lauderdale lakes agenda

7/30/2019 Lauderdale Lakes Agenda

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City of Lauderdale LakesOffice of the City Clerk

4300 NW 36th

Street Lauderdale Lakes, Florida 33319-5599(954) 535-2705 Fax (954) 535-0573

AGENDA

CITY OF LAUDERDALE LAKESCOMMISSION MEETING

PLEASE TURN OFF ALL BEEPERS AND CELL PHONESDURING THE MEETING

Mayor Barrington A. Russell, Sr. Vice Mayor Patricia Williams Commissioner Edwina Coleman

Commissioner Eric L. Haynes Commissioner Gloria Lewis Commissioner Eileen Rathery Commissioner Levoyd Williams

TUESDAY, JANUARY 8, 20137:00 PM

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. APPROVAL OF MINUTES FROM PREVIOUS MEETING

A. MINUTES

December 10, 2012 Commission WorkshopDecember 11, 2012 Commission Regular Commission Meeting

Presentation:Regarding the BSO Civil Citation Program

5. PETITIONS FROM THE PUBLIC

6. CONSIDERATION OF ORDINANCES ON SECOND READING

A. ORDINANCE #2012-23 AMENDING SUBSECTIONS 1107.6.2 AND 1107.6.4OF THE LAND DEVELOPMENT REGULATIONS; PROVIDING FOR ALIMITED PROHIBITION OF ELECTRIFIED, BARBED OR RAZOR WIRE ANDOTHER SIMILAR MATERIALS AS FENCING WITHIN RESIDENTIAL ANDNONRESIDENTIAL PROPERTIES WITHIN THE CITY

This ordinance would amend Subsections 1107.6.2 and 1107.6.4 of the LandDevelopment Regulations to prohibit barbed, razor wire and other similarmaterials on fences within residential and non-residential lots within the City.

B. ORDINANCE #2012 - 24 PROVIDING FOR CERTAIN BUDGETARYCONTROLS TO BE SET FORTH IN A BUDGET-AUTHORIZINGORDINANCE; PROVIDING FOR ADOPTION OF REPRESENTATIONS;


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Commission Meeting-January 8, 2013 Page 2 of 37

REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING ASEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE.

This Ordinance provides for the implementation of certain budgetary ordinancesections and controls that provide for effective and prudent fiscal management

and efficient City operations.

7. CONSIDERATION OF ORDINANCES ON FIRST READING

8. CONSIDERATION OF RESOLUTIONS ON CONSENT AGENDA

A. RESOLUTION NO. 2013-01 RENAMING MEETING ROOM ONE ATVINCENT TORRES MEMORIAL PARK, AS THE EVELYN DELORISLANDERS ROOM".

This is a resolution renaming "Meeting Room One" at Vincent Torres Memorial

Park, as the "Evelyn Deloris Landers Room".

9. CONSIDERATION OF RESOLUTIONS ON REGULAR AGENDA

A. RESOLUTION # 2013-02 RATIFYING THE CITY MANAGER'S FILING OFTHE CITY FISCAL YEAR 2013 DECEMBER (PERIOD 3) FINANCIALACTIVITY REPORT AS PREPARED BY THE DEPARTMENT OF FINANCIALSERVICES FOR THE PURPOSE OF CONFORMING WITH THE CITY'SADOPTED FINANCIAL INTEGRITY PRINCIPLE & FISCAL POLICY.

This resolution serves to ratify the filing and presentation of City Fiscal Year2013 December (Period 3) Financial Activity Report provided by the FinancialServices Department. In accordance with Article 6 (City ReportingRequirements) of ILA between the City and Broward County; the City mustprovide a detailed written Financial Report showing all calendar year-to-daterevenues and expenditures to the County no later than January 18, 2013. Thisreport shall be certified as true and correct by the City's Finance Director andMayor.

B. RESOLUTION NO. 2013-03 AUTHORIZING THE CITY ADMINISTRATIONTO COLLECT AND ACCOUNT FOR VARIOUS REGISTRATION FEES FORTHE VARIOUS RECREATION PROGRAMS CONDUCTED IN THE CITY

This is a resolution authorizing the City Administration to collect and account forvarious registration fees for the various youth recreation programs conducted inthe City.

10. CORRESPONDENCE

11. REPORT OF THE MAYOR

12. REPORT OF THE VICE MAYOR


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13. REMARKS OF THE COMMISSIONERS

14. REPORT OF THE CITY MANAGER

15. REPORT OF THE CITY ATTORNEY

16. ADJOURNMENT

Future Meetings:

Workshop meeting: January 21, 2013 5:00 p.m.Commission meeting: January 22, 2013 7:00 p.m.

If a person decides to appeal any decision made by the Board, Agency, or Commission

with respect to any matter considered at such meeting or hearing, he or she will need arecord of the proceedings, and that, for such purpose, he or she may need to ensurethat a verbatim record of the proceedings is made, which record includes the testimonyand evidence upon which the appeal is to be based. (FS 286.0105).

Any person requiring auxiliary aids and services at this meeting may contact the City ClerksOffice at (954) 535-2705 at least 24 hours prior to the meeting. If you are hearing or speechimpaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-8770 or 1-800-955-8771.


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4. ACITY OF LAUDERDALE LAKES

Agenda Cover Page

Workshop: Public Hearing Quasi-Judicial

Fiscal Impact: Yes No Ordinance Resolution

Contract Requirement: Yes No 1st Reading 2nd Reading

Title

MINUTES

Summary

December 10, 2012 Commission Workshop Meeting

December 11, 2012 Regular Commission Meeting

(Forthcoming)

Staff Recommendation

Background:

Funding Source:

Appearance(Names and Titles of Outside Individuals Only)

Sponsor Name/Department: Lolita Codrington / City Clerk

Meeting Date: January 8, 2013


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CITY OF LAUDERDALE LAKES

Public Works & Development Services Department

INTEROFFICE MEMORANDUM

TO: Jonathan Allen, MPACity Manager

DATE: November 30, 2012

FROM: Danny A. Holmes, AICP

Public Works & Development

Services Director

RE: Proposed Ordinance Amendin

Subsections 1107.6.2 and 1107.6.4 o

the Land Development Regulations t

Prohibit Barbed or Razor Wire o

Fences within Residential and Non

Residential Lots within the City.

December 11, 2012 City Commission Meeting AgendaDecember 20, 2012 Special Planning and Zoning Board Meeting Agenda

January 8, 2012 City Commission Meeting Agenda

RECOMMENDATION

It is recommended that the City Commission approved the proposed ordinance amending

Subsections 1107.6.2 and 1107.6.4 of the Land Development Regulations to prohibit barbed,

razor wire and other similar materials on fences within residential and non-residential lots within

the City.

THE REQUEST

City Staff is requesting that Subsections1107.6.2 and 1107.6.4 of the Land Development

Regulations be amended to prohibit barbed, razor wire and other similar materials on fenceswithin residential and non-residential lots within the City.

DESCRIPTION/BACKGROUND OF PROPOSED AMENDMENT

Recently, the Code Enforcement Division advised that barbed and razor wire were no longer

listed as expressly prohibited materials on fences within residential and non-residential lotswithin the City. In an effort to clearly articulate to property owners within the City that these

materials are considered as expressly prohibited materials, staff is recommending that

Subsections1107.6.2 and 1107.6.4 of the Land Development Regulations be amended to listthese materials as prohibited within residential and non-residential lots.

PROPOSED AMENDMENT

The amendment proposed to the Citys Land Development Regulations is as follows1:


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Chapter 11 - DEVELOPMENT STANDARDS OF GENERAL APPLICABILITY

* * *

Sec. 1107. - Accessory uses and standards

* * *

1107.6 Walls and fences on non-residential parcels. Walls shall be permitted within a

required bufferyard at the perimeter of non-residential parcels, they shall not be permitted

within a required front yard. Where any district zoned business or industrial abuts on a

residential district or is separated from a residential district by a street, alley, canal or

other open space then any plot or parcel in such non-residential district shall be bufferedfrom said residential district by a wall of a height of eight feet. Fences and walls within

non-residential property adjacent to non-residential property shall not exceed ten feet in

height. Fences, as allowed herein, shall be constructed of iron, steel, aluminum,

polyvinylchloride (PVC) or wood. Typical elevations, materials and the location of the

fence shall be shown on a final site plan.

1107.6.1. Defined. A fence or wall is a barrier constructed of manmade or natural

materials. A wall is a concrete or block structure.

1107.6.2. Fences on residential lots. Fences on a residential lot shall be limited tosix feet in height. Electrified, barbed wire, razor wire and other similar injurious

or hazardous material shall not be permitted on a fence or wall within a residential

district. Fences and walls shall not be permitted within a required front yard. In all

zoning districts, only pressure treated pine, redwood, cypress, black locust and

cedar wood shall be acceptable for wood fence construction. All wood fencing

shall have a nominal thickness of one inch. Chain link fences shall have a

minimum gauge of 11. Chicken wire or similar material is prohibited. Each side

of a concrete block or masonry wall shall be completely finished with stucco

and/or paint. Barbed wire, razor wire and other similar material shall not be

permitted.

1107.6.3. Residential parcel perimeter and entry walls. Uniform walls may be

erected within a required bufferyard and at the access driveway entrances to

residential development parcels. The wall shall be located at the interior edge of a

bufferyard. Typical elevations, materials and the location of the wall shall be

shown on a final site plan. Electrified, barbed wire, razor wire and other similar

material shall not be permitted. Walls shall be designed to discourage graffiti.


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1107.6.4. Walls and fences on non-residential parcels. Walls shall be permitted

within a required bufferyard at the perimeter of non-residential parcels, they shall

not be permitted within a required front yard. Where any district zoned business

or industrial abuts on a residential district or is separated from a residential district

by a street, alley, canal or other open space then any plot or parcel in such non-

residential district shall be buffered from said residential district by a wall of a

height of eight feet. Fences and walls within non-residential property adjacent to

non-residential property shall not exceed ten feet in height. Fences, as allowed

herein, shall be constructed of iron, steel, aluminum, polyvinylchloride (PVC) or

wood. Typical elevations, materials and the location of the fence shall be shown

on a final site plan. Barbed wire, razor wire and other similar material shall not

be permitted. Walls shall be designed to discourage graffiti.

1107.6.5. Low voltage electrical fencing shall be permitted in the B-5 and I-1

zoning districts, only, subject to the following regulations:

1107.6.5.1. Electrical fencing shall be limited to a maximum of 12 volts,

primary voltage, and a maximum of 7,000 volts, secondary voltage.

1107.6.5.2. Electrical fencing shall be limited to outdoor storage areas

only.

1107.6.5.3. Electrical fencing shall be completely surrounded by a non-

electrical fence or wall, which shall be separated from the electrical fence

by at least four inches (per the IEC standard) at the closest point. Electricalfencing may be attached to the gate with pole connectors so as to move in

tandem with the opening and closing of the gate, provided that the exterior

gate is never electrified.

1107.6.5.4. The height of the non-electrical fence or wall shall be no less

than six feet in height and no more than eight feet in height at its highest

point.

1107.6.5.5. All electrical fencing shall be no higher than the surrounding

non-electrical fence or wall, except that an additional two feet of heightmay be added to the electrical fencing.

1107.6.5.6. Electrical fencing must be clearly identified as such with

warning signs in English, Spanish and Creole, which read "Warning

Electrified Fencing," and placed every 60 feet along the non-electrical

perimeter fence or wall as provided for in section

1107.6.5.2 herein.


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1107.6.5.7. Electrical fencing shall not be located within five feet of any

public right-of-way or sidewalk.

1107.6.5.8. Electrical fencing shall not be activated between standard

business hours for the establishment.

1107.6.6. Fences within easements. Fences, walls and landscaping shall not be

permitted within a utility easement prior to the issuance of a permit. To locate a

fence or wall in any easement, an encroachment agreement shall be required. If a

permit is issued, access to any easements shall be granted when required by any

utility. A utility company or franchise shall not be responsible for damage to a

fence, wall or landscaping within an easement.

1107.6.7. Maintenance. A fence or wall shall be finished and maintained in good

condition and appearance. The finished side of all stockade fences shall faceoutward to the abutting property or right-of-way, except when the fence abuts an

existing fence or wall impeding access.

1107.6.8. Other requirements. When in considering any subdivision plat, site

plan, or site plan modification, the development review committee, planning and

zoning board or city commission may require that a fence or wall be constructed

for screening purposes and may fix the height of said wall or fence, which height

may exceed the limitations set forth in this section when said fence or wall is

required for screening purposes.

____________________1

Underlined provisions constitute proposed additions to existing City Code text; stricken through provisions

indicate proposed deletions from exiting City Code text.

ANALYSIS

Standards for reviewing proposed amendments to the text of the Land Development

Regulations pursuant to Section 507.8 of the City Code:

1) The proposed amendment is legally required.

The proposed amendment is legally required to prohibit barbed, razor wire and other

similar materials on fences within residential and non-residential lots within the City.

2) The proposed amendment is consistent with the goals and objectives of theComprehensive Plan.


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The proposed amendment is generally consistent with the goals and objectives of theComprehensive Plan.

3) The proposed amendment is consistent with the authority and purpose of the LandDevelopment Regulations.

The proposed amendment is consistent with the authority and purpose of the LandDevelopment Regulations. The purpose of the LDRs is to further implement the

comprehensive plan of the city by establishing regulations, procedures and standards for

review and approval of all development and uses of land and water in the city. The LDRs

are adopted in order to foster and preserve public health, safety, comfort and welfare, andto aid in the harmonious, orderly, and progressive development and redevelopment of the

City The proposed amendment is consistent with this purpose.

4) The proposed amendment furthers the orderly development of the City.

The proposed amendment furthers the orderly development of the City.

5) The proposed amendment improves the administration or execution of the developmentprocess.

The proposed amendment improves the administration or execution of the development

process in that it would more clearly articulate standards for fences and walls within

residential and non-residential districts.

City Staff Recommendation A recent review of the Land Development Regulations reveals

that barbed, razor wire and other similar materials are not expressly listed as prohibited materials

on fences within residential single-family and non-residential parcels within the City. Becausethese materials are viewed as unattractive and dangerous, staff is recommending that the Land

Development Regulations be amended to expressly prohibit such materials upon residential and

non-residential lots within the City. As such staff is recommending that Subsections 1107.6.2and 1107.6.4 of the Land Development Regulations be amended to prohibit electrified, barbed,

razor wire and other similar materials on fences within residential and non-residential lots within

the City.


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ORDINANCE NO. 2012-23

AN ORDINANCE AMENDING SUBSECTIONS 1107.6.2 AND 1107.6.4OF THE LAND DEVELOPMENT REGULATIONS; PROVIDING FOR ALIMITED PROHIBITION OF ELECTRIFIED, BARBED OR RAZOR WIRE

AND OTHER SIMILAR MATERIALS AS FENCING WITHINRESIDENTIAL AND NONRESIDENTIAL PROPERTIES WITHIN THECITY; PROVIDING FOR ADOPTION OF REPRESENTATIONS;REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING ASEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN THE LANDDEVELOPMENT REGULATIONS; PROVIDING AN EFFECTIVE DATE.

WHEREAS, a review of the Land Development Regulations reveals that the

prohibition of electrified, barbed or razor wire and other similar materials as fencing

within the City are not specifically prohibited, and

WHEREAS, the City Commission, upon advice of the Planning and Zoning Board

and Planning Agency, deems it in the best interest of the City to prohibit the use of such

fencing and similar materials within the City,

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE

CITY OF LAUDERDALE LAKES as follows:

SECTION 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas

Clauses are hereby ratified and confirmed as being true, and the same are hereby

made a specific part of this Ordinance.

SECTION 2. AMENDMENT: Sub-Section 1107.6.2 is hereby amended to read

as follows:

1107.6.2. Fences on residential lots. Fences on a residential lot shall be limited to

six feet in height. Electrified, barbed wire, razor wire and other similar injurious

or hazardous material shall not be permitted on a fence or wall within a residential

district. Fences and walls shall not be permitted within a required front yard. In all

zoning districts, only pressure treated pine, redwood, cypress, black locust and

cedar wood shall be acceptable for wood fence construction. All wood fencing

shall have a nominal thickness of one inch. Chain link fences shall have a

minimum gauge of 1. Chicken wire or similar material is prohibited. Each side of

a concrete block or masonry wall shall be completely finished with stucco and/or


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paint and designed to discourage graffiti. Electrified, barbed or razor wire and

other similar material shall not be permitted as fencing in residential zoning

districts of the city.

SECTION 3. AMENDMENT: Sub-Section 1107.6.4 is hereby amended to read

as follows:

1107.6.4. Walls and fences on non-residential parcels. Walls shall be permitted

within a required bufferyard at the perimeter of non-residential parcels, they shall

not be permitted within a required front yard. Where any district zoned business

or industrial abuts on a residential district or is separated from a residential district

by a street, alley, canal or other open space then any plot or parcel in such non-

residential district shall be buffered from said residential district by a wall of a

height of eight feet. Fences and walls within non-residential property adjacent to

non-residential property shall not exceed ten feet in height. Fences, as allowedherein, shall be constructed of iron, steel, aluminum, polyvinylchloride (PVC) or

wood. Typical elevations, materials and the location of the fence shall be shown

on a final site plan. Except as provided in Section 1107.6.5, electrified, barbed or

razor wire and other similar material shall not be permitted as fencing or wall

materials in non-residential zoning districts of the city. Walls shall be designed to

discourage graffiti.

SECTION 4. CONFLICT: All ordinances or Code provisions in conflict herewith

are hereby repealed.

SECTION 5. SEVERABILITY: If any section, subsection, sentence, clause,

phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by

any court of competent jurisdiction, such portion shall be deemed a separate, distinct

and independent provision and such holding shall not affect the validity of the remaining

portions of this Ordinance.

SECTION 6. INCLUSION IN LAND DEVELOPMENT REGULATIONS: It is the

intention of the City Commission of the City of Lauderdale Lakes that the provisions of

this Ordinance shall become and be made a part of the Land Development Regulations

of the City of Lauderdale Lakes and that the sections of this Ordinance may be

renumbered or relettered and the word "Ordinance" may be changed to "Chapter,"


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"Section," "Article" or such other appropriate word or phrase, the use of which shall

accomplish the intentions herein expressed; provided, however, that Section 1 hereof or

the provisions contemplated thereby shall not be codified.

SECTION 7. EFFECTIVE DATE: This Ordinance shall become effective

immediately upon its final passage.

PASSED ON FIRST READING IN FULL ON THE 11TH DAY OF DECEMBER,

2012.

PASSED ON SECOND READING BY TITLE ONLY THE 8TH DAY OF

JANUARY, 2013.

ADOPTED AND PASSED BY THE CITY COMMISSION OF THE CITY OF

LAUDERDALE LAKES AT ITS REGULAR MEETING HELD ON THE 8TH DAY OF

JANUARY, 2013.

______________________________________

BARRINGTON A. RUSSELL, SR., MAYOR

ATTEST:

_______________________________________

LOLITA CODRINGTON, CITY CLERK

Sponsored by: DANNY A. HOLMES, Public Works & Development Services Director

VOTE:

Vice-Mayor Patricia Williams ____ (For) ____ (Against) ____ (Other)Commissioner Edwina Coleman ____ (For) ____ (Against) ____ (Other)

Commissioner Eric Haynes ____ (For) ____ (Against) ____ (Other)

Commissioner Gloria Lewis ____ (For) ____ (Against) ____ (Other)Commissioner Eileen Rathery ____ (For) ____ (Against) ____ (Other)

Commissioner Levoyd Williams ____ (For) ____ (Against) ____ (Other)


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6. BCITY OF LAUDERDALE LAKES

Agenda Cover Page




Title

ORDINANCE #2012 - 24 PROVIDING FOR CERTAIN BUDGETARY CONTROLS TOBE SET FORTH IN A BUDGET-AUTHORIZING ORDINANCE; PROVIDING FORADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES INCONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVEDATE.

Summary

The implementation of certain budgetary ordinance sections and controls that providefor effective and prudent fiscal management and efficient City operations.


Background: This item was Tabled at the December 11, 2012 regular City Commissionmeeting for a time certain of December 18, 2012, 4 pm eastern standard time SpecialCommission Meeting. At the December 18meeting, the ordinance was approved at first

reading.

In accordance with Code of Ordinance, Section 5.03., Budget Adoption, the CityCommission shall by ordinance adopt the budget pursuant to the provisions of section3.17 on or before the thirtieth day of September of each year. Additionally, Section5.04., - Amendments after adoption provides for the different circumstances for budgetamendments. The Citys FY2013 Budget ordinance was adopted without commonbudgetary language providing for appropriate and documented budget transfers,amendments for encumbrances, capital outlay, correction of scriveners errors, rolloverfunds, receipt of grant funds, approved personnel adjustments, appropriation ofunanticipated revenues, and creation of a suspension reserve account. In adhering to

modified budget ordinance provisions, City Staff is encountering difficulty in complyingwith Generally Accepted Accounting Principles (GAAP), managing approved grant andcapital project funds, and efficiently operating the City government.

In the budget ordinances adopted in previous fiscal years, City staff was authorized tomake appropriate and properly documented transfers, grant fund receipts, andunanticipated revenues. The complete removal of the regular sections and languagefrom the budget ordinance has severely hindered the Citys internal operations.Therefore, it is prudent for the City Commission to adopt an updated budget ordinancefor the City to administer the proper accounting of funds in the most efficient and


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effective manner. Based on the new budget language, all the nine (9) previouslymentioned budgetary actions would require an amendment to the Citys FY2013Adopted Budget and two (2) public readings at a cost of $350 per advertisement perhearing would be required. It will cost $700 per item. The unbudgeted fiscal impact for aminimum twelve (12) budgetary items is $8,400. The fiscal impact for preparing and

processing a minimum monthly budget amendment(s) for two separate CommissionMeetings is undetermined. Attached is a summary (Exhibit A) of the sections City staff isrecommending to be restored. Over the past year, City Administration has implementedenhanced budgetary controls and provided regular financial reports to the CityCommission and external stakeholders. These budgetary controls and financial reportsprovide for effective protections and transparency for the Citys fiscal operations.

Purpose: The purpose of this agenda item is to approve certain budgetary controls thatwere contained in the Citys previously approved budget ordinances while maintainingeffective and efficient financial protections and transparency for the Citys operations. Itis recommended that previously approved sections and language for the adopting

budget ordinance be readopted and approved to provide for the prudent fiscalmanagement of the City and to minimize unnecessary costs to process reoccurringbudget amendments to operate the City effectively.

Funding Source: Not applicable


Sponsor Name/Department: Jonathan K. Allen, City Manager andMarie W. Elianor, Financial Services Director

Date: January 8, 2013


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Agenda Cover Page




Title

RESOLUTION NO. 2013-01 RENAMING MEETING ROOM ONE AT VINCENTTORRES MEMORIAL PARK, AS THE EVELYN DELORIS LANDERS ROOM".

Summary

This resolution supports the renaming of Meeting Room One at Vincent Torres Park as

the "Evelyn Landers Room".


It is recommended that a resolution is passed to rename Meeting Room One at Vincent TorresPark as the Evelyn Landers Room.

Background: On November 14, 2012, the City Commission received a letter from Mr. MarcusSkinner of the Lauderdale Lakes Sports Club (LLSC) requesting the renaming of a recreationroom (known as Meeting Room One) located at Vincent Torres Park after the late Mrs. Evelyn

Deloris Landers. At the December 10, 2012 Workshop Meeting, the Mayor and Commissiondiscussed the request to rename Meeting Room One. It was agreed to move forward with thepassing of a resolution renaming the room after Mrs. Landers for her years of hard work anddedication to the Lauderdale Lakes Sports Club.

Mrs. Landers passed away in 2009. She was a Former Lauderdale Lakes Sports Club BoardMember, Team Mom and Volunteer who spent countless hours volunteering her time to thechildren of LLSC. Mrs. Landers worked tirelessly to complete administrative duties and otherpertinent tasks on behalf of LLSC to ensure that the football and cheerleading programs wereoperated safely and effectively.

The Mayor and Commission will appropriately present the resolution and plaque whilededicating Meeting Room One in honor of Mrs. Evelyn Deloris Landers.

Funding Source: Not applicable


Sponsor Name/Department: Patricia Hawkins Williams, Vice Mayor



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RESOLUTION NO. 2013-01

A RESOLUTION RENAMING MEETING ROOM ONE ATVINCENT TORRES MEMORIAL PARK, AS THE EVELYNDELORIS LANDERS ROOM; PROVIDING FOR INSTRUCTIONS

TO THE CITY MANAGER; PROVIDING FOR THE ADOPTION OFREPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.

WHEREAS, Vincent Torres Memorial Park is the Citys primary active park,

which hosts the principal activities of the Citys recreation program, and

WHEREAS, the Lauderdale Lakes Sports Club (LLSC) has requested that its

long-time member, Evelyn Deloris Landers, be honored for her unselfish service to the

City and its children, and

WHEREAS, Evelyn Deloris Landers was an LLSC board member, Team Mom

and volunteer, who spent countless hours volunteering her time to the children of LLSC,

and

WHEREAS, Evelyn Deloris Landers worked tirelessly to complete administrative

duties and other pertinent tasks on behalf of LLSC in order to ensure that the football

and cheerleading programs, in particular, were operated safely, effectively and for the

maximum benefit of the participant children, and

WHEREAS, Evelyn Deloris Landers, after many years of volunteering service to

the City, passed away in 2009, and

WHEREAS, it is appropriate to honor those citizens of the City who unselfishly

provide extraordinary help to the City, particularly benefitting the heirs-apparent to the

community, the children of the City,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE

CITY OF LAUDERDALE LAKES AS FOLLOWS:


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Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas

paragraphs are hereby ratified and confirmed as being true, and the same are hereby

made a specific part of this Resolution.

Section 2. RENAMING; INSTRUCTIONS TO THE CITY MANAGER: The City

Commission, joined by the Honorable Mayor Barrington A. Russell, Sr., hereby extends

the honor to Evelyn Deloris Landers and her surviving family of renaming Meeting

Room One at Vincent Torres Memorial Park, in her name and the room shall

henceforth be known as the Evelyn Deloris Landers Room. The City Manager is

hereby authorized and directed to take such steps as shall be necessary and

appropriate, including the purchase of a naming plaque, in order to carry out the

purposes herein contemplated.

Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately

upon its final passage.

ADOPTED BY THE CITY COMMISSION OF THE CITY OF LAUDERDALE

LAKES AT ITS REGULAR MEETING HELD ON JANUARY 8, 2013.

______________________________________

BARRINGTON A. RUSSELL, SR., MAYOR

ATTEST:

______________________________


JCB:jla

Sponsored by: VICE-MAYOR PATRICIA HAWKINS WILLIAMS


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VOTE:

Vice-Mayor Patricia Williams ____ (For) ____ (Against) ____ (Other)

Commissioner Edwina Coleman ____ (For) ____ (Against) ____ (Other)Commissioner Eric Haynes ____ (For) ____ (Against) ____ (Other)

Commissioner Gloria Lewis ____ (For) ____ (Against) ____ (Other)Commissioner Eileen Rathery ____ (For) ____ (Against) ____ (Other)Commissioner Levoyd Williams ____ (For) ____(Against) ____ (Other)


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Agenda Cover Page




Title

RESOLUTION # 2013-02 RATIFYING THE CITY MANAGER'S FILING OF THE CITYFISCAL YEAR 2013 DECEMBER (PERIOD 3) FINANCIAL ACTIVITY REPORT ASPREPARED BY THE DEPARTMENT OF FINANCIAL SERVICES FOR THE PURPOSEOF CONFORMING WITH THE CITY'S ADOPTED FINANCIAL INTEGRITY PRINCIPLE& FISCAL POLICY.

Summary

This resolution serves to ratify the filing and presentation of City Fiscal Year 2013December (Period 3) Financial Activity Report provided by the Financial ServicesDepartment. In accordance with Article 6 (City Reporting Requirements) of ILA betweenthe City and Broward County; the City must provide a detailed written Financial Reportshowing all calendar year-to-date revenues and expenditures to the County no laterthan January 18, 2013. This report shall be certified as true and correct by the City'sFinance Director and Mayor.


Staff recommends the City Commission accept the filing of the City Fiscal Year 2013December (Period 3) Financial Activity Report.

Background:

Purpose: The intended purpose of this agenda item is to provide for the FinancialReporting as required under Ordinance No. 2011-22;

Section 82-304 Financial Reporting

The city shall provide for the ongoing generation and utilization of financialreports on all funds comparing budgeted revenue and expenditureinformation to actual on a monthly and year-to-date basis. The FinancialServices Department shall be responsible for issuing the monthly reportsto departments, the Mayor and City Commission, and provide anyinformation regarding any potentially adverse trends or conditions. Thesereports should be issued within thirty (30) days after the close of eachmonth. The annual external audit of the city shall be prepared andpresented to the Mayor and City Commission within six and one halfmonths (one hundred ninety-five [195] days) of the close of each fiscalyear and within six months (one


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hundred eighty [180] days) of the close of each subsequent financial year.

Additionally, the City is preparing this item as required by the Interlocal Agreementbetween the City and Broward County.

Financial Report Summary:

Citywide Budget Information from the City Fiscal Year 2013 December (Period 3)Financial Activity Report (25% of year elapsed) as follows:

FUND REVENUES

%

EXPENSES %

Citywide 49.2% 21.1%

001 General 39.9% 25.5%

101 Fire Rescue 70.3% 25.3%

401 Storm Water 48.7% 14.2%

403 Solid Waste/Recycling 70.8% 11.7%405 Building Services 21.7% 17.0%

109 CRA 72.6% 30.4%

During the upcoming month, staff does not anticipate any potentially adverse trend orconditions within Period (4).

Funding Source: Not applicable.


Sponsor Name/Department: Marie W. Elianor, Financial Services Director



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A RESOLUTION RATIFYING THE CITY MANAGERS FILING OFTHE CITYS FISCAL YEAR 2013, PERIOD 3 (DECEMBER),FINANCIAL ACTIVITY REPORT, AS PREPARED BY THE

DEPARTMENT OF FINANCIAL SERVICES, FOR THE PURPOSEOF CONFORMING TO THE CITYS ADOPTED FINANCIALINTEGRITY PRINCIPLES AND FISCAL POLICIES; PROVIDINGFOR THE ADOPTION OF REPRESENTATIONS; PROVIDING ANEFFECTIVE DATE.

WHEREAS, the City Managers office has recommended, and the City

Commission has accepted such recommendation, that the affairs of the City should be

conducted in a manner which is open and transparent, and

WHEREAS, pursuant to Section 82-304, the Financial Services Department is to

report to the Mayor and City Commission on the financial affairs of the City, and

WHEREAS, pursuant to Article 6 of the Inter-Local Agreement between the City

and Broward County; the City must provide a detailed written Financial Report showing

all calendar year-to-date revenues and expenditures to the County no later than

January 18, 2013. This report shall be certified as true and correct by the City's Finance

Director and Mayor.

WHEREAS, the City Manager has adopted a policy of making such reports on a

monthly basis and seeking the acceptance of the City Commission thereof,






Section 2. RATIFICATION: The City Commission hereby ratifies the City

Managers filing of the City Fiscal Year 2013, Period 3 (December) Financial Activity


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Report, as prepared by the Department of Financial Services for the purpose of

conforming with the citys adopted financial integrity principles and fiscal policies.




LAKES AT ITS REGULAR MEETING HELD JANUARY 8, 2013.

______________________________________BARRINGTON A. RUSSELL, SR., MAYOR

ATTEST:

_______________________________________LOLITA CODRINGTON, CITY CLERK

JCB:jla

Sponsored by: MARIE W. ELIANOR, Financial Services Director

VOTE:

Vice-Mayor Patricia Williams ____ (For) ____ (Against) ____ (Other)

Commissioner Edwina Coleman ____ (For) ____ (Against) ____ (Other)





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Notes to City of Lauderdale Lakes FY 2013 Financial ReportAs of 12/31/12 (25% of year elapsed)

_______________________________________________________________

Total Citywide Budget Revenue 49.2%; Expenditure 21.1%

Revenues as reported. Expenditures as reported.

General Fund Revenue 39.9%; Expenditure 25.5%Revenues General Fund FY 2012 - Comparison

FY 2012(last fiscal year)

FY 2013(current fiscal year)

Revenues 42.0% 39.9%Expenses 21.9% 25.5%

Ad Valorem Tax Revenue asreported.

Franchise Tax receipts as reported. Utility Tax receipts as reported. Sales and Use Taxes revenues as

reported. Service Revenues as reported. Permits/Licenses/Inspections revenues as reported. Miscellaneous Revenues/Transfers revenues as reported.

Expenditures Mayor & City Commission Office as reported. City Attorney as reported. City Clerks Office as reported. Financial Services Department as reported. Partial payment for Auditor services processed. City Managers Office as reported. General Government as reported. Public Works and Development Services as reported. Human Resources/Risk Management as reported. City Boards as reported. Parks and Human Services as reported. BSO Outstanding Obligation as reported; first of two installment payment being paid in accordance

with the Inter-local Agreement with Broward County. BSO EMS as reported; October January EMS payment being paid in accordance with the Inter-local

Agreement with Broward County. BSO Police as reported; October January Police payment being paid in accordance with the Inter-

local Agreement with Broward County.

Cash Management City Overall the City maintains a positive bank balance. General Fund bank balance provides for positive cash flow; balance is higher than this time last year. Note: As approved the City is transitioning to a new banking services provider Bank United.

Public Safety Services Outstanding Obligation City Januarys payment is being made through the Inter-local Agreement with Broward County.

Budget Amendment(s) None

Fire Rescue Fund Revenue 70.3%; Expenses 25.3% Revenues as reported. Expenditures as reported. Payment being made in accordance with the Inter-local Agreement with

Broward County.

Alzheimer Care Fund Revenue 0.1%; Expenditure 19.7% Revenues as reported. Revenue reflects delayed grant fund reimbursement of 30-60 days. Expenditures as reported.


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Capital Revenue 100%; Expenditure 0.0% Revenues for the Alzheimer Capital Grant fund were carried forward from FY2012 and recognized as

approved in the November Budget Amendment. Expenditures as reported.

Gas Tax Transportation Fund Revenue 27.4%; Expenditure 14.4% Revenues as reported. Expenditures as reported.

Debt Service Fund Revenue 72.8%; Expenditure 0.0% Revenues as reported. Expenditures as reported.

Stormwater Fund Revenue 48.7%; Expenditure 14.2% Revenues as reported. Expenditures as reported.

Solid Waste Fund Revenue 70.8%; Expenditure 11.7% Revenues as reported; funds for Recycling Grant received.

Expenditures as reported.

Building Services Fund Revenue 21.7%; Expenditure 17.0% Revenues as reported. Expenditures as reported.

Other Budgeted Funds Revenue 0.7%; Expenditure 0.0% Revenues as reported. Expenditures as reported.

CRA Revenue 72.6%; Expenditure 30.4% Revenues as reported. TIF payment received.

Expenditures as reported; debt service payments made.

CRA Cash Management Overall, CRA maintains a positive bank balance providing for positive cash flow.

Additional Revenue Due to CRA City payment as agreed in the forbearance agreement is scheduled for January 2013.


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Definitions:

Total Net Assets the sum of assets including capital minus liabilities and unrestricted funds and debt

Fund Balance the excess of the assets of a fund over its liabilities, reserves, and carry-over

Net Assets total assets minus total liabilities

Parentheses ( ) represents a negative number


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9. BCITY OF LAUDERDALE LAKES

Agenda Cover Page




Title

RESOLUTION NO. 2013-03 AUTHORIZING THE CITY ADMINISTRATION TOCOLLECT AND ACCOUNT FOR VARIOUS REGISTRATION FEES FOR THEVARIOUS RECREATION PROGRAMS CONDUCTED IN THE CITY

Summary

This Resolution authorizes the City's Parks and Human Services Department, asdirected by the City Commission, to collect registration fees for all youth recreationprograms including Football, Cheerleading, Basketball, Soccer and other associatedrecreation programs. The collected revenue from the registration fees will be utilized topay for recreation program expenses from City established expenditure accounts asspecified in the annual agreement between the City and each individual recreationprogram.


Background: The Citys Parks and Human Services Department enters into an annualagreement with individual youth recreation programs, including Football, Cheerleading,Basketball, Soccer and other associated youth recreation programs, to host youthathletic activities within the City. The youth recreation programs serve approximately1,000 participants in the City and surrounding area.

In an effort to enhance the financial accounting practices of the City and the youthrecreation programs, the City Commission directed City Administration to begincollecting registration fees for all youth recreation programs and to amend the annualagreements between the City and each individual youth recreation program. The Citys

Parks and Human Services Department will collect registration fees on specifiedregistration dates and provide a list of all paid registrants to each recreation program.Each registration will be processed through the Department of Parks and HumanServices electronic data base which will provide documentation of each registeredparticipant. Registration fees collected will be deposited into the Citys individualrecreation programs revenue account and utilized to cover specified expendituresbased on availability of funds and as agreed upon by the City and recreation program.

Each individual youth recreation program will provide the City a complete and accurateannual financial statement prepared by the youth recreation programs Treasurer and/


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or President which must be presented to the Parks and Human Services Departmentimmediately after the end of theathletic season. Prior to starting the registration for anew youth sports athletic season, a written and/or verbal report will be presented at aCommission Workshop Meeting. It is important to note that the financial reports for eachyouth sport may be provided at different times during the year because the different

youth sport seasons. The financial statement will include all youth recreation programexternal accounts including detailed bank statements revenues and expenditures. Thisincludes concession stand and fundraising revenues and expenditures, if applicable.

The annual agreements between the City and youth recreation program are contingentupon compliance with the terms of the agreement. All youth recreation programrevenues and expenditures will be reviewed on a monthly basis to ensure theadherence of sound financial accounting practices by the City and the recreationprogram.

The Parks and Human Services budget will be amended to reflect the necessary

revenue and expenditure accounts for the individual youth recreation programs prior tothe start of the registration period of the upcoming sports season.

Funding Source: Registration Fees of Individual Youth Recreation Programs


Sponsor Name/Department: Treasa Brown Stubbs/Parks and Human Services Director



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A RESOLUTION AUTHORIZING THE CITY ADMINISTRATION TOCOLLECT AND ACCOUNT FOR VARIOUS REGISTRATIONFEES FOR THE VARIOUS RECREATION PROGRAMS

CONDUCTED IN THE CITY; PROVIDING FOR DIRECTIONS TOTHE CITY MANAGER; PROVIDING FOR THE ADOPTION OFREPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.

WHEREAS, for more than thirty (30) years, the City, together with various citizen

organizations, has conducted a remarkably successful youth recreation program, and

WHEREAS, the City has determined that the various programs conducted by or

sponsored by the City can be facilitated if the City takes a more active role in connection

with various registration fees, otherwise collected by the operating citizen groups, and

WHEREAS, pursuant to Resolution 2012-32, the City Commission conditionally

authorized the City Manager to execute an agreement with Lauderdale Lakes Sports

Club, Inc., which provides for the administration of the youth football and cheerleading

programs conducted on City facilities, including the charge and collection of and

accounting for registration fees and other monetary sums, and

WHEREAS, the City Commission directed City Administration to implement

protocols regarding the collection of and accounts for such registration fees be

extended to the other organizations which assist in the promotion or promote the Citys

youth recreation programs, and

WHEREAS, the City has operating agreements with the Lauderdale Lakes

Sports Club, Inc. for youth football and cheerleading programs, the Lauderdale Lakes

Basketball Association, Inc. for youth basketball programs, and Within Reach, Inc. and

the Youth Soccer Academy, Inc. for youth soccer programs, and

WHEREAS, it would be appropriate to extend some protocols across all such

operating agreements,


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Section 2. AUTHORIZATION: The City Commission hereby authorizes and

directs the City Staff to take such steps as shall be necessary and appropriate to

establish appropriate relationships, agreements, and protocols whereby the City will

undertake the administration of all youth recreation programs operated under the

umbrella of the Citys recreation programs, including the collection of, reporting of and

accounting for registration fees and other monetary sums, as are provided in such

programs.

Section 3. INSTRUCTIONS TO THE CITY MANAGER: The City Manager is

hereby authorized and directed to take such steps as are necessary to fulfill the intent

hereof including, but not limited to, the execution of such supplementary agreements, as

will memorialize the terms hereof.




LAKES AT ITS REGULAR MEETING HELD JANUARY 8, 2013.


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_________________________________BARRINGTON A. RUSSELL, SR., MAYOR

ATTEST:

__________________________________


JCB:jla

Sponsored by: TREASA BROWN-STUBBS, Director of Parks and Human Services

VOTE:

Vice-Mayor Patricia Williams ____ (For) ____ (Against) ____ (Other)Commissioner Edwina Coleman ____ (For) ____ (Against) ____ (Other)




lauderdale lakes agenda

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