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NATIONAL ASSOCIATION FOR COURT MANAGEMENT Committee Annual Report

2013-2014

Committee: Planning Committee Committee Chair: Yolanda L. lewis, Chairperson/ Paul Delosh, Vice Chairperson Date Submitted: June 1 2014 --~~--------------------------------------------------------------------

Annual Report: June 1, 2014

NACM PLANNING COMMITTEE 2013-2014 Report of Project and Results

Chairperson: Vice Chairperson:

Yolanda L. Lewis Paul DeLosh

Committee Members: Kent Batty T.J. BeMent Renee Kimball Kevin J. Bowling Vicky Carlson Peter Coolsen Michele Oken Joe Fazari Scott C. Griffith Chelle G. Uecker Stephanie E. Hess Lorie Gomez

1. Project Title: Chairperson:

Core Competency Revision Project Stephanie Hess

Suzanne James Karl Thoennes Peter C. Kiefer Greg Lam bard Frank A. Maiocco Jr. Aaron Nash Pamela DeVault Carla A. Smith Linda Romero Sole Mark A. Weinberg William T. Simmons Pat Duggan

Results: The Core Competency Revision Project has made substantive progress during this year. The Subcommittee continues to work with the company Registered Creative to improve the manuscript containing each Core Competency. The Subcommittee continues to meet by conference call to refine the information that has been presented for review. The Core Competencies have been through a number of iterations. At this point, the Board has settled on the following structure and competencies (1.) Enduring Principles of the Profession, and (11.) The Profession in Practice. The latest iteration has been transmitted to the marketing company, Registered Creative. It is expected that Registered Creative will continue their work to make the final product interactive through the use of tags which will allow key word searches and ease of access.

Much work has been conducted to support the completion of this project. The initial project goal was to have the revisions rolled out to the membership at the Annual Conference in Scottsdale, Arizona (July 2014). However, the document requires a few minor editing and formatting changes before the final presentation later this year. In an effort to keep NACM Members informed, the Core Competencies Chair and Subcommittee members will host an informational session on Wednesday, July 16th, during the Annual Conference.

2. Project Title: Chairperson:

National Agenda Paul DeLosh

Results: This year, the National Agenda Subcommittee has focused primarily on the review the

National Agenda and a potential revision methodology to support the updates to the nationally used priorities. The central focus during this period has been the review of the National Agenda priorities to ensure they remain current, relevant, and actionable. The Subcommittee has created a draft revision methodology which encompasses a plan to receive feedback from the judicial administration community to support the National Agenda update, which is set to expire in 2015. The proposed methodology is based on environmental scans which support the opportunity to receive feedback from focus groups, surveys, educational reviews, literature reviews, and partner outreach. The Subcommittee's goal is to have a proposal for the NACM Board to review at the 2015 Midyear Conference, with an anticipated roll out of the revisions at the 2015 Annual Conference. Specific attention has been given to the first phase of the revision process which includes partner outreach and the development of a survey to gather insight into the current significance and importance of the existing priorities. A draft survey has been created and reviewed, and all comments regarding the proposed questionnaire have been provided by the Subcommittee.

In addition to the revision methodology, the Subcommittee members have also actively participated in State Association Committee calls and solicited feedback on the proposed Toolkit Initiative. Ongoing action items include reviewing promotional materials, developing con ten t for pu blication, consideration of incorporating an international perspective into the National Agenda, and ongoing engagement of partnering agencies such as COS CA.

3. Project Title: Chairperson:

National Agenda Toolkit T.J. Bement

Results: The National Agenda Toolkit Subcommittee, chaired by T.J. BeMent, has initiated its work under the National Agenda Subcommittee. The Toolkit Subcommittee is currently engaged in the development of content that can be used by the State Associations in outlining local priorities. Proposed content and materials currently includes the development of articles, Power Point presentations and informational videos to aid State Associations and others in developing a statewide or an organizational agenda. As part of the Toolkit initiative, the Subcommittee plans to develop a short 1-3 minute video utilizing the priorities of the National Agenda which can be used for presentations or published to the NACM web site and social media pages. As the revision of the National Agenda must be complete in order to make the content timely, the video production portion of the Toolkit will be initiated once all updates have been approved. The Subcommittee has also discussed creating a self-paced "How to Guide" series for implementation.

4. Project Title: Chairperson:

Resolution Panel Yolanda Lewis/Paul DeLosh

Results: The Planning Committee has developed a Resolution Panel which now reviews, assesses, and recommends support of resolutions presented to NACM from justice partner agencies. The Resolution Panel was convened by vote of the Board in February 2014 and has conducted review in accordance with the NACM Bylaws. In addition to reviewing resolutions, the Panel is also expected to assist in drafting resolutions, if needed, at the request of the President and Board.

Over the last year, the Planning Committee has posted more than twenty (20) resolutions for review and comment by the membership. Five (5) Planning Committee members, Renee Kimball, Scott Griffith, Greg Lambard, Carla Smith and Kevin Bowling have volunteered to serve for a one year term on the Panel. The 2014 Panel has reviewed eleven (11) resolutions.

In May 2014, several NACM members provided responses regarding the posted resolutions and positive feedback regarding the transparency of the process. In addition, all resolutions were emailed to the membership to ensure broad distribution of the information prior to further consideration by the Board. The feedback from the Panel Review Process will be provided to the Board for vote on July 12, 2014.

5. Project Title: Chairperson:

Scholarship Review Committee Mark Weinberg

Results: The Planning Committee appointed a five (5) person review panel to evaluate scholarship applications submitted to NACM for assistance to attend the National Conference in July 2014. The Scholarship Review Committee consisted of Mark Weinberg, Edwin Bell, Greg Lambard, Kent Batty,

Peter Kiefer and Will Simmons. Mark Weinberg, Chair, provided leadership to the panel in the review of forty (40) applications from NACM members. A total of eleven (11) full and four (4) partial scholarships were approved and awarded. The Board approved a $20,000 budget allocation for the purpose of providing scholarships to the membership in 2014. All recipients were properly notified of their award and additional details were provided to complete travel arrangements to attend the annual conference.

6. Project Title: Chairperson:

Strategic Plan Implementation Vicky Carlson

Results: During this period, the Planning Committee continued its work to identify its strategic priorities for the year and document actions taken to support the execution of the Strategic Plan. The Strategic Plan continues to be an organizational staple guiding principle action of NACM as an organization. The Strategic Planning Chair, Vicky Carlson, and the Subcommittee continue to monitor the work of individual committees, provide a central clearinghouse, for implementation status, and coordinate activities should overlapping action items exist. In February of this year, the "2013-2014 Strategic Plan Accomplishment" updates were made available to the Board and posted online (NACM's website) for review by the entire membership. Future updates will be made available later in the year.

7. Project Title: Chairperson:

Appendices Review Workgroup Scott Griffith

Results: The Appendices Review Chair, Scott Griffith, has worked with the work-group to identify approximately four (4) dozen appendices that require updates. The Board Chairs continue to work closely with this work-group to make recommendations for appropriate updates to documents included as part of the Operations Manual. As noted in the organizational Bylaws, no changes will be made to the Bylaws without a vote from NACM's Membership. The Work-group Chair expects to have the appendices completed by the 2014 Annual Board Meeting for review.

8. Project Title: Chairperson(s):

Operations Manual/ Bylaw Updates Yolanda Lewis/ Paul DeLosh

Result: The Planning Committee is actively reviewing policies and procedures in the Bylaws and Operations Manual. It is anticipated that several revisions will be presented for review at the July Board Meeting. Some of the potential review items include: i. Travel Policy:

Planning Committee has been asked to review this 2010 document specifically focusing on expenditures reimbursed by NACM.

ii. Board Exit Interview Policy: The Operations manual will need to be updated to reflect that this policy now falls under the Past President's Committee. The Board previously approved this move from the Planning Committee.

111. Guides: The Board approved the change in name from "Mini Guides" to "Guides" which will need to be reflected in the Operations manual.

iv. Fundraising: As fundraising is now an important strategy for the organization, content and details will need to be added to NACM Bylaws.

v. Strategic Planning Subcommittee: The Operations manual will need to be updated to reflect the Board's decision to maintain this committee as a permanent Ad hoc committee.

vi. Resolution Panel: Details of this newly developed Ad hoc committee under the Planning Committee will need to be added to the Operations manual.

9. Progress on Strategic Plan Goals and Action Items: (see content above).

10. Additional Comments/ Projects

The Chair and Vice Chair of the Planning Committee would like to thank all of the Planning Committee Members for their invaluable input and contributions during the past year. It has been a great experience having the wealth of expertise needed to move the Committee forward and the investment of our members has not gone unnoticed. We look forward to continuing the tremendous work of this Committee with your help. Special thanks to Stephanie Hess, Vicky Carlson, Renee Kimball, Scott Griffith, TJ Bement, Lorie Gomez and all members who have volunteered their time to serve in a leadership capacity for a Subcommittee or project in support of the Planning Committee. NACM thanks you for your investment.

Respectfully submitted,

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