LAKE TRAVIS ELEMENTARY PTA

Membership MeetingMinutes

Tuesday, September 9, 2014Lake Travis Elementary School

Call to Order - 6:00 p.m.

9 September 2014 LTE PTA Membership Meeting

MEETING AGENDA

• Welcome – Angela Frankhouser• Call to Order – Janene Angulo• Confirmation of Quorum – Shelly Penner• Pledge of Allegiance • Acceptance of Minutes from May, 2014 – Oneida Gonzalez• Report from the Financial Reconciliation Committee – Julie Fergerson• Report of the Treasurer – Wendy Martinez• Report of the Executive Board – Janene Angulo• Report of the Vice Presidents

– Membership – Laura Guerrero– Fundraising – Linda Briscoe

• Report of Standing Committees - Committee Chairpersons • Principal’s Report – Angela Frankhouser• Announcements – Janene Angulo• Adjournment – Janene Angulo

9 September 2014 LTE PTA Membership Meeting

LTE PTA Membership Meeting

ACCEPTANCE OF MINUTES- Oneida Gonzalez, Secretary

• Minutes of LTE PTA General Meeting– May 13, 2014 - available on-line

• Motion– Motion required to approve the minutes of the Lake Travis

Elementary PTA meeting held on May 13, 2014. - Debbie Dolmanet

– Second- Wendy Martinez

– Questions/Discussion

– Vote Passed

• All minutes are available on our website at www.lte.my-pta.org

9 September 2014

LTE PTA Membership Meeting

REPORT FROM THEFINANCIAL RECONCILIATION COMMITTEE

• Committee Report – 2013-2014 fiscal year– Julie Fergerson– Dao Tien Tran– Michelle Dent

Copies available upon request.

9 September 2014

Recommendations

• Recommendations to improve overall savings to teachers and members - Julie Fergerson– Pay State Taxes on Time (fines for late payments

exceeded total amount owed last year)

– Better Education and provide cards to assist PTA members and teachers on using Tax Exempt ID (hundreds of dollars paid by teachers and PTA members for taxes)

– Order in advance, lots of rush fees

Observations

• Recommendation on Class t-shirts - Julie Fergerson

– Recycle t-shirts each year going forward. • It takes 200 gallons of water to grow the cotton for

a t-shirt.

• Class t-shirt sales “break even”, t-shirts costs $4.99 and parents are charged $8.

• Audit Committee: We recommend this be disclosed going forward to the PTA membership.

Notes - Julie Fergerson

• While the PTA binder recommends a significant amount be saved each year, the audit committee felt the PTA should only have in savings 3x operating expenses ($10,000), instead of the $50,000+ saved each year. It seems excessive, we all have experience on non-profit boards.

• The 2013-2014 budget does not match what was spent.

Notes: Membership- Julie Fergerson

• Membership list was not up to date.

• Dues are not supposed to be counted as income/expense.

• Lots of misc. notes in audit report

• We reconciled to bank statements, but the financial statement is missing, there was a P&L Statement.

LTE PTA Membership Meeting

TREASURER’S REPORT – Wendy Martinez

BEGINNING CASH BALANCE ON JULY 1, 2014

CHECKING $47,478.20

INCOME AUGUST 2014

SPIRIT WEAR, DUES, RANDALLS PAINLESS $ 2,390.78

EXPENSES AUGUST 2014

BACK TO SCHOOL LUNCHEON FOR TEACHERS

OFFICE SUPPLIES ($ 709.61)

ENDING CASH BALANCE ON SEPT 8, 2014 $49,159.37

UPCOMING EXPENSES

Class T-shirts, Spirit Wear, Insurance, Sales and Use Taxes

9 September 2014

LTE PTA Membership Meeting

REPORT OF THE EXECUTIVE BOARD- Janene Angulo, President

• Executive Board August 26th - quorum present• PTA website training and work session - September 4th

• Back to School EventsWelcome Back Teacher LuncheonMeet the Teacher NightSchool Supply DistributionNew Spirit Wear T-Shirt and VisorsPTA Membership drive

9 September 2014

LTE PTA Membership Meeting

REPORT OF THE EXECUTIVE BOARD(continued)

– The board was informed that the Financial Reconciliation (audit) was complete but the final report was not yet received. As of Sept 8th the report has been received and the board is reviewing it, correcting any errors, and considering recommendations.

– As a result of the Financial Reconciliation report we would like to postpone the approval of the 2014-2015 Budget until the next membership meeting on October 14.

Motion- Angela Frankhouser, Second- Linda Briscoe,Questions/Discussion,Vote Passed

9 September 2014

LTE PTA Membership Meeting

REPORT OF THE EXECUTIVE BOARD(continued)

– Established the following PTA membership meeting schedule for the year

– Second Tuesday of every month at 6pmSept 9th Oct 14th Nov 11th Dec 9th Jan no mtg Feb 10th

Mar 10th* Apr 14th* May 12th* * March 10, 2015 (Nomination of Officers)* April 14, 2015 (Election of Officers)* May 12, 2015 (Installation of Officers)

– Motion required to accept the recommendation of the Executive Board to set the PTA membership meeting dates above. - Oneida Gonzalez

– Second - Carrie Goldsmith – Questions/Discussion, Vote Passed

9 September 2014

LTE PTA Membership Meeting

REPORT OF THE EXECUTIVE BOARD(continued)

• Motions Required: The motion to designate Class T-shirt Sales as Tax-Free Event The motion to designate Spring Carnival and Silent Auction as

Tax-Free Event

– Motion - Oneida Gonzalez

– Second - Constanza Heitkoeter

– Questions/Discussion

– Vote Passed

9 September 2014

LTE PTA Membership Meeting

Report of Vice President, Membership- Laura Guerrero

• 2014-2015 Membership Drive Totals:– Total Members: 143

-- Members get discounts and cards are coming soon

• Join Today – Fall Deadline is October 15th!!!– PTA Dues -- $15 per family/ $10 Individual

– Membership Open to Parents, Grandparents, Friends, Neighbors -- Anyone with an Interest in the Education and Welfare of our Children!!! See Laura Guerrero tonight to join.

– Each grade level that reaches 50% participation by Oct. 15th wins a prize.

9 September 2014

LTE PTA Membership Meeting

REPORT OF VICE PRESIDENT, FUNDRAISING

- Linda Briscoe

• SPIRIT NIGHT – September 25th @ Chick-fil-A– Spirit Night Chair, Amy Olfield

• FUN RUN – October 25th

– Wendy Thomajan – Chair

• CARNIVAL – April 11th

– Need Chair and Silent Auction Co-chair

• OTHER - Ongoing – Box Tops, Randalls, Target, etc.

9 September 2014

LTE PTA Membership Meeting

REPORT OF STANDING COMMITTEES

• Volunteers – Constance Hietkoetter

– Volunteer of the Month – Jennifer Wright– Staff of the Month – Alicia Martinez Duran, Assist.

Principal

(nominations for VOM/SOM to cheitkoetter@hotmail.com)

– Log onto www.lte.my-pta.org and register to receive updates on volunteer needs and other communications

– Volunteer Training Friday, Sept 12th at 8:15 am in cafeteria

– Volunteer Form (2 pages) - 180 forms already received

9 September 2014

LTE PTA Membership Meeting

REPORT OF STANDING COMMITTEES

• Communications–Alysia Transou & Paloma Rodriguez-Valencia

– LTE PTA website is: www.lte.my-pta.org. • Please REGISTER, so you get MEMBER ACCESS

– Website has Volunteer Schedules with Sign-up

– Correspondence/reminders sent through the website to those registered email addresses

– Website has all forms, newsletters, minutes available

– PTA newsletter sent home once a month in the Tuesday folders. • You can also view it anytime on the LTE PTA website. 

9 September 2014

LTE PTA Membership Meeting

REPORT OF STANDING COMMITTEES

• Health & Welfare – Open

• Track and Field Days – End of October, details to come

• Hospitality – Joanna Hess

• The board has decided to decrease the number of hospitality luncheons this year to 4 catered lunches and provide other types of treats for the off months. This month a continental breakfast is being coordinated for teachers and staff on September 19th

• A Coffee Social was held today for newcomers and parents to meet the principal and our PTA board and find out how they could get involved.

9 September 2014

LTE PTA Membership Meeting

REPORT OF STANDING COMMITTEES

• Squire Booster Club – Carry Goldsmith– Class Shirt Order forms are due 9/16! Cost is $8.00 each –

MANDATORY and will be worn on field trip and special event days! NEW DESIGN!

– New LTE Spirit Wear t-shirts and visors are available for $15 each.

– School Store will be open soon during lunch hours 11am-1pm! Contact Carry Goldsmith, if you are interested in working at the school store on Fridays!

– Fridays are SPIRIT DAYS at LTE!! Wear your spirit shirts to show your school pride!

9 September 2014

LTE PTA Membership Meeting

REPORT OF THE PRINCIPAL- Angela Frankhouser

9 September 2014

LTE PTA Membership Meeting

ANNOUNCEMENTSAND

ADJOURNMENT

• Open PTA Board Positions

Programs Chair

Health & Welfare Chair

Spring Carnival Chair

• Open Committee Chair Positions Silent Auction Committee Chair

School Store

9 September 2014

LTE PTA Membership Meeting

ANNOUNCEMENTSAND

ADJOURNMENT

• September Dates to Remember:– 9/12 Volunteer Training– 9/19 Continental Breakfast for Teachers

•  October Dates to Remember:– 10/3 – Early Release/teacher conferences– 10/8 – Early Release/teacher conferences– 10/13 – Student Holiday– 10/14 – PTA Membership Meeting 6:00 pm– 10/25 – FUN RUN

9 September 2014

LTE PTA Membership Meeting

ANNOUNCEMENTSAND

ADJOURNMENT

IMPORTANT LOCATIONS FOR INFORMATION

•www. lte.my-pta.org - LTE PTA website! PLEASE sign up to request access to website! Then login for important information including sign ups, forms, calendar, etc.•www.ltisdschools.org/lte - LTE website•www.ltisdschools.org - LTISD website•www.laketraviseducationfoundation.org - Lake Travis Education Foundation•www.txpta.org - Texas State PTA website•www.v-volunteer.com- Website to log all of your volunteer hours•Meeting adjourns - 6:35 pm

9 September 2014