kp4 organisational factors template

KP4: Ageing and Life Extension – Inspection Template – Organisational Factors

INSTALLATION or DUTYHOLDER

DATES(S) IMT and INSPECTOR(S)

Key Persons interviewed

Company Position

Summary of Inspection Traffic LightsRed Amber Green W

6 5 4 3 2 1 0Section A: Ageing and Life Extension (ALE) - Policy and LeadershipSection B: ALE - Organising

Section C: ALE - Planning and Implementing

Section D: ALE - Measuring PerformanceSection E: ALE - Auditing and Reviewing Performance

Summary of Inspection Findings:

HSE Action taken:

August 2011 of 12


Section A: Ageing & Life Extension – Policy and Leadership

Principal Questions:

1. Describe the policies that senior management have put in place for integrity management of safety critical elements and in particular ageing and life extension issues.

2. To what extent are senior managers aware of the performance of the systems designed to maintain the integrity of safety-critical assets, and what is their commitment to ensuring that such assets remain fit for service at all times?

3. What is the operational life of the installations? How does this relate to the design life of the installations?

Benchmarks sought in replies: Explicit recognition of the significance of ageing issues Understanding of the challenges to Ageing and Life Extension Ageing and life extension (ALE) policy owned by senior management Senior management has responsibility for implementing ALE policy Senior management support for equipment/system replacement Asset Integrity Management (AIM) addresses ALE Fitness for purpose demonstrations are described References to codes, standards & guidance, for example:

o OSD Info sheet 4/2009o HSE Research Report RR 509 Plant Ageing (Management of equipment

containing hazardous fluids or pressure)o Energy Institute ‘Framework for monitoring the management of ageing

effects on safety critical elements’HSE Research Report RR 076 Machinery and rotating equipment integrity inspection guidance notes

August 2011 of 12


Section A: Ageing & Life Extension – Policy and LeadershipOnshore Management:

Offshore Operations:

HSE Comments:

HSE Action taken:

Traffic Light ScoreSERIOUS

NON-COMPLIANCE

SIGNIFICANT NON-

COMPLIANCE

GENERALNON-

COMPLIANCE

PARTIAL COMPLIANCE

GENERAL COMPLIANCE

GENERAL COMPLIANCE

NOT INSPECTED

Court proceedings

recommended6

Enforcement Notice Served

5

Letter & changes made to

intervention4

Letter

3

Verbal advice

2

No findings

1 0

August 2011 of 12


Section B: Ageing & Life – Organisation


1. What is the organisation in place to deliver asset integrity management?

2. What is the organisation in place that considers installation life extension?

3. How is technical competency demonstrated for asset integrity management and installation life extension?

Benchmarks sought in replies: Roles and responsibilities are defined Defined responsibility for condition assessments & life extension studies Management & development of personnel competency Management of contractor and 3rd party competency Retention of corporate knowledge Documentation management (asset registers / drawings)

Management of change

August 2011 of 12


Section B: Ageing & Life – OrganisationOnshore Management:


HSE Comments:

HSE Action taken:


NON-COMPLIANCE

SIGNIFICANT NON-

COMPLIANCE

GENERALNON-

COMPLIANCE

PARTIAL COMPLIANCE

GENERAL COMPLIANCE

GENERAL COMPLIANCE

NOT INSPECTED

Court proceedings

recommended6


5

Letter & changes made to

intervention4

Letter

3

Verbal advice

2

No findings

1 0

August 2011 of 12


Section C: ALE - Planning and Implementation


1. What steps are being taken to ensure the implementation of the ALE policy?

2. Explain how the Asset Integrity Management captures ageing issues and how this is used to inform operational life.

3. Are there examples of equipment being replaced due to ageing / degradation issues? Are there future plans to replace equipment?

4. Are there examples of life extension and fitness for purpose demonstrations in place to justify life extensions?

Benchmarks sought in replies: Explanation of how equipment subject to ageing is selected and identified Review of the suitability of the performance standards Assessment of operation beyond design life Evaluation of wear, deterioration and damage in service Review for operation outside of design limits, and for changed design standards Obsolescence identified and managed Plans for replacement and provision of spares Targeted inspection and maintenance, including difficult to access equipment

Life extension studies and fitness for purpose demonstrations

August 2011 of 12


Section C: Ageing & Life Extension – Planning and Implementation

Onshore Management:


HSE Comments:

HSE Action taken:


NON-COMPLIANCE

SIGNIFICANT NON-

COMPLIANCE

GENERALNON-

COMPLIANCE

PARTIAL COMPLIANCE

GENERAL COMPLIANCE

GENERAL COMPLIANCE

NOT INSPECTED

Court proceedings

recommended6


5

Letter & changes made to intervention

4

Letter

3

Verbal advice

2

No findings

1 0

August 2011 of 12


Section D: Ageing & Life Extension – Measuring Performance


1. Describe the performance indicators used to demonstrate the current condition of the installation structure and SCEs.

2. How are these performance indicators used to manage the risks from ageing?

3. What analysis is carried out on maintenance and inspection reports? Is this used to inform operation life?

Benchmarks sought in replies: Leading and lagging KPIs to monitor impact of ALE are defined Management reviews KPIs and acts Contractor and 3rd party maintenance findings reviewed Procedures in place to detect ageing Ageing processes monitored Failure trends identified

August 2011 of 12


Section D: Ageing & Life Extension – Measuring PerformanceOnshore Management:


HSE Comments:

HSE Action taken:


NON-COMPLIANCE

SIGNIFICANT NON-

COMPLIANCE

GENERALNON-

COMPLIANCE

PARTIAL COMPLIANCE

GENERAL COMPLIANCE

GENERAL COMPLIANCE

NOT INSPECTED

Court proceedings

recommended6


5


4

Letter

3

Verbal advice

2

No findings

1 0

August 2011 of 12


August 2011 of 12


Section E: ALE - Auditing and Reviewing Performance


1. How does the duty holder review the effectiveness of their inspection, maintenance and repair activities?

2. Describe the processes in place to audit the ageing and life extension aspects of their integrity management system.

3. Describe how the verification system is used to address deterioration associated with ageing and life extension issues.

Benchmarks sought in replies: Formal audit programme which addresses ALE management processes Audit findings reviewed by senior management Management improvements identified SCE verification process addresses ALE issues

August 2011 of 12


Section E: Ageing & Life Extension – Auditing and Reviewing Performance

Onshore Management:


HSE Comments:

HSE Action taken:


NON-COMPLIANCE

SIGNIFICANT NON-

COMPLIANCE

GENERALNON-

COMPLIANCE

PARTIAL COMPLIANCE

GENERAL COMPLIANCE

GENERAL COMPLIANCE

NOT INSPECTED

Court proceedings

recommended6


5


4

Letter

3

Verbal advice

2

No findings

1 0

August 2011 of 12

kp4 organisational factors template

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