lebahiep_bsbadm503a_dba10b

8/3/2019 LeBaHiep_BSBADM503A_DBA10B

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HO CHI MINH CITY UNIVERSITY OF INDUSTRY

INTERNATIONAL FACULTY

BUSINESS ADMINISTRATION DIVISION

BSBADM503A

SUBJECT: BSBADM503A

STUDENT NAME: LeBaHiep

LECTURER: PhamVanQuyetI.D STUDENT: 0738248

CLASS: DBA 10B

Business Administration


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Studentname: LeBaHiep Class:DBA10B

BSBADM 503A 10/23/2011

Table Of ontent

Conference Purpose ......................................................................................................... 4

Appropriate budget estimate................................................................................................ 5GANTT chart for timelines................................................................................................. 6

Draft program aligns with purpose...................................................................................... 7

Relevant participants identified (i.e. professional groups, etc) ........................................... 8Time of conference arranged............................................................................................... 8

Venue of conference show specification listings of at least 3 venues.............................. 8

Source of speakers/presenters identified ............................................................................. 9Special needs of participants anticipated (eg diet, disability, technology) ........................ 10

Promote - what, when, where, how and why .....................................................................11

TASK TWO: PROMOTE THE CONFERENCE ..............................................................12An Outline of Your Target Audience ................................................................................ 12

A list of magazines, journals, newspapers where you will place advertisements ........... ..12Australasian Journal of Special Education ........................................................................ 12

Australian Journal of Education articles ............................................................................12A flyer to advertise the conference .................................................................................... 12

Include on the GANNT chart when publicity material will go out .................................. 13

TASK THREE: ORGANISE THE CONFERENCE .........................................................14Program details sample program with detailed sessions & break times .........................14

Entertainment - outline of functions planned, where, when.............................................. 15

Invite and brief speakers write letters to invite and instruct repreparation , submissionrequirements, then a second letter to invite speakers , confirm dates, travel,

accommodation, check in, program, any special needs ( e.g. technology, diet, children,

partner needs etc ) .............................................................................................................18Invite participants list of groups (names) covering letter or flyer or some means ofenabling delegates to register, registration form ................................................................21

Confirm transport, venue and accommodation with airline/hotel faxes or letters

confirming dates, times, check in, ect ................................................................................22Special needs a list of any special needs of delegates with an action column stipulating

who will organize this, with whom ....................................................................................23

Registration procedures letter of confirmation to delegates and instruction forregistering on the day .........................................................................................................25

TASK FOUR: CO ORDINATION CONFERENCE PROCEEDINGS ..........................28

A detailed outline of registration procedures on the day for administration staff ............ .28

Outline of contingency procedures one speaker is unable to arrive until later in the day........................................................................................................................................... 28

Provide a checklist and staff allocation to cover the days proceedings ........................... 29

TASK FIVE FOLLOW UP CONFERENCE PROCEEDINGS .................................... 31Prepare a checklist to finalize payment for all services .....................................................31

Write a letter of thanks for presenters / speakers at the conference .................................. 31

Write an evaluation questionnaire to be given to delegates .............................................. 33Prepare a short report on questionnaire recommendation for future conference ...............34

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ASSESSMENT CHECKLIST ...........................................................................................35

REFERENCES .................................................................................................................. 38

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TASK ONE- PLANS THE CONFERENCE.

Purpose and objectives of conference clarified.

Conference Purpose

The purpose of a conference may be for a variety of reasons. Some ofthe more common purposes are to:

Co-ordinate Activities Build Morale Secure Agreement Brief Staff/Clients Solve a Problem Exchange Information Initiate Policy Product Launch

The Conference Objective

Plan Conference is to support and promote the transfer and exchangeof best practices and experience, and the development ofenvironmentally sound waste management business; to present newdevelopments, equipment and services; to establish and strengthencontacts between the interested parties; to attract attention ofinvestors, industry managers, business community, public groups,

government officials and mass media to the issue of wastemanagement.

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Appropriate budget estimate.

Venue

Selecting the correct Venue may require the most time, as you shouldalways inspect a venue prior to booking it. Preparing a check list of theconference facilities and requirements that will narrow the selection toappropriate venues for the conference. The following points should bedecided prior to searching for a conference venue.

Location: How far are attendees travelling, if attendees are beingflown in, how far from the nearest airport, does it need to beclose to the workplace or far away from the busy workplace($20,000).

Capacity: Theatre, Class Room, Board Room, Hollow Square, U-

Shaped,Banquet Style... ($20,000). Facilities: The presenter facilities eg speakers, mics, audio, visual

aids, screens, boards, flipcharts ($10,000).

Accommodation: Whether the accommodation will be requiredclose to the conference facilities ($ 10,000).

Speaker fee: the selection speakers who have much good skillscommunication with attendants. ($10,000).

Ticket: give kind of tickets fit with attendants required.($20,000).

All costing for conference about $90,000.

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Draft program aligns with purpose.

I think that is a special program to introduce, exchange informationand solve problem in the developing product launch so we should

establish a clear program for planning the conference. So to theconference is finished to the following elements.

Booking the venue: Wattle room, Banksias room, ballroom,boardroom...

Hiring furniture : tables and chairs

Layout of room: small syndicate rooms...

Hiring and setting up equipment: audio visual equipment,microphone, tape recorders, electronic whiteboards

Catering: lunch and tea breaks, dinner, menus

Facilities :

Accommodation

Speaker: keynote speaker and speaker...

Ticket

BOARD MEETING

AGENDA

1. Chairman declares the meeting open

2. Apologies

3. Minutes of the previous meeting

4. Business arising from the minutes: developing product

launches and solve problem. Press release

5. Correspondence in:

6. Reports:

7. Catering:

8. Accommodation:

9. Date and time of next meeting

10. Close of meeting.

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Relevant participants identified (i.e. professional

groups, etc)The participants can attend the conference involve: the manager ofsmall or big business of all organization in the Australia such asAustralia Taxation Office and Australia Business Number

Besides that can invite organize as Edith Cowan University, KentInstitute of Business and Technology and a some of Australian NationalCollege of English (ANCE) from that will help for the conference better.

Time of conference arranged.

Plan the conference will be organization in three days from Monday toWednesday. It is started from 8h Monday to 17h Wednesday.

Venue of conference show specification listings of atleast 3 venues.

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I think that I will choice Wattle Room, Banksias Room and Boardroomto organist conference; this is the most specific room because its aroom only get attendant member who is management the largestbusiness.

THE KIND OF ROOM FOR THE CONFERENCETHREE DAYS : From Monday to Wednesday

Time Room Price Presenter Requirements

8.00 Board $ 600 DavidSuzuki

MicrophoneLectern , ScreenChairs in rows.

10.00 Banksias $ 500 Jasper Pik OHPScreenChairs in rows.

9.00 Wattle $ 400 JennyGreen

Chairs in circle(Round tablediscussion).

I think that I will choice Boardroom for the conference with thefollowing reason:

Because this is a room which has much good equipment such asMicrophone, Screen and Chairs it can help the conference take placeadvantage and success for attendant members, they can discuss andget the most comfortable ideas.

Source of speakers/presenters identified

I think that I will choice David Suzuki is keynote speaker, this is aperson will be presentation about the plan will be implement in Planthe Conference, besides that Jasper Pik is speaker and the number ofpeople will assist for David Suzuki in the conference as, Jenny Greenand other people.

Event: Exchange Information and Developing Product Launch

Date: 5 - 7 October 20xxPlace:Boardroom

My names David Suzuki a presenter/speaker for the above event. Iunderstand the event will be videotaped and recorded for the purposeof being used and distributed in various formats by the ExchangeInformation And Developing Product Launch purposes only, including,but not limited to the classroom, television (including UCTV, broadcast,

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cable, and satellite), the Internet (including webcasts and podcasts),and any other communications medium currently existing or latercreated.

As the speaker I retain complete and full intellectual property rights to

my materials that are part of the talk being videotaped. Plan TheConference will not use my materials for commercial and for-profitpurposes.

I give my permission and authorize Plan the Conference, to videotape,audiotape, photograph, record, edit or otherwise reproduce mypresentation, and to use it in the formats and for the purposes statedabove. Plan The Conference retains the right not to use the footage forother than archival purposes.

I agree to indemnify and hold harmless Plan the Conference, their

employees and representatives against any and all claims arising outof my presentation, including, but not limited to, claims of copyrightinfringement, defamation, and misrepresentation.

I declare I have read the above, fully understand its meaning andeffect, and agree to be bound by it.

Signed __________________________________________Date:__________

Address:__________________________________________________________

City/State/Zip:____________________________________________________

Phone (_____) ______________________________Fax (______)

E-mail:____________________________________________________________

Special needs of participants anticipated (eg diet,

disability, technology)

Plan the conference had used many special types of equipment toincrease in solving the problem and developing products launch, fromthat improve the quality the products and increase the most better job.

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To identify specialist of attendees so Plan the Conference can usemuch special equipments which will help them solve the problem canhappen in the conference and while has the problem occur they canprevent it the most effect by that equipments and the conference haduse the following equipments.

Special Equipment: make sure to test computers, internet connections,projectors, and other audio visual equipment before the conference tomake sure everything is in working order. The day conference, thereshould be plenty of personnel to help attendees and presenters withany needs they may have. The organizer may need someone to makereplacement badges, get cash to make change for registration, orprocure last minutes audio visual equipment. Make sure to have aclear idea of whom to consult if any issues arise during the conference.

Some organizers may wish to hand out evaluations to get an idea of

how the conference is received by attendees.

Promote - what, when, where, how and why

I think that Plan the Conference should be necessity is to know exactlywhat you want. And the conference will provide lunch includeaccommodation, freebies such as brief cases, package the conferencewith discount airfares, and hire cars and a trip to a local tourismvenueto advertising and promote the products , besides that can getthe following questions.

What would you like to promote products?

Where will you want to promote products?

When do you want to promote products?

How do you want to promote products?

Why do you want to promote products?The conference can arrange food such as lunch and morning andafternoon tea; make sure everyone what size and composition the foodportions are. If necessary get photos or description what you arebuying.Ensure everyone knows where and when sessions are and how to findthem as provide a map or written instruction, and make sure everyone

know what technology will be available and software used.The last conference can send them a letters confirmingaccommodation, specific events which they are booked, timings, andcan contact number with everyone.

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TASK TWO: PROMOTE THE CONFERENCE

An Outline of Your Target AudiencePlan the conference can choice different attendees as the manager,business and all co-ordination and organize of Adelaide City inAustralia , from that can help the conference have many idea otherand will improve status of the conference also help solving problemand developing launch products better.

A list of magazines, journals, newspapers where youwill place advertisements

I can use a kind of tools to advertise for the conference to attract someof business and some organize to from that get for conferencesuccessfully.

Journal. Australasian Journal of Educational Technology

Australasian Journal of Special EducationAustralian Journal of Education articles

The Australian Journal of Indigenous EducationMagazine

Teacher: The National Education Magazine

ACER National Register of Independent Schools of a MagazineSubscription

Independence Magazine SubscriptionNewspaper

NIE the West Australia Newspaper in Education

A flyer to advertise the conference

THE AUSTRALIAN EDUCATION JOURNAL

Address : Melbourne VIC 3010 Australia

Tel : +61393444505

Fax :+61393493204

Web : http://unimelb.custhelp.com

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Include on the GANNT chart when publicity material willgo out

Time 1

October20xx

2

October20xx

3

October20xx

4

October20xx

Journal

Magazine

Newspaper

Flyers

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TASK THREE: ORGANISE THE CONFERENCE

Program details sample program with detailedsessions & break times

I can establish program for plan the conference to sure the conferencehappen better, I can use tools including conference planning guide...

PreplanningDetermine the meeting purpose (board meeting...)Consider the size of the conference, ages of attendees and anyspecial needsDetermine meeting dates. Avoided date that coincide otherbusiness or holidayPlan entertainment and recreation needsPrepare a timeline for producing invitations, event promotion,registration and production of meeting material.

BudgetingDetermine which expenses will be assumed by the conference orattendeesCreate a balance sheet listing expenses for all functional areas ofthe conference as staff time, marketing expenses, accommodation,food and beverage, entertainment.Build in a contingency fund forunanticipanted.

Booking+ selecting a destinationDetermine if there are any goals or needs that might make a

particular destination more preferableChoose a convenient location base, attendees time.+finding the right hotelDetermine the type of hotel that will best suit (resort, meetinghotel..)Determine the type and number of guest rooms needed (singles,double, suite)

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Choose a hotel with facilities that meet your need as sleepingmeeting room.Keep in mind the comfort of attendees. Consider hotel servicethat will enhance the stay of special guest or VIP.+submitting meeting

Preferred dates and optional dateNumber and types of guest roomsNumber, size and usage of meeting rooms and the times theyare neededRange of acceptable rates.+inspecting the siteUse the Internet to view sites and contact the local conventionfor material includes facility descriptions, city maps,transportation information...

Food & beverage+Planning the mealGenerally allow 30 to 40 minutes for breakfast, 45 to 60 minutes

for lunch and 20 minutes for dinnerPlan on two cups of coffee per person for a morning break and

one cup of coffee / tea per person during an afternoon break.

Meeting room setup+ Hollow square+ E shape, U shapes...+ Theater+ Schoolroom Classroom

Audiovisual Equipment Contract

Entertainment - outline of functions planned, where,when...

Planning the Program

In planning the conference program, you can create an almost infinitenumber of possible designs. This is an important process because even

high-quality sessions can lose their value if the program is not properlyplanned. The program planning process should begin after thefollowing steps have been completed:

The conference has the program: music, travel, relax program...

The audience profile has been determined as: business manager,private organize and other people.

The number of participants has been estimated.

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Venue

We can choice venue to travel with professional venue as thebeautiful Beach in Adelaide City, Sydney to business manager canbe comfortable travel.

Besides that we can give program clearly for traveling as.

Where will we go to travel?

When will we go to travel?

Who are the participants?

When we had identified the above purpose is necessary, we willestablish plan and has procedure to registration for the attendees.This is the procedures will be implement in the program to travel.

This is the procedures will be registration for attendees in theprogram.

A well-planned program interrelates the above three factors withconference events, presentation methods, andevent scheduling. Your mission here is to design the bestcombination of events, presentation methods, and scheduling to serveyour conference.

Events

Registration.All conferences need a registration period even if allconferees are reregistered. Attendees must still check in, pick upconference materials, and receive conference information.

Orientation. Many conferences schedule one or more orientationsessions. These sessions permit conferees to learn more about theconference or its sponsors and can also make first-time attendees feelwelcomed.

Opening Session. Most conferences have an opening session, whichmay feature a keynote speaker. A keynote speaker, if one is invited,should energize and set the tone for the remainder of the conferenceor at least for the day. Other speakers may be used instead of or withthe keynote speaker, such as an officer or local member of thesponsoring association or local officials. Ceremonies, awardpresentations, musical groups, film presentations, or other exciting

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events may be part of the opening session. The energy level of yourgroup will be extremely high at this time. All opening sessions shouldinclude a welcome address.

Receptions. Receptions can vary greatly in their degrees of formality.

They provide a period for people to talk and to meet each other andthe association's officers or local officials. Receptions can be used toentertain, to keep attendees from wandering, or to prepare for anupcoming event. These events are particularly helpful in providingnetworking time for large conferences.

Tours/field trips. These trips are usually scheduled for entertainmentpurposes or to provide a convenient way of visiting local attractions.However, you may schedule a trip as part of conference business. Forexample, a tour of a model facility could be planned, followed by orpreceded by a session at the conference site to discuss the tour.

Free time. Free time is simply any break period of more than thirtyminutes when conferees have time to do what they want. Free timeallows conferees to take care of business matters, attend exhibits,purchase conference items, shop, check out, or simply prepare for a

special part of the conference program.

Presentation Methods

Clinic

Colloquy

Debate Interview

Pane

Role Playing.

Speech

Skit

Work Groups

Scheduling

When overnight accommodations are required, scheduleregistration periods and events after hotel check-in isavailable and before check-out is required: When this is notpractical, be sure to arrange for safe storage of luggage andschedule free time for check-out.

Vary events between those with no alternatives andthose that offer choices:Conferees like choices, and choices

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should be available to accommodate different skill andexperience levels.

When a conference lasts longer than a day, schedule freetime: A conference day is longer than a normal work day, andsometimes more draining.

Spread intense sessions: Follow an intense session with freetime or a lighter session.

Schedule sessions with stimulating presentation methodsafter lunch : Energy levels are lowest after lunch; stimulatingsessions prevent sluggishness

Schedule breaks in between sessions:This has beenmentioned before but is worth mentioning again.

When conferees are "on their own" for lunch, provideinformation about restaurants, prices, and service time:Your conferees will appreciate this and it will help to keep yourconference on schedule.

Large groups need more time for networking than smallergroups: Allow for adequate networking time in your schedule soparticipants can learn from each other and from conference staff.

Invite and brief speakers write letters to

invite and instruct repreparation ,submission requirements, then a secondletter to invite speakers , confirm dates,travel, accommodation, check in, program,any special needs ( e.g. technology, diet,children, partner needs etc )

INVITATION FORM

PLAN THE CONFERENCE

Dear : Mr. David Suzuki

Date : 5 , 6 , 7 October 20xx

Time : 8.00 am

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Venue : The Board Room , 1st Floor in Adelaide City

Reason : the meeting about solving the problem anddeveloping launch product

Require: Prepare document involve as reporting aboutfinancial, job management

WRITER: SECRETARY.

INVITATION FORM

PLAN THE CONFERENCE

Dear : Mr. Jasper Pik


Time : 8.00 am


Reason : the meeting about solving the problem anddeveloping launch product

WRITER: SECRETARY.

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CONFIRMATION FORM

PLAN THE CONFERENCE

My names David Suzuki


Time : 8.00 am


Accommodation :

Program : The meeting about solving the problem anddeveloping launch product

Special needs : Document reporting the financial and jobmanagement

WRITER.

David Suzuki

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Invite participants list of groups (names) coveringletter or flyer or some means of enabling delegates toregister, registration form

INVITATION FORM

PLAN THE CONFERENCE

Dear : Mr. Jenny Green

Please our discussion on 5,6,7 October 20xx , I am theChairperson I send this form to Mr. Jenny Green to invite his toattendant the meeting to discuss about solving the problem

and developing launch product . The meeting has beenscheduled for Monday 5 October at 8.00 am in the Board room1st floor in Adelaide City

I expect that Mr. Jenny Green can arrive right time.

WRITERChairperson install

Secretary.

REGISTRATION FORM

My names__________________________________________ Date:____

Address:_________________________________________________________

City/State/Zip:__________________________________________________

Phone (_____) ______________________________Fax (______)

E-mail:___________________________________________________________

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Confirm transport, venue and accommodation withairline/hotel faxes or letters confirming dates, times,check in, ect

FORMAL INVITATION FAX

PLAN THE CONFERENCE

Event Information

Name :_____________________________________________________

Carrier :____________________________________________________

Date :______________________________________________________

City:_______________________________________________________

State :______________________________________________________

Time :______________________________________________________

Venue :_____________________________________________________

Phone :_____________________________________________________

Fax :_______________________________________________________

Email :_____________________________________________________

Approximation Venue Seating Capacity :________________________

Writer :

Secretary

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Special needs a list of any special needs of delegateswith an action column stipulating who will organizethis, with whom

Special need Action1. James Redox

2. John Parker

3. Mark Taylor

4. Beverley L. Weynton

5. Jenny Green

6. David Suzuki( keynote speaker )

7. Jasper Pik ( speaker )

A. CATERING FORSPECIAL NEEDS

Do not plan for the daysactivities to start before 10a.m. Many people withdisabilities with highsupport needs cannot beupwardly mobile until laterin the day.

For full day or half a dayconferences, allowadequate breaks (a half-hour for morning andafternoon tea) ascontinence is an issue forsome people.

Arrange for printed andother material to be in anaccessible format

B. ACCOMMODATION Let attendees/participants

know exactly where thewheelchair accessibleaccommodation is inlocation to the venue usingdiagrams.

Allowattendees/participants tochoose their ownaccommodation as they are

most familiar with theirneeds.

I think that the chairperson willorganize the above activities andwill organize for any people whohave special needs as JamesRedox, John Parker, and Mark

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Taylor... And speaker, keynotespeaker as David Suzuki, JasperPik, and Jenny Green...

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Registration procedures letter of confirmation todelegates and instruction for registering on the day

Create a Registration Form Manage on Organize all attendee information

List of the scale of fees

Table curriculum vitae to fill in private information.

CONFIRMATION LETTER

PLAN THE CONFERENCE

My Names :

Now, I write this letter to confirm Mr. John Parker hadfinished the meeting of the company about the subject assolving the problem and developing launch product withresponsible is attendee of the meeting.

Responsible: listen and get idea for the above problem.

I congratulation Mr. John Parker and hope that Mr. will havethe best good idea in next meeting of the company.

Writer.

Chairperson

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I will use Registration Form to guide any attendees to know the wayregistration to attend the meeting of Plan the Conference thefollowing reason.

REGISTRATION FORM

Mr.__________Mrs.________ Ms_______Dr_______Other____

First Name ____________________________________________

Last Name _____________________________________________

Title / Position _________________________________________

Organization ___________________________________________

Address ________________________________________________

City ____________________________________________________

Province _________________________________________________

Country _________________________________________________

Postal Code ______________________________________________

E Mail _________________________________________________

Tel ______________________________________________________

Fax ______________________________________________________

Language Preference_______________________________________

Special Requirement_______________________________________

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TASK FOUR: CO ORDINATION CONFERENCEPROCEEDINGS

A detailed outline of registration procedures on the dayfor administration staff

I think that I will use the above registration form to help staff tounderstand all procedures about registration policy from that willcreate the working system effective for staffs by the way outlinedetails clearly and explain for them to understand to them can guideeveryone implement in registration procedure.

Firstly, staff must ask name of person who will registration procedures,after that will continue require about positioning of them and the namethe company of them to work.

Next, staffs can ask about address and require them get on theregistration form about private information of them as telephone, fax,city, country and e mail of them.

The last, staffs will require them has special require about the policiesof the company and have much idea about that policies from that helpthe company improve about the policies to fit with currently.

Outline of contingency procedures one speaker isunable to arrive until later in the day

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While the conference is happing has the risk arrive as speaker hadcome late, I think that can apply the following way:

Firstly, we will review that status, we think it has important for theconference.

How will effect to the conference?

How much risks will happen?

How will everyone think about speaker?

What will anything strong effect to attendees?

How many percent will people accept speaker?

How many percent will the conference be success?

I can also give a some of details as when the conference will start at 8am , all attendees are inform come right time, but a situation riskhappen is speaker when he goes to the conference , his motor isdamaged now therefore he dont come right time and he phoned tochairperson said that he will come later. He expects that he will besympathetic.

Provide a checklist and staff allocation to cover thedays proceedings

Checklist StaffsImplement

Initial Meeting with principal

Present the conference appropriatecurriculum

Discuss coordinator duties/identifycoordinator candidates

Schedule faculty presentation

Determine implementation schedule

Determine training and kick off dates, ifappropriate may need to conduct with

the coordinator Gain agreement to support Business

Training program promotion throughnewsletter articles to attendees, etc.

3 Staffs( $20,000)

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Determine volunteer recruitment strategy brainstorm names, current parentvolunteers, and other communityorganizations involved with theconference.

Obtain information attendees name,grade level, number of person per theconference.

Follow-up includes the signing of allianceagreement.

Confirm program schedule

Confirm kick-off and training dates

4 Staffs( $30,000)

Discuss recruitment strategy, identify

challenges and opportunities, schedulerecruitment events

Determine coordinators needs forpromotional materials

Determine coordinator Business Trainingof staff communication plan to keepinformation and problem solving on track

3 Staffs($10,000)

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TASK FIVE FOLLOW UP CONFERENCEPROCEEDINGS

Prepare a checklist to finalize payment for all services

TASK FINALISEPAYMENT

1. Obtain information

2. Determine implementationschedule

3. Confirm program schedule4. Business Training of staff

communication plan5. Gain agreement to support Business

Training program promotion

$ 60,000

Write a letter of thanks for presenters / speakers at theconference

LETTER OF THANKS

PLAN THE CONFERENCE

I am a chairperson is a person presentation for Plan theConference

Now, I write this letter say thank to speakers and presenterswho have been attendance the conference and get their ideaabout the plan develop launch product also solving the problemof the company and from that help the company developbetter.

I expect that will have much idea more of speakers about thestatus developing of the company and I also hope that we willhelp to develop more strong together.

The last, I send word thank to everyone and have a good job.

Sincerely

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Writer

Chairperson

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Write an evaluation questionnaire to be given todelegates

Questionnaire ExcellentVery GoodGood Bad Very Bad

1. 1. How do you think about theconference2. of our company3.4. 2. Do the products of the5. company has to help yousatisfaction?6.3. How do you think about theBusiness

Training programs?7. 4. What favorable did theconference bring8. for you?9.10. 5. How do you think about theway service the staff of ourcompany?

11. 6. What do you think about

12. the way train employee of us.

13. 7. How do you feel about theorganize14. conference of us?15.8. Employee has knowledge,

police and professional?

16.

17.

40%

50%

35%

20%

25%

30%

40%

35%

29%

25%

30%

15%

10%

30%

35%

15%

10%

26%

15%

10%

25%

40%

20%

20%

25%

15%

23%

15%

5%

10%

20%

15%

10%

10%

25%

12%

5%

10%

15%

10%

10%

5%

10%

15%

10%

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Prepare a short report on questionnairerecommendation for future conference

REPORT MEMORANDUM

PLAN THE CONFERENCE

Date : 5,6,7, October 20xx

Time : 8.00 am


Chairperson :

Attendees: David Suzuki ( keynote speaker) , Jasper Pik( speaker ), James Redox, John Parker, Mark Taylor, Beverley L.Weynton, Jenny Green and other people

Reason : Discuss about developing launch products and solvingproblem

Result: The questionnaire have had result better with the rate

29% the number of people said Excellent , 26% Very Good ,23% Good, 12% Bad and 10% Very Bad.

Writer:

SECRETARY.

From that above result by questionnaire survey I think that we shouldimprove many more the way training and solving problem better fromthat can fit attendee needs.

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ASSESSMENT CHECKLIST

Task one : Plan details of the conference Tick when

completed

1.1 Purpose & objectives of conference clarified 1.2 Appropriate budget estimate 1.3 GANNT chart for timelines 1.4 Draft program aligns with purpose 1.5 Relevant participants identified 1.6 Time of conference arranged 1.7 Venue of conference show specification

listing of 3 venues

1.8 Source of speakers/ presenters identified 1.9 Special needs of participants anticipated

( e.g. diet,disabilities,technology)

1.10 Promotion what ,when, where, how, why

Task two : Promote conference details

2.1 An outline of your target audience 2.2 A list of magazines, journals, newspapers

where you will place advertisements

2.3 One page flyer 2.4 Include in GANNT chart when publicity

material will go out

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Task three : Organize conference details

3.1 Program details sample program withdetailed session &break times

3.2 Entertainment outline of functionsplanned , where , when , etc

3.3 Invite and brief speakers write letter toinvite and instruct repreparation ,submission requirements, then a secondletter to invite speakers , confirm dates,travel, accommodation, check in , program,any special needs ( eg technology ,partner , child)

3.4 Invite participants list of groups (names)covering letter or flyer or some means of

enabling delegates to register , registrationform

3.5 Confirm transport , venue andaccommodation with airline/hotel-faxes orletters confirming dates , times, check in,etc

3.6 Special needs a list of any special needswith an action column (hypothetical )

3.7 Registration procedures letter of confirmation to delegates and instructionfor registering on the day

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Task four : Co ordinate conference proceeding

4.1 A detailed outline of registration procedureson the day for administration staff

4.2 Outline of contingency procedures onespeaker is unable to arrive until later in theday

4.3 Provide a checklist and staff allocation tocover the days proceedings

Task five : Follow up conference proceedings

5.1 Prepare a checklist for any final paymentsrequired

5.2 Write a letter of thanks to speakers

5.3 Write a minimum of 5 questions for anevaluation questionnaire and state whenyou will conduct the evaluation

5.4 Note arrangements for conference papersto be distributed

5.5 Prepare a short report on questionnaireresults & recommendations for futureconferences

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REFERENCES

http://nie.thewest.com.au/

http://www.haas.berkeley.edu/MBA/student/How%20to%20Plan%20a%20Conference.pdf

http://www.ncjrs.gov/ovc_archives/reports/confguid/planprog.htm

http://www.regonline.com/__articles/products/conference~registration~software

http://www.meetingtomorrow.com/cms-category/how-to-plan-a-conference

http://www.accessmylibrary.com/archive/5636-australian-journal-of-education.html

http://www.ascilite.org.au/ajet/about/about.html

http://waste.com.ua/cooperation/eobjective.html

http://www.australianacademicpress.com.au/Publications/Journals/ajse/

http://www.marriott.com/meetings/meeting-planning-services.mi

http://www.theconferenceguide.com/conferences/conf1.htm

http://www.businesstrainingdirect.co.uk/index.php

http://www.asianwaytravel.com/blog/tag/clip-doi-thoai-chao-hoi-bang-tieng-anh/
http://nie.thewest.com.au/http://www.haas.berkeley.edu/MBA/student/How%20to%20Plan%20a%20Conference.pdfhttp://www.haas.berkeley.edu/MBA/student/How%20to%20Plan%20a%20Conference.pdfhttp://www.ncjrs.gov/ovc_archives/reports/confguid/planprog.htmhttp://www.regonline.com/__articles/products/conference~registration~softwarehttp://www.regonline.com/__articles/products/conference~registration~softwarehttp://www.meetingtomorrow.com/cms-category/how-to-plan-a-conferencehttp://www.meetingtomorrow.com/cms-category/how-to-plan-a-conferencehttp://www.accessmylibrary.com/archive/5636-australian-journal-of-education.htmlhttp://www.accessmylibrary.com/archive/5636-australian-journal-of-education.htmlhttp://www.ascilite.org.au/ajet/about/about.htmlhttp://waste.com.ua/cooperation/eobjective.htmlhttp://www.australianacademicpress.com.au/Publications/Journals/ajse/http://www.marriott.com/meetings/meeting-planning-services.mihttp://www.theconferenceguide.com/conferences/conf1.htmhttp://www.businesstrainingdirect.co.uk/index.phphttp://nie.thewest.com.au/http://www.haas.berkeley.edu/MBA/student/How%20to%20Plan%20a%20Conference.pdfhttp://www.haas.berkeley.edu/MBA/student/How%20to%20Plan%20a%20Conference.pdfhttp://www.ncjrs.gov/ovc_archives/reports/confguid/planprog.htmhttp://www.regonline.com/__articles/products/conference~registration~softwarehttp://www.regonline.com/__articles/products/conference~registration~softwarehttp://www.meetingtomorrow.com/cms-category/how-to-plan-a-conferencehttp://www.meetingtomorrow.com/cms-category/how-to-plan-a-conferencehttp://www.accessmylibrary.com/archive/5636-australian-journal-of-education.htmlhttp://www.accessmylibrary.com/archive/5636-australian-journal-of-education.htmlhttp://www.ascilite.org.au/ajet/about/about.htmlhttp://waste.com.ua/cooperation/eobjective.htmlhttp://www.australianacademicpress.com.au/Publications/Journals/ajse/http://www.marriott.com/meetings/meeting-planning-services.mihttp://www.theconferenceguide.com/conferences/conf1.htmhttp://www.businesstrainingdirect.co.uk/index.php

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