leap, gee, and laa 2 training materials summer 2011 retest

LEAP, GEE, and LAA 2 TRAINING MATERIALS

SUMMER 2011 RETEST

These reproducible training materials can be used for training School Test Coordinators and test administrators for the summer 2011 retest. Additional copies of these training materials may be

printed from LDOE’s Web site at www.louisianaschools.net or from https://la.drcedirect.com.

* Students who need to retest in GEE or LAA 2 Mathematics and/or English Language Arts and Science and Social Studies (three or more tests) should take the Science test on Friday, July 1 and the Social Studies test on Tuesday, July 5.

Important Dates forSummer Retest

M = Materials Delivery

T = Testing

P = District Pickup

Summer Retest Materials Delivery• All test materials (LEAP, GEE, and LAA 2,

including large print and braille) will arrive at the district Monday–Wednesday, June 6–8.

• School Test Coordinators must submit requests for additional materials to the District Test Coordinator no later than the morning of Tuesday, June 14.

• Any additional materials requested will be sent via UPS ground service and will take three days to get to the district. All orders received after 1:00 p.m. will be processed the next business day.

Test Administrator System• The Test Administrator System (part of LEAPweb) is

refreshed for summer testing, which means that all previous names and numbers have been removed.

• From Monday, June 6–Tuesday, July 5, School Test Coordinators must enter and assign TA numbers to all LEAP and GEE test administrators via the Test Administrator System.

• Test administrators must use their assigned number for all LEAP and GEE tests they administer.

• The summer administration of LAA 2 will not use TA numbers.

Summer Remediation Field on All Answer Documents

• Field H1 needs to be coded for any student who participated in summer remediation provided by the school or the district.

• The principal should verify that this field is properly completed so students will get credit for the summer remediation program and the Department will be able to gather more accurate data.

ALERTS FOR TEST COORDINATORS

General Alerts• School Test Coordinators (STCs) must assign TA numbers

Monday, June 6–Tuesday, July 5 and verify that all LEAP and GEE used documents have a TA number coded in field H2. Failure to code the TA number could result in a testing irregularity.

• Security checklists must be used to track materials. Electronic copies are available on www.LEAPweb.org. Be sure to indicate on the checklists which unused answer documents received Test Not Taken labels.

• STCs must use the provided plastic bags for the return of LEAP and GEE approved home study program and LEAP nonpublic school students’ answer documents to the District Test Coordinator (DTC). Nonpreidentified bar-code labels from testing sites must not be affixed to answer documents for these students; the DTC will affix nonpreidentified labels with site code 998 or 999 after testing as needed.

• STCs must return district office documents (security checklist copies, testing irregularities documentation, the Oath of Security and Confidentiality Statement) in the provided envelope. The DTC should return the envelope for subsequent pickups as needed.

• STCs must provide test administrators a list of students approved for accommodations, as well as the accommodations the students are to receive.

• When testing students approved for accommodations, test administrators must make sure that they provide the assigned accommodations and code the provided accommodations on the students’ answer documents.

Coding AlertsTo comply with federal mandates, there are now three new fields

on all answer documents.

• Field G1 (Are you Hispanic/Latino?) and G2 (Race)– Students will be instructed to code both fields during testing. – For G1, students will code Yes or No.– For G2, students may mark all races that apply.

• Field S for LAA 2 and V for LEAP and GEE (Student Receives Services Under McKinney-Vento Act)– The principal must code this field on answer documents for

students receiving services under the McKinney-Vento Act (homeless students).

– All persons involved in testing should be aware that this is confidential information.

• When packaging materials for return, stack secure materials according to security numbers. This will aid in verifying materials against security checklists.

– Pickups 1 and 2: Used answer documents for more than one grade or content area may be boxed together but must be stacked by grade and by content area.

– Pickups 2 and 3: The School Test Coordinator at a testing site may box LEAP and GEE materials together, but LAA 2 materials must be boxed separately.

– Pickup 3: Test booklets must be boxed separately from unused answer documents, but materials for more than one grade and content area may be boxed together. Return large-print and braille test booklets in their original shipping boxes. Make sure to return braille instructions.

Packaging Alerts

Online Surveys

Printed comment sheets are no longer provided. Starting this year, all comments for LEAP, GEE, and

LAA 2 testing will be collected online at https://la.drcedirect.com.

This URL can also be found in the Test Administration Manuals and the Test Coordinators Manual.

Be sure School Test Coordinators and test administrators are aware of the new online surveys.

Comments are 100% anonymous.

Online Survey Windows

LEAP/GEE: TBD

LAA 2: TBD

Available through eDIRECT: https://la.drcedirect.com

Distributing District Overage Answer Documents

(LEAP/GEE Only)

Before distributing a district overage answer document (or an answer document requested from DRC as additional test material) to a particular testing site, the District Test Coordinator must affix a summer site-code label to the back page. NOTE: For LAA 2, there will be no district overage and no site-code labels.

DISTRICT TEST COORDINATOR AFFIXES TESTING SITE–CODE LABEL HERE BEFORE DISTRIBUTION TO SUMMER TESTING SITE

^ ^ . 001001 001 PELICAN PARISH 001 BAYOU MIDDLE SCHOOL

SAMPLE SITE-CODE LABEL

DISTRICT OVERAGE ANSWER DOCUMENTS

IMPORTANT DATES, SAMPLE DOCUMENTS, AND

REFERENCE MATERIALS

LEAP Testing Schedule

TESTING DATE SUBJECT/SESSION

Tuesday, June 28Mathematics

(sessions 1 and 2)

Wednesday, June 29

Mathematics(session 3)

English Language Arts (session 1)

Thursday, June 30English Language Arts

(sessions 2, 3, and 4)

Friday, July 1Tuesday, July 5

Makeup Testing

GEE Testing ScheduleTESTING DATE SUBJECT/SESSION

Tuesday, June 28Mathematics (all sessions)

ORScience (all sessions)*

Wednesday, June 29English Language Arts (sessions 1 and 2)

ORSocial Studies (all sessions)*

Thursday, June 30 English Language Arts (sessions 3 and 4)


Makeup Testing

* GEE students who are testing in Science and Social Studies and also testing in Mathematics and/or English Language Arts should take the Mathematics test on Tuesday, June 28; the English Language Arts test on Wednesday and Thursday, June 29 and 30; the Science test on Friday, July 1; and the Social Studies test on Tuesday, July 5.

LEAP/GEE Return Schedule for District Test Coordinators

June 30 (TH) Pickup 1 (UPS Next-day Air) Used LEAP and GEE Mathematics answer documents Used GEE Science/Social Studies answer documents (for students who --did not need to take the GEE Mathematics test or English Language --- Arts test)

July 5 (T) Pickup 2 (UPS Next-day Air) Used LEAP and GEE English Language Arts answer documents (including --makeups) Used LEAP and GEE makeup Mathematics answer documents Used GEE remaining Science/Social Studies answer documents -------------(makeups and those of students who took three or four tests) All used LEAP and GEE answer documents for approved home study - ----program students All used LEAP answer documents for nonpublic school students

July 6 (W) Pickup 3 (Assessment Distribution Services) Unused LEAP/GEE labels (preidentified, nonpreidentified, Test Not Taken) Unused LEAP/GEE answer documents Used and unused LEAP/GEE test booklets, including large print and -------braille

NOTE: Once the UPS driver has scanned in all boxes for the shipment, ask the driver for the total number recorded as scanned in the data board. If the UPS scanned total does not match the total you recorded on the Return Verification form, recount the boxes and neatly revise or fill out a new Return Verification form.

LEAP/GEE Return Schedule for School Test Coordinators

June 29 (W) Pickup 1 Used LEAP and GEE Mathematics answer documents Used GEE Science/Social Studies answer documents (for students who ---did not need to take the GEE Mathematics test or English Language --- Arts test)

July 1 (F) Pickup 2 Used LEAP and GEE English Language Arts answer documents (including --makeups) Used LEAP and GEE makeup Mathematics answer documents Used GEE makeup Science/Social Studies answer documents* Used LEAP and GEE answer documents for approved home study -program students Used LEAP answer documents for nonpublic school students

July 5 (T) Pickup 3 All unused LEAP/GEE labels (preidentified, nonpreidentified, Test Not Taken) All unused LEAP and GEE answer documents All used and unused LEAP and GEE test booklets, including large print and braille

* Science/Social Studies answer documents for GEE students who tested in at least three subjects will need to be returned after testing concludes on Tuesday, July 5. Contact your District Test Coordinator to arrange for pickup of these materials.

Materials for Testing

Location of Security Numbers on LEAP and GEE Documents

TEST BOOKLET ANSWER DOCUMENT

Use this security number to inventory and track Use this

security number to inventory and track

Lithocode number: use this to document suspected incidents of cheating or administrative error

Sample LEAP/GEE Testing Site Security Checklist

• The LEAP/GEE checklist includes a summary and a detailed list of secure materials assigned to a testing site.

• Electronic security checklists are available online at www.LEAPweb.org.

• There is a blank page at the end of the checklist to record security numbers of additional materials.

• Keep originals on file at the school and copies at the district for one year. Do not return to DRC.

Sample LEAP Student/Label RosterLEAP students identified as needing to retest will receive a preidentified label for English Language Arts and/or Mathematics.

These columns indicate the identified content areas in which students need to retest.

Complete this information for students who do not receive preidentified labels. Record the numbers from the nonpreidentified bar-code labels affixed to their answer documents.

Sample GEE Student/Label Roster

GEE students identified as needing to retest will receive a preidentified label for English Language Arts, Mathematics, and/or Science/Social Studies.

These columns indicate the identified content areas in which students need to retest.

Complete this information for students who do not receive preidentified labels. Record the numbers from the nonpreidentified bar-code labels affixed to their answer documents.

Preidentified LEAP/GEE Bar-code Labels

For the summer test only, preidentified labels should be affixed to answer documents only for students who are expected to test. Unused bar-code labels must be returned with pickup 3 materials.

Students who have been identified as needing to retest will receive a preidentified label. The District Test Coordinator will distribute all preidentified labels to summer testing sites before testing begins.

If a student took no part of a test, the student’s unused answer document should be returned with all other unused answer documents. The School Test Coordinator must affix Test Not Taken Labels to unused answer documents that have bar-code labels and/or hand-coded student information.

ALIGN TOP OF LABEL SMITH, JOHN

GRADE: 4 GENDER: M DOB: 06/06/1998 STATE ID: XXXXX9999

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII P510119 9999999 09000 Pelican Parish001 Bayou Elementary School

LEAP/GEE SUM 2011 ELA

Nonpreidentified LEAP/GEE

Bar-code Labels

A nonpreidentified bar-code label must be affixed to any hand-coded answer document.

When hand coding student identification information, follow the directions in the LEAP and GEE Test Administration Manual. Remember, the fields must be coded exactly the same on all answer documents for a student.

ALIGN TOP OF LABEL

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII L510119 9999999 09000 Pelican Parish001 Bayou Elementary School

LEAP/GEE SUM 2011 BAR-CODE LABEL

* The District Test Coordinator must apply nonpreidentified labels to answer documents for LEAP and GEE approved home study program or LEAP nonpublic school students who did not receive preidentified labels.

Answer documents that are to be scored should have a preidentified or nonpreidentified label* applied here.

Applying Bar-code Labels to Answer Documents

Approved Home Study Program and LEAP Nonpublic School Student Labels

• The District Test Coordinator (DTC) will distribute to summer testing sites preidentified labels for LEAP and GEE approved home study program and LEAP nonpublic school students as appropriate.

• If LEAP and GEE approved home study program or LEAP nonpublic school students do not receive preidentified labels, student information on their answer documents must be hand coded, but labels from the summer testing site must not be affixed to these answer documents. The DTC will affix nonpreidentified labels to these answer documents after testing.

• School Test Coordinators will place all answer documents for LEAP and GEE approved home study program students and LEAP nonpublic school students in the provided plastic bags and give them directly to the DTC.

• The DTC must remove these answer documents from the bag, affix nonpreidentified labels with site code 998 or 999 to those without preidentified labels, and return these answer documents to DRC in pickup 2.

• Pages 18—19 (for District Test Coordinators) and page 38 (for School Test Coordinators) in the Test Coordinators Manual contain instructions for returning test materials for approved home study program and LEAP nonpublic school students in pickup 2.

Test Not Taken Labels(affixed by School Test Coordinator)

After all makeup testing is completed, the School Test Coordinator must:

•Inspect each unused answer document with a bar-code label and/or hand-coded information for student responses before affixing labels.

•Affix yellow Test Not Taken labels over preidentified or nonpreidentified bar-code labels. (Program-specific labels are provided, so make sure you apply the correct label.)

•Indicate on the School Security Checklist which unused answer documents received Test Not Taken labels.

Unused answer documents without bar-code labels or hand-coded student information do not need a label. Do not affix Test Not Taken labels to answer documents for students whose tests should be voided.

ALIGN TOP OF LABEL

APPLY THIS LABEL ONLY TOPREIDENTIFIED OR HAND-CODED ANSWER DOCUMENTS

ON WHICH NO TEST ITEMS WERE ATTEMPTED

D510119NOTSCORE

LEAP/GEE SUM 2011 TEST NOT TAKEN LABEL

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

TEST NOT TAKEN DOCUMENT LABEL

(YELLOW)

LEAP/GEE

Unscorable Document Labels(affixed by the District Test Coordinator)

UNSCORABLE DOCUMENT LABEL (BLUE)

INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS)

Unscorable document labels are program-specific. LEAP/GEE and LAA 2 each have their own labels.

These are for use on an answer document that was– damaged,– soiled, – for another student, or– marked with ink, highlighters, markers, or

crayon.

These answer documents must not be thrown away. The School Test Coordinator should give these documents to the District Test Coordinator, who will return them with the unused district overage answer documents.

Documentation about the incident should be kept by the District Test Coordinator.

Any responses must be transferred to a new hand-coded answer document to be scored.

These labels must not be applied to documents that are to be voided.

ALIGN TOP OF LABEL

THE DISTRICT TEST COORDINATOR MUST FOLLOW THESPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL.

D510119NOTSCOREDOCUMENTATION REGARDING USE OF THIS LABEL MUST BEKEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR.


LEAP/GEE SUM 2011 UNSCORABLE LABEL

LEAP/GEE Used and Unused Answer Documents

USED(PICKUPS 1 AND 2)

UNUSED(PICKUP 3)

All used answer documents are returned in pickups 1 and 2.Used answer document:• an answer document on which a student ---- has marked responses to one or more items --and on which a preidentified bar-code label --has been affixed to page 1• a hand-coded answer document on which a --public school or post–high school student -----has marked responses to one or more items --and on which a nonpreidentified bar-code ----label has been affixed to page 1• an answer document on which a student -----enrolled in an approved home study ----------program or a LEAP nonpublic school has ------marked responses to one or more items

All unused answer documents are returned in -pickup 3.Unused answer document:• an answer document on which no test items --were attempted regardless of whether any ---bar-code label has been affixed or whether ---student information has been hand coded ----on page 1

Test Not Taken labels must be affixed to unused answer documents with bar-code labels and/or hand-coded student information.

All unused answer documents—those that require Test Not Taken labels and those that do not—must be returned.

SUMMER 2011 RETEST ONLY

IMPORTANT DATES, SAMPLE DOCUMENTS, AND REFERENCE

MATERIALS

LAA 2 Testing ScheduleTESTING DATE SUBJECT/SESSION

Tuesday, June 28English Language Arts (sessions 1 and 2)

ORScience (all sessions)*

Wednesday, June 29English Language Arts (sessions 3 and 4)

ORSocial Studies (all sessions)*

Thursday, June 30 Mathematics (all sessions)


Makeup Testing

* LAA 2 students who are testing in Science and Social Studies and also testing in English Language Arts and/or Mathematics should take the English Language Arts test on Tuesday and Wednesday, June 28 and 29; the Mathematics test on Thursday, June 30; the Science test on Friday, July 1; and the Social Studies test on Tuesday, July 5.

NOTE: If a student is retesting in both LAA 2 and GEE, see page 46 in the LAA 2 Test Administration Manual for crossover testing schedules.

LAA 2 Return Schedule for District Test Coordinators

July 5 (T) Pickup 2 (UPS Next-day Air) All used LAA 2 answer documents

July 6 (W) Pickup 3 (Assessment Distribution Services) All unused LAA 2 bar-code and Test Not Taken labels All unused LAA 2 answer documents All used and unused LAA 2 test booklets, including large print and ------ braille

NOTE: Once the UPS driver has scanned in all boxes for the shipment, ask the driver for the total number recorded as scanned in the data board. If the UPS scanned total does not match the total you recorded on the Return Verification form, recount the boxes and neatly revise or fill out a new Return Verification form.

LAA 2 Return Schedule for School Test Coordinators

July 1(F) Pickup 2 All LAA 2 answer documents, used* and unused All used and unused LAA 2 test booklets, including large print and --------braille All unused LAA 2 bar-code labels

* Science/Social Studies answer documents for LAA 2 students who tested in at least three subjects will need to be returned after testing concludes on Tuesday, July 5. Contact your District Test Coordinator to arrange for pickup of these materials.

LAA 2 Materials for Testing

Location of Security Numbers on LAA 2 Documents

TEST BOOKLET ANSWER DOCUMENT

Use this security number to inventory and track Use this

security number to inventory and track

Lithocode number: use this to document suspected incidents of cheating or administrative error

Sample LAA 2 School Security Checklist

• LAA 2 School Security Checklists are blank forms, and School Test Coordinators must fill in all information.

• Electronic security checklists are available online at www.LEAPweb.org.

• Record security numbers of additional materials requested.

• Keep originals on file at the school and copies at the district for one year. Do not return to DRC.

Sample LAA 2 Student/Label Roster

Since LAA 2 students do not receive preidentified labels, complete all sections of this form. Make sure to record the numbers from the nonpreidentified LAA 2 bar-code labels affixed to students’ answer documents.

LAA 2 Bar-code Labels

There are no preidentified labels or preidentified answer documents for LAA 2 summer retesters. Before testing begins, a bar-code label must be affixed to all LAA 2 answer documents and student identification information must be hand coded according to directions in the LAA 2 Test Administration Manual.

If a student is testing using more than one answer document, bar-code labels must be affixed to each and the fields coded exactly the same.

If a student took no part of a test, return the student’s unused answer document with all other unused answer documents. The School Test Coordinator must affix Test Not Taken labels to unused answer documents that have bar-code labels and/or hand-coded student information.

LAA 2

ALIGN TOP OF LABEL

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII P510189 3999999 09001 Pelican Parish

LAA 2 SUM 2011 BAR-CODE LABEL

Test Not Taken Labels(affixed by School Test Coordinator)

After all makeup testing is completed, the School Test Coordinator must:

•Inspect each unused answer document with a bar-code label and/or hand-coded information for student responses before affixing labels.

•Affix yellow Test Not Taken labels over bar-code labels. (Program-specific labels are provided, so make sure you apply the correct label.)

•Indicate on the School Security Checklist which unused answer documents received Test Not Taken labels.

Unused answer documents without bar-code labels or hand-coded student information do not need a label. Do not affix Test Not Taken labels to answer documents for students whose tests should be voided.

ALIGN TOP OF LABEL

APPLY THIS LABEL ONLY TOHAND-CODED ANSWER DOCUMENTS

ON WHICH NO TEST ITEMS WERE ATTEMPTED

D510189NOTSCORE

LAA 2 SUM 2011 TEST NOT TAKEN LABEL

LAA 2


TEST NOT TAKEN DOCUMENT LABEL

(YELLOW)

Unscorable Document Labels(affixed by the District Test Coordinator)

UNSCORABLE DOCUMENT LABEL (BLUE)

INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS)

Unscorable document labels are program-specific. LEAP/GEE and LAA 2 each have their own labels.

These are for use on an answer document that was– damaged,– soiled, – for another student, or – marked with ink, highlighters, markers, or

crayon.

These answer documents must not be thrown away. The School Test Coordinator should give these documents to the District Test Coordinator, who will return them with the LAA 2 district materials.

Documentation about the incident should be kept by the District Test Coordinator.

Any responses must be transferred to a new hand-coded answer document to be scored.

These labels must not be applied to documents that are to be voided.

ALIGN TOP OF LABEL

THE DISTRICT TEST COORDINATOR MUST FOLLOW THESPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL.

D510189NOTSCOREDOCUMENTATION REGARDING USE OF THIS LABEL MUST BEKEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR.


LAA 2 SUM 2011 UNSCORABLE LABEL

LAA 2

Unscorable Document Labels

LAA 2 Used and Unused Answer Documents

USED(PICKUP 2)

UNUSED(PICKUP 2)

All used LAA 2 answer documents are returned in pickup 2.

Used answer document:• an answer document on which a student -----has marked responses to one or more items --and on which a bar-code label has been ------affixed to page 1. Student information must --be hand coded since preidentified labels are --not provided.

All unused LAA 2 answer documents are returned by the School Test Coordinator in pickup 2.*Unused answer document:• an answer document on which no test items --were attempted regardless of whether a ------bar-code label has been affixed or whether ---student information has been hand coded ----on page 1

Test Not Taken labels must be affixed to unused answer documents with bar-code labels and/or hand-coded student information.

All unused answer documents—those that require Test Not Taken labels and those that do not—must be returned.

SUMMER 2011 RETEST ONLY

* School Test Coordinators should return all LAA 2 materials to the District Test Coordinator in pickup 2. The District Test Coordinator will return used LAA 2 answer documents to the scoring contractor in pickup 2 and all other LAA 2 materials, along with LEAP and GEE nonscorable materials, in pickup 3.