How to prepare, propose and conduct

Youngwoo Jung

(Cloud Computing Research Group)

Korea-EU Coordinated Call(BASMATI)

2018. 1. 24.

LOGOContents

3. Preparing for Good Proposal

2. Building KOR-EU Consortium

2

5. Review Meeting

4. Conducting Joint R&D Project

1. BASMATI Introduction

BASMATI Introduction

1st EUK Joint Project for Cloud Tech. in H2020

LOGOBASMATI Summary

4

LOGOBASMATI Concept

5

LOGOBASMATI Consortium

6

LOGOBASMATI Work Packages

7

LOGOBASMATI Architecture

8

Building KOR-EU Consortium

How to start....

LOGODeciding Paticipation

R&D Topic Selection

Proposed R&D topic should be consistent with a call

Horizon2020 Calls• http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/index.html

• EU-KOR Joint Call => Contact to IITP

• General H2020 Call => Contact to KIAT or NRF

Completed or on-going project information

• All projects of Horizon2020 are searchable through CORDIS (Community Research and Development Information Service) (http://cordis.europa.eu)

10

Call Category

Call Title

Call No.

Publication Date

LOGOFinding EU partners

Private communication channel on EU partners

Use your own network to EU as much as possible• Finding EU partners as coordinators is very important.

In case of joint call, EU partners can ask for cooperation first.

CORDIS

Participants information for the completed or on-going projects

ICT Proposers’ Day

European ICT Research & Innovation with Horizon2020

Presentation sessions to introduce own technologies and call for the relevant partners

WP 2018-20: 2017.11.9~10, Budapest, Hungary

• https://ec.europa.eu/digital-single-market/en/events/ict-proposers-day-2017

Others

KERC(Korea-EU Research Centre), Dr. Ohcheon Kwon(ETRI, ockwon@kiceurope.eu)

Global Tech(GT) Europe office

• http://gtonline.or.kr

• Brussels(KIAT), Berlin(KEIT)

Necessay to build a global portal for providing the information of companies and their technologies on Korea and EU!!

11

LOGOConstructing KOR-EU Consortium

Consortium organization (Joint Call)

Project coordinator(EU) + National coordinator(KOR) + Participants(KOR and EU)

European consortium need to be composed of university, company, or R&D institute from more than 3 contries in EU

Consideration #1: Equivalent role

Equivalent roles and contributions from Korea and EU

Mutual confirmation about partners in Korea and EU

Consideration #2: Common View

All partners in consortium must participate in a discussion

Mutual understanding of the vision and the objectives to be proposed

Consideration #3: Balancing

Number of partners in Korea and EU

Roles and efforts (same budget for each consortium)

Balanced leader and participation for WPs(Work Packages) tasks

12

Preparing for Good Proposal

Proposal is everything....

LOGOHorizon2020 Proposal Structure

(Part A) Adminstrative Forms

General Information

Participants & contacts

Budget

Ethics

Call-specific questions

(Part B) Project Proposal

Excellence

Impact

Implementation

• Work packages, tasks, deliverables 등

Members of the consortium

Ethics and security

Annex

References

14

Less than 70 pages

LOGOCollaborating and Submitting Proposal

Led by project coordinator and national coordinator

All partners should participate

Collaboration tools: email, skype for telco, shared storage(dropbox, google drive and etc)

Due to different working time, meeting the deadline for all work assignments is very important.

Not long until the submission deadline

Proposal submission

KOR consortium->IITP, EU consortium->DG Connect

Korean consortium should submit Korean/English proposals together.

Considerations in writing a proposal

The proposal should be compliant to the scope and the expected impact of the joint call.

Balanced roles and contributions between Korean/EU consortium (WPs, Tasks, Delieverables)

Emphasizing the need for joint research between Korea and EU

Defining use cases that can be applied to Korea and EU together

Active participation in communication with EU partners

15

Conducting Joint R&D Project – BASMATI case

Beginning of true collaboration....

LOGOOverall Management of KOR-EU Consortium

F2F plenary meeting

3~4 times/year, 2 days meeting

Telco meeting

Plenary telco: every week

WPs telco: whenever if necessary

Collaboration tools

Source code mgmt: GIT

Issues mgmt: REDMINE

Automative building: Jenkins

Document sharing: DropBox + GIT

17

+ +

+

LOGOIntegration/Testbed System in KOR-EU

Joint development of key technologies between KOR-EU

Need for automative building system

18

LOGOProject Dissemination

BASMATI project website

http://www.basmati.cloud

BASMATI social media

Hashtag: #basmatiEUK

Twitter: @basmatiEUK

• http://twitter.com/basmatieuk

Facebook: community “basmatiEUK”

• http://www.facebook.com/basmatiEUK/

LinkedIn, SlideShare, etc

19

LOGOStandardization

Collaborative activities in the international and the domestic standardization bodies

ITU-T

ISO/IEC JTC1

3GPP

TTA(domestic))

20

LOGOSuggestions to Keep in Mind

Don’t be shy -> Silence means Agreement

F2F meeting

• Key technological issues(requirement, architecture, API, etc.) and important management apects are discussed and determined.

• All partners should participate.

• Don’t talk in Korean

• Take advantage of break time and meal time

Telco meeting

• Feel more difficult than F2F meeting

• Active participation is required, if there is no special schedule.

Compliance with deadlines

Project should be managed according to the schedules in proposal.

It is necessary to submit all deliverables before the deadline.

Documentation

All steps in requirement->architecture and interfaces design->development are based on the document.

Active participation in writing and revewing all documents

21

Review Meeting

Evaluation for leading project to the right direction....

LOGOReview Meeting Preparation

Reports

Periodic report, final report

Deliverables

1st stage of evaluation before the review meeting

Review Meeting

All partners must participate

Presentation + Demonstration (1 day)

Presentation by coordinators and WP leaders

Review project status and Present directions for project success

Evaluation metrics

• Overall assessment

• Objective and Workplan

• Impact

• Implementation

• Resources

• Annexes

23

Youngwoo Jung (jungyw@etri.re.kr)