ksis end of year training, 5/1/13 kentucky department of education may 1, 2013
TRANSCRIPT
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Infinite Campus
End-of-Year Training
Kentucky Department of EducationMay 1, 2013
Have a question? Post it in the Lync chat window and it will be answered during the Question and Answer period at the end of the session.
Thank you for your participation. The next presentation, SEEK At Risk, begins at 10:30 (EDT).
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
SEEK At Risk ADM
Samantha EngstromOffice of Administration and Support
Division of District Support
KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
• Section 1(1) "At-risk student amount“ means 15% of the per pupil guaranteed base funding amount calculated pursuant to KRS 157.360 times the sum of the average daily membership of students approved for free meals the prior fiscal year and the number of state agency children served pursuant to KRS 158.135.
• Section 2 (h) The prior year average daily membership of students approved for free lunch reported through the student information system
SEEK Funding Formula
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Receive an email in MAY containing a link to the SEEK At Risk ADM report with a request to review your data.
Receive a final email in JUNE with the SEEK At Risk ADM number that is pulled from the Data Warehouse (District Edition) with instructions to verify your data.
Contact me (Samantha Engstrom) by June 30 to let me know your SEEK At Risk ADM data is final.
Expectations for 2012-2013 Data
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Only FREE Lunch status is used for SEEK At Risk.
At Risk data is extracted from the Infinite Campus State Reporting database on the last working day of June each year for use in the SEEK calculation for the upcoming year.
Average Daily Membership (ADM) - Aggregate days membership of pupils in a public school, divided by the actual number of days the school is in session.
Facts About SEEK At Risk
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
The Food Service Director receives Direct Certification (DC) student data and processes it into FRAM. The FSD enters data on other students that are automatically qualified for FREE lunch, including children who are foster and homeless. The FSD knows which students are FREE at all times.
All data belongs to the district and should be monitored in the district for accuracy.
The best way to check the data is to work with the district FSD.
Facts About SEEK At Risk
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
If a student has multiple enrollments with free lunch status during the school year, the free lunch ADM will be given for each enrollment.
If a district makes any changes to their At Risk data between the time of the email notification in MAY and the end of JUNE they need to contact KDE.
SEEK At Risk ADM Tips
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Run the SEEK At Risk ADM Report for SY12-13. This will give you a
full list of your students.
Upon receiving your numbers to verify…
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Check the student count at the bottom of the report
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Run report in CSV
Filter
Finding potential problems…
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Verifying Enrollments
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At Risk – verifies enrollments
FRAM – identifies students as free
At Risk vs. FRAM (simplified)
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
KDE recommends running the SEEK At Risk ADM Report once a month to ensure current, correct data.
Easier to check the numbers for accuracy and will make for an easier End of Year for 13-14
For the year ahead…
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KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13
Samantha [email protected](502) 564- 5279
Cheri Meadows [email protected]
(502) 564-5279)
Contacts
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Have a question? Post it in the Lync chat window and it will be answered during the Question and Answer period at the end of the session.
Thank you for your participation. The next presentation, School Health Data, begins at 11:00 (EDT).