Acquisition ManagementIncident Support

Last Updated May 24, 2013

Overview

Incident Management Overview AQM Incident Support Roles Guiding Documents Procurement Unit Leader (PROC) Buying Team Member or Leader

(BUYM / BUYL) Additional Resources Next Steps

Incident Management Overview

FEMA

• Coordinator for national incident management• Certain Emergency Support Functions (ESFs) are delegated to other entities.

Forest Service

• ESF #4 (Firefighting) Coordinator• Support roles

in other ESFs including #7 (Logistics Mgmt & Resource Support)

Wildland Fires

• Lead agency is owner of land on which fire starts – FS, DOI, State, Local – or as dictated by any interagency agreements that may be in place• FS provides resources for most fires• FS Resource Ordering & Status System

(ROSS) is used by all agencies to mobilize and demobilize resources for incidents• Preparedness level is set on scale of 1-

5, with 1 being the lowest. • Incidents are defined in terms of

severity, with large fires being classified as Type 1 or Type 2.

Incident Management Overview: Historical Wildfire Activity

Number of fires and acres do not determine severity, but are influencing factors Depending on fire classification (Type 1 or 2, or local) and lead agency, different

numbers and types of Forest Service resources are needed to support that fire

Source: http://www.nifc.gov/fireInfo/nfn.htm

Acquisition Incident Support Roles

PROCUREMENT UNIT LEADER (PROC)

Primary duties are executing and managing contracts at the incident

Must have warrant Purchase card not

required Generally goes out as a

single resource at the incident site

Work is generally performed in more adverse conditions

BUYING TEAM MEMBER OR LEADER (BUYM / BUYL)

Primary duties are procurement of services and supplies, and renting land and equipment

Members must have a purchase card

Buying team generally sets up near the incident, e.g. at a hotel or local Agency office

National teams include 6 members, plus a trainee; At least 2 members must be warranted; FS BUYL must be warranted

AQM Support to Incidents: Guiding Documents

National Incident Management System (FEMA) Structure governing national incident response

Interagency Incident Business Management Handbook (NWCG Handbook 2, PMS 902, NFES 1037 Incident Business Management policy, procedures, and training

(2009) Fire and Aviation Qualifications Guide – Forest Service

Forest Service requirements for PROC 310-1 Wildland Fire Qualification System Guide

Procurement Unit Leader (PROC) is found under Incident Command System (ICS), page 146

Buying Teams not included National Interagency Buying Team Guide

Policy, Procedures, and training for buying teams Last updated in 2009

Incident Support Role Requirements for Contracting Officers

Summary: If you are an 1102 Contracting Officer, your incident support role is limited to PROC and BUYL.

PROC Requirements

Successful experience as a PROC^, as recorded in the Position Task Book

National Incident Management System (NIMS) Training requirements include: I-200 Basic Incident Command System * I-300 Intermediate Incident Command

System IS-800B National Response Plan (NRP), An

Introduction+^ FS deviation from PMS 310-1; FS does not require Equipment Time Recorder experience for PROCs* Offered online by NWCG starting October 2013; + Offered online by FEMA

PROC Requirements

Additional Forest Service Requirements: I-100, Introduction to Incident Command

System IS-700, National incident Management

System, An Introduction

Red Card (Obtain from IQCS Manager)

PROC Competencies

Competencies detailed in the Position Task Book, PMS-311-47:

Competency: Assume position responsibilities Description: Successfully assume role of Unit Leader within the Finance/Administration

Section and initiate position activities at the appropriate time according to the following behaviors.

Competency: Lead assigned personnel. Description: Influence, guide, and direct assigned personnel to accomplish objectives

and desired outcomes in a rapidly changing, high-risk environment. Competency: Communicate effectively.

Description: Use suitable communication techniques to share relevant information with appropriate personnel on a timely basis to accomplish objectives in a rapidly changing, high-risk environment.

Competency: Ensure completion of assigned actions to meet identified objectives. Description: Identify, analyze, and apply relevant situational information and evaluate

actions to complete assignments safely and meet identified objectives. Complete actions within established timeframe. ▪ Behavior: Administer and/or apply agency policy, contracts and agreements. ▪ Behavior: Gather, analyze, and validate information pertinent to the incident or event and make

recommendations for setting priorities. ▪ Behavior: Plan for demobilization and ensure demobilization procedures are followed.

Buying Team Requirements Successful experience as a member of a buying team (as a trainee)

Training Requirements: I-100: Introduction to the Incident Command System* S-260: Interagency Incident Business Management* IS-700: National Incident Management System, An Introduction+ IS-800: National Response Plan, An Introduction (BUYL only) +

Additional Optional Courses: I-200: Basic Incident Command System (offered locally or web-based for a

fee) S-261, Applied Interagency Incident Business Management (offered locally) D-110: Dispatch Recorder (offered locally) Incident Procurement Training (classroom-based; offered 2-3 times per

year)

Red Card (obtain from IQCS Manager) * Offered online by NWCG; + Offered online by FEMA

Additional Resources

Forest Service National Buying Team Website Agency-specific resources, including most current Buying

Team Guide List of Buying Team Leads (contact Lead for your Region /

Station to see if a Buying Team Workshop will be held this FY)

National Wildfire Coordinating Group (NWCG) Online free training including I-100 and S-260

National Incident Management System (NIMS), run by FEMA Online free training including IS-700 and IS-800

Resource Ordering and Status System (ROSS) Used by Dispatchers to identify available resources to

support incidents. Stores info on availability and roles.

Next StepsTalk to Incident

Support Personnel (FMO,

Dispatch, BUYL)

Complete coursework (web-

based and classroom)

Complete New Responder Form

(IQCS Mgr)

Get Red Card (from IQCS Mgr)

Get Status-ed in ROSS (by

Dispatcher)

Talk to individuals in your Region / Station who participate in AQM incident support

Complete required courses (see slides 8, 9, & 11) Optional: Attend a Regional Buying Team Workshop Fill out New Responder Form found at:

http://iqcs.nwcg.gov/main/sub/reference.html IQCS Manager will need your training completion certificates You do NOT need an IQCS account, just the paperwork from this site

Notify your dispatcher to status you as available or unavailable (different processes nationally) Talk to local Fire Management Officer to learn about the local

status-ing process Once you are entered in ROSS, you can status yourself

Incident Qualifications & Certification System (IQCS)

(1)Go to the IQCS website

(2)Click on “Documents,” then “Reference”

(3)Locate, download and complete the “New Responder” form

(4)Submit to your “Regional Account Representative” (locate from “Request Account”, then scroll down to find “Regional account representatives” link

(5)You will need to provide your training certificates with your form

Note: Set up your account with your host Region; WO and Research Station employees set-up with the Region within with your duty location falls.