lease return qanda-april26th
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April 26, 2010
Lease Return Q&A
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Lease Roll Inventory Moodle Topic
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S
choolLease
Ro
llSpreadshe
Asset Tag (Pink Tags found - but not listed here should be added to
bottom)
Serial #
Description - Dell Pieces to be returned (Desktop = CPU & Monitor)
(Laptop = Laptop, Brick & Cable)
Model
Last Known Bldg #
Last Known Room #
Updated Bldg # (Current Location)
Updated Room # (Current Location)
Assigned to
To be refreshed with new system "Y" or "N"
indicate if this will be replacing the leased equipment being returned
Offsite Location
Equipment Not Found (Please enter 1 in this field)
Read 180
Student Laptop
Student Desktop
Lab Desktop
Cart Laptops
902-1234
LMS56YQ
CPU745
1
3
Costcenter
1
902-6987
LTY90YQ
Dell6500
2
10
Costcenter
Teacher
902-8899
PE45YA12
Dell
5
100
Costcenter
1
1
Totals
1
0
1
0
0
0
Requi
Totalcolumnsho
uldmatchtotalnumber
ofcom
puters
onthe
spreadsheet
Downloadfrom2010refreshmoodlesit
e
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Inventory Spreadsheetsy DownloadDell and/or Apple inventory spreadsheetfrom 2010 refresh moodle site
y Savea copy ofthis spreadsheetto your computer to perform your inventory
y Savethefileusingthe samenameandadd LR10Dtotheendofthefilename. i.e.ANONA_ELEMENTARY_0051_LR10D.xlsx
y Inventory Columnsy Do Not changeassettagor serial number informationon spreadsheet
yDo Not Add or Delete rows ofasset informationtothe spreadsheet
y Ifequipment has movedfrom last knownbldg/room, usetheadditional columns toupdatethe currentlocation
y For equipmentnotfound, placethenumber 1 inthe cell for that correspondingassettag.See FAQonmoodle for reportingmissingequipment
y Required Planning Columnsy Every row should havea 1 intheappropriate cell to identify thetypeofcomputer, i.e.business lab
computers, student laptop, etc.
y Placethenumber 1 inthe cell for each assettagthatfits the category.This will assist your location inplanningfor equipmentthatneeds tobe replaced inthe refresh, i.e.business lab computers.
y Somegreentags for computers arenot partofthis years lease return. Ifindoubt, email SheryllNorwoodor Bob Liles
y Canuploadup to 3 files
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Completed Inventory Spreadsheet
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TERMS Asset Transfersy Dos
y Submittransfer only for accountedfor assets from inventoryspreadsheet
y Transfer to Cost Center 9954
y Get Principal toapproveasapy Evaluate ifadditional personnel needonlinetransfer class
y Dont
y Addassets tothe inventory spreadsheet
yPutmissing computers ontransfer
y Putanything inthe Offsitefieldofthetransfer
y Put AppleandDell computers on sametransfer
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TERMS Asset Transfer
Leave
OFFS:
Blank
9954 required
enteredas
displayed
Enteredas
displayed.
Your cost
center -
required
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Completed TERMS Asset Transfer
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Lease Return Teacher Laptops
y Complete AssignedTo on spreadsheet
y Principal discretionto letthem keep laptop until de-install
y Proper forms required
yTeacher Responsibleforbackingup datay Homefolders
y Freeware\Simple User-Profile Backup andRestore Batch Files
y External media
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Leased Return Servers & Printers
y MISwillbe purchasingthese servers and printers!
y Schools are responsibleto purchaseextendedwarranty
y Transfer funds to MISby TBD
yPrincipal approval to keep andmaintainequipment
y Whitetag for purchasedequipmentwill replacethe leased
tag.
y Add
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Lease Return Warranty Repairs
Check thisboxfor warranty repair computers
thatare partofthe 2010 lease return
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Spring Tech Expo Meeting
Wednesday, April 28, 2010
8:30am 3:30pm
Stavros Institute
Agenda postedonTech Expo Moodle Site:http://moodle.pcsb.org/course/view.php?id=163