standards Manager

Circuit Standards Manager

Civil Standards Manager

Compliance Manager

Smart Network Plan Manager

Overview of Engineering Standards

2014. UK Power Networks. All rights reserved

Design standards communication

• Publication of technical standards via our ‘G81’ website

» Circa 500 engineering standards, specifications and drawings

» Positive feedback received

• Improved internal process for review of standards

» Increased awareness

» Standards developed using field/customer experience

• External review of standards

» ‘Documents for Comment’ section added to G81 website

» Three Network Design Standards published to date

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2014. UK Power Networks. All rights reserved

Minor Amendment (Typo, restructure, no content change)

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External engagement

Internal Process (Triggers,

major/minor, review)

Major Amendment (Impact Internal/External)

Final Draft Produced

Publish Draft on G81 website and

inform stakeholders of 4

week review

Collate views and discuss at

internal review forum

Update document

accordingly

Provide feedback on comments

received

Create comms/ implementation

plan

Notify stakeholders,

load onto library, implement

change

Review and amend document

Create comms/ implementation

plan

Notify stakeholders,

load onto library, implement

change

Approval

Approval

• Draft standard published with comments form

• Replies received to Review Standards Mailbox

• Comments reviewed and standard updated where appropriate

Discuss at forums (where

appropriate)

2014. UK Power Networks. All rights reserved

External engagement – to date

• Three Network Design Standards published on G81 ‘Documents for

Comment’ section

» EDS 08-0141 Customer HV Supplies

» EDS 08-0149 Customer Interface Systems

» EDS 08-0136 LV Network Design

• Stakeholders notified using existing mailing lists

• Comments received via comments form

» Positive feedback received

» Standards have been updated where appropriate

» Respond to stakeholder if comment has not been included with reasons why

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2014. UK Power Networks. All rights reserved

Future enhancements

• Increase external engagement by applying new process to other

standards i.e. Civil or Substation Standards

• Enhancement of the G81 website

» User logon to personalise interface

» Subscription to documents – automatic updates

» Online discussion forums

• Further development of review standards process as part of UK

Power Networks Business Transformation Programme

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2014. UK Power Networks. All rights reserved

2015 Review programme

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Document Title Number

UK Power Networks Appendices to the National Framework Documents ENA ER G81 EDS 08-0148

Guidance for the Application of ENA ER G88 and G81 EDS 08-0113

Underground Services up to 100A EDS 08-0129

Customer LV Supplies Above 100A EDS 08-0143

Supplies to Multi-occupied Building EDS 08-0118

LV Supplies to HOT Sites and National Grid Sites EDS 08-0121

LV Network Earthing Design EDS 06-0016

Customer Installation Earthing Design EDS 06-0017

11/6.6kV Secondary Distribution Network Design EDS 08-0109

Remote Control and Automation of HV Distribution Switchgear EDS 08-0114

HV Customer Supplies EDS 08-0141

Customer Interface Systems EDS 08-0149

EHV Design EDS 08-0145

London 33kV Distribution Network Design and Customer Supplies EDS 08-0150

Standards Q & A

Allan Boardman

Network Design Standards Manager

Session close

Mark Adolphus

Director of Connections

Thank you Lunch will be served at 13:00