LaMissTenn District

New Officer Training

Key ClubCan ChangeThe World

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Members are most important

Members are most important

E njoyable is inviting

Members are most important

E njoyable is inviting

Make it memorable

Members are most important

E njoyable is inviting

Make it memorable

B e there

Members are most important

E njoyable is inviting

Make it memorable

B e there

Everyone can contribute

Members are most important

E njoyable is inviting

Make it memorable

B e there

Everyone can contribute

Recruit, retain

Members are most important

E njoyable is inviting

Make it memorable

B e there

Everyone can contribute

Recruit, retain

SERVICE IS THE KEY

Project PlanningPRESENTED BY LT. GOVERNOR TOMMY DUONG

Planning is like a roadmap to success… get one or get lost!

• Every successful endeavor needs proper, strategic planning

• Having a plan reduces stress = increase productivity = SUCCESS and SATISFACTION

• The road is bumpy; you have to keep moving forward (pay attention to your metaphorical road map)

Not so fast, old sport! You gotta have… passion.

• Do not commit to an act of service for the following reasons:

• Resume padding

• Easy source of volunteer hours

A great project = passionate group of service leaders.

A sorry project = aimless group of service-leaders-wannabes.

Don’t be a wannabe!

STEP 1: Determine what is needed.

• “What is wrong with my community? What ways can I help? What needs attention?” are KEY questions

• Brainstorm with your fellow Key Club members

• Seek suggestions from parents, teachers, community leaders and officials, Kiwanis, other community groups

• Conduct surveys and research the problem

• Pick the project that warrants the most attention

Create a thorough checklist.

• Having a checklist is extremely beneficial

• Make sure to answer the following questions…

• Who is responsible for what?

• What resources are needed? What are some tasks we need to do? What problems might we run into?

• When are deadlines for certain things due? When will this take place?

• Where will things go? Where will this take place at?

Be specific as necessary and include all “nuts and bolts” needed for the project.

Example of a good checklist

• Things One pack of college ruled paper

Black pens for registration

Tape for hanging up posters

Snacks and drinks for blood donors

Manila folders to organize registration papers

• Tasks Write a donation request letter to Walmart by 05/20/15 – Tommy

Deliver promotional fliers to neighborhoods by 05/20/15 – Publicity Committee

Set up tables and chairs in the gym for registration on 06/15/15 – Preparation Committee

STEP 2: Delegate tasks.

• Form committees

• Make copies of the task portion of the checklist and give them to team members

• This will make the process extremely easy for you and everyone else

• Too much on your shoulders can make you an ineffective leader

STEP 3: Publicize your project.

• Reach out to your community and inform them about your project

• Here are some ways you can increase public awareness:

• Post on your social media (Instagram, Facebook, Myspace?)

• Contact local newspaper and radio station with well-written news releases

• Create fliers and post them on site at local businesses

• Use your school’s intercom announcements

STEP 4: Do your service project.

• Spare enough time to gather last minute supplies or to-dos

• See your plans put into action

• Don’t stress or “freak” out

• Keep notes on the pros and cons of the event

STEP 5: Reflect.

• Lack back over your experience and answer the following:

• This is what I did:

• This is what I learned:

• I helped:

• I think this project made a difference because:

• My thoughts and feelings about this project were:

• Next time, I would:

• Good things about this project:

• Bad things that happened:

• Overall, I feel that the project:

Talk with your entire service group and reflect upon the above statements. This is a great opportunity for group discussions and for improving future projects.

STEP 6: Celebrate!

• Throw a mini-celebration party for those who took part in the event

• You think you’re done with planning? Even this step requires proper planning: food, drinks, thank-you cards, location, time, etc.