www.artsyltech.com

Artsyl Success Story: docAlpha

Leatherman®Combines docAlpha and Dynamics AX to Modernize Its Payables Process and Grow Their BottomLineImplementing More Cost-Effective Processes and Gaining Control Over ProcurementFuelsGrowing Profits for the Oregon-based Multi-PurposeTool Manufacturer

The Challenge

In 2012, Leatherman®waslaying the groundwork for a financial process to achievebetter visibility and control over its business expenditures. Around that time, ITDirector Travis Pierce on board to help the company to modernize the tools andprocesses they relied upon to achieve those goals.

According to Pierce, Leatherman®previously had invested in tools to streamlineoperations, like Artsyl Technology’s docAlpha Smart Process Platform that helpedto intelligently capture data from vendor invoices. The trouble was that theunderlying ERP system and supporting workflow automation they had historicallyrelied upon wasn’t able to keep up with the pace of their business.

“Our prior ERP system was 20 years old and included a lot of customization,” saidPierce. “The old system didn’t provide the flexibility we needed to grow our companyand supported added shipping or manufacturing locations.”

To better position itself for growth, Leatherman®® decided to migrate to MicrosoftDynamics AX. Rather than abandon a supporting system like docAlpha, which had proven its value in eliminating manual data entry and document filing, Leatherman®turned to Artsyl Technologies to deliver integration with Dynamics AX. The resultwould be an end-to-end automated AP process automation, with docAlphadelivering intelligent capture of data from vendor invoices to inform business rulesthat would drive the Dynamics AX workflow process.

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Prior to the migration to AX, docAlpha allowed the three-person Leatherman® APteam to manage over 80,000 invoices per year from nearly 2,000 vendors, with anaverage of 10,000 payments annually. By relying on docAlpha, the AP team believesthat they were able to handle business growth through automation, essentiallyeliminating the need to add another staff member to focus full time on accountspayable processing.

Client

Leatherman Tool Group, Inc.

http://www.leatherman.com/

Industry

Manufacturing (multi-purpose tools)

Need

Achieve better visibility andcontrol over AP processesAutomate and streamline APinvoice capture, AP data entry, routing, approval and ERPtransaction creation

Integration with MicrosoftDynamics AX

Solution

docAlpha Smart ProcessPlatform

Integration with MicrosoftDynamics AX

Results

Accurate automatic sorting, filingand indexing of deliverydocuments in support of 2,000suppliers and 80,000 vendorinvoices annually

Automatic matching of purchaseorders, quotes and invoices tosupport the company’s purchaserequisition process

The Solution

www.artsyltech.com

The Result:

By relying on docAlpha’s intelligent capture capabilities, the AP team doesn’t haveto worry about manually filing and sorting invoices or manually keying informationinto their ERP system. docAlpha identifies and extracts actionable data fromscanned paper or native digital invoices and inputs that data within the ERP system.That data informs their accounts payable approval workflow engine to routeeverything for coding and approval.

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According to Senior AP Specialist Heather Williams, merging the capabilities ofdocAlpha with Dynamics AX will help Leatherman® to achieve a new level of control over their AP process, while maintaining or increasing efficiency.

“Prior to docAlpha, people would just go order things, invoices would show up andthe AP team would have to track down people for approvals and GL codes,” saidWilliams.

“Now, with docAlpha and AX, we are implementing a purchase requisition processwith a clear approval structure that holds people accountable for what they areordering and securing approval,” she added.

The docAlpha smart process platformfurther streamlines Leatherman’s purchaserequisition process by automatically matching purchase orders generated from therequisition process, with quotes and invoices received from suppliers.

According to Pierce, the business impact of the newly-defined AP process has beensignificant for Leatherman®.

“Putting a process in place to implement greater visibility and controlover purchasing and invoice approval has been hugely beneficial,” said Pierce, “It has atremendous impact on our bottom line growth.”

Canac, Inc.

Founded in 1983, Oregon-basedLeatherman® Tool Group is theworld’s largest manufacturer of highquality multi-tools (Leatherman®)and LED lights (LED LENSER), withmore than 128 million tools andlights sold, and distribution in morethan 80 countries.

Artsyl

For over a decade, Artsyl has delivered smart process automation solutions that begin with the most painful and inefficient step in any process—manual data entry. By leveraging data and documents to intelligently handle data capture, extraction, classification and routing, Artsyl streamlines end-to-end operations for improved efficiency, visibility, compliance and control. Artsyls’s docAlpha platform reduces manual document handling, eliminates data entry, increases data accuracy, accelerates workflows and ensures standards compliance. Supported by robust reporting that increases process transparency, Artsyl solutions empower organizations to monitor KPIs, eliminate approval bottlenecks and reduce cycle times while providing instant auditability.