lama board orientation 2008
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LAMA Leaders Orientation
ALA Annual ConferenceAnaheim, CAJune 28, 2008
Library Administration and Management
Association(Soon to be LLAMA!)
A division of the American Library Association
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LAMA Mission (core purpose)
The Library Administration and Management Association encourages and nurtures current and future leaders, and develops and promotes outstanding leadership and management practices.
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LAMA Vision (envisioned future)
LAMA will be the foremost organization developing present and future leaders in library and information services.
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LAMA Image (desired public perception)
LAMA is a welcoming community where aspiring and experienced leaders from all types of libraries, and those who support libraries, come together to gain skills in the quest for excellence in library management, administration and leadership.
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LAMA Strategic Plan 2006-2010
Value to Members: LAMA will be an organization in which value to its members drives decisions.
Leadership and Management: LAMA will expand and strengthen leadership and management expertise at all levels for all libraries.
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LAMA Strategic Plan 2006-2010
Education: LAMA will facilitate professional development opportunities to enhance leadership and management.
Organizational Excellence: LAMA will be the preeminent professional organization that develops and supports library leaders and managers.
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Overview
LAMA Office FunctionsStaff RolesMajor ProjectsBudget and Finance IssuesPublicationsCommunication/Electronic ResourcesImportant DatesMarketingPrograms/MeetingsLAMA Board Member ResponsibilitiesCommittee Activity
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LAMA Office Functions
Leadership and support for LAMA initiatives and ongoing activities
Financial responsibility – income/expense, contracts, etc. Marketing of division products and services Coordinates electronic communication for members – discussion lists, email blasts, conference calls, etc. Prepares management tools – budgets, statistical reports, Board documents Is liaison for all publication developmentArchives committee reports, forms, agendas
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Kerry Ward—Executive Director [email protected], x5036
Board of Directors/Executive Committee business, reports, support
Budget and finance issues/questions incl. the endowment
ALA projects and responsibilities
ALA/LAMA policy and procedure questions
Contracts and negotiations
Continuing education development
Ballot development communication/support
Committee appointment communication/support
Publication development support
Comments, compliments, criticisms, suggestions for improvement for the LAMA Office
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Fred Reuland-Marketing Specialist [email protected], x5032
Public relations, marketingAwards program communicationPrograms
Program schedulingMeeting schedule coordination AV requests Catering requestsOnsite support at Conferences (forms, documents, messages, etc.)
LAMA websiteReimbursement requests
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Both Staff
General assistance and information
AdministrationSpecial Events (preconferences, bus tours, awards
programs, etc.)Onsite support at Conferences (forms, documents,
messages, etc.)
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FY08 Major Projects
Staff development/office move
Grant application
Website stabilization
Electronic communication development
Marketing plan development
Develop project management system
Awards – ALA/IIDA
Refinement of appointments process
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FY09 Major Projects
Transition LA&M to new website
Redesign LAMA website with new navigation, more content
Continue development of electronic resources – “ALA Connect”
Develop continuing education/certification programs
Implement marketing plan/”LLAMA” transition
Awards – John Cotton Dana
Others as determined by the Board
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Budget and Finance NotesLAMA is self-supporting – revenue from dues, registration, publication, etc., must cover all expenses.The ALA fiscal year is Sept 1 - Aug 31Section and committee budgets are reviewed by Budget & Finance Committee and approved by BoardCommittee Budget request forms are due to the LAMA Office by November 1Invoices to be paid from the current fiscal year are due by Aug 10
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Total Division Finances FY07
Revenues = $329,712 ↓ 3.2% Expenses = $295,051 ↓ 5.0% LAMA Net Operating Revenue $34,661 Net Assets = $171,226 ↑ 25% Endowment/Long-Term Investment = $169,097
ENDING NET ASSET BALANCE
$0
$20,000
$40,000
$60,000
$80,000
$100,000
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$180,000
FY2000 FY2001 FY2002 FY2003 FY2004 FY2005 FY2006 FY07
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LAMA’s Indirect Costs FY07 -The Price of Doing Business
Incurred = $211,014 Paid = $15,796 ALA Support = $195,218
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Indirect Costs - What We Get in Return
ALA Offices and Support Units: Washington OfficeExecutive OfficeOffice for DiversityOffice for Intellectual FreedomAdvocacy OfficeCommunications and MarketingITTS/TrainingFinance & AccountingHuman Resources/Staff Support
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Publications
Library Administration and ManagementQuarterly; official LAMA magazinePDF access is a benefit of membershipBecoming fully interactive website, including archives, in
FY09Gregg Sapp, Editor; Eric Shoaf, Asst. Editor
Books “New Supervisors in Technical Services: A Management
Guide Using Checklists,” edited by Emily Bergman and Andrea Kappler,
“Outstanding Library Public Relations: 60 Years of the John Cotton Dana Award,” by Amy Shaw and Peter Deekle
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Communication/Electronic Resources
LAMA Website www.ala.org/lama News and information on all LAMA activities Conference information – preconferences and programs Continuing education Committee rosters Bylaws Forms
LEADS from LAMA blog, linked to the homepage
LA&M Editor’s blog, linked to the homepage
LAMA wiki – http://www.lama.ala.org/lamawiki/index.php?title=LAMA_Wiki
ALA Connect (Fall ’08) – committee discussion lists, special interest communities, searchable
Another Valuable Resource: ALA Handbook of Organization ALA Constitution and Bylaws Operating Agreement
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Important Dates
July 1OctOct NovDec 1Jan 1
Jan 23-28April July 9-15
New terms beginMidwinter meeting requests dueAnnual meeting /program requests dueDeadline for ordering AV for MidwinterDeadline for most awards applicationsNominating Committees submit slates to LAMA Office2009 Midwinter Meeting, DenverDeadline for ordering AV for Annual2009 Annual Conference, Chicago
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Marketing
Name change Membership Programs and Services
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Programs - How the LAMA Office Helps
Coordinates with LAMA Program CommitteeSchedules programs so that they appear in the earliest conference publicityAssists with publicity, including web, preliminary programs, CognotesPrepares and signs speaker contractsOrders AV equipmentPrepares program materialsAssists members with meeting deadlinesTroubleshoots on site
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Programs-What Members DoEstablish topic and learning goalsWork with section program committeesWork with LAMA Program Committee—submit proposals, including budget; attend hearingsProvide LAMA Office with speakers’ names, contact information and negotiated compensationPrepare 75-word program description for the ALA program book by October 1Communicate with speakers about AV needs and reserve equipment well in advance of April 1 deadline
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Meetings-How the LAMA Office helps
Coordinates meeting scheduling—ALA Conference Services sets deadlinesSupports program planning, tracking and publicityArranges catering and logistics for special occasions Assists chairs with arrangements
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Meetings-What Chairs Do
Submit online meeting requests and AV requests on timeDistribute information about meeting time, location Create and distribute agendaReport actions to Section Executive Committee or LAMA BoardDiscussion and Interest Groups elect new chairs at Annual Conference; submit chairs’ names to LAMA Office by July 1File written reports with LAMA Office
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LAMA Board Member ResponsibilitiesAs a LAMA Board Member, your role is to create
policies and make decisions that set the course for the association. This checklist enumerates your most important responsibilities.Support LAMA’s mission and vision, and act responsibly and prudently as its steward. Exercise legal and ethical responsibility to ensure that the organization does the best work possible in pursuit of its goals.Interpret LAMA’s work and values to the library community, promoting the association’s benefits, products and services.
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LAMA Board Member ResponsibilitiesAttend both sessions of the LAMA Board meetings at the ALA Midwinter Meeting and Annual Conference, as well as other committee meetings and special events.Make an annual personal financial contribution to the LAMA Endowment and actively participate in one or more fundraising activities.Inform the board and staff about activities of other LAMA groups (sections, division committees), as well as developments and trends in other ALA groups and in the librarianship affecting LAMA.
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LAMA Board Member Responsibilities
Stay informed about what's going on in LAMA; ask questions and request information. Participate in and take responsibility for making decisions on issues, policies and other board matters.Act in the best interests of the organization, and refrain from participation in discussions and votes where there is a conflict of interest.Work cooperatively with staff and other board members as partners towards achievement of LAMA’s goals.
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Committee Activity
Meetings Working between Conferences Programs Reporting and recordkeeping
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Committee Work Between Conferences
Committee appointments begin July 1-end June 30
LAMA website has rosters updated dynamically from the ALA membership database
Use of email, discussion lists, and conference calls to conduct business between conference
Any group may request that the office create a discussion list or set-up a conference call
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AppointmentsDivision president-elect and section vice-chairs make appointments2-year term of office, renewable once consecutivelyChair—1-year term, renewable up to 4 yearsDiscussion and Interest Group chairs are elected at the Annual Conference, not appointedMember is limited to 3 assignments each yearProcess begins after Midwinter, must be completed by June 1Office sends and receives correspondence, verifies eligibility, updates records, creates rosters
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ALA Open Meeting Policy
“All meetings of the American Library Association and its units are open to all members and to members of the press. Registration requirements apply. Closed meetings may be held only for the discussion of matters affecting the privacy of individuals or institutions.”
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Thank you
for your commitment to