Faculty of Law

New Staff Checklist and InformationWelcome to the Law School. I have provisioned your computer account with the Law School. Here is some information to assist you in settling in.

PRIOR TO COMMENCEMENT Responsibility Check Ensure that the room/workstation is fully equipped

and set up, including stationery and PC.

Advise the UWA Staff Directory of the new staff member’s commencement.

Advise other relevant staff of the new staff member’s commencement

Ensure staff included in all email groups

Coordinator(Business Support)

ON FIRST DAY Responsibility Check Meet with Coordinator(BS)

Complete HR Forms

o Commencement of appointment*

o Tax File declaration*

o Authorisation for Salary transfer

Issue any appropriate keys/ Card Access

Tour of School/Building/ meet staff

Coordinator(Business Support

SETTING UP YOUR IT ACCOUNT Responsibility CheckBelow are the steps you need to do now to activate your computer accounts.Step One: Pheme Account –

1. Log into the Pheme website - http://pheme.uwa.edu.au

2. As a new staff member, you will need to activate your Pheme account.

3. Enter your staff number and date of birth, tick the box to agree with the terms and conditions and click on the Next button

4. On the next screen you will be requested for more information

Once you have completed this information, I recommend you take a print of this page for future reference.

Step Two: The Business School IT team look after all the IT needs for the Law School. Your next step is to activate the Business School Account. You can do so at http://cgi.biz.uwa.edu.au/cgi-bin/activate-staff-account.pl?

New Staff

loginStep Three: If you have been allocated a computer, helpdesk can then setup your profile on the computer, ring extension 7888 for assistance. The BITS Helpdesk is available from 8.30am – 6.30pm Monday to Friday. You can log any IT problems via email ithelp-fbus@uwa.edu.auFIRST WEEK – Academic Staff only Responsibility CheckContact the Executive Assistant to the Dean to set up:-

Appointments with

The Dean Deputy Dean to discuss workloads

Associate Dean (Research) to discuss ERA, HERDC, research output requirements and submission of non UWA By-line publications for registration on Socrates.

Associate Dean ( Learning and Teaching)

Research Development Adviser

New Staff

Executive Assistant to the Dean

SECOND WEEK – Safety Induction Checklist and Workplace Health and Safety Induction Record

Responsibility Check

All staff should complete the online safety induction http://induction.uwa.edu.au/for/managerssupervisors/checklists/safety_induction

Safety Officer to direct staff to the appropriate website

OTHER USEFUL INFORMATIONAssignment Submission All assignments for law units are submitted online via Uniprint or via

LMS. Assignments must be submitted by 12pm on the due date.

Campus map Available at http://www.uwa.edu.au/campus_map .

Contact Directory The University’s contact directory can be found at http://www.directory.uwa.edu.au in case you need to contact another staff member.

Email address: You University email will be in the format of firstname.lastname@uwa.edu.au

Employee Self Service (ESS)

Employee Self Service (ESS) allows you to view leave balances, payslips and other payroll information as well as submit leave requests, Commencing Professional Development Review (CPDR), Professional Development Review (PDR) and Performance Appraisal Report (PAR) to your supervisor.You can log into ESS using your staff ID. Your first password is based on your date of birth using the format ddmmyy. When

you have successfully accessed the ESS for the first time, you will be forced to change your password. For assistance, contact HR on 6488 7896 or hrshelp@admin.uwa.edu.au

Exams Unit coordinators are responsible for submitting electronic copies of exams to the Law Support office staff by the advised due date. Exams must be submitted using the template and instructions supplied by the professional staff. After marking all exam scripts are to be given to the Law Support Office staff for storage. Scripts are stored for 12 months before discarded in a secure bin.

Guild Village Services available include:- ATMS Bank Branches – Westpac and UniCredit Bookshop Hairdresser: For appointments ring : 9381 2638 Medical Centre: For appointments ring 64882118 Newsagent Optometrist Pharmacy Physiotherapist Shoe Repair/Tool Hire

Human Resources Any information relating to HR can be found at http://www.hr.uwa.edu.au/ To access your payslips you will need to log into the Employee Self Service (ESS). You can find more information in this at http://www.hr.uwa.edu.au/ess/

You can log into ESS using your staff ID. Your first password is based on your date of birth using the format ddmmyy. When you have successfully accessed the ESS for the first time, you will be forced to change your password. For assistance, contact HR on 6488 7896 or hrshelp@admin.uwa.edu.au

Incidents-injuries-emergency on campus

Call 6488 2222. More information is available at http://www.safety.uwa.edu.au/incidents-injuries-emergency or

IT Help The Business IT (BITS) team provides support to the Faculty of Law. You can contact them on extension 7888 or send an email to ithelp-fbus@uwa.edu.au

Law Staff Information All staff related information can be found at http://www.law.uwa.edu.au/staff

Law Support Office The Law Support Office is located on the ground floor of the old Economics and Commerce Building. Our opening hours are 8.30 to 4.30 during semester. If you require any assistance please visit them, send them an email on support-office-law@uwa.edu.au or phone 6488 2945.

Learning Management LMS is the online learning environment. To access LMS, please follow

System (LMS) the attached link and login using your Staff ID and Pheme password: https://www.lms.uwa.edu.au/login.phpThis is where you will find unit material and lecture recordings.

Library Information is available at http://www.library.uwa.edu.au

Mail Staff mail boxes are located in Room G89 in the Law Support Office. You will also find internal envelopes, fax machine and cutter.All internal and external mail can be placed in the bag hanging on the door of the room. The internal mail bag number is M253

Online Class Registration (OLCR)

OLCR is open prior to each semester for students to allocate their preferences for small teaching groups/tutorials/seminars.

Website: www.olcr.uwa.edu.au

Parking All vehicles parking on University grounds are required to display either a current valid parking permit or a valid metered parking ticket. Parking areas and parking bays are clearly marked and require vehicles to be parked within marked pays in accordance with permit/ticket requirements.

General Enquiries – 6488 3020 Mon- Fri: 8am to 4.30pm)

Permit and Infringement Enquiries – 6488 1229/7184 (M – Th 9am–4pm, F 9am-1pm)

Location: Unipark and Security Office, Administration East, Winthrop Entrance

Further information: http://www.fm.uwa.edu.au/about/parking

Printing IT staff will assist you to set up to print the closest printer/photocopier. If you have any issues with the printer, please send an email to support-office-law@uwa.edu.au or call 6488 2945 and staff will organise a service person to come out.

Professional Development Reviews (PDR)

All staff of the University must participate in professional development and performance appraisal reviews. PDR process is seen as a key strategy to support the development and retention of staff. The review is undertaken and recorded through the Employee Self Service(ESS) kioskCommencing PDR - is to be completed by new staff within the first two months of employment or other staff taking up a new role. It is designed to assist new staff, or staff in new positions, to transition into their new roles in a smooth manner. It enables clarification of the goals, required outcomes and support that will be offered to the employee. It also provides an important forum for the supervisor and employee to develop their ongoing professional relationship.The PDR is completed by all staff and offers an annual discussion as to achievements, emerging work role changes or challenges,

Performance Appraisal Reviews (PAR)

performance and role expectations and development strategies.The PAR is to be undertaken at least once every three years. The PAR may also be triggered at key points of an employee's career including consideration for reward and recognition. The PAR is an assessment of performance outcomes based on all aspects of the individual's performance.

Research Publications Publication information is collected in 3 parts for Socrates; publications, UWA grants; and HDR supervision and completions.

1. UWA grants are registered and when you apply and win a grant, Socrates is updated by the research school.

2. Information on HDR supervision and completion is generally entered into the student record system Callista and Socrates will draw this information.

3. Research publication recording is the only area that the Faculty is responsible for. The Associate Dean (Research and Research Teaching) will provide you with guidelines on how this is to be submitted.

Readers Readers are generally sold at the Co-op Bookshop. Prior to semester commencing, the professional staff will put out an email requesting readers to be submitted for printing via UniPrint. In general, we order 80% of the numbers enrolled except for intensive units. If we are short of readers, Uniprint will print additional readers in 24hours.

Security For information about security on campus go to http://www.security.uwa.edu.au/personal-safety or call 64883020

SPOT Surveys Student Perceptions of Teaching (SPOT) Surveys are conducted every semester and is voluntary. The SPOT survey questionnaire focuses on issues related specifically to teaching. Survey forms are ordered online. The SPOT office usually supplies one master copy which will need to be photocopied according to class numbers. A student within the class should be nominated to collect the forms and bring them to the Law Support office. The student should also fill in the form on the back of the envelope. Please see the following site for more information: http://www.catl.uwa.edu.au/evaluation/student-teaching

Staff Card You will need to go Student Administration to get your staff card 24 hours after you have activated your accounts. Please take with you some form of Photo ID with you. Once you have organised your staff card, please email the law support office on support-office-law@uwa.edu.au if you require afterhours access to the Law Building.

Stationery The stationery cupboard is located in the Law Support Office. If you require some specific items, please send an email to support-office-law@uwa.edu.au

Stationery and templates You can find templates on the Law School website. http://www.law.uwa.edu.au/staff/stationeryYou can log in using your staff number and Pheme password.

SURF Students' Unit Reflective Feedback (SURF) is a compulsory survey and focuses on general issues related to any unit,

Teaching and Learning Information

The Faculty teaching and learning information can be accessed at http://www.law.uwa.edu.au/staff/learning/resourcesNew staff can register for upcoming Orientation seminars at http://www.hr.uwa.edu.au/working/new-staff/induction/teaching

Unit Information Management System (UIMS)

Unit outlines can be accessed by following the attached link: http://www.unitoutlines.science.uwa.edu.au/CommonLogin.aspxYou can login with your Student ID and Pheme password.

UWA staff portal Can be assessed at http://staff.uwa.edu.au/

Webmail To assess your webmail go to:https://webmail.staff.uwa.edu.au/owa/auth/logon.aspx?replaceCurrent=1&url=https%3a%2f%2fwebmail.staff.uwa.edu.au%2fowa%2f Login with your staff number and Pheme password

Workloads – (Academics) The Deputy Dean is responsible for allocating workloads.