knowledge services group information governance shared space may 2006 annette thain...
TRANSCRIPT
Knowledge Services Group
Information Governance Shared Space
May 2006
Annette Thain
0141 223 1553
Knowledge Services Group Summary
• Introduction• How to access • How to join • Navigation• Communities• Resources• Help• Manage users
Knowledge Services Group Introduction
• To aid communication and sharing of knowledge
• Encourage a knowledge sharing culture
• Prevent duplication of effort
Knowledge Services Group Benefits
• Allow communities within communities
• Share information and resources across communities
• Enable publishing to the e-Library to share with the wider community
• Tool for the MKNs
Knowledge Services Group
Shared Space Structure E-Library / specialist e-Libraries:Open to all users
Shared Space
For all Network members interested in a broad subject
Password-protected
Community/Project:
Specific interest area
Password-protected
PFPI
Public-partnership forums
Patient Information
Community Forums
Knowledge Services Group
Shared Space Functions• Share knowledge resources
• Work collaboratively
• Dialogue and advice
• Keep up to Date
• Build a community website
Knowledge Services Group
To access
To join
Knowledge Services GroupTo log in with
Athens username
and password
Knowledge Services Group
Read T&C to join. An
email is sent to the
administrator
Knowledge Services Group
Homepage of Shared
space
Knowledge Services Group Select to view
IG Shared space or
one of the communities – will only display ones you
are a member
Knowledge Services Group
Menu of options always
available – display depends on your
role
Resources – new
-full list
-search
Discussions
Contacts
-browse
-search
Events and courses
Your profile
NavigationGo back to e-Library or
IG homepage
Knowledge Services Group
Click to view
resources
Knowledge Services Group
Search on
contacts
Knowledge Services Group
Option to email or print
Knowledge Services Group
Edit my
profile
Knowledge Services Group
Adding resources
Select from type
Knowledge Services Group
Select an appropriate
heading
Knowledge Services Group
Complete the form,
some fields are
compulsory
Documents can be
uploaded, links to web pages, or described in a free text box
Knowledge Services Group
Share with another
community you are a
member of Depending on the community rules resources may have to be
moderated
Knowledge Services Group
New resource
Knowledge Services Group
New resource in the community
Knowledge Services Group
Discussions topics by
date and title
Knowledge Services Group
Box to allow you to add comments to a thread or to start a
new topic
Knowledge Services Group
Help
Knowledge Services Group
To join
Managing users
Knowledge Services GroupNeed to log in with Athens
username
Knowledge Services Group
Read T&C to join. An
email is sent to the
administrator
Knowledge Services Group
Administrators page
From here an administrator can
•Authorise users
•Manage users
•Authorise resources, discussions topics and threads
•Authorise communities
Knowledge Services Group
Administrator reads form
Knowledge Services Group
Authorises
Knowledge Services Group
Administrator can manage members
Knowledge Services Group
Allocating roles
Default for shared space is discusser
and publisher
Need to allocate roles for
communities
Knowledge Services Group
Available roles
