B.1

MISSOURI Missouri Department of Natural Resources

MINUTES

NATURAL RESOURCES

Missouri Soil and Water Districts Commission

Tan-Tar-A Resort

Redbud Meeting Room, Osage Beach

January 10, 2019 -·=··.·

.• :::{���}:;"":::·:::.:�'

COMMISSION MEMBERS PRESENT: Gary Vand\Y:��{Ji.:Ralph Gaw, Jeff Lance, Glen Cope, and Kenny Lovelace. Tim Martin was not presen�Jr·· ·-:\:}:\: ..

EX-OFFICIO MEMBERS: EX-OFFICIO 1'lE�iRS: ��l():L S. COMER, DIRECTOR, DEPT. OF NATURAL RESOURCES: Kurt Boec1�MJi111;.and.,Dru Buntin; SARA PARKER PAULEY, DIRECf(J.lR, DEPT. OF '\}ft·· CONSERVATION: Lisa Potter; CHRIS CHINN/QJI{ECTOR, DEPT. OF AGRICULTURE: David Baker; D�AN CHRISTOJ,fff.ER R. DAUBERT, UNIVERSITY OF MISSOURI: °Bf::::Rob Kallenbach ··:\f\�.

ADVISORY MEMBERS PRESE��:;;tIJtiJAND ;�'ii' CONSERVATION PROGRAM (S"7:¢P}:_:/ttfr�@tJ0.Yre

,;:::::::t:i\\}::;:;.. ··=::1iith ··::;{ft·· OTHER$)?:E.ESENT: J$.JFERSON SWCD: Gary Bonacker; MARIES SWCD: Sandy Stratni1W(§J'. FRA�¢oIS LANDOWNER: Jeff Cole

A. CALL ;at6,RJ)jf� Commissioner)f;�diver called the meeting to order at 8:00 a.m .

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B. DISCUSSION OF PENDING LITIGATION AND LEGAL MATTERS Kenny Lovelace made a motion that the Soil and Water Districts Conunission go into closed session to discuss legal, confidential, or privileged matters under Section 610.021 (1 ), RSMo, which are otherwise protected from disclosure by law. Glen Cope seconded the motion. The Commission was polled and the motion carried unanimously.

MISSOURI SOIL & WATER DISTRICTS COMMISSION

January 10, 2019

Page 2

C. MINUTES OF THE LAST MEETING

D.

E.

Ralph Gaw made a motion to approve the minutes with changes of the November 26, 2018, meeting. Kenny Lovelace seconded the motion. The motion carried unanimously.

DEPARTMENT OF NATURAL RESOURCES Kmi Boeckmann informed the Commission that per statute, at its first meeting in each calendar year, the Commission must elect a chair and vice-chair. He opened the floor for nominations. Glen Cope expressed his appreciation for the cur�:�))t chair and vice chair. He then made a motion to maintain the cmTent chair and vi�.�fpfl[i'?and elect Gary Vandiver as chair and Ralph Gaw as vice-chair. Jeff LanG��§�Gonded the motion. The Commission was polled and the motion carried unanirµ.g:ffsW\{j\\ ..

SOIL AND WATER CONSERVATION!i!P.:�&G��J)il:IRECTOR'S COMMENTS .

"'+11,: ',,,h '"tltttuf' 1. FY19 Cost-Share Update ··.::f:{:::1. .. ;:::::· ....

. ·'.·;:.. .:V Bill Wilson provided an update on the FY:ll2��-�H-sha'i:e funds as of

'December 31, 2018. He reported that $qi.6 million has be�i(filJqcated and $44.1 million or 71 percent has been obligatedJQ;f;tJ1at $44.1 milli6l&J$�.}. 7 million is in the Sheet and Rill/Gully resource c011@1:ftIB.�gc:1rding cove?8tQJ>.$/of the $31. 7 million obligated to the Sheet, Rill a1¥1:l dJfi%g:¢�,q.�rce con�¢iK, $11.8 million is for 5,032 cover crop contracts. Li�\_ye�f:ifthis1'.s.)HJ:�Jilhe there were 2,570 cover crop contr�.qt�J9{:J} total of $5.6tm}fl'ion ·�irv

•.• ji=;:::;,.-.-. ,:,::,::tt):;. \\ .:::·· . Statew.Jd�;;.approxil)1itely $14.4 mffUon or 23 percent has been paid or is being prepiii·�2ft�\Q.� paidJijy December 3 ft?Ol 8. In comparison to last year's numbers in a simila?ti'.ffi:efratHe}$·3·6'.5.milliol��ad been obligated and $12.5 million had

41:#;.��ilJ;lYl;:, '�t,���:%0

\i)'.Qty.F .. Jg: Adoptioii\§f¥lectio'i(�P.:�!.::f'.ost-Share Policies Based on Final Rule Changes .;:::-:·:-:\�@\.. Bill Wils01/ftfo,ided a\flipdate on the rulemaking schedule that was presented at

'.t}tJhe Novembe1\iif?, 20Uf Commission meeting. The order of rulemaking was '?{ppplished in t��iMissouri Register on December 1, 2018. The rules were ....... � ......

pli1W.f!ied in t!ff Code of State Regulations on December 31, 2108, and the rules beconJ�.�.yffE:¢ti've 011 January 30, 2019. ?(�}f'.:f' He proyi'aed several examples of rule updates: under the general election rules additional language was added to say that elections may be conducted electronically or with paper ballots; changes were made to the qualifications required to be a soil and water conservation district board supervisor - nominee much be eighteen (18) years of age or older by the election date; clarification of the eligibility for voting which changed to say that voting in SWCD supervisor elections is limited to one (1) vote per independent farm enterprise by a landowner or the landowner's legal representative; the limitation of the 75 percent

MISSOURI SOIL & WATER DISTRICTS COMMISSION

January I 0, 2019

Page 3

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for cost-share rates was removed; and some exemptions from certain erosion requirements were removed.

Ralph Gaw made a motion to direct staff to update the policy in the Cost-Share Handbook and Districts Operations Manual to incorporate the new language from the Code of State Regulations once they are effective January 30, 2019. Jeff Lance seconded the motion. The motion carried unanimously.

Glen Cope made a motion to direct the District Operatipifo==and Program Delivery Committee to review the election policies, and Cur.i:�fi.f Practi-�es Committee to review cost-share policies and make recommenq�t!8hi}? the Commission based on new language in the Code of State Regulati9.��- Kellit}:�ovelace seconded the motion. The motion canied unanimously ... /\ .. ··=\. ··::\;\::::

Drought Update and Response .. :::(:ff::>:-:,:,:::::; .. :. . ··::

MISSOURI SOIL & WATER DrSTRICTS COMMISSION

January I 0, 2019

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F. REQUESTS

1. Newton SWCD-Request for a Variance from $25,000 Annual Practice Limit on the C650 Streambank Stabilization Practice Jim Plassmeyer presented a request from the Newton SWCD to allow a variance to the $25,000 annual landowner limit for the C650 Streambank Stabilization Practice and provide more than the allowed annual limit to address tlu-ee sites simultaneously on a landowner's property along Buffalo,Q_n�ek. Mr. Plassmeyer presented background information for the request whiqlffri'ciuded site design and costs.

..::::ff(l;)\)>c. Ralph Gaw made a motion to maintain currer:it p'Q.licy oftl'if:$.25,000 annual landowner limit. Jeff Lance seconded the .mttj9p?rhe moti6Wt�!Tied

2. �:�:rvisor Appointment :;};

G. APPEALS \[))fat::::-.. 1. St. Francois County Landoj,:Iie"it�;i?..P.t�I of Cost.'.SJj.�re Payment on a

DWC-01 Water Impoundmiht Resfffe'.�J,t;J;;.�nt�a.cf (TABLED - September 12, 2018 me_�t•m;) ti .. :::tr·· ····:;:;\fff? .. Glen Cog�/rnaa�:@p�otion to reriijye from tht{table the St. Francois County lando'Y:rff appea1\ff:� cost-share j§:�yment on a DWC-01 Water Impoundment Resef16iti:contract. ttff Lance seco'rtded.Jhe motion. The motion carried

.:::'.,:�J11��;�Mlf1iw;.watEii'Jv .. :ff}:�Jalte)yg�,9.cn prov.f�;�-:� a brief i'edip from the September 12, 2018, Commission

.. tf' meeting:\:*-�tgave Som.� .. addjtional information regarding the appeal. The details .-:::f@k

::-. include: allfotract foHtP�WC-01 Water Impoundment Reservoir was created in ·

·-=�:\)\,, August 2011-::fqi $7 ,28Jf84 for Mr. Jeff Cole. Construction began in mid-··:==()N,9vember and)�e practice was checked out December 2017. Mr. Cole was paid

··:;i�t� .. (52. 77 on @}irch 16, 2018 based on the components and extents completed. P1ttµ,i\§_ of tlJiHSond were taken during a site visit of the practice to obtain more info1:i1i��tq4{for the Commission after their September meeting. In addition, on Octobeiff:§", 2019, more specific billing information was requested from Mr. Cole, by the Attorney General's office on behalf of the Commission and this was also reviewed.

The landowner, Jeff Cole, also addressed the Commission. Mr. Cole said he did not believe he was reimbursed the amount he was told he would receive for building the pond. He informed the Commission that when he started this project, he was told by the district technician in Farmington that he would be reimbursed at 75 percent of his costs, up to a maximum $15,000. He said that is why he is

MISSOURI SOIL & WATER DISTRICTS COMMISSION

January I 0, 2019 Page 5

asking to be reimbursed additional funds, because the Commission should back up what he was told. Mr. Cole said he was never told anything about cost per yard or county average costs limits. In addition, he said he would not have built the pond if he had known the amount he was going to receive. Mr. Cole indicated that he has over $22,000 of expenses in the practice.

The Commission asked Mr. Cole questions about the invoices, number of hours charged by the contractor to build the structure and the i$�ues with the signing of the contract and contract payment documents. After a_._c;If�hission, Ralph Gaw made a motion to deny the appeal. Jeff Lance secoµ.gf� the 1notion. The Commission was polled and the motion carried mf�h'{i$;9.11sly.

H. NEW BUSINESS ·' l{(, ''q(t;iili.\_1_._1:.::_·_:_.::·_.:.·-.·:·:··.:·::_:'. .. _.;:::::{:::}:;:::::.,:,

Jim Boschert, 011 behalf of the Adair.J�Bunty SW.CD, requesteJlfo�_Qrity to approve funding for the district on-:i1i).9:i:i,�hly bait;;_.,for personnel if p�p.tes that included salary, health insurance and 1itff�:�Ae1�tf6ftQ_e current empJ6yee and a new hire. He told the Commission that thi%}'.i/#Jey to fund this would come out of their district assistance grant. ··=:tt\:-;.._

'\%}\::,:- •'• ··:qtlt::>. . Ralph Gaw made a motion f9;tc:nfm:nutfunding fo{tlift"dair SWCD for perso1mel expenses only that includes s·�laryJfdUth>ilJsurance iihd retirement for the current employee and a new hire. GleritCop�:Ji�foW8JgJJ1,�·=1;�otion. The motion carried unanin

�:�JJXf t\\[)j/tJ?t ::\i(t'.'.;::-· . j}f::··

Ralpl}.0:a.W:._made a)�ption to autho#.ze the Program Office staff and the Attorney Gen�;·al ;tQffjce to)iihist the Adair ·qgunty Prosecuting Attorney in any way possible to ff�Jk::g¢f:iH�fN1'.l.9.$:.9fl.fK-)iifluding checking on the surety bond that is

.. ::::fiP-¥YiB:�5!.: __ Jefi"tt6"s:t se�oi{aitiHitti11otion. The motion carried unanimousiy.

I. d'!ORT;<

ttii1:\

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MISSOURI SOIL & WATER DISTRICTS COMMISSION

January I 0, 2019 Page 7

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Scott Brown from the University of Missouri and Davin Althoff from MDA are leading this effort.

He reminded the Commission that the commodity organizations and MDA will be showcasing Missouri's agriculture products at Best of Missouri event later this evening and invited everyone to come and enjoy the event.

MASWCD Ryan Britt, MASWCD President, said that he recently..:�ii�n:q�d the Soil Health Council meeting as well as the NACD regional me�.ti#g in Wisconsin. Mr. Britt said that one thing they both had in common wa�:;th&�1f9rt that they were putting toward improving water quality. He praised au#ie paaBfi:�Jor collaborating and pulling their funding sources together to l��!P./ldi:l{ess wafJtqµJility issues.

Mr. Britt said the Leopold Conserva1�¢.Ji�::::::·::would be p1::;�Jfi9.Jater that day .

. /�\%1t.. ·\::::. ·)ttr;:-· On March 5, 2019, the association wiirli9W .. tlu�t(an'nJ.:1al legislativif�feminar and training meeting for soil and water conse1'.tlttRKdistricts. At the meeting, the association will be recog1�t7;ing Senator Mm�ilfog�r and Representative Remole for all their support and help)r;:g_�tting the LAGEE;�.)egislation passed last year.

"\j{��lfo?:::::c:... . '.'.

MISSOURI SOIL & WATER DISTRICTS COMMISSION

January I 0, 2019

Page 8

J. PUBLIC COMMENTS

Sandy Stratman addressed the Conunission to let them know that the Maries SWCD is the first district to own their own building. They made their final payment in November. She thanked the Commission for their continued help and support.

K. SUGGESTED DATE OF NEXT MEETING

March 6, 2019

L.

Approved by:

�·:::�::�:��I������\:;:::}� Gary Vandiver Chairmaft······-··=·==::::::::::\

·�::�:�.-�

' _.;:�::::· ·�=:�x:::::� Missouri Soil and Watef::.Districts::@.ommission /•'·'-'.•;;=\fit

t., }1t ...

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D.l

Master Fund Status Summary

!!. Contrnct 'Yt, Contract # Contract District Alloc:,tcd Ohligntcd 'X,Ohligatcd Cont mets � Payment � !'ending

f·\�;IOJV Fund Codc:R Pryj�.i;.t_:_A\W,l'y_! - ;\Nl_j\1A·L).V A_�Q'E·i)_'!_A'['{;\GJ

D.2

The Employees Association (EA) met for their ·regularly scheduled meeting on September 25, 2018 in Jefferson City at Missouri Farm Bureau. This committee was tasked by the Soil & Water Commission at their meeting on Sept. 12, 2018, to put forward a suggestion for addressing the employee stipend policy which was presented as a resolution from Lafayette Co. SWCD back in Nov. of _2017 at the MASWCD training conference.

After discussion with program staff at this meeting on Sept. 251h, in addition to two committee members from the program operations and delivery committee, the EA has a suggestion to put forward. We value and appreciate all the hard work & commitment that the program operations & delivery committee has put into this. We will continue to support their efforts as programs and policies are looked at in the future and in no way does this association want to belittle in any way shape or form what they have done in serving on this committee.

It was indicated that the current process lends to withholding pay increases, also tied to this, are the retirement benefits, until the quarter proceeding the quarter in which an employee earns this increase in pay. It has been stated that if district board of supervisors determine it necessary and fair to their employees to honor this increase at the time earned, having obtained required trainings/certifications and meeting their length of service, they have the opportunity to draw from their local funds to pay that employee. Not all boards may have this opportunity thru local funds and / or they feel this should be reimbursed back to the districts. In all fairness & consistency across the state, with local funds not being applicable to all districts, pay increases earned once all requirements are met as set forth by the wage progression scale, should come from th_e state allocation.

To put things in perspective, the majority of employees across all 114 districts, have met their length of service & are working to earn the required certifications or receive the necessary training/testing. Out of #286 employees (as of Sept. 2018) 59% or #168 has been employed for greater than 5 years and 41% or #118 has less than 5 yrs. employment. For our newer employees looking ahead as to the wage progression that is available to them, it appears that once they have worked for the district 5 years, the pay increases are no more, you have capped out, unless you are a district that can consistently plan on local funds to support higher wages for the long term. Wage progression with length of service is something yet to be re-visited, even to support our long term employees especially with cost of living increases so few and far between. So be it only fair and honorable to our valuable employees, to receive their wage increase as soon as is feasible having met the requirements put forth by the program office.

It has been stated by program office, that they are limited administratively speaking since not replacing employees. Currently Jim Boschert and Lori Bax are the designated staff to evaluate the stipend increase forms as

· they come in and to allocate changes in the district's budget. It has also been stated that they are very busy with quarterly reports that are coming in from all districts the first two months of each quarter. It appears the 3 rd

month of each quarter lends itself the best opportunity to look at stipend request forms and changes to a district's budget. The state budget allows for flexibility in that you have several employees who have reached the highest level on the current wage progression scale and program office is encouraging employees to reach the highest level, as well as you have employee turnover allowing for lower base wages to be paid out. So being that changes are made on a quarterly basis, let's just be prepared to make those changes ahead of the quarter versus after the quarter in which they are earned alleviating employees from waiting potentially several weeks before receiving their earned wage increase.

D.2

Currently: Example 1 {LOS not met) which has been the concern, would be an employee has not met their length

of service (LOS) yet (their anniversary date of hire) but has received the training and certification needed to move

up once they do meet their LOS. So let's say they meet that LOS on Oct. 10th, 2018. Because it is after the start of

the quarter, they cannot receive their wage increase until the next quarter which starts Jan. 2019, if the district

submits correctly the stipend request form before the quarter ends. So that is at a minimum #5 pay periods thru

the end of December before receiving their next quarter's allocation sometime in Jan.

This is withholding pay and retirement benefits to an employee for a significant amount of time. If this LOS date

falls in the middle of a pay period (Oct. 10th, which it does) it does make sense that the district and the allocation

be planned for the pay period following this date; this makes accounting a whole lot easier on each end.

Example 2 - (LOS met), with LOS already having been met & having completed a qualifying training &/or received

a certification in October of 2018; district puts forth the signed stipend request form potentially in Oct. or Nov.

(before the end of the quarter), the employee would get their wage increase effective the s.tart of the next

quarter - Jan. 2019.

The emRloyee association suggests that: once the training certification has been met by the employee and they

are waiting to meet their LOS in the following quarter that the district put forward by the 1st of the month

preceding the next quarter, the stipend request form. Those submission dates would be by Sept. 1st, Dec. 1st,

March 1st, and June 1st. This then gives the program office the 3rd month of each quarter (Sept., Dec., March, and

June) the most opportune time preceding the quarter in which the employee meets their LOS, to determine the

District's budget a/location. Using the example above for when employee meets their LOS on Oct. 10th, the budget

a/location would be based on the current wage from Oct. 1st thru the pay period inclusive of their anniversary

date, in this case Oct. 19t1'. This way the employee would receive timely pay increases and receive them in the

quarter inclusive of their anniversary date, rather than in the quarter after. This should not pose any additional

hardship on program office staff. If the employee has already met their length of service & then obtains passage

of designated training or certification in a quarter, districts could then put forth the stipend request form asap in

that quarter, preferably by the same submission dates above (Sept. 1, Dec. 1st, Mar.1st, June 1st ) in order to receive

the increase in the next quarter's allocation. We are suggrumg this be im12lemented at the start of the next fiscal

year (July 2019) to allow for planning & with submissions for stipend changes as suggested, allowed as of 6-1-19 for

increases in the 1st Qtr. of the next FY. It is suggested that trainings/testings be scheduled in the first and second

months of__QJJ,uarter.

The group did have discussion in that communication and transparency is important when hiring new staff. It too

could be beneficial to districts to have a new employee packet that outlines wage progression and benefits during

the interview process.

}his is a way to encourage & help develop the SWCD employees to their full potential and by respecting and

· ·Serving the district employees. They in turn are serving the greater need with boots on the ground and pressing

on toward the common goal of conserving our soil & water resources for future generations.

Respectfully,

Melissa White, President MSWCDEA

E. 1

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Adair County Soil & Water Conservation District 2410 S. Franklin Street

conserving natural resources

f1w. ii 1!'1' f11 t!!l'C

Kirksville, MO 63501 Phone: (660) 665-3274 ext. 3

·"' .. ----------------

February 27, 2019

Dear Commission,

The Adair County SWCD would like to request the following to cover expenses:

Expenses going forward: Monthly - $855.00 Per pay period - $1,609.52

Outsourcing payroll: $100/month DS4 Health Insurance: $555 (state portion) per month Board travel expenses to meetings and Norm's travel: '$200 per month

(Total $855.00)

Direct deposit fee for payroll: $3.50/pay period DS4 Payroll: $1400.80/pay period DS4 withholdings: $86.85 (FICA-E) + $20.31 (Med-E)/pay period DS4 Retirement: $98.06/pay period

(Total $1,609.52)

Additional Personnel related items from January 2019: $794.86

DS4 retirement: $196.12 DS4 January withholdings: $520.64 + $78.10 potential penalty

Previous state fund expenses that the board would like to request from the Commission so they can be paid: $5,731.79

DS4: $8.88 Employee trave] (state cost-share, pond check-out) DS4: $191.50 Employee travel and meals to MASWCD training conference DS4 Retirement (October 2018-December 2018): $686.39 MO Employers Mutual: $402.00 Intern salary (4 hours): $40.00 Intern payroll withholdings: $3.06

· (Sub-Totalj;l:;331.83)

December 2018 Federal Payroll withholdings: $892.92 + $133.94 penalty+ interest 4th Quarter 2018 MO State payroll withholdings: $839.50 + $48.74 penalty+ interest

(Sub-Total $1915.10)

MOPERM: $680.00 MASWCD: $50 (only paid $400 of $450 total association dues) Pro-Tech: $249.82 (printer ink) Accountant: $1035.00 (payroll services from 2/2018- J/2019) Kirksville Daily Express: $185 .90 ( election notice posted) Golden Ruler: $48.55 (p1inter ink) Ben Meadows: $37.59 (survey flags) Hy-Vee: $198.00 (Women in Ag meal)

(Sub-Total $2,484.86)

Current Expenses: $331.89

E.l

O.S � $4.07 (mileage for office administration business Dec.28, 2018-Feb. 22, 2019) Board members mileage reimbursement: $327.82 (Dec.28, 2018-Feb. 22, 2019)

Sincerely,

Jennifer Schutter, Secretary Adair County Soil and Water Conservation District

Michael O'Brien, Chairman Adair County Soil Water Conservation District

E.2.a.

a Perry County Soil & Water Conservation District 1003 North Main

\. ..._.. Perryville, MO 63775 � 573-547-4077 (ext. 3)

January 14, 2019

Missouri Department of Natural Resources Soil and Water Conservation Program

Dear Jim Boschert,

The Perry County Soil and Water Conservation District would like to request to appoint a board member to fill Todd Lohmann's position. Todd Lohmann was elected in 2017 and recently passed away in December. The board requested to appoint Tom Unterreiner, who ran against Todd in the 2017 election, to fill the vacant position and fulfill the term.

Thank you for your cooperation in this matter.

��� §��/ � Chairman

Helping People Help the Land An Equal Opportunity Provider and Employer

E.2.a.

VERIFICATION OF SUPERVISOR ELIGIBILITY FOR THE

SOIL AND WATER CONSERVATION DISTRICT OF PERRY COUNTY

To qualify for office, according to Missouri's Code of State Regulations, 10 CSR 70-2.020,

Conduct of Supervisor Elections, a candidate shall:

1. Be a land representative as defined by "The owner, or representative authorized by

power of attorney, of any farm lying within the soil and water conservation district

(SWCD); provided, however, that any land representative must be a taxpayer of the

county within which the SWCD is located," and

2. Be a resident taxpaying citizen within that SWCD for two (2) years preceding the

appointment to the District Board of Supervisors by the Commission, and

3. Be a cooperator of the SWCD defined as "A person who is actively involved in farming

and practices conservation activities related to agriculture," and

4. Reside in or own a farm lying in the same territory where the board position is vacant

I certify that the candidate meets all of the above stated eligibility requirements to serve as a

supervisor for the Perry County Soil and Water Conservation District.

)- 1-;-19 I Date

/- 14- I� Date

02,/04/2019

TO the Soil a11d Water Commission:-

- - -----------

E.2.b.

Putnam-Counly Soil & Water Conser.'atio_n Distri_ct 28_988 U.S. Highway 136

Unionville, Mjssouri .63565 (660) 947-3272

ThePµtri*tµ'_Co11_nty-$9H and Water Conservation Djstrid_receiy¢dtb,e.,resi�ation letter from. Clyde Bondy V,:,_hichjs effe.ctiye·immediately.

We would like to =re.qu�t permission to fill this,positiOJ?, by.1:ippbi11t_inent:ofI>0_ug-l{yle;

j oe Koen eh; Secret9-ry

�K��

E.2.b.

Jqnuary 29, 2019

I hereby wish to submit my resignation from the Putnam

County Soil and Water Conservation Board effective

immedj�teJy.

Clyde. Bondy

._.

': :•

E.2.b.

·VERIFICATION o·F SUPERVISOR ELIGIBILIJ'Y

To qualify fot office, according to Mis_souri's. C�de of State Regulations, 10 .CSR 70-2.020, Conduct of Sup.crvisor Elections, a candidate shall:

1) Be .a Ja�d representative as defiiled by "Tli¢ owner, or representative authorized by power pf attGm�y, of any farm Jyiiig within the soil and water conserv_ation di�tdct (SWCD); provided,

howe.ve,r� tlJiit any land ·representative must be a t;ixpayer of the county within which the SWCD is located ,, and ,

2) B.e a resident �axpaying citizen witbin that�W.�D for two (2) years preceding the appointment to the District Board of Supervisors by the Coimnission, and

3) Be a:cooperator·onhe: SWCP·de:fined as '�A person wl_lo i_s actively involved in fatming.and practices conservation activities related to. agriculture;" and

4) Reside 1n or 6wn a farm lying jn �he.same territory where the board P,O!'iition is vacant.

The. UI_�deisigned 9�rtify that the candidate .meets all oUhe abo'{e stated eligibility requirements to serve as,a supervjsor for the Pt_1triam .County Soil and Water Conservat_ion District.

Ci,airperson. ( or acting) SignOtur�: 5�=-----

.

_____ Date:

G_andida�e-S1gnature: ____ _d--1,t...:.�""-_...,._·_.._�-"-'---�------___Date: / - ? /-I '7

05/01/2011

E.2.c.

Madison County Soil 8 Water Conservation District

600 East Main St.

March 1, 2019

To Whom It May Concern,

Fredericktown, MO 63645 573-'783-5�91

The Madison County SWCD Board would like.to elect that George McDowell take the position as a board member until the election this year for 2019 in place of Jim (James) Burnley. Jim turned in his resignation letter and has not been an active board member· since November 13, 2018. Please consider this proposal along with the documents attached.

Sincerely, Madison County S WCD

;::

y

�

,·

E.2.c.

To Whom It May Concern,

For personal reasons it is not possible for me to continue on the Madison County Soil & Water

Conservation Board as Treasurer. Hence, effective immediately I do hereby tender my resignation from

the Board of Madison County Soil & Water Conservation District.

E.2.c.

VERIFICATION OF SUPERVISOR ELIGIBILITY

To qualify for office, according to Missouri's Code of State Regulations, 10 CSR 70-2.020, Conduct of Supervisor Elections, a candidate shall:

I) Be a land representative as defined by "The owner, or representative authorized by power of attorney, of any farm lying within the soil and water conservation district (SWCD); provided,

however, that any land representative must be a taxpayer of the county within which the SWCD. is located," and

2) Be a resident taxpaying citizen within that SWCD for two (2) years preceding the appointment to the District Board of Supervisors by the Commission, and

3) Be a cooperator of the SWCD defined as "A person who is actively involved in farming and practices conservation activities· related to agriculture," and

4) Reside in or own a farm lying in the same territory where the board position is vacant.

The undersigned certify that the candi9ate meets all of the above stated eligibility requirements to serve as a supervisor for the [Y) O cl ·A,y)f\ Cefun'!j Soil and Water Conservation District.

Chairperson (o

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Cole County Soil and Water Conservation District 1911 Boggs Creek Road - Jefferson City, MO 65101 - (573) 893-5188

January 15, 2019

Soil & Water Districts Commission PO Box 176 Jefferson City, MO 65102

Dear Commissioners:

The Cole County landowner, George Sternberg, constructed a pond in December of 2016 and has a maintenance violation that was found during a spot check on the practice. A certified letter was sent to Mr. Sternberg on October 29, 2018 informing him of the maintenance violation and what was needed to correct it. He was given 30 days to complete the work.

In a follow-up telephone call with Mr. Sternberg on December 5, 2018, he indicated there had not been,any work completed to correct the maintenance violation on the pond. Another certified letter was then sent to Mr. Sternberg on December 12, 2018 requesting repayment of the cost-share funds prorated according to Commission policy. Based on the formula in the Commission rules, there are 98 months left on the maintenance of the pond. The cost-share amount of $10,000 divided by the maintenance life of the practice of 120 months equals' $83.33 cost-share per month. The total cost-share being requested for repayment is $8,166.34 (98 x 83.33).

Mr. Sternberg was told he could request in writing within 30 days of the receipt of the letter for the Soil & Water Commission to review the demand for repayment. Following the review, if the commission determines that no violation has qccurred, or that extenuating circumstances justify his position, the demand for repayment shall be withdrawn. If the commission determines the Violation did occur, he would be notified by certified mail renewing the demand for repayment. Mrs. Sternberg did call the office on December 18th stating she wanted to meet with the staff and possibly the board to discuss the amount of repayment requested. She was informed the next board meeting was January 15th at 9 am so it was set up for her to meet with the staff at 8:30 am the morning of January 1_5

th.

She did not show up this morning to meet with the staff and board, nor has she contacted the office again since the December 181h phone call. We are forwarding the request for repayment of the cost-share funds to you since-it has been over 30 days since they received the letter requesting the repayment of funds. Included are copies of the' letters mailed to Mr. Sternberg as well as a copy of the assistance visit notes and photos. If you have any questions in regards to the above, please let our office know.

Sincerely,

9(!)/J.r/J c/JUk--.A John Loesch Cole County SWCD Chairman

CONSERVATION - DEVELOPMENT - SELF-GOVERNMENT

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Cole County Soil and Water Conservation District 1911 Boggs Creek Road - Jefferson City, MO 65101 - (573) 893-5188

George Sternberg 8415 Route AA Russellville, MO 65074

Dear Mr. Sternberg:

October 29, 2018

On a drive by spot check of the pond built on your property in December 2016 with State Cost Share funds through our office, it was noted that the principal spillway pipe had been modified. It is a requirement when receiving state cost share for this practice not be altered and to be maintained, as built, for 10 years.

The above inspection findings were brought before the board at our board meeting on October 23, 2018. The principal spillway pipe that was modified, and any other component modifications that have been done, must be restored to the original designed elevation per NRCS standards and specifications. This must be completed by December 1, 2018.

We will be doing a follow-up visit to make sure the corrections have been completed. If they have not been completed by December 1, the State Soil and Water Commission will be notified for further action through the Attorney General's office. Until this matter is resolved, you will not be eligible to participate in the state cost-share program as well.

.Thank you for your time and attention to this matter. If you have any questions in regards to the above, please call and talk to the office staff.

Sincerely,

9@?,---.r; ;;;;Cfo_-_A John Loesch Cole County SWCD Chairman

CONSERVATION - DEVELOPMENT- SELF-GOVERNMENT

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Cole County Soil and Water Conservation District 1911 Boggs Creek Road - Jefferson City, _MO 65101 - (573) 893-5188

George Sternberg 8415 Route AA Russellville, MO 65074

Dear Mr. Sternberg:

December 12, 2018

The follow-up contact with you on December 5, 2018 indicated there had not been any work completed to correct the maintenance violation on the pond you received cost-share on through the Cole County Soil & Water Conservation District.

The Soil & Water Commission policy is for the board of supervisors to request repayment of the cost-share funds on a pro-rated basis for the amount of cost-share you received for the construction of the pond. Based on the formula in the Commission rules, there are 98 months left on the maintenance of the pond. The cost-share amount of $10,000 divided by the maintenance life of the practice of 120 months equals' $83.33 cost-share per month. The total cost-share being requested for repayment is $8,166.34 (98 x 83.33).

This should be paid by check or money order within 30 days of receipt of this letter and sent to: State of Missouri

Department of Natural Resources Soil and Water Conservation Program P. 0. Box 176 Jefferson City, MO 65102-0176

You may request in writing within 30 days of the receipt of this letter that the Soil & Water Commission review the demand for repayment. Following the review, if the commission determines that no violation has occurred, or that extenuating circumstances justify your position, the demand for repayment shall be withdrawn. If the commission determines the violation did occur, it shall notify you by certified mail renewing the demand for repayment. If repayment is not received within 30 days of your receipt of the commission's request for repayment, the commission may refer the matter to the Attorney General's Office for recovery of the funds.

Thank you for your time and attent'ion to this matter. If you have any questions in regards to the above, please call and talk to the office staff at 573-893-5188 ext. 3.

Sincerely,

9-@tyfj y;Uk--�

John Loesch Cole County SWCD Chairman

CONSERVATION - DEVELOPMENT- SELF-GOVERNMENT

Chairman Adam Bonderer

Vice-Chairman

Paul Kamphoefner

Secretary Justin Keay

Treasurer Sam Harris

Member Jim Borgman

St. Charles County

Soil & Water Conservation District 160 St. Peters Centre Blvd. St. Peters, Missouri 63376

(636) 922-2833, ext. 3 FAX: (855) 863-7028

February 14, 2019

Soil and Water Districts Commission Soil and Water Conservation Program P.O. Box 176 Jefferson City, Missouri 65102

Dear Commissioners:

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The St. Charles County District Board would like to submit a request to the Soil and Water Program Commission to reactivate a cancelled contract for a field border practice, N386. The practice pays for critical area seeding and a one-time out of production incentive. Staff entered the contract and then cancelled the contract after verifying that the practice had been seeded without prior approval from the board.

In August 2016, district staff began discussion of the practice with the landowner, Ray Huber, and provided the cost-share handbook policy for field borders. Staff further discussed the practice with the landowner on several occasions.

In August 2018, a cost-share contract was started in MOSWIMS. Final planning and the costshare contract were not completed. Mr. Huber was not given approval to plant the field border. District staff were unaware that the practice had been planted until Mr. Huber contacted the office and requested a field check. The district technician made a site visit on October 17, 2018, and confirmed the field border had been planted, but fertilizer and lime had not been applied. A GPS was also used to record the seeded area. The technician informed Mr. Huber that he will not receive cost-share due to starting the practice without approval. The costshare contract in MOSW1MS was deleted.

The board is asking for the commission to consider this request to have the contract reinstated and pay Mr. Huber for the field border practice. The landowner and staff agree that better communication from both parties would have prevented him from starting the practice prior to approval. Mr. Huber also indicated he will complete the practice by applying the fertilizer and lime as required.

Thank you for considering our request.

0•ly, d O�----

�rgman St. Charles County Soil and Water Conservation District Board

Celebratin over 70 Years of Soil and Water Conservation in St. Charles Coun