Latvia–Lithuania Cross Border Cooperation Programme 2007–2013

WORKSHOP “How to prepare good application?”

Joint Technical Secretariatinfo@latlit.eu

3rd Call for Proposals

Submission and approval of the Project Application. Technical Requirements.

18 January 2010, Klaipėda 19 January 2010, Panevėžys & Saldus

21 January 2010, Līvāni

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Project Life-Cycle

Legal Framework

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EU LegislationERDF Regulation (EC) No1080/2006General Regulation(EC) No 1083/2006Amending General Regulation (EC) No 284/2009Implementing Regulation (EC) No 1828/2008Council Regulation No 1605/2002

http://www.latlit.eu/eng/how_to_apply1/3rd_call/applicants_pack

Programme rulesProgramme DocumentProgramme ManualApplication Form, Partner Declarations, Subsidy Contract, etc.

http://www.latlit.eu/eng/how_to_apply1/3rd_call/applicants_pack

National rulesNational eligibility rules, laws of the Latvia Republic and Lithuania Republic

http://www.esbendradarbiavimas.lt/index.php?id=383

Stricter rules apply!

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Project Development I

Good Project Idea Programme priorities

target groups cross-border problem

added value

Relevant Partnershipeligibilityexpertisecapacitiesmotivation

Project Outcomes outputs and results

durabilityrelevance

Project Budget

eligibility realistic costs

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Project Development II

Start as early as possible

Good Project Manager and Financial Manager – part of project success

Use project planning toolswww.latlit.eu > How to apply > 3rd Call > Planning tools

Efficient communication and invovlement of Project Partners

Contact the Joint Technical Secretariat in case you have questions

Applicants pack:www.latlit.eu > How to apply > 3rd Call > Applicants Pack

Documents in national languages are only for information!

Project Development III: Technical Requirements to fill in the Project Application Form

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Follow instructions

Fill in only WHITE fields

Keep the language easy to understand

No ERROR messages (section II.2. Lead Partner’s signature)

Print entire AF and submit bounded

Use MS Excel Windows to fill in the Application Form

Submitting of Project Application I

Lead Partner submits

Cover Letter, with list of contents;

Application Form (bound!)

Lead Partner and Partner/s declarations

Supporting documents, if relevant (Feasibility Study /technical documentation for construction works, etc.)

Programm Manual 5.2 chapter

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Submitting of Project Application II

By post– date of postal stamp – no later than 12 February 2010 or personally bring the documents to the Secretariat in Riga, Ausekla 14-8, until 12 February 2010 at 9:00 a.m.-4:00 p.m.

and

By e-mail until 12 February 2010 at 2:00 p.m.

as e-document, signed by valid electronic signature (only Application Form)

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Project applications submitted after the set deadline will not be assessed.

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Project Assessment ITechnical eligibility check

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Project Assessment II

Technical eligibility criteriaApplication is received no later than by the specified deadline in

electronic version and a hard copy

Application is duly filled, signed, stamped and dated

Project Application Form is not damaged (no ERROR

messages)

all relevant supporting documents are attached

Programme Manual 5.3.1 chapter

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Project Assessment III

Quality criteria:

Policy context

Project and Partnership

Budget and Finances

Management and Promotion

Programme Manual chapter 5.3.2

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Decision on Project

approved under conditions

not approved approved

Joint Monitoring and Steering Committee

SUBSIDY CONTRACT

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Subsidy Contract

June 2010 July 2010August 2010

October2010

September2010

Clarification of conditions

Signing Subsidy Contract, Project start up

Decision of the Joint Monitoring

and Steering Commitee

Between Managing Authority and Lead Partner

Rights and responsibilities of Lead Partner and Managing Authority

Terms of funding

Requirements for reporting and financial control

NOTE: Pre-condition for Subsidy Contract is signing of the Partnership Agreement between Lead Partner and Project Partners.

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Project

Everything what you have written in the application form have to be implemented in the planned timeframe!

Application Form Reporting Form

Its good to be ambitious, but remember to be also realistic!

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Useful links I

Project budget and activities planning tools

www.latlit.eu > How to apply > 3rd Call > Planning Tools

http://www.latlit.eu/eng/how_to_apply1/3rd_call/planning_tools

Advices on how to prepare good application in the “Latlit news”

Newsletter (Nr.2, Nr.3, Nr.6)www.latlit.eu > Publications > Newsletter

http://www.latlit.eu/eng/publications/newsletter

Implementing documents

www.latlit.eu > How to Implement

National First Level Control rules:

www.latlit.eu > How to Implement > 1st Level Control

www.vraa.gov.lv

www.esbendradarbiavimas.lt

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Useful links II:

Publications

Territorial Cooperation Project Management Handbook

http://www.interact-eu.net/handbooks/62

Handbook on work with EU Structural Funds in Latvian language for municipalities

http://www.vraa.gov.lv

Examples of Projects and Cooperation

www.latlit.eu > Running projects

Projects, implemented within 2004-2006 programming period

http://www.bsrinterreg3a.net/index.php?sec=prg&num=114

Exchanging good practice between Europes regions (good practices and network)

http://ec.europa.eu/regional_policy/cooperation/interregional/ecochange/index_en.cfm

Cohesion Policy 2007-2013

http://ec.europa.eu/regional_policy/atlas2007/eu/crossborder/index_en.htm

Baltic Sea Region Strategy

http://ec.europa.eu/regional_policy/cooperation/baltic/