lease agreement between the city of kent and the … · 4.1 rent. tenant shall pay to the city rent...

LEASE AGREEMENT

BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY

FOR STATION "74"

THIS LEASE AGREEMENT (hereinafter "Lease") is between the CITY OF KENT, a municipal corporation of the State of Washington, with offices located at 220 4th Avenue South, Kent, Washington 98032 ("City"), and the KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY, a Washington municipal corporation, with offices located at 24611 116th Avenue Southeast, Kent, Washington 98030, ("RFA" and "Tenant").

RECITALS

WHEREAS, the City has maintained a full service fire department for decades and owns real property used for fire department services. On April 27, 2010, voters within the jurisdiction of the City and the King County Fire Protection District No. 37 voted to create the RFA in order to provide fire prevention, fire suppression, emergency medical services and the protection of life and property within the jurisdiction of the City and District 37. The RFA became effective and came into existence on July 1, 2010; and

WHEREAS, the City owns real property legally described in Exhibit A attached and incorporated herein and located at 24611.116th Avenue Southeast, Kent, Washington (the "Property"). The Property has been used by the City as Fire Station 74, and will now be used jointly by the City and the RFA under the terms of this Lease; and

NOW, THEREFORE, the City and RFA agree as follows:

AGREEMENT

1. PREMISES.

1.1 Premises Defined. Exhibit B attached hereto and incorporated herein depicts the buildings and other improvements on the Property that are used exclusively for RFA purposes, exclusively for City purposes, and jointly by RFA and the City. The City leases to Tenant and Tenant leases from the City the portion of the Property described in Exhibit B as being for the exclusive use of Tenant (the "Premises").

1.2 Common Area. Tenant also has the right to use jointly with the City the areas depicted in Exhibit B for joint use by RFA and City (the "Common Area") along with parking lots and sidewalks. The joint use of the Common Area is subject

Lease Agreement - 1 (2010) (Station 74Between City ofKentcmdRFA)

to the policies and procedures in Exhibit C attached and incorporated herein, and as hereafter amended by the City after consultation with the RFA.

1.3 As-Is. The City is providing the Premises and Common Area in "as-is" condition for Tenant's use. The City makes no representation regarding the condition of the Premises and Common Area, or improvements located on the same.

2. USE.

2.1 Permitted Use. Tenant shall use the Premises and Common Area for a fire station, training facility, and administration purposes (the "Permitted Use") and for no other purpose unrelated to the management and operation of a regional fire authority.

2.2 Restrictions on Use. Tenant shall not cause or permit any damage to the Property or Premises. If Tenant fails to comply with all or any of the restrictions on the use of the Premises set out in this subsection 2.2, the City shall notify Tenant and provide Tenant a reasonable time to take all steps necessary to remedy the failure. If Tenant fails to do so in a timely manner, then the City may take any steps reasonably necessary to remedy this failure. Upon demand by the City, Tenant shall pay all costs of such remedial action. This section shall not in any way limit Tenant's liability under Section 9, below. The covenants contained in subsection 2.2 shall survive expiration or termination of this Lease.

2.3 Conformance with Laws. Tenant shall, at all times, keep current and comply with all conditions and terms of any permits, licenses, certificates, regulations, ordinances, statutes, and other government rules and regulations regarding its use or occupancy of the Premises.

2.4 Liens and Encumbrances. Tenant shall keep the Premises and Common Area free and clear of any liens and encumbrances arising out of or relating to its use or occupancy of the Premises and Common Area.

3. TERM.

3.1 Term Defined. The term of this lease shall be for five (5) years commencing on July 2, 2010 ("Commencement Date"), and ending June 30, 2015 ("Termination Date"). If at the end of the five (5) year term, Tenant has made all payments due to the City in full, and is not in breach of this Lease, then the Lease shall automatically renew for additional five (5) year terms so long as the property is used for RFA purposes as described in section 2. The Tenant shall give the City at least ninety (90) days prior written notice of its intention not to renew for a subsequent five year lease term.

Lease Agreement - 2 (2010) (Station 7 4 Between City of Kent and RF A)

3.2 End of Term. Upon the expiration or termination of the Term, as applicable, Tenant shall surrender the Premises to the City in the same or better condition as on the Commencement Date, reasonable wear and tear excepted.

3.3 Hold Over. If Tenant remains in possession of the Premises after the Termination Date, the occupancy shall not be an extension or renewal of the Term. The occupancy shall be a month-to-month tenancy, on terms identicaL to the terms of this Lease, which may be terminated by either party on thirty (30) days written notice. The monthly rent during the hold over, however, shall be fair market rental value and the other expenses during the hold over shall be the same as would be due if the Lease were still in effect. If the City provides a notice to vacate the Premises in anticipation of the Termination of this Lease or at any time after the Termination Date and Tenant fails to do so within the time set forth in the notice, . then Tenant shall be a trespasser and shall owe the City all amounts due under applicable law.

4. LEASE PAYMENT.

4.1 Rent. Tenant shall pay to the City rent of one and No/100 Dollar ($1.00), plus the leasehold tax as set forth in subsection 4.2 ("Rent"). The first installment shall be due and payable on or before the Commencement Date, and subsequent installments shall be due and payable on or before the 1st day of each month thereafter. The Tenant may pay the rental fee in a lump sum of $50.00 designed to cover the first fifty years of the Lease. In the event the Lease terminates before fifty years have elapsed the prepaid rent shall be non refundable.

4.2 Leasehold tax. If leasehold tax shall become due pursuant to Chapter 82.29A RCW or other statute for this Lease, Tenant shall p_ay monthly on or before the 1st day of each month to the City the amount of state leasehold tax owing.

4.3 Fire Benefit Charge. In consideration for rent of only $1.00 per year, the RFA shall not charge the City, or demand payment, for any Fire Benefit Charge that the RFA may be authorized by law to charge for the Property or Premises, or any improvements or personal property on the same.

4.4 Payment Place. All payments due under the Lease to the City shall be paid or delivered to:

Lease Agreement - 3

City of Kent Finance Department Customer Services Division 220 4th Avenue South Kent, WA 98032-5895

\

(Station 7 4 Between City of Kent and RF A) (2010)

SECTION 5. UTILITIES AND OTHER EXPENSES.

5.1 Telephone. The City shall provide and Tenant s_hall pay for the telephone service to the Premises and Common Area in accord with the Interlocal Agreement For The Division Of Services Resulting From The Formation Of The Kent Fire Department Regional Fire Authority.

5.2 Utility Percentages. Tenant agrees to pay utility charges associated with the Premises and Common Area, which include, but are not limited to, water and sewer, electricity, garbage, and natural gas. The Tenant will contract directly with a garbage service provider for the garbage associated with the burn tower and pay 100% of this costs. For all other utilities, the City will invoice Tenant by the fifteenth of each month for utilities. Tenant will be invoiced for 100% of natural gas costs and 74% of all other utility costs to the Property. Payment shall be due within thirty (30) days of the invoice date.

5.3 Janitorial. Tenant shall provide janitorial services to the Premises at the Tenant's cost. For so long as Tenant contracts with the City to provide these janitorial services to the Premises, Tenant shall provide closet space for cleaning supplies and equipment needed for same. Tenant shall pay for 50% of the janitorial services provided to the Common Areas by the City.

5.4 Insurance. Tenant shall pay 74% of the City's cost to insure the Property as provided for in subsection 12.1. The City will invoice Tenant for this insurance cost and payment shall be due within thirty (30) days of the invoice date.

SECTION 6. PENALTY, INTEREST AND PARTIAL PAYMENTS.

6.1. If any payment due under this Lease is not paid to the City within ten (10) days after the date specified, a one-time late charge of five percent (5%) of the payment due shall be added to the payment as a penalty, and the total sum shall become immediately due and payable. Any amount remaining unpaid by the first day of the month following the due date for payment (i.e. approximately 15 days late) shall bear interest at the rate of one percent (1 %)

. per month.

6.2. Except as expressly set forth elsewhere in this Lease, rent and all other sums payable by Tenant pursuant to this Lease shall be paid without the requirement that the City provide prior notice or demand, and shall not be subject to any counterclaim, setoff, deduction, defense or abatement.

6.3. Payments made by Tenant must be applied to amounts due and owing under the Lease in the following order: leasehold tax, Rent, utilities invoiced by the City, other amounts invoiced by the City. The City has

Lease Agreement - 4 (Station 7 4 Between City of Kent and RF A)

(2010)

jmanderson

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authority to apply partial payments received in the manner it sees fit based on the financial responsibilities of the City.

7. MAINTENANCE AND REPAIR.

7.1 Tenant's Responsibilities.

7 .1.1 Maintenance. Tenant shall, at its sole cost and expense, keep and maintain the Premises and all improvements (regardless of ownership) in good order, and in clean, attractive and safe condition.

7 .1.2 Repair/Replace. Tenant shall pay 100% of the repair and replacement costs for the Premises and all improvements, the content of the Premises, and the two gas pumps on the Property. Provided, however, that if an item is specifically listed in subsection 7.3 then the Tenant shall only pay 50% of the repair and replacement costs.

7.1.3 Tenant shall, at its sole cost and expense, make any and all additions, repairs, alterations, maintenance, replacement, or changes to the Premises or any improvements on the Premises which may be required by any public authority.

7 .1.4 All additions, repairs, alterations, replacements, or changes to the Premises shall be made in accordance with Section 8.

7.2 Landlord's Responsibilities. Landlord shall at its sole cost and expense, keep and maintain in good order, and in clean, attractive and safe condition the PD Shooting Range (including 100% of the costs identified in 7.3.2(a) associated with the Shooting Range) and the areas identified for the exclusive use of the City in Exhibit B. The Landlord shall also pay 100% of the repair and replacement costs of these same areas.

7.3 Joint Responsibilities.

7.3.1 Maintain. The City and Tenant shall each pay 50% of the cost and expense to maintain in good order, and in clean, attractive and safe condition the Common Area and all its improvements, the grounds on the Property, and the parking lot and sidewalks on the Property.

7 .3.2 Repair/Replace. The City and Tenant shall each pay 50% of the repair and replacement costs of the following:

(a) Property building structures (including roof; structural elements; exterior walls, doors, and windows that are not on the Premises), foundation, HVAC system, electric power panels and distribution circuits, and plumbing system not on the Premises (excluding fixtures); and


(b) Common Area and all its improvements, exclusive of (a) above.

(c) Property parking lot, sidewalks, and grounds.

7.3.3 The City agrees to inform the Tenant of planned capital improvements and repairs on an annual basis to allow the Tenant to properly budget for such improvements and repairs.

7.3.4 The City will invoice Tenant by the 15th of each month for 50% of the costs of the joint responsibilities in subsection 7.3. Payment shall be due within thirty (30) days of the invoice date.

7.4 Any damage or repairs that are the result of Tenant's negligent or intentional acts shall be the sole responsibility of Tenant, and any damage or repairs that are the result of the City's negligent or intentional acts shall be the sole responsibility of the City.

8. TENANT IMPROVEMENTS.

8.1 Construction. Prior to any construction, alteration, replacement, removal or major repair of any improvements on the Premises, Tenant shall submit to the City plans and specifications which describe the proposed activity. Construction shall not commence until the City has approved the plans and specifications in writing. The City shall have thirty (30) days in which to review the proposed plans and specifications. The plans and specifications shall be deemed approved and the requirement for the City's written consent shall be treated as waived, unless the City notifies Tenant otherwise within the thirty (30) days. Upon completion of construction, Tenant shall promptly provide the City with as-built plans and specifications. The City's consent and approval shall not be required for any routine maintenance or repair of improvements made by the Tenant pursuant to its obligation to maintain the Premises in good order and repair that does not result in the construction, alteration, replacement, removal 1 or major repair of any improvements on the Premises. The provisions of this section do not obviate any permit requirements that may apply to the proposed activity.

8.2 Unauthorized Improvements. Improvements made on the Premises without the City's prior consent pursuant to subsection 8.1 or which are not in conformance with the plans submitted to and approved by the City ("Unauthorized Improvements") shall immediately become the property of the City, unless the City elects otherwise. Regardless of ownership of Unauthorized Improvements, the City may, at its option, require Tenant to sever, remove, and dispose of them, charge Tenant rent for the use of them, or both. If Tenant fails to remove an Unauthorized Improvement upon request, the City may remove it and charge Tenant for the cost of removal and disposal.

Lease Agreement ~ 6 (2010) (Station 7 4 Between City of Kent and RF A)

8.3 Removal. Tenant owns the improvements identified in the attached and incorporated Exhibit D and those authorized improvements and trade fixtures it may place on the Premises during the Lease term (collectively "Tenant-Owned Improvements"). No Tenant-Owned Improvements shall be placed on the Premises without the City's prior written consent. Tenant-Owned Improvements shall not include any construction, reconstruction, alteration, or addition to the Premises by the City (City-Owned Improvements) or any Unauthorized Improvements as defined in subsection 8.2. All Tenant-Owned Improvements shall be removed by Tenant on or before the Termination Date. If the Tenant-Owned Improvements remain on the Premises after the Termination Date, they shall become the property of the City without payment by the City.

9. ENVIRONMENTAL LIABILITY /RISK ALLOCATION.

9.1 Definition. "Hazardous Substance" means any substance which now or in the future becomes regulated or defined as Hazardous Substance or Hazardous Waste under any federal, state, or local statute, ordinance, rule, regulation,. or other law relating to human health, environmental protection, contamination or cleanup, including, but not limited to, the Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), 42 U.S.C. 9601 et seq., and Washington's Model Taxies Control Act ("MTCA"), RCW 70.105D.010 et seq.

9.2 Use of Hazardous Substances. Tenant covenants and agrees that Hazardous Substances will not be used, stored, generated, processed, transported, handled, released, or disposed of in, on, under, or above the Premises, except in accordance with all applicable laws.

9.3 Current Conditions, Duty of Utmost Care, and Duty to Investigate

9.3.1 The City makes no representations about the condition of the Premises. With regard to any Hazardous Substances that may exist in, on, under, or above the Premises, the City disclaims any and all responsibility to conduct investigations, to review any State records, docu~ents or files, or to obtain or supply any information to Tenant.

9.3.2 Tenant shall exercise the utmost care with respect to both Hazardous Substances in, on, under, or above the Premises as of the Commencement Date, and any Hazardous Substances that come to be located in, on, under, or above the Premises during the Term of this Lease, along with the foreseeable acts or omissions of third parties affecting those Hazardous Substances, and the foreseeable consequences of those acts or omissions occurring as a result of Tenant's use or occupancy of the Premises. The obligation to exercise utmost care under this subsection 9.3 includes, but is not limited to, the following requirements:


(a) Tenant shall not undertake activities that will cause, contribute to, or exacerbate contamination of the Premises;

(b) Tenant shall not undertake activities that result in human or environmental exposure to contaminated sediments on the Premises; and

(c) If requested, Tenant shall allow reasonable access to the Premises by employees and authorized agents of the U.S. Environmental Protection _Ag~Q~Y ("EPA"), the Washington State Department of Ecology ("DOE"), or other similar environmental agencies.

9.4 Notification and Reporting.

9.4.1 Tenant shall immediately notify the City if Tenant becomes aware of any of the following:

(a) A release or threatened release of Hazardous Substances in, on, under, or above the Premises, any adjoining Premises, or any other Premises subject to use by Tenant occurring as a result of Tenant's use or occupancy of the Leased Premises in violation of federal and state laws;

(b) Any problem or liability related to, or derived from, the presence of any Hazardous Substance in, on, under, or above the Premises, any adjoining property, or any other property occurring as a result of Tenant's use or occupancy of the Premises;

(c) Any actual or alleged violation of any federal, state, or local statute, ordinance, rule, regulation, or other law pertaining to Hazardous Substances with respect to the Premises, any adjoining property, or any other property subject to use by Tenant in conjunction with Its use or occupancy of the Premises;

(d) Any lien or action with respect to any of the foregoing; or,

(e) Any notification from the EPA, the DOE, or King County that remediation or removal of Hazardous Substances is or may. be required at the Premises.

9.4.2 Upon request, Tenant shall provide the City with copies of any and all reports, studies, or audits which pertain to environmental issues or concerns associated with the Premises, and which were prepared for Tenant and submitted to any federal, state, or local authorities pursuant to any federal, state, or local permit, license or law. These permits include, but are not limited to, any National Pollution Discharge and Elimination System Permit, any Army Corps of Engineers permit, any State hydraulics permit, any State Water Quality certification, or any Substantial Development permit.


9.5 Indemnification.

9.5.1 Tenant shall fully indemnify, defend, and hold the City harmless from and against any and all claims, demands, damages, natural resource damages, response costs, remedial costs, cleanup costs, losses, liens, liabilities, penalties, fines, lawsuits, other proceedings, costs, and expenses (including attorneys' fees and disbursements), that arise out of, or are in any way related to:

(a) The use, storage, generation, processing, transportation, handling, or disposal of any Hazardous Substance or Hazardous Waste by Tenant, its contractors, agents, employees, guests, invitees, or affiliates in, on, under, or above the Premises, any adjoining property, or any other property occurring as a result of Tenant's use or occupancy of the Premises, during the Term of this Lease or during any time when Tenant occupies or occupied the Premises;

(b) The release or threatened release of any Hazardous Substance or Hazardous Waste, or the exacerbation of any Hazardous Substance or Hazardous Waste contamination, in, on, under, or above the Premises, any adjoining property, or any other property subject to use by Tenant in conjunction with its use of the Premises, which release, threatened release, or exacerbation occurs or occurred during the Term of this Lease or during any time when Tenant occupies or occupied the Premises, and as a result of:

(i) Any act or omission of Tenant, its contractors, agents, employees, guests, invitees, or affiliates; or,

(ii) Any foreseeable act or om1ss1on of a third party unless Tenant exercised the utmost care with respect to the foreseeable acts or omissions of the. third party and the foreseeable consequences of those acts or omissions.

9.5.2 In addition to the indemnifications provided in subsection 9.5.1, Tenant shall fully indemnify the City for any and all damages, liabilities, costs, or expenses (including attorneys' fees and disbursements) that arise out of or are in any way related to Tenant's breach of the obligations of subsection 9.3.2. This obligation is not intended to duplicate the indemnity provided in subsection 9.5.1 and applies only to damages, liabilities, costs, or expenses that are associated with a breach of subsection 9.3.2 and which are not characterized as a release, threatened release, or exacerbation of Hazardous Substances or Hazardous Wastes.

9.5.3 City shall notify Tenant in writing of any third party claim with reasonable promptness, and Tenant shall have the right to compromise or defend any such claim, provided that such compromise or defense of such claim does not negate the Tenant's obligation to indemnify and hold the City harmless.


9.5.4 City shall release, indemnify, and hold Tenant harmless from any and all liabilities, obligations, judgments, demands, damages, causes of action, claims, costs, and expenses, including but not limited to all reasonable attorney's fees and costs of suit, arising out of or in connection with any contamination from hazardous waste or an environmental condition on the Premises caused solely by the City, its agents and representatives.

9.6 Cleanup. If a release of Hazardous Substances or Hazardous Wastes occurs in, on, under, or above the Premises, arising out of any action, inaction, or event described or referred to in subsection 9.5, above, Tenant shall, at its sole expense, promptly take all actions necessary or advisable to clean up the Hazardous Substances or Hazardous Wastes. Cleanup actions shall include, without limitation, removal, containment and remedial actions and shall be performed in accordance with all applicable laws, rules, ordinances, and permits. Tenant's obligation to undertake a cleanup under this subsection 9.6 shall be limited to those instances where the Hazardous Substances or Hazardous Wastes exist in amounts that exceed the threshold limits of any applicable regulatory cleanup standards. Tenant shall also be solely responsible for all cleanup, administrative, and enforcement costs of governmental agencies, including natural resource damage claims, arising out of any action, inaction, or event described or referred to in subsection 9.5, above.

9.7 Sampling by the City, Reimbursement, and Split Samples.

9. 7.1 The City may conduct sampling, tests, audits, surveys, or investigations ("Tests") of the Premises at any time to determine the existence, scope, or effects of Hazardous Substances or Hazardous Wastes on the Premises, any adjoining property, any other property subject to use by Tenant in conjunction with its use of the Premises, or any natural resources. If such Tests, along with any other information, demonstrates the existence, release, or threatened release of Hazardous Substances· arising out of any action, inaction, or event described or referred to in subsection 9.5, above in violation of federal or state law, Tenant shall promptly reimburse the City for all costs associated with such Tests.

9.7 .2 The City's ability to seek reimbursement for any Tests under this subsection shall be conditioned upon the City providing Tenant written notice of its intent to conduct any Tests at least fifteen (15) calendar days prior to undertaking such Tests, unless such Tests are performed in response to an emergency situation in which case the City shall only be required to give such notice as is reasonably practical.

10. ASSIGNMENT AND SUBLETTiNG.

Tenant shall not sell, convey, mortgage, assign, pledge, sublet, or otherwise transfer or encumber all or any part of Tenant's interest in this Lease or the Premises without the City's prior written consent which may not be unreasonably

Lease Agreement - 10 (2010) (Station 74 Between City of Kent andRFA)

withheld by the City. In the event of such consent, each permitted transferee shall assume all obligations under this Lease. No assignment, sublet, or transfer shall release, discharge, or otherwise affect the liability of Tenant. A dissolution of the Tenant shall be deemed to be an assignment of this Lease. The acceptance by the City of the payment following an assignment or other transfer shall not constitute consent to any assignment or transfer. The City's consent shall not be required for a sublease of the Premises to another governmental entity providing services that directly support and benefit the operation of the regional fire authority.

11. INDEMNITY.

11.1 The City shall not be liable for any injury to any person or for any loss of or damage to any property occurring in or about the Premises or the buildings thereon and caused by or resulting from any act o~ omission by Tenant any officer, agent, employee, guest, invitee, or visitor of Tenant; and, during the full term hereof, Tenant agrees and covenants to indemnify, defend, and hold harmless the City and those persons who were, now are, or shall be duly elected or appointed officials or members or employees or agents thereof, against and from any loss, damage, costs, charge, expense, liability, claim, demand, or judgments of whatsoever kind or nature whether to persons or property, to the extent arising on the Premises, in or on said building, or on any areas adjoining the same, which is under the control or use of Tenant pursuant to this lease and arising out of or in connection with Tenant's use and occupancy of the Premises. City agrees and covenants to indemnify, defend, and hold harmless the Tenant, its officers, employees, and agents thereof, against and from any loss, damage, costs, charge, expense, liability, claim, demand, or judgment of whatsoever kind or nature whether to persons or property, arising out of or in connection with the City's negligence in its performance under this Lease.

11.2 Should a court of competent jurisdiction determine that this Lease is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Tenant and the City, its officers, officials, employees, and volunteers, the Tenant's liability hereunder shall be only to the extent of the Tenant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE TENANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51, RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. This waiver has been mutually negotiated by the parties.

11.3 The provisions of Section 11 shall survive the expiration or termination of this Lease.


12. INSURANCE.

12.1 During the term of this Lease and any extension thereof, the City shall maintain an insurance policy on the Premises and the Common Area in the amount of the replacement cost, for damage from fire; earthquake; and other perils. Said insurance policy shall also insure the replacement value of the equipment provided by the City pursuant to this Lease. From Commencement Date to December 31, 2010, the City shall also maintain an insurance policy on the Burn Tower identified on Exhibit B, Emergency Management trailer identified on Exhibit B, and the two (2) storage units identified on Exhibit B in the amount of the replacement cost, for damage from fire; earthquake; and other perils. Said insurance policy shall also insure the replacement value of the equipment provided by the City pursuant to this Lease. The Tenant shall reimburse the City for any increase in premiums charged to the City for such fire anq hazard insurance policy resulting from Tenant's operations on the Property. The proceeds on a claim against said insurance policy for damage shall be used to repair.damage to the building so insured and to repair or replace any damaged personal property provided by the City.

12.2 Beginning January 1, 2011 and any extension thereof of this Lease, the Tenant shall maintain an insurance policy on the Burn Tower identified on Exhibit B, Emergency Management trailer identified on Exhibit B, and the two (2) storage units identified on Exhibit B in the amount of the replacement cost for damage from fire, earthquake, and other perils. The proceeds on a claim against said insurance policy for damage shall be used to repair damage to the buildings so insured and to repair or replace any damaged personal property provided by the Tenant.

12.3 The Tenant shall be responsible for maintaining its own fire and hazard insurance on Tenant owned personal property and leasehold improvements placed within the Property by the Tenant.

12.4 The Tenant shall procure and maintain for the duration of the Lease, insurance against cla,ims for injuries to persons or damage to property which may arise from or in connection with this Lease by the . Tenant, its agents, representatives, employees or subcontractors. The Tenant shall provide a Certificate of Insurance evidencing the following:

12.4.1 Automobile Liability insurance with limits no less than $5,000,000 combined single limit per accident for bodily injury and property damage.

12.4.2 Commercial General Liability insurance written on an occurrence basis with limits no less than $5,000,000 combined single limit per occurrence and $5,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be. limited to: blanket

Lease Agreement- 12 (2010) (Station 74 Between City of Kent and RFA)

contractual; products/completed operations; broad form property damage; premise operations; and employer's liability.

12.4.3 Any payment of deductible or self-insured retention shall be the sole responsibility of the Lessee.

12.4.4 The City shall be named as an additional named insured on the insurance policy, with respect to work performed by, or on behalf of, the Tenant, and a copy of the endorsement naming the City as additional named insured shall be attached to the Certificate of Insurance.

12.4.5 The Tenant's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit brought, except with respect to the limits of the insurer's liability.

12.4.6 The Tenant's insurance shall be the primary insurance with respect to the City, and the City shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage.

12.4.7 In the alternative, Tenant may satisfy the requirement in subsection 12.4 by becoming a participant in an authorized self insurance pool in the state of Washington with protection equal to or greater than that specified in subsection 12.4.

13. DAMAGE OR DESTRUCTION. The parties recognize that some or all use of the Property or Premises may be interfered with or prevented because of fire, earthquake, flood, storm, landslide, act of war, vandalism, theft or other extraordinary casualty ("Casualty").

13.1 Material Damage. If the Premises or Common Area are damaged or destroyed by fire or any Casualty which cannot, despite diligent, good faith efforts be repaired or restored within one hundred twenty (120) days following the date on which such damage occurs, then Tenant may elect to terminate the Lease effective as of the date of such damage or destruction. Within thirty (30) days after the date of such damage, the parties shall determine how long the repair and restoration will take. After that determination has been made, Tenant shall have a period of thirty (30) days to terminate the Lease by giving written notice to the City.

13.2 Repair after Damage. If Tenant does not give notice of Tenant's election to terminate as provided in subsection 13.1, then the City shall, subject to the provisions of this Section, immediately commence and diligently pursue the completion of the repair of such damage so that the Premises and Common Area is restored to a condition of similar quality, character and utility for Tenant's purposes. Notwithstanding anything contained herein to the contrary, if the Premises is not repaired and restored within one hundred twenty (120) days from the date of the damage, Tenant may cancel the Lease at any time before City

Lease Agreement - 13 (2010) (Station 74 Between City of Kent and RFA)

completes the repairs and delivers the restored Premises and Common Area to Tenant. If Tenant does not so terminate, City shall continue to restore the Premises and Common Area. Tenant shall have no claim against the City for any direct, incidental or consequential damages arising from the City's failure to commence or complete any repairs to the Premises or Common Area. In no event shall the City be obligated to spend more money on the repair than is provided by insurance proceeds in subsection 12.1.

13.3 Uninsured Damage. If damage or destruction is caused by a peril not required to be insured against hereunder and for which insurance proceeds are not available, either the City or Tenant may terminate this Lease by thirty (30) days written notice to the other of its election -to do so and the Lease shall be deemed to have terminated as of such date unless the other party agrees in writing to pay for such repairs or restoration.

14. DEFAULT AND REMEDIES.

14.1 Acts Constituting Default. Tenant shall be in default of this Lease on the occurrence of any of the following:

14.1.1 Failure to pay Rent or other expenses when due;

14.1.2 Failure to comply with any law, regulation, policy, or order of any lawful governmental authority;

14.1.3 Failure to comply with any other provision of this Lease;

14.1.4 Failure to cure a default pursuant to Section 14.2 below;

14.1.5 Proceedings are commenced by or against Tenant under any bankruptcy act or for the appointment of a trustee or receiver of Tenants' Premises; or

14.1.5 Tenant vacates or abandons the Premises.

14.2 Failure to Cure. A default shall become an event of default ("Event of Default") if Tenant fails to cure the default after the City provides Tenant with written notice of default, which specifies the nature of the default. For failure to pay rent or other monetary defaults, the cure period shall be ten (10) days. For other defaults, the cure period shall be thirty (30) days.

14.3 City's Re-medies Upon Default. Upon an Event of Default, the City may terminate this Lease and remove Tenant by summary proceedings or otherwise. The City may also, without terminating this Lease, relet the Premises on any terms and conditions as the City in its sole discretion may decide are appropriate. If the City elects to relet, rent received by it shall be applied: (1) to the payment of any


indebtedness other than rent due from Tenant to the City; (2) to the payment of any cost of such reletting; (3) to the payment of the cost of any alterations and repairs to the Premises; and, (4) to the payment of rent and leasehold excise tax due and unpaid under this Lease. Any balance shall be held by the City and applied to Tenant's future rent as it becomes due. Tenant shall be responsible for any deficiency created by the reletting during any month and shall pay the deficiency monthly. The City's reentry or repossession of the Premises under this subsection shall not be construed as an election to terminate this Lease or cause a forfeiture of rents or other charges to be paid during the balance of the Term, unless the City gives a written notice of termination to Tenant or termination is decreed by legal proceedings. The City may at any time after reletting elect to terminate this Lease for the previous Event of Default.

15. ENTRY BY THE CITY. The City shall have the right to enter the Premises at any reasonable hour to inspect for compliance with the terms of this Lease upon twenty-four (24) hours notice. The City and/or City's agents shall comply with all of Tenant's work safety rules and restrictions.

16. NOTICE. Any notices required or permitted under this Lease may be personally delivered, delivered by facsimile machine, or mailed by certified mail, return receipt requested, to the following addresses or to such other places as the parties may direct in writing from time to time:

The City:

Tenant:

Director of Parks and Recreation City of Kent 220 Fourth Avenue South Kent, Washington 98032 (253) 856-5100 Telephone (253) 856-6050 Facsimile

Kent Fire Department Regional Fire Authority Pat Pawlak Division Chief Administrative Support Services 24611 116th Avenue S.E. Kent, Washington 98030 (253) 856-4300 Telephone (253) 856-6300 Facsimile

A notice shall be deemed given and delivered upon personal delivery, upon receipt of a confirmation report if delivered by facsimile machine, or three (3) days after being mailed as set forth above, whichever is applicable.

17. MISCELLANEOUS.

17.1 Authority. The City and Tenant represent that each person signing on this Lease on its behalf is authorized to do so.


17.2 Successors and Assigns. This Lease shall be binding upon and inure to the benefit of the parties, their successors and assigns.

17.3 Headings. The headings used in this Lease are for convenience only and in no way define, limit, or extend the scope of this Lease or the inte~t of any provision.

17.4 Entire Agreement. This Lease, including the exhibits and addenda, if any, contains the entire agreement of the parties. All prior and contemporaneous agreements, promises, representations, and statements relating to this transaction or to the Premises, if any, are merged into this Lease.

17.5 Waiver. The waiver by the City of any breach or default of any term, covenant, or condition of this Lease shall not be deemed to be a waiver of such term, covenant, or condition; of any subsequent breach or default of the same; or of any other term, covenant, or condition of this Lease. The City's acceptance of a rental payment shall not be construed to be a waiver of any preceding or existing breach other than the failure to pay the particular rental payment that was accepted.

17.6 Cumulative Remedies. The rights and remedies of the City under this Lease are cumulative and in addition to all other rights and remedies afforded to the City by law or equity or otherwise.

17.7 Time is of the Essence. TIME IS OF THE ESSENCE as to each and every provision of this Lease.

17.8 Language. The word "Tenant" as used in this Lease shall be applicable to one or more persons, as the case may be. The singular shall include the plural, and the neuter shall include the masculine and feminine. The word "persons," whenever used, shall include individuals, firms, associations, and corporations.

17.9 Invalidity. If any provision of this Lease shall prove to be invalid, void, or illegal, it shall in no way affect, impair, or invalidate any other provision of this. Lease.

17.10 Applicable Law and Venue. This Lease shall be interpreted and construed in accordance with the laws of the State of Washington. Any reference to a statute shall mean that statute as presently enacted or hereafter amended or superseded. Venue for any action arising out of or in connection with this Lease shall be in the Superior Court for King County, Washington.

17.11 Modification. Any modification of this Lease must be in writing and signed by the parties. The City shall not be bound by any oral representations or statements.


17.12 Survival of Covenants. The covenants contained herein survive the termination or expiration of the Lease for the applicable statute of limitation periods.

17.13 Quiet Enjoyment. The City covenants and agrees that Tenant, upon performing the terms and conditions of the Lease, may peacefully hold and enjoy the Premises during said term without any interruption by the City, its successors or assigns, or any person or company lawfully claiming by or through it.

17.14 Recording of Short Form Lease. Neither the City nor Tenant may record this Lease without the other's prior approval, but the parties will at any time at the request of either party promptly execute duplicate originals of an instrument, in recordable form, which will constitute a sh.ort form of this lease, setting forth a description of the Premises, the terms of this lease and other ·provisions hereof, except the rental and other provisions as either party may request, which may be recorded.

17.15 Duplicate Originals. This Lease Agreement may be executed in duplicate originals.

THIS AGREEMENT requires the signature of all parties and is executed as of the date of the last signature below.

CITY OF KENT KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY

By:~,...,., Sc.~~~ Print Nam~ ~'" 3fi ~.oC'::ft. Its: hLt:f' C1--l1 ~ Date: CJ?- Cit- 10

APPROVED AS TO FORM:

Kent Law Department

P:\Civii\Files\Openfiles\1421-Regional Fire Authority\Pratt P&S, Leases\Station74LeaseAgreementFinal061410.docx

Lease Agreement - 17 (Station 7 4 BeMeen City of Kent and RF A)

(2010)

STATE OF WASHINGTON ) ) 55.

COUNTY OF KING )

On this .g}_p_ day of ~ , 2010, before me a C>Jotary Public in and for the State of Washington, personally appeared ...!3 U U-11-e ~/Ue___ , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person who executed the foregoing instrument as m/IJ(o;e__ ___ , is the person who appeared before me, and said person acknowledged that she signed this instrument, on oath stated that he/she is authorized to execute the instrument on behalf of the City of Kent as its Mayor, and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument.

Lease Agreement - 18 (Station 7 4 Between City of Kent and RF A)

Notary Seal Must Appear Within This Box

NOTARY PUBLIC, in and for the State of Washil)9ton R~siding at /"V~1 ~~Washington· My Appointment ExPires ?~-I 2--.

(2010)

STATE OF WASHINGTON ) ) ss.

COUNTY OF KING ) ~ -

On this ;( -- day of .,j J...J1. .. ~ , 2010, before me a. Notary_ Public in and for the State of Washington, p-ersonally appeared 3\_x:-.::- Sc.\''\'t'J·€.K~-P-\___ , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person who executed the foregoing instrument as t=·~~___o. ~h~££___ , is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that he/she is authorized to execute the instrument on behalf of the KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY as its +'X=o, C:~cl , and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument.

Notary Seal Must Appear Within This Box

IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written.

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..#' ~~ ~''''""'"lltl lil?-:,'''~ ' =~-~~,o~ ex.a~2~ -------------------! ·if 0'(,/>.Rr ~ \ NOTARY PUBLIC, in and for the

:: ~~ ~ ~ ~ St t f W h" t ~ ""o .. • .. !z i: a eo as mg on i \o ~ §/2 E Residing at KP i'Yf , Washington \ \,.. .c>u~" ~f'l;)ff0§ My Appointment Expires ---z_ ·z_q~ 13

~1. 151 .,,~ 7-29' ,.$' #".: .,,,, ~~"I\""'''''~ X'.:? . ,,,,,,; c:: OF 'N ~,,-:$'"

Lease Agreement- 19 (2010) (Station 7 4 Between City of Kent and RF A)

Exhibit A

Legal Description

Parcels A, B, and C of City of Kent Lot Line Adjustment 87-24, recorded under recording number 8711250779, according to King County Records, Washington lying within the Southeast quarter of the Northeast quarter in Section Twenty in Township 22 North, Range 5 East, Willamette Meridian.

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Exhibit B

P~ge 1 of 3

-::-::-::r I I

I Fire Statton 7 4 HQ, Police/Fire Training Genter, East H~HlP;;dnct ·1

~ Tenant/RFA Exclusive Use Common Area, Joint ust City and Tenant D City's Exclusive Use

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eouNti6ATf. INsi.n:1.no!-i I Tq ·A\J.,(N) OFFICE WALts· · ·

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Exhibit:B;

:!?age :3 o.f :3

I

.em. RECEPTION

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Exhibit C

KENT FIRE DEPARTMENT KENT POLICE DEPARTMENT

ADOPTION OF TRAINING CENTER POLICY AND PROCEDURES

By authority of the Fire Chief and Police Chief, and in the exercise of powers conferred by city Ordinance a~d Agreements, the following Policies and Procedures governing the operation and discipline of the Police/Fire Training Center, are hereby adopted and promulgated.

All policies and procedures herein contained are subject to repeal, change or modification from time to time, after appropriate review and input, when in the opinion of the Fi~e and Police Cbiefs, it is deemed for the best interest of the Training Center.

All-general and special orders, or directiyes that may be issued hereafter by Fire and/or Police Administrations relative to the discipline or duties and power of members shall be recognized as a portion of these Policies and Procedures and shall have equal force .and effect.

PREFIX

All members of the Kent Fire and Police Departments shall familiarize themselves with the contents of these Policies and Procedures in order that they may thoroughly understand them and govern themselves accordingly •.

Emergencies from time to time arise which cannot be foreseen and for which no policy, procedure or standing order is provided. It is expected that all members of the departments shall act at such times with discretion, promptness and use their own best judgment.

Policies and Procedures will be broken down into seven (7) general categories:

1) Administration 2) General Operations 3) Facility Security and Maintenance 4) Police Areas 5) Fire Areas 6) Classroom Training 7) Emergency Coordination Center

Policies will be identified by a two (2) digit number following the general category number, i.e. 101, 205, etc. The letters "TC11 will proceed each policy number.

Procedures will be identified by a decimal point and number that follows the policy number, i.e. 101.1, 205.1, 205.2, etc.

Exhibit c

Tasks will be identified by a letter designator that follows the procedure nUmber, i.e. 101.1a, 205.1a, 205.1b, etc.

TC

.c A T E G 0 R y

p 0 L I c y

p R 0 c E D u R E

T A s K

----------------------------------2 05 • 1 a

All o.fficial. co:m:rriunica:tions shall be made through proper channels using the Chain of Command. Superiors shall communicate with intervening Officer levels for most communications to subordinates. The exceptions being an emergency or a matter identified as . personal and confidential.

,.,

.-.

Exhibit C

JOINT STATEMENT OF MANAGEMENT INTENT AND RESPONSIBILITY IN THE OPERATION OF THE

KENT FIRE/POLICE TRAINING CENTER FACILITIES

It is the intent of the Chiefs of the Kent Fire and Police Departments to operate in partnership, a Training Center. The goals include improving each department's level of training and response readiness, and to encourage cooperation and the timely exchange of information between the two departments. In attaining these goals, the Departments will enhance delivery of service to the public, the quality of training, as well as the morale of personnel. To ensure that the rights and needs of each department are respected in joint facility operations, the following guidelines are established. These guidelines shall be jointly reviewed annually by the Chiefs of the dep~rtments, to assess the need for revision. The keys to successful operations of the joint use facilities are communication, consideration, and mutual support between the personnel of each department who work together within the Training Center complex.

Fiscal Responsibilities and Administrative Reviews

1. Budgeting responsibilities for common areas, responsibility for coordinating scheduling of jointly used facilities, and records keeping.documentation of the Training Center's operation shall rotate between the Police and Fire Departments every three (3) years. .This change in Facilities budgeting and coordination responsibility will begin in December of the year proceeding the change-over. It shall be effective the first day of January of the change-over year.

a. Transition information will be coordinated in the month of January by the respective responsible officers to insure proper close out of the year end budget and sufficient support information to allow for smooth implementation of tne new year's budget and schedulin~.

The Chief of the responsible department will appoint a specific person as the fiscal coordinator for the facility (individual and overall budgeting responsibilities).

2. The department with fiscal responsibility is responsible for normal operating budget control (budget preparation and administration), which includes maintenance and repair, as well as the preparation and submission of capital budget requests for the Training Center facilities arid grounds for the following year. The Facility Coordinator will consult with all Training Center staff to assess needs and gain budgetary information which will be reviewed and approved by the Chief of each department by the 20th of May.

TC 10.1.

(

Exhibit C

The following items are budgeted independently by each department every budget cycle:

a. Personnel

b. Office Supplies

c. Computer purchases and maintenance for other than joint use equipment (e.g. in the duplication room)

d. Unique supplies related to special training - e.g. shooting range supplies, propane for tower, etc.

e. Supplies currently identified within a department 1s budget unless said supplies were specifically identified within the Training Center1 s joint budget.

f. Educational reimbursement for respective staff.

g. Police Department will be solely responsible for the b~dgeting of improvements, repairs, and maintenance specific to the operations of the shooting range and canine area, as is the Fire Department identically responsible for the training tower and drill grounds. However, such budget requests will be processed through the Facility Coordinator responsible for the Joint Training center budget.

Items budgeted through Joint Use Facilities Budget:

a. Cost 1.

2.

3 .•

4.

5.

6.

7.

of maintenance of buildings and common equipment -Fixed or jointly acquired audio/visual

Copy Machine - key for each department

Replacement of appliances and,furnishings

Improvements to fixed equipment

Exercise equipment located at the Training Center

Heating/Ventilation/Air Conditioning/Plumbing systems

Remodel or facility improvements

B. Preventative maintenance and janitorial services for the Tra.ining Center, and Police Canine area

9. Painting

10. Telephones

11.. Replacement amortization of equipment

TC 101

3.

4.

5.

6.

Exhibit C

12. Toilet paper, paper stock, towels and similar. supplies

13. White board markers/erasers

14. Dish/hand soap and similar supplies

The Police and Fire Chief shall tour the Joint Training center not less than semi-annually with the·Facilities Coordinator tci inspect all facilities and grounds on the training site. They will schedule tentative meetings with Training Officers quarterly. Meetings will be used as needed to resolve problems .and discuss operational guidelines.

The Fire and Police Chief will meet in March to review the prior ,year's shared budget expenditures and to set goals for the upcoming budget process. Operations policies shall also be reviewed at this time. Both Chiefs will review the budget.a minimum of four weeks prior to the first (Fire or P~lice) presentation of their budgets~

Good Neighbor Policy. Since the conception of the Bond Issue and purchase of the property, the public has been promised that we would make every reasonable effort to schedule outside training that would create disturbing noise so as not to interfere with church services, or normal sleeping hours. Therefore, outside training shall not be scheduled before 0900 hours or beyond 2100 hours on any day, nor shall any outside drills which would create disturbing noises be scheduled during normal church services on Sunday. As a common sense rule, be aware of the impact training or behavior outside might have on our relationship with our neighbors.

Scheduling. A single system for scheduling rooms shall be developed and maintained in a common, visual and accessible place for all training staff. Police and Fire will attempt to schedule one month ahead in room reservations and rooms scheduled that far in advance will have priority. After 18 months of experience with the Training Center, training by contract parties and jurisdictions may be considered. However, contractual agreements for facility will have to be dev~loped and approved by the city Attorney's office. Rent Police and Fire will have absolute priority in use and both departments must appr~ve of any outside agency requests before they are placed on the schedule. It is intended that over a year, the scheduling and use of the two classroons will be evenly shared between the two departments. Each department will designate a primary training officer as it's department's point of contact for decision making on scheduling. Two alternates will also be named should the primary point of contact be unavailable.

TG 101

Exhibit C

7. The scheduling, use, and access of the shooting range and canine areas shall be under the sole control of the Police Department. Police Training Officers will normally create, establish, and enforce compliance with Procedures and Checklists on the police range and K-9 sites.

8. The scheduling, use and access to the Training Tower and related grounds shall be under the sole control of the Fire Department. A qualified Kent Fire Training Officer shall be present to supervise all drills and operate the burn · building. Kent Fire Companies desiring to utilize the burn building and/or drill field shall make request through their Shift Commander. The Training Officer shall have the title of Drill Master and will have complete authority over all training operations on the premises. Fire Training Officers shall establish written procedures and checklists where needed.

9. When scheduling classrooms, at least one classroom will be available to each department on a daily basis whether it is prescheduled or not. The room may be scheduled for the other (Police or Fire) department's use with the permissi.on of the department having first right to the room's usage.

10. The large classroom shall be avail~ble for dividing and scheduling of the third classroom when Training Officers of the department who has scheduled the large classroom deems that the nature and size of their class will not be hampered by the scheduling of the third classroom.

11. The primary purposes of the Center are Police, Fire Training and as part of the City's Emergency Coordination Center for disasters. Other City Departments requesting classroom space shall be referred to Fire Administration for possible scheduling of the meeting rooms of the East and West Hill Fire Stations. The Training Center is not intended for use by the general public.

TC 101

Exhibit C

. TRAINING CENTER POLICY AND PROCEDURES INDEX

CATEGORY TC 100 Administration

TC 101 Management Intent and Responsibility in the Operation of Trainiil.g Center TC 102 Policy and Procedure Manual

CATEGORY TC 200 General Operations

TC 201 Training Facility Parking TO 202 Smoking Policy TC 203 Project Rooms and Training Administration Office TC 204 Training Conference Room TC 205 Writing Surfaces TC 206 Lunchroom TC 207 Exercise/Weight Room

. TC 208 Mail Distribution TC 209 Systems Support Room TC 210 Copying Services- Outside Course Vendors

CATEGORY TC 300 Facility Security and Maintenance

TC 301 Security of Buildings and Grounds TC 302 Facility Maintenance TC "303 Training Center Security Gate

CATEGORY TC 400 PoliceAreas

TC 401 Police Shooting Range TG 402 K-9 (Police Office)

CATEGORY TC 500 FireAreas

TC 501 Bum Building/Tower/Drill Ground TC 502 Scheduling Drill Tower/Drill Ground For Kent Police Department

Training TC 503 Training Simulators

1

Exhibit C

CATEGORY TC 600 Classroom Training

TC 601 Classroom and Equipment Usage TC 602 Classroom Scheduling TC 603 Rear Projection Room TC 604 Student Breaks TC 605 Beverages/Food at Training Center TC 606 Outside Agency Use

CATEGORY TC 700 Emergency Coordination Center

TC 701 Emergency Coordination Center Operation

2

;

Exhibit C

TRAINING CENTER POLICY AND PROCEDURE MANUAL

~Jtc~EF ED CRAWFORD, POL!CE CHIEF

POLICY # TC 102 DATE: 9-90 # OF PAGES:

REVISIONS: 12-90, 1-92

2

It shall be the policy of the Kent Fire and Police Departments to keep and maintain a Training Center Policy and Procedure Manual. These manuals will be distributed in the following :manner:

Master Book Copy #1., Copy #2 Copy #3 Copy #4 Copy #5 Copy #6 Copy #7 Copy #8 Copy #9 Copy #10 Copy #11 Copy #12 Copy #13 Copy #14 Gopy #15 Copy #16

Fire Administration Police Administration Fire Training Officers Police. Training Officers Training Center Reception Area Police Admin. Lieutenant Fire Chief Norm Angelo Assistant Fire Chief Jed Aldridge Bond Projects Office· Fire Training Officers Fire Station 71 Fire station 72 Fire Station 73 Fire'stat:l.on 74 Fire Station 75 Fire .station 76 Fire Station 77

MAINTENANCE OF POLICY AND PROCEDURE MANUAL

APPROVED. BY: <ale /'??btl PROCEDURE # TC 102.1

Action By:

Fire Chief and/or Police Chief

Action:

1. Approves and signs each policy, procedure and task packet.

2. Issues general orders that affect interim policy changes.

-1-

Exhibit C .

Fire Chief, and/or 1. Facility Coordinator/ Fire Administrative

Maintains the Master Policy and Procedure Manual.

Staff 2. Notifies Fire and Police personnel of changes in policies, procedures, and tasks via memo.

3.

4.

Ensures that Policy and Procedures use a four tiered numbering system. (Category, policy, procedure, task).

Ensures Policy policy.

that and

the "Revision" Procedures appear

date on

of the

Unit Leaders and 1. Informs their personnel of any changes, corrections or additions to the Policy and Procedure Manual.

Officers of Police and Fire Depts.

2. Incorporates all revisions to the Policy and Procedure Manual as received, making the proper notations in the manual.

3. Ensures the manuals assigned to their personnel are kept in a serviceable and readable condition.

4. Makes recommendations to Division Chiefs andfor Officers when conditions change significantly enough to warrant modification or creation of a policy, procedure or task.

Police and Fire 1. Acquaints themselves with the intent and contents of the Training center Policy and Procedure Manual.

Department Members

-2-

Exhibit C

TRAINING FACILITY PARKING

~22~ NORMAN G. ANGEL~RECHIEF ED

'POLICY # TC 201 DATE: 9-90 # OF PAGES: 2

REVISIONS: 1-92 REFER TO:

=============--====================================

It shall be the policy of the Kent Fire and Police Departments to designate allowable parking areas. Assigned ~raining staff and instructors shall ensure compliance in order. to allow for maximum use and flexibility of the facility. No one shall be allowed to park in driveways· narked as fire lanes. The driveways must remain clear for fire access to the station and response from the Center by all emergency vehicles. Drill ground parking shall be limited to large fire apparatus. Shooting range parking will be limited to Police authorized vehicles so long as primary Police parking space is not exceeded.

Action By:

Facilities Coordinator

Assigned Training Center Staff/ Persoimel

Action:

1)

1)

Ensure that Training staff, instructors and students cooperate to abide by parking requirements.

Will utilize the parking area immediately north of the personnel door at the end of the staff offices hallway.

2) No vehicles belonging to employees will be parked for long term storage on site.

3) No parking will be allowed in the driveway which must be clear for apparatus returning to the station and emergency Police and Fire vehicles responding from the site.

Visitors, Vendors, 1) Attendees

Will park in the designated area west of the main entrance.

2) Only large fire apparatus will be allowed to park on the drill ground. Even they must be coordinated with the Fire Training staff to ensure it will not interfere with drill ground usage.

Exhibit C

Action By: Action:

Visitors, Vendors, 3) Attendees

Range parking is reserved for police personnel oniy in the number allowed by m~rked space with overflow parking in the visitor zone. such parking must be coordinated with Police Training staff.

4) For safety and response reasons, overcrowding of the parking areas will not be allowed. If necessary, additional parking for large classes will be coordinated with Fire Administration in the public parking area of the complex. ·

Exhibit C

SMOKING POLICY

ED

POLICY # TC 202 DATE: 9-90 # OF PAGES: 1


==================--============================

, It shall be the p~licy of the Kent Police and Fire Departments to make Training Facilities buildings and grounds non-smoRing designated areas. Smoking will only be allowed outside near the entry doors to the Training Center. In the areas of individual facility responsibility, the respective department policies shall apply. In no case shall smoking material be allowed to be discarded on the grounds.

·====================--~===================--======================

APPROVED BY: @)(_ ,ti)?M PROCEDURE # TC 202.1

Action By:

Police and Fire Chiefs

Action:

1) Support the Facilities Coordinator and Training Staff in implementation of the Smoking Policy. ·

Facilities 1) Inform students and visitors of the Smoking policy and assist in its implementation and reinforcement.

Coordinator, Training Staff and Instructors

Students and Visitors

1) -- Abide by smoking policy.

Exhibit C

PROJECT ROOMS AND T~INING ADMINISTRATIVE OFFICE

~-21~ NORMAN G. ANGEL~RECFI!EF ED CRAWFO~, POLICE CHIEF


REVISIONS: 1.-92 REFER TO:

===============================================================--= It is the policy of the Kent Police and Fire Departments that the project rooms and administrative offices are intended for Kent Police and Fire Department use only. The project rooms shall be secured in such a way to regulate security and release of respective department programs that are stored and to allow for control and non-tampering with programs under development. Likewise, there are three offices authorized for and under the control of the Kent Police. Department and three for and under·the control of the Kent Fire Department. These offices are not open to the general public or uninvited student access. They are intended for use by assigned Training Officers and staff and Kent Police and Fire personnel on special assignment.

================================================================= APPROVED BY: f!if2£_, __ _ PROCEDURE # TC 203.1

Action By:

Police and Fire Chief

Facility Coordinator

Training Officers and staff

Action:

1) Periodically review facility for proper use and maintenance.

2) Review budget requests for maintenance, replacement equipment and enhancements.

1) Ensures implementation of policy.

2) In conjunction with Training staff, assures proper use, maintenance, and security.

3) Prepares budget requests as required.

1) Maintains responsibility and security for their respective areas.

2) Assists in implementation of policy and maintains area in a professional manner.

POLICY # TC 204

REVISIONS: 1-92

Exhibit C

TRAiNING CONFERENCE ROOM

DATE: 9-90

EO CRA£~/~IEF # OF PAGES: 1

REFER TO:

===============================================--==

The Training conference Room is intended primarily for Training Center Staff usage. It may be utilized by Police and Fire staff when reserved in advance.

It is the policy of the Kent Police and Fire Departments to schedule usage of this room utilizing the same procedures as for scheduling classrooms. When other City of Kent Departments request meeting space, they shall be referred to Fire Administration for possible usage of the meeting rooms in the East and West Hill Fire stations.

=================================================================

APPROVED BY: ~~~tJ_ PROCEDURE # TC 204.1

Action By:



Training Officers

Action:

1) Review and evaluate as needed any proposed changes on scheduling policies.

2) Encourage cooperation between their respective training divisions.

1) Call meetings with Chiefs of the Departments to evaluate concerns and policy recommendations on scheduling.

2) Encourage Training Officers to mutually resolve conflicts in scheduling.

3) Evaluate and resolve conflicts in accordance with guidelines and policies.

1) Maintain up to date visible scheduling system and usage records system.

2) Coordinate and cooperate for ef.fective sharing of conference room.

3) Assist Facilities Coordinator in formulating recommendations for resolving conflicts in scheduling.

~p NORMAN G. ANGEto;

POLICY # TC 205

REVISIONS: 1.-92

Exhibit C

WRITING SURFACES

ED CRA~RD~~IEF DATE: 9-90 # OF PAGES: 2

REFER TO:

================================================== It shall be the policy of the Kent Police and Fire Departments to ensure that all personnel using the Training facilities will properly use and maintain writing surfaces •

. Further, no chart paper or other writing material shall be affixed to the walls or audio/visual equipment such as the projection screen. The purpose is to protect walls and equipment from gradual deterioration caused by tape and marks from writing instruments. Clips and approved magnets have been provided for hanging chart paper on white boards.

=================================--===============================

APPROVED BY:~·C./~ PROCEDURE # TC 205.1.

Action By:

Fire and Police Chief


Training Staff

Action:

1) Periodically tour facility to evaluate overall maintenance and need for additional policy direction.

2) Support Facilities Coordinator and staff in consistently implementing policy.

1) Makes periodic evaluation of facility condition.

2) Receives reports of damage and abuse of policy, and appropriately documents. Brief the Chiefs of the Departments in repeated cases of facility abuse.

3) Ensures along with other Training staff that instructors and students are orientated in proper use of WFiting surfaces and related policies.

1) Ensures persons using writing surfaces understand limits of markers used and prohibition from taping chart paper (etc.) to walls and audio/visual surfaces and equipment.

Action By:

Training Staff

Instructors

Exhibit C

Action:

2) Ensures that surfaces are properly cleaned after use.

3) Documents any violation of policies and reports them to the Facilities Coordinator.

4) Ensures adequate markers are available for class while planning for efficient usage of supplies.

1) Do not tape materials to walls.

2) Ensures that they and students do not use other than approved markers.

3) Ensures that writing surfaces are fully cleaned with approved cleaning supplies.

4) Immediately contacts Training staff in the event of an accidental use of the wrong type of markers.

Exhibit C


REVISIONS: l.-92 REFER TO:

================================================================= It is the policy of the Kent Police and Fire Departments that the lunchroom is for the exclusive use of assigned Training Facility staff, invited guests, and instructors. It is the responsibility of each staff person or guest using the room to assure cleanliness, proper waste disposal·, wiping clean of surfaces and securing of appliances and room after use.

================================================================= APPROVED BY:

Action By:


Training staff/ Instructors

PROCEDURE # TC 206.1

Action:

1)

2)

Makes periodic inspections. ..

Ensures staff cooperates as a team to maintain room and appliances after use.

3) Budgets and arranges for maintenance or replacement as necessary.

1) Work as team to maintain cleanliness of lunchroom and return room to quality condition after use.

2) Report need for maintenance, damage to facilit;ies ur equipment to Facilities Coordinator.

3) Ensures appliances and room are secure before leaving for the day.

Exhibit C

EXERCISE/WEIGHT ROOM

~G~~EF ED CRAa~EF POLICY # TC 207

REVISIONS: 1-92

DATE: 9-90 # OF PAGES: 3

REFER TO:

=====================================--====

It is the policy of the Kent Police and Fire Departments to encourage physical fitness for department members. The size of the Training·Center/Fire Station exercisefweight room may require that the number of persons using the room at any one time be regulated. To encourage frequent usage and equal opportunity, "Priority User" times have been identified as general guidelines. These times were most influenced by the proximate start and end of police and fire work-schedules.

POLICE PRIORITY TIME "FIRE PRIORITY TIME

DAYS: 1630 - 1830 0830 - 1030

SWING: 0030 - 0230 1830 - 2030

GRAVE: 0630 - 0830

The assignment of "Priority User" times does not preclude the members of either department from using the equipment during.that time. Joint usage of the room is encouraged. However, when demand for space in the room is at capa·city,. the 11Priority User" time should.assist personnel in being supportive of each other's work schedule. It is hoped that cooperation between the members of the departments will make this a self-regulating and mutually supportive process.

All pressing, squatting and dead lifting shall be done utilizing the power rack (safety cage). Dumbbells shall be kept away from glass and mirrors.

The purpose of this room is to provide a quality exercise area to reduce stress and increase fitness. Therefore, it is the responsibility of each indiviciual using the room to use good judgment with respect to the amount of weight lifted and in applying consideration for other users of the facility. Intentional misusefabuse of the facility or equipment will result in disciplinary actions.

=====================--====================

APPROVED BY:

Action By:

Police and Fire

Chiefs


Individual Dept. Members

Exhibit C


Action:

1) Periodically review condition of the room and equipment.

2) Provide additional policies as necessary to maintain a quality and professional exercise environment.

3) Meet with Facilities Coordinator and related Department senior staff .to. resolve concerns and problems with room and equipment usage.

4) Consider budget recommendations. ·

1) Periodically inspect room for condition, maintenance needs and to develop budget recommendations.

2) Encourage mutual consideration between facility users.

3) Encourage safe usage of equipment.

4) Report equipment abuse or safety violation to joint Chiefs.

1) Abide by room rules and procedures.

2) Warm up properly before work out.

3} Lift only weights that individuals can s~fely lift to build fitness. The room is not intended to do competitive heavy weight power lifting.

4) Do not drop weights suddenly to carpet and avoid contact with walls. Place weights on pads.

5) Replace all machines and weights to the storage area.

6) Remove all personal items and clear shower room of personal items after use.

7) Keep noise and music to reasonable level during time when classes are being conducted.

Action By:

Individual Dept. Members

Exhibit C

Action:

8) Notify Training Facility Coordinator of accidents and needs for equipment repair during normal forty (40) hour week. In off hours - fill out appropriate form to notify Coordinator of need for repair.

I I

POLICY # TC 208

REVISIONS: 1.-92

Exhibit C

MAIL DISTRIBUTION

ED CRAWFORD, POLICE CHIEF


REFER TO:

================================================================= It shall be the policy of the Kent Police and Fire Departments to receive and distribute mail addressed to each agency through their respective departments. u.s. mail for the'center that does not specify a person or a department will be dispersed through the Facilities Coordinator.

===============--=================================================· APPROVED

Action By:

Fac'ility coordinator

Training Officers


Action:

1) Receives and processes or distributes mail not identified for specific Training staff or Training Division of a department.

2) Budgets for postage for matters relating to general Facilities coordination business.

1) Receive and process their mail through normal department channels.

2) Assist Facilities Coordinator in distribution of mail.

Exhibit C

SYSTEMS SUPPORT ROOM

~A¥ · NORMAN G. ANGELO~ CHIEF ~WFORD, POL!CE CHIEF


REVISIONS: 1-92, 2.:..93 REFER TO:

===========--===========================================

It shall be the policy of the Kent Fire and Police Departments that access to the Systems Support Room will be granted only to authorized personnel such as Training staff, ·instructors using the rear projection room or authorized Police/Fire staff on special assignment. In no case snall other than authorized Facilities Training staff or ECC Facilities Staff access the master communications panel in the support room. The communications panel shall remain locked unless for authorized repair, maintenance or operation. The support room is intended for the preparation and control of programs under the direction of Training center·staff and is not for general use by instructors or students.

. . =========================================--==========

APPROVED BY: t9)Z4CL./-p.. Action By: Act1on:



Fire Chief

1) In conjunction with Training Staff, ensures only authorized access and use of support room.

2) Periodically inspects to ensure proper maintenance and security.

1) May direct ECC personnel to access and make program adjustments pre-identified as part of emergency operations or for repair/adjustment of fire station/fire administration systems. This procedure should be done in conjunction with Facilities Coordinator.

Action By:

Training Staff

Instructors

Exhibit c

Action:

1)

2)

3}

4)

Ensures only authorized access and operation of systems.

Maintains security of master control panels.

Does not make adjustment to Fire Station/Administration systems rinless authorized.

Reports def~ciencies and maintenance needs to Facilities Coordinator

5) Become properly trained and qualified in systems operations, e.g. videofaudio controls and program development equipment.

6) When utilizing room with class in progress, exercise consideration so as not to interfere with class being conducted.

1)

2)

Only allowed to access through room to get access to rear projection room.

Not authorized to operate master controls or specialized program equipment •. Must gain assistance from Facility Training Officer.

3) Properly secure room when usage of rear projection room is complete.

4) Does not allow student access other than Instructor assistant with rear projection room.

5) Reports known unauthorized transfer with equipment.

1)

Exhibit C

SPECIAL USE OF AUDIO/VIDEO EDITING EQUIPMENT

The use of this specialized equipment is limited to properly trained and qualified staff which would include Training Center staff and up to two· (2) personnel each from the Kent Police and Fire Departments.

2) In no case shall outside agencies operate the equipment.

3l A current list (Police/Fire combination)· of qualified personnel from each department shall be maintained in the Training center Policy and Procedures.

4) Designated Police and Fire Department personnel shall be trained and qualified by a currently qualified person on the Training Center staff. Upon . qualification, the Facilitator of the Center will have the person's name added to the list of qualified · personnel.

Action By: Action:

Designated Dept. Audio/Visual Personnel

students

1) Shall schedule the use of the equipment through the Training staff. Scheduling must be for a period when Training Staff are on duty to grant access and later to secure the center. Training needs supersede all other uses of the equipment.

2) Ensures only authorized access and operation of the system.

3) Does not attempt to make repairs. Refers deficiencies or need for maintenance of equipment to Facilities Coordinator.

4) When utilizing Audio/Visual room with class·in progress, exercises consideration to avoid interference with the class.

1) Not authorized access.

1.

2.

1.

2.

Exhibit C

CURRENTLY QUALIFIED AUDIO VISUAL SPECIALISTS

FIRE DEPARTMENT DATE QUALIFIED OUALIFI.ED BY

POLICE DEPARTMENT DATE QUALIFIED QUALIFIED BY

Exhibit C

COPYING SERVICES - OUTSIDE COURSE VENDORS

?IGJo~ ~RAWFO · . · , POLICE CHIEF

POLICY # TC 210 DATE: 8/94 # OF PAGES: 2

REVISIONS: REFER TO:

=================================================================

It shall be the policy of the Kent .Fire and Police Departments, when providing copying services to outside course vendors, to charge for such services that entail more than 50 copies per course. Up to 50 copies per course sliall be the responsibility of the respective hosting Department. Assigned Training Staff shall ·ensure that notification to · outside course vendors of such charges will be made. Notification to outside course vendors shall be made by use of the Facility Use Agreement, which shall be signed and processed prior to the commencement of the course/class. The current rate of the charges shall be determined by the City's Finance-Support Services Department. 11 0utside Course Vendors" are defined as those presenting courses that are hosted by, but not sponsored byr the respective Departments .

. , ==============================================~==================

APPROVED

Action By:


BY:~O--/~. PROCEDURE# TC 210.1

Actionlf.JY I

1) Ensure that Training Staff abide by the policy.

2) Ensure that notifica-tion is made to all outside course vendors by use of the ~Facility Use Agreement forms.

3) Maintain an ~p-ta-date and accurate accounting of copying services provided to outside course vendors.

4) Provide accurate billing information to Support, Services on a monthly basis.

l

Action By:

.Assigned Training Center Staff/ Personnel

Exhibit C

Action:

1) Provides accurate accounting of all copying services-in excess of 50 copies per course provided to all outside course vendors.

2) Utilizes the counter provided by Support Services to obtain accurate accounting of th~ number of copies'rnade.

3) Provides the required information for billing of copying services. by uti~.izing the "Outside Course Vendor Log" and providing all information required on the log.

4) Maintains the log in the copying/records· room and Shall ensure that it is not removed from the Training Center.

5) Makes initial notification to outside course vendors when processing the Facility Use Agreement with the person to be held responsib~e for on-site course presentation.

·it

2

Exhibit C

SECURITY OF BUILDINGS AND GROUNDS

~~~EF EO C~~IEF POLICY # TC 301 DATE: 9-90 # OF PAGES: 2·


====================================~========--=============--====

It is the policy 6f the Kent Police and Fire Departments ·that it shall be the responsibility of the Training Officer of the department last to leave the building to assure. that the Training center facilities and equipment are locked·and properly secured. This includes the access gate. Police or Fire Department personnel using the access gate and/or physicai exercise room af.ter · normal Training Center hours shall likewise ensure security of the portion of the facility used.

When classes are scheduled during non-business hours or weekends, the Kent Training Officer representing the · ·· department using the facility will be present to monitor operations and secure the facility. The Police firing range may be operated in the absence of the Police Training Officer by police rangemaster or shooting coaches authorized by the Kent- Police Department.

Security of the police shooting range is solely the responsibility of the Police Department. Security of the Burn Building is the sole responsibility of the Kent Fire Department. It is expected that each will keep the other

· informed as to security problems noted.

=====================================--===============--==

APPROVED BY~ (.,~~tt PROCEDURE # TC 301.1

Action By:


Action:

1) Periodically review security activities and establish additional security policies as needed.

2) Review security problems and needs with Facilities Coordinator as needed.·

3) Reinforce need for security as needed to support Facilities Coordinator.

Action By:


Training Staff

S·tudents

Action: Exhibit C

1) Establishes specific procedures for general security.

2) Ensures respective training staff establish and follow through on security procedures for their respective areas of responsibility as well as for general facility security:

3) Budgets for maintenance, improvements and necessary periodic re-programming and keying of facility areas as needed.

4) Coordinate changes in keying and receding of main entry gate with Fire Administration and notifies the Chiefs of both departments~ ·

5) Reinforces cooperation ~n good security pract'ices. Resolves·- and documents problems with security.

6) Along with Training Staff, ensures that no equipment assigned to the center is re~oved. The security and loaning of individual department equipment is the responsibility of the respective department.

1) Assists in the implementation and reinforcement of security procedures.

2) Ensures no equipment is loaned or removed that is assigned to the Training Center in general. A specific Departmentis portable equipment will be covered by the respective department policy. ·

3) Coordinate and cooperate to help each other ensure proper security at the end of the days' facility usage.

4) Works with Facility Coordinator and instructors to carry out security policies and correct problems.

5) Ensures students do not congregate in unauthorized areas.

6) Maintains strong and appropriate security between the Training Facility, exercise room and Fire station.

1) Shall abide by security procedures·and stay out of unauthorized areas.

POLICY # TC 302

REVISIONS: 1-92

Exhibit C

FACILITY MAINTENANCE

ED CRA~~~IEF DATE: 9-90 # OF PAGES: 3

REFER TO:

=======================================================--========= It shall be the policy of the Kent Fire and Police Departments to maintain the Training Facility, Grounds, Burn Building and Shooting Range in good working order and with such a quality level as to project a professional image. Routine janitorial maintenance will be supplied and coordinated with an outside vendor. Grounds maintenance, ninor facility repairs and naintenance agreements will be coordinated with the Fire Department Administrative Officer. Training staff, instructors and students shall assi~t in cleaning general debris and storing equipment as a result of their use of-the rooms as a condition of its use. Training staff and instructors shall be responsible for notifying the assigned Training Officer contact or Facilities Coordinator of any abuse, removal, damage or need for maintenance of Facility or equipment.

APPRovED BY=~ C,1?.12a PROCEDURE # TC 302.1

Action By:

Police and Fire Chief


Action:

1) Periodically tour Training complex to evaluate general appearance and provide further policy direction as needed.

2) Review and approve budget proposals for maintenance and enhancement of facility and equipment.

1) Budgets for and coordinates janitorial services.

2) Coordinates with Fire Department Administrative Officer for grounds maintenance, minor repairs, facilities systems maintenance and agreements, and requests for assistance for in-house maintenance.

Action By:


Training Staff

Exhibit C

Action:.

3) Makes periodic evaluation of facilities and grounds and encourages cooperation between training staff, instructors and students to maintain a quality learning environment.

4) Prepares budget requests for maintenance agreements, and contracts for major repair and equipment replacement.

5) Matters involving maintenance that affect overall complex operation such as exterior painting, etc., will be coordinated with Fire Administration to maintain consistency.in the overall image of the building.

6) Documents reports of damage and abuse and may suspend use of the facility for inappropriate use of the facility and will inform the Chiefs of the Departments.

l} Cooperate as a team to keep the Facility in a condition that will project pride and professionalism. ·

2) Assist Facility Coordinator by insuring instructors and students help in maintaining facility and equipment.

3) Ensures that instructors are well trained in use of systems they are autho~ized to use.

4) Secure from janitorial access any rooms not to be disturbed when special classroom or project needs require security.

5) Jl:nsures prompt notification of damage, abuse or need for maintenance accompanied by appropriate documentation to the Facilities Coordinator.

6) Completes facility and equipment check after each use.

7) Assists Facility Coordinator in planning, budgeting and coordination of · maintenance.

Action By:

Instructors

Exhibit C

Action:

1) Become thoroughly aware of conditions of use including cleaning of debris, storing of furniture or reconfiguring of use as required by their Training Officer contact.

2) Ensure professional behavior of students so as not to allow abuse or damage to facility or equipment.

3) Does not attempt or allow students to attempt repairs to Facility or equipment systems. Does notify Training staff of need for assistance or follow-up maintenance.

4) Reports and documents abuse, damage, needed maintenance of facilities or equipment to the assigned Training Officer contact.

5) Ensures students are aware of policies with respect to food, cleaning/storing facility, code of professional behavior, parking, etc.

Exhibit C

TRAINiNG CENTER SECURITY GATE

POLICY # TC 303

REVISIONS: 1-92 '


REFER TO:

It is the Policy of the Kent Police and Fire Departments that it shall be the responsibility of the Training Officers to open the security gate in the morning and close the gate in the evening. The gate will be open by.OSOO and closed at 1700 hours. If there is a class to be held after 1700 hours, the Training Officer handling the class may wish to keep the gate open in order to allow students to enter without the code to the gate. At such time when class is excused, the gate will then be closed.

··-=================~~===~~-==================================

APPROVED BY: '-&:Q( IY/U:.-f.,t.. PROCEDURE # TC 3 03 .1

Action By:

Police & Fire Chiefs


Action:

1)

2)

3)

1)

Periodically review security activities and establish additional security policies as needed.

Review security problems and needs with Facilities Coordinator as needed.

Reinforce need for security as needed to support Facilities Coordinator.

Ensures respective training staff establish and follow through on security procedures for their respective areas of responsibility as well as for general facility security.

2) Budgets for maintenance, improvements and necessary periodic re-progranuuing and keying of facility areas as needed.

3) Coordinate changes in keying and receding of main entry gate with Fire Administration and notifies the Chiefs of both Departments.

1

Action By:


Training Staff

Exhibit C

Action:

4)

1)

Reinforces cooperation in good security practices. Resolves and documents problems with security.

Coordinate and cooperate with each other to ensure gate is open by 0800 Monday through Friday, except on holidays.

2) Coordinates and cooperates with each other to ensure gate is closed at 1700 hours or after class is dismissed.

2

I

' I

Exhibit C

ED



==============================================--=======

It shall be the policy of the Kent Police Department that the shooting range operations are exclusively controlled by the Kent Police Department. Their on-site representative for the range building shall be the Police Training Officer. Only Police personnel are allowed to use the range, and the Rangemaster or authorized shooting coach must be present at the time of any firing of weapons. Under no circumstances will firing be done in the range alone.

==================================================== APPROVED BY:

Action By:


Police Training Officer

Rangemaster/ Coaches ·


Action:

1)

1)

Coordinate facility budget requests with Police Training Officer.

Designates Kent Police representative for range usage and control •

. 2) Ensures security and proper maintenance of facility including pumping of sump tank in accordance with 1environmental regulations.

3) Coordinates scheduling and operations.

1) Ensures only police personnel use the range.

2) Ensures that all policies, procedures and rangemaster orders are obeyed. May withdraw use of facility from personnel in non-compliance.

3) Ensures safe practices and proper facility maintenance are followed.

4) Reports damage, violation of policies or orders to the Police Rangemaster or Training Officer.

Action By:

Rangemasterf Coaches

Exhibit C

Action:

5) Ensure armory and range building are properly secured.

6) Monitor parking to ensure number of vehicles does not exceed authorizing parking.

Exhibit C

K-9. (POLICE OFFICE)

eJa~~ ED CRAWFORD, POLICE CHIEF

POLICY' # TC 402 DATE: 9-90 # OF PAGES: 1

REVISIONS: 1-92 REF.ER TO:

It is the policy of the Kent Police Department that access to the K-9 area is restricted to Police K-9 personnel, Police command and supervisory staff with need to access the area and the Facilities Coordinator.

====================================================== APPROVED BY':

Action By:

Police Chief


K-9 Officers

PROCEDURE # TC 4~2.1

Action:

1)

1)

Periodically tour K-9 facilities.

Receives requests for maintenance and periodically inspects area with K-9 officers.

2) Processes facilities budget requests received from Police Department.

1) Ensures the K-9 office area and kennel is kept in.a clean and orderly condition.

2) Reports budget and maintenance needs to the Police Training Coordinator.

3) Restrains from allowing unescorted access by other Police personnel.

4) Controls K-9 dog proximity to visitors, students and staff.

Exhibit C

BURN BUILDJNG/DRILL TOWER/DRILL GROuND

POLICY # TC 501 DATE: 9-90 #OFPAGES: 3

REVISIONS: 1st- October 31, 1992 REFER TO:

============================================ It shall be the policy of the Kent Fire Department that scheduling the use of the Bum Building/Drill Tower/Drill Ground be conducted through the Fire Training Officers. During the use of bum props or smoke machine, a trained and qualified Kent Fire Training Officer must be present and shall be considered the Drill Master and Safety

_ Officer. Other uses of the building and training ground must be approved by the Fire Training Officer and the building/grounds must be restored and secured to the level acceptable to the Fire Training Officer.

All operations must provide for safe and controlled operations. These facilities may not be used prior to 0900 hours on w~kdays or 1000 hours on weekends and shall not be used afte:r 21-00 on 'any day without special permission of the Fire Chief. Also, no outside ciplls shall be conducted which would create disturbing noises during normal Church services on Sunday. This is due to the need to maintain positive relationship with neighbors.

============================================ APPROVED BY:"2lllt.t PROCEDURE# 501.1

Action By: Action:

Fire Chief

Fire Training Officers

1) Periodically tours grounds and drill tower/bum· building to ensure proper use and maintenance.

-2) Grants special permission for late night drills, use of

grounds, or scheduling for outside agencies.

3) . Meets with public and Training Officers- on complaints by

1)

citizens about hours and general concerns.

Schedules use of Bum Building/Drill Tower and Drill Ground.

1

Action By:

Fire Training Officers

Instructors/ Officers in Charge

Exhibit C

Action:

2) Ensures that only currently trained and qualified Kent Fire Training Officers op~ra:te bum props.

3) Serves as Safety Officer for all Drill Tower and Drill Ground operations. This may be delegated to an officer in charge for other than burn prop operations.

4) Ensures that only authorized parking is allowed on drill ground so as to keep it free for Fire Training or Station 74 use for drill.

5) Ensures that grounds and equipment are· restored and secured after drill use: (e.g. clean up after ventilation props are used).

6) Ensures drills are scheduled and types of drills are coordinated so as to minimize impact on neighbors.

7) Informs the Fire Chief of citizen complaints related to drill ground, bum building, and drill tower operations.

8) Ensures that propane levels are adequate, prop equipment is operational and officers/firefighters are aware of safety ·systems before live fire drills.

9) Inspects Drill Tower/Bum Building/Drill Ground and related props quarterly, and after heavy use to determine additional supplies, repairs or capital improvements needed.

10) Makes budget recommendations for maintenance and improvements of Drill Ground/Bum Building/Drill Tower and related equipment.

1) Obtains authorization from Fire Training Officers for use and scheduling of facility. After normal training hours, on duty Fire Companies coordinate and obtain tower key from Shift Commander.

2) Ensures proper safety precautions are in place for the respective drill ground operations.

3) Reports any damage or problems encountered during usage of Bum Tower or Drill Ground to the Fire Training Officer in charge.

2

Action By:

Instructors/

Officers in Charge

Shift Batw.ion Chief

Exhibit C

Action:

4) Briefs Fire Training Officer on type of drill being conducted.

5) Ensures personnel behave in a professional manner and with consideration for neighbors.

6) Ensures grounds and eauipment are restored to an acceptable condition and are properly secured.

7) Files reports as necessary on any injuries or damage caused during drills.

1) Ensures security is maintained.

2) Coordinates use of tower and drill field with training. Drills scheduled by Fire Training Officers take a higher precedence.

3) · Refers requests for other agency drill tower/ground usage to Fire Training Division and Fire Chief.

4) Gains understanding of proposed drill so as to assure appropriateness and safety of plan.

5) Documents any damage or injury related. with notification to Suppression and Training Assistant Chief.

6) Ensures buildings and grounds are cleaned and fully secured at the end of the day.

7) Ensures staff follows guidelines for time usage and consideration of neighbors ( e .. g. avoid loudness and sirens late at night)

8) Notifies Fire Trairung of drills planned in advance (type of use intended). Bum props may only be operated by Training Officers currently assigned to the Training Division.

9) Ensures Officers using Drill Tower/Grounds without Fire Training supervision understand intended use of building and cautions to be used around special equipment.

3

.·

Exhibit C

Drill Ground Guidelines

Preface:

It is the goal of Fire Administration to provide maximum access to the drill ground and drill tower for ongoing Fire Department training. At the same time we must take care of these facilities so that their function, quality and appe~rance are pres_e,rved. In this manner, a quality training atmosphere can be enjoyed by all for years to come.

Hours of Usage:

Because of our commitment to our neighbors, we will limit drill ground operations which create noise (ie, mult:i-engine .company pumping and similar noisy activities) to the following time lines. Avoid use of sirens/horns during early or late hours.

Weekdays Saturdays Sundays Holidays

09:00 - 21:00 Hrs 10:00. - 21:00 Hrs 10:00 - 21:00 Hrs 10:00 -·21:00 Hrs

Scheduling:

NOTE: on weekends and· holidays,_ obtain key to tower from Shift Commander.

Schedule use of the drill tower with the Fire Training Division or after hours and weekends through the Shift Commander. Use by agencies other than the Kent Fire Department must be approved by the Fire Training Division and Fire Chief.

User of Drill Tower:

Fuel for drill fires is strictly 1imited to the future engineered propane fire system. Use of the Portable Smoke Machine is restricted to the Fire Training Officers only.

Drill tower vent holes are not to be used for routine saw and· ventilation practice. They are for- combination evolutions. Ground level props should be used· for basic or refresher ventilation training. After use, all ventilation props shall be restored for Training readiness and debris properly disposed of.

Drill tower is strictly off-limits except to authorized Kent Fire Department personnel and escorted guests.

Leave drill tower safety gates closed unless openings are required.

After use: Exhibit C

It is the ~esponsibility of Company Officers to ensure the following: (

Company Officer's Responsibilities:

Tower

1. The tower i.s cleaned as necessary (sawdust and debris swept and disposed of, etc.).

2. Ventilation holes properly covered and readied for next ·drill.

3. Lights are turned off.

4. Windows and doors are closed and secured.

5. Safety roof gates are closed, latched and pinned.

6. Document any damage or equipment malfunction to the Training Division or Shift Commander.

7 • ·Leave the building and return the key to the Training Division or Shift. Commander who issued the key.

Drill Ground

l.. After use of vent props, sweep up and dispose of sawdust, replace material on prop, and paver with plastic tarp.

2. Ensure all hydrants are turned off if used.

3. Clean up any general debris found in the area of the drill.

4. Document any damage or equipment malfunction to the Training Division or Shift Commander.

Shift Commander's Responsibilities:

l.. Will try to pre-schedule drills with Fire Training when known in advance.

2. After hours and on weekends, coordinate the use of the Tower and Grounds for Kent Fire Department personnel (e.g. shift drills, JATC, company or other firefighter uses).

3. Shift commander to insure the building is secured and . relays to Fire Training documentation on related damage or malfunctions.

Storage:.

storage in the drill tower and on the drill ground shall be limited to training needs as determined by the Fire Training Division.

Exhibit C

SCHEDULING DRILL TOWER/DRJLL GROUND FOR KENT POLICE DEPARTMENT 'IRAINING

~b~k NORMAN G. ANGELO, FIRifcHIEF

POLICY " TC 502 DATE: 11/96 #OFPAGES: 4

REVISIONS: REFER TO:

The Kent Fire Department will allow the use of portions of the Fire Department Training Tower for periodic training of Kent Police Department personnel. ·

The designated use for traiillng will be allowed on a case-by-case basis, depending on the type of training to be conducted and the impact on other concurrent training needs.

The use of the facility is conditional on the understanding that the Kent Police Department shall reimburse the Fire Department for any repairs necessary as a result of Kent Police Department traiillng.

This policy exists for the purpose of authorizing the Fire Department's Training Director to approve, modify or deny Kent Police Department's use of the Department Drill Facilities for training purposes. This policy is not to be construed to be a permanent or automatic authorization to utilize the tower or drill ground for police department purposes. The use of the facility by outside agencies is not authorized by this Policy. That must be approved on a case-by-case basis in advance of any such usage.

Approved By: &?J:z.(:L_.., PROCEDURE# TC 502.1

Action By: Action:

Fire Chief 1. Reviews requested changes in the Policy.

2. Clarifies the intent of the Policy for issues that are not covered.

3. In the event of the unavailability of the Fire Department Training Director, shall identify the Acting Training Director.

1

Action By:

Fire Department Training Director

Exhibit c

Action.:

Evaluates requests from Kent Police Department to use drill field or training tower.

2. Meets with the designated Police Depa.rf;ment representative to understand the needs and parameters of their proposed drill.

3. Determines whether there is a conflict with Fire Training needs or other scheduled events. Fire Training needs shall take precedence.

4. Shall determine the acceptability, need for modification or denial of the drill request or training aids.

5. Conducts a physical tour of the facility prior to the drill to ensure a mutual understanding of the areas available for their drill. .

6. Identifies restrictions and conditions that may apply to the particular drill.

7. Limits the use of training aids to those that are preapproved in writing. Allows no substitutions until they have been reviewed and approved by the Fire Department.

8. Ensures_ that Fire Training personnel will be available at the Training Center in order to support Police Departments use of the training tower or drill ground. For example: it is the responsibility of Fire Training to unlock the tower, after the drill to conduct a post training inspection of the building and secures the tower.

9. Works with the designated Police Department representative to evaluate compatibility of new drills or training aids such as Simunition.s~

2

Action By:

Designated Kent Police Representative

. :.

Action:

1.

Exhibit C

Makes requests for use of training tower and drill ground to the Fire Department Training Director.

2. Requests for such facility use to be made at least 15 da.ys prior to the training, however in no ca.se will use of the facilities be guaranteed sooner tb.a.n 30 da.ys in advance of the requested training.

3. Ensures that requests and access are done solely through the Fire Department Training Director or the Director's designee.

4. Meets with the Fire Department Training Director to discuss proposed drills, understand and comply with parameters/conditions that apply to the given drill .

5. Tours of the facility with the Fire Department Training Director to ensure an understanding of areas that a.re available for use and those areas that a.re restricted.

6. Coordinates with the Fire Department 'l'ra.ining Director or the Director's designee to access the tower, conduct a post-drill facility inspection and to notify the Fire Department Training Director that the building is rea.dy to be secured.

7. Ensures that a.ll Police personnel a.re instructed a.s to the parameters of the facility usage, the need to report any inadvertent damage, and to thoroughly clean the area after the drill.

8. Ensures that only training aids pre-approved in writing by the Fire Department Training Director are utilized during the drill. (This applies to unusual training aids such as Simunitions. If in doubt, as to the acceptability of the tra.ini.n.g aid, discuss with the Fire Department Training Director.) In no case shall any irtitant such as tear gas, pepper spray, etc. be used on the drill ground or fire tower facilities.

3

Action By:

Designated Kent Police Representative

All Personnel

Exhibit C

Action:

9. Ensures only. approved simulated ammunition -"Simunitions, tinted liquid soap" is utilized. Paint balls or similar devices shall not be used. Changing to a different brand or type of simulated ammunition must be approved by the Fire Department in writing prior to their use.

10. Ensures that no drills or.training aids are used in rooms or areas in which specialized Fire training equipment is located. E.g. fire bum simulators or other areas designated as restricted.·

11. · Ensures that all areas used for their drill is cleaned up by Police personnel. In order to prevent possible injury to Fire Depariment personnel, it is important that drill participants account for all fired casings and projectiles; wash down all markings from gel using water and scrub brush;, thoroughly rinse all areas to remove gel residue from affected areas, e.g. training tower walls and floors.

1. Shall refer all Kent Police Department's requests for use of the Fire Depar,tment' s trajning facilities to the Fire Department Trainirig Director. Fire Department Training Director and Fire Chief have authority to ·grant approval for Kent Police Department training in Fire Department training facilities.

4

(

Exhibit C

POLICY# TC 503 DATE: 09-98 #OFPAGE8: 2

REVISIONS:

It shall be the policy of the Kent Fire Department Training Division to provide live fire training utilizing 8ymtron Fire Training Simulators in a safe and learning environment. ·

\ .

Action By:

Training Director

On Site Training Officer

Action:

1.

PROCEDURE# TC 503.1

Authorize only personnel who have been trained and who are current on operational procedures to operate burn simulators.

2. Ensures trained Operators periodically review procedures.

3. Ensure preventative maintenance is accomplished.

4. Ensure inventory supplies are maintained.

5. . Ensure that there will always be at least one (1) Kent Training Officer (trained in the operation of the bum simulator) present during live fire training.

1. Ensure a trained Operator is present at the controls during live fire training.

2. Ensure a Safety Coordinator is present during live fire training.

3. Shall make sure all participants are briefed on student safety· guidelines. ·

4. Will use only Symtron' s recommended smoke products in tower during live fire training.

1.

Action By:

On-Site Training Officer

Bum Simulator Operator

Exhibit C

Action:

5. Ensure all personnel are using SCBAs during the use of Symtron' s smoke products.

. 6. Ensure all personnel are using SCBAs and full PPE during live fire training.

7. Ensure only water is utilized as an extinguishing agent.

8. Ensure radio communication is established and operational between the Bum Simulator Operator, the Safety Coordinator and the Drill Coordinator.

1. Responsible for following pre-burn and post-bum procedures.

2. Responsible to follow operational guidelines during live fire training.

3. Document any operational problems and submit any maintenance requests.

4. During live fire training, shall maintain a safety awareness of participants' condition and location in order to take immediate corrective action as necessary, up to and including emergency shut down.

5. Ensure that one of the smoke valves on the 2nd floor is. left open during live fire training.

6. Shall follow drill scenario and guidelines set forth by the OnSite Training Officer.

\\SRVFS74\DATA\USERS\FS74\PUBLICA\ADMIN\DOC\PP\TRNGCTR\BURNPROP.DOC

2.

( '

Exhibit C

CLASSROOM AND EQUIPMENT USAGB

POLICY # TC 601

REVISIONS: 1-92

DATE: 9-90

ED CRA~~~~IEF # OF PAGES: 4

REFER TO: =--=========--======================================

It shall be the policy of the Kent Fire and Police Departments to schedule classrooms to enhance quality training for Police, Fire and Emergency Coordination. The use of such classrooms shall be conditioned upon proper scheduling by instructors, through pre-orientation on room and equipment usage, accepting responsibility for student conduct and implementation of all related Training Center

· ·policies~

========================--===============--======================== . .

APPROVED BY:

Action By:




Action:

1) Will meet periodically with Training Center staff and Coordinator to review overall condition of rooms and equipment.

2) Institute further controls as necessary to ensure a quality learning environment and care of facilities.

1) Ensure that all violations of policy are thoroughly documented. Ensures classrooms are scheduled for only approved usages. Ensures support rooms are maintained as intended.

2) Budgets as necessary for supplies, maintenance or improvements to classrooms and related equipment.

3) Ensures that orientation for instructors are conducted by respective Training Officers.

4) Ensures respective Training Officers complete and file all post class checklists and that policy violations, damage, or equipment maintenance is reported or performed as needed.

Action By:


Training Officers

Exhibit C

Action:

5) Bring to the attention of the Chief of the Departments any problems that cause damage or inappropriate care of the facility.

6) Ensures adequate supplies are available and that only approved markers, and classroom posting methods are used (e.g. approved magnets used when posting chart paper on writing surfaces).

1) Ensure that instructors that schedule rooms are properly orientated to.room controls and equipment usage.

2) ·Requires instructors·scheduling the room to provide a list of equipment and instructional needs, size and type of class.

3) Ensures instructors only utilize equipment they have been authorized and oriented to use.

4) Reinforce imp'ortance to use. only provided writing markers. Clearly and strongly explain not to write on rear projection or overhead projection screen.

5) · Only allow instructor to operate pre-set controls and those controls on podium. Under no circumstances, allow anyone to adjust Master controls or to· perform maintenance on equipment. .

Only qualified Kent Training staff shall be allowed to make modifications to Master Controls on any audio/visual equipment. That includes even minor

·repairs such as changing projection bulbs.

Caution:. Master Control Box contains systems '!;:hat must be coordinated with the Fire Station and Emergency Coordination funct.ions. Contact Fire Administration before making major revisions.

Action By:.

Training Officers

Instructors

Exhibit C

Action:

6)

7)

8)

9}

10)

11)

1)

2)

3)

4)

5),

6)

7)

Ensures instructors are aware and abide by other facility pol~cies and procedures - e.g. food, smoking, cleaning, etc.

Assists as needed in setting up program which require entry into the rear screen projection room.

Inform instructors to contact Training staff in the event of equipment failure or for assistance.

Ensure instructors are aware of of"f'limits portions of facility.

Ensure instructor is aware and en.forces parking regulations for their students.

Complete checklist after class and documents deficiencies and need for resupply or maintenance.

Provide information in advance as to class size, type of class and audio/visual needs.

Arrives early to receive complete orientation on equipment and facility usage.

Agrees to accept responsibility for student behavior, cleanliness of facility and enforcement of related Facility policies and procedures.

Uses only provided writing markers and acknowledges importance of not writing on overhead and projection screens.

orientates students as to food and beverages, parking and cleaning policies.

Operates only pre-set controls and controls in podium that instructors are authorized to use.

Under no circumstances, attempts to make Master Control adjustments to audio/visual systems.

Action By:

Instructors

Exhibit C

Action:

8)

9)

10)

11)

Notifies Training staff of need for . repa~rs. Under no circumstances makes repa1rs, or allow students to make repairs to equipment.

Ensures that classroom is left in clean condit~on with all tables, chairs and equipment properly stored.

Removes all left-over class related materials and notifies the assigned Training Officer contact of any problems or conditions requiring correction.

Ensures that all security measures are complied with and appropriate review by Training staff has been completed prior to leaving.

Exhibit C

CLASSROOM SCHEDULING

~~~EF ED CRA~I.WCHIEF POLICY # TC 602 DATE: 9-90 # OF PAGES: 2


===========================================================~====

It shall be the policy of Kent Police and Fire Departments to .have classrooms scheduled by a method visible and.easiiy referenced by all Training staff~ The "Master Facilities Schedule" shall be kept current designating responsible user (a specific person), timeof use and'responsible Training Offic·er·. · cancellation records will also be maintained, along with· orientation and past class checklists. Records will be maintained reflecting monthly usage as well as class specific related information. ·

Each department (Kent Police and·Fire) shall be guaranteed the minimal use of one (1) Training Center classroom every day unless the affected department has agreed to forego . usage of the room.

The large classroom may be divided as long as the Training Officer for the department originally scheduling the room agrees that the nature and size of the originally scheduled class will allow for the division.

Each department will submit their tentative classroom requests by the 3rd Friday of the month prior to the class. Training Officers of the respective d¢partments are expected to coordinate and cooperate in establishing the schedule. Once the schedule is mutually agreed to, and approved by the Facilities Coordinator, the 11 scheduled usage" has priority for that room unless an emergency necessitates implementation of the Emergency Coordination center.

It is intended that conflicts over scheduling will be resolved between the respective Training Officers. If conflicts are not resolved, they will be referred to and determined by the Facilities Coordinator. If conflicts are an on-going problem, the Facilities Coordinator and Training Officers will jointly prepare further recommended additional policies to the Chiefs of the Departments.

Rooms will generally be scheduled on a first come, first served basis after the 3rd Friday of the precedingmonth for the month in question:

============---=======================--======

APPROVED BY:

Action By:

Police and Fire

Chiefs


Training Officers

Exhibit C


Action:

1)

1)

Meet as needed with Facilities Coordinator and Training staff to evaluate additional scheduling policies.

Approve monthly preliminary schedules.

2) Ensures rooms are scheduled according to policy.

3) Resolves scheduling con.flicts.

4) .Encourages Training Officers to coordinate and cooperate in scheduling of rooms.

1) Each department to pre-schedule rooms as much as practical by the 3rd Friday of the preceding month.

2) Cooperate in scheduling to assure best use of facility based upon type and size of classes.

3) Maintain common records system of classes scheduled, canceled and related usage checklists.

4) Promptly adjust .visible schedule for additional classes scheduled or canceled after pre-schedule deadline.

l?OLICY # TC 603

REVISIONS: 1-92

Exhibit C

REAR PROJECTION ROOM


REFER TO:

====--====--======================================================= It shall be the policy of the Kent Police and Fire Departments to ensure only authorized personnel shall enter or. operate equipment in the rear projection room and projection booths. No materials will be allowed for general ~torage in this room. The purpose of this is to leave clear at all times the angles and clear space for quality projection. The fire simulator shall only be operated by authorized Kent Fire Department personnel. storage and access to ECC equipment under the rear projection room shall not be re-arranged. No equipment in the rear projection room shall be removed or master controls adjusted by other than assigned and qualified Training Center staff.

================================================================= APPROVED BY:

Action By:

Police and Fire Chief·

·Facilities Coordinator


Action:

1)

1)

Evaluates periodically the proper use and maintenance.

Ensures Training staff are aware of and implement policy.

2) Coordinates needed maintenance, repair and enhancements through Training staff and maintenance agreements.

3) Budgets for maintenance, equipment replacements and enhancements.

4) Ensures projection rooms are not used for general storage.

5) Ensures emergency readiness of ECC systems by not allowing blockage or rearrangement of stored components.

6) Resolves problems and documents usagefdamage.

Action By:

Training Staff

Instructors

Students

Exhibit C

Action:

1) Assists in Facility coordination in implementing policy.

· 2) Ensures instructors are instructed in proper usage and limits of authorized operation of rear projection room or booths. Ensures that only personnel authorized by Kent Training Officers utilize the fire simulator.

3) Assist in the set-up of programs using the rear projection room.

4) Ensures room is kept clear of general storage.

5) Check equipment after use for needed maintenance or repair.

6) Only make adjustments to equipment that they have been trained in.

7) Documents damage or abuse.

8) Ensures that ECC equipment is not blocked or re-arranged.

1)

2)

3)

4)

1)

Receive and follow instruction of their contact Training Officer with respect to access and operation of audiofvisual equipment in rear projection rooms or pro~ection booths.

Prohibit access to room by students other than authorized assistants.

Never attempt to adjust master controls or repair equipment. Instead, contact Training Facility staff.

Ensure equipment is off and projection room is secured at completion of class.

Not allowed to adjust equipment or access rear projection rooms.

Exhibit C

STUDENT BR~S

ED CRAWFORD, POLICE CHIEF



================================================================= It shall be the policy of the Kent Fire and Police Departments to maintain a quality learning environment and to be considerate of other students in class when granting student class breaks.

===========================================~====================

APPROVED BY: ~~~ PROCEDURE # TC 604.1

Action By:

Training Staff and Instructors

Action:

1) Ensure that students on break do not congregate in hallways near other classes in session.

2) If need be, students should take breaks in classroom, in the waiting/entrance area to the Training Center or outside as weather allows.

3) Courtesy and common sense should be the guiding principle.

Exhibit C

. POLICY # TC 605 DATE: 9-90 #OFPAGES: 2

REVISIONS: 1-92 6-04

REFER TO:

It is the policy of the Kent Fire and ~olice Departments to allow reasonable food and beverages in the classrooms. Examples would include soda, coffee, box or sack lunches, food contained in plastic containers, "fast food" from neighborhood restaurants and snacks such as pastries and candy bars. ·

Generally, no alcohol for human con,sumption shall be allowed in the training center complex. An exception will be made for supervised alcohol consumption related to formal training on alcohol related driving offenses, i.e. field sobriety testing. Such approval must be made by the facility coordinator in advanced.

APPROVED BY: K~ llfe., PROCEDURE# TC 605.1

Action By:

Police/Fire Chiefs


Training Officers of Department of which room is scheduled

Action:

1)

1)

Periodic tour of facility to ensure proper use and cleanliness of facility.

Supports staff in follow-up action of violations. reinforces policy.

2) May reject access to facility for third party violatiqn of policies and lack of care of building.

1) Ensures instructors and students are notified of food and beverage policy.

2) Makes available to instructors and students a list of off':site options nearby.

3) Periodically checks for compliance by user with _policy.

Action By:

Training Officers of Department for . which room is schedUled·

InStructors

Students/ Attendees

Action:

5)

Exhibit C

Informs instructors and takes necessary action to document violations and recommendations from future use by same party.

6) Ensures that party using coffee pot provides own supplies and properly cleans coffee pot and disposes of refuse.

1) Individuals shall ensure proper disposal of waste.

2) Shall report violations to departm~nt Training . ·Officer .or their assigned f~cility contact.

1)

2)

Use care not .to .. cause damage to facility when : ". consuming food or beverages.

Properly disposes of all refuse and properly Cle!plS furniture and utensils.

Exhibit C

OUTSiDE AGENCY USE

~_);{~ NORMAN G. ANGEi..~CHIEF ED CRAt£RD~IEF POLICY # TC 606

REVISIONS: 1-92


REFER TO:

=========================================--======================= It shall be the policy of the Kent Police and Fire Departments to allow invited outside agencies to attend Kent sponsored Police and/or Fire training. After.at least 18 months of facility operations, the Chiefs of the Departments will consider the potential of extending use of the facility to outside agencies. In all.cases, all invited outside agencies shall be required to· comply with all·:Faoilityrules and regulations.

In the area of range usage, the Police Department will retain full and exclusive control as to its use. Likewise, with respect to the Burn Building/Tower and Drill Ground, the Fire Department will retain full and exclusive control as to its use.

If outside agencies are allowed use of any part of the facility, they must sign an agreement yet to be prepared to reimburse the facility for costs incurred, and acceptance of responsibility for damage as a result of their use of the facility. Revenue generated from such an agreement will go back to the Training center budget and Capital Fund unless a specific.cost is related to a line item in one of the department budgets, e.g. propane usage.

==================================================--==============

** Responsible person and duties to be designated when decision is made as to outside agency usage.

Exhibit C

EMERGENCY COORDINATION CENTER OPERATION

ED CRAWFORD 1 POLICE CHIEF



=====================================--=====

It shall be the policy of the City of Kent, under the direction of the Fire Chief (Director of Emergency Services) to utilize the entire complex of Fire Station.74, Fire Administration, and Training Center as an· Emergency .. Coordination Center for large scale disaster coordination. Periodically, training, drills and actual operations will be conducted· in the faciiity. Drills and training will be coordinated through the Facilities Coordinator •. Use of the ECC system and set-up will be coordinated through the Fire Training of~icers and Fire Administration.

In the event of activation of the Emergency Coordination Center, Facility coordination will be done through the Fire Chief or the Chief's designated representative in coordination with the Incident Coordinator with responsibility for the overall emergency situation.

================================================================= APPROVED BY:

Action By:

Fire Chief


Action:

1) Coordinate drills and training schedules through Facilities Coordinator

2) Assumes overall coordination of facility needs and implementation during an emergency activation of the ECC.

3) Budgets for necessary equipment systems and equipment for ECC operation.

4) Coordinates maintenance of and improvements to ECC system with Facilities Coordinator.

5) Insures use, needed maintenance and return of facility and communication systems to normal condition is properly conducted upon completion of emergency.

Exhibit C

Action By: Action:

Facility 1)

Coordinator

2)

3)

Fire Training 1) Officers, Fire Administration Staff, and Trained ECC Facilities 2) Personnel

3)

4)

5)

6)

7}

Coordinates training and drills with Fire Chief for ECC operation.

Ensures ECC equipment and systems are properly secured and not accessed by unauthorized personnel.

Assists Fire Chief in ensuring facility and systems are returned to normal operating condition.

Assist in the implementation of facility layout for drills or actual emergencies.

Ensure that Training Center policies on. security and care of facilities are followed as closely as possible.

Ensure that only proper writing utensils and methods for .Posting of material (magnets on writing surfaces) are used to protect facility and equipment, e.g. no writing with permanent markers, no writing on projection surfaces, etc.

Assist in the maintenance and care of the facility during drills and emergency

.usage.

Assist in the restoration and return of the building to the Facilities Coordinator and Training staff in good, clean condition after use as an ECC.

Properly re-stock, store and secure ECC systems.

Ensure that no materials are taped to writing surfaces or projection screens.

~·;

Exhibit D

Station 74

Tenant Owned Improvements

Emergency Management modular office building (identified on Exhibit B page 2)

Two (2) Emergency Management storage units (identified on Exhibit B page 2)