kis kindergarten integrated...

KIS Kindergarten Integrated Platform

Staff Attendance 3.0 System

For In-House Training ONLY

Settings Staff Arrive

School View

Records

School Office

Manage Daily Record

View Attendance Reports

Staff Attendance System 3.0 Flowchart

Admin

System Setting: 1) Access Right 2) Terminal System 3) Import Smart Card ID

Basic Setting: 1) Reason 2) Overtime Rule Duty Setup: 1) Employment Period 2) Regular Duty 3) Special Duty

Staff

Tap Cards to Report Duty

School Office

Other Management

Set up the Attendance Client Program

Admin Preparation Admin


Set up the Attendance Client Program

Admin Preparation Login eClass system > School Settings

Admin

Admin Preparation

Click into the newly added group, and press New to add new user(s) to Member List.

Admin

Entering Staff Attendance Admin

Admin Entering Staff Attendance

Settings

System Setting: 1) Access Right 2) Terminal System 3) Import Smart Card ID

Basic Setting: 1) Reason 2) Overtime Rule Duty Setup: 1) Employment Period 2) Regular Duty 3) Special Duty

School Office

Admin

Set Access Rights Settings > Access Right.

Admin

Settings > Terminal.

Set Smart Card Terminal Admin

Import Smart Card ID Duty Setup > Regular Duty > Staff Information. Staff Information: Import smart card ID (Skip this step if it has been entered at Account Management

Admin

Reason Settings Settings > Reason.

Office

Reason Settings Office

Employment Period Duty Setup > Employment Period.

Employment Period must be set in order to be shown in Management, Report and Statistics.

Office

Duty Setup

Regular Duty Special Duty

Duty on the certain period, for example, from September 2013 to July 2014, Monday to Friday.

New: • Duty on unscheduled day

• Outing

• On Leave

Regular Duty is set as a default work routine of the staff.

Special Duty will replace the timeslot of Regular Duty.

Office

Duty Setup Regular Duty:

* Staff can be only either in group or individual.

Office

Group Individual

Share timeslot Individual timeslot

Apply to all group members when editing duty period

Editing duty period individually

Display in the same report Individual report

Example: Teacher Group, Teaching Assistant Group and Office Staff Group

Example: Staff have different working hours than others

Set Regular Duty

Enter Duty Setup > Regular Duty > Setup Status. The settings of both group and individual are the same

Teacher Group as an example, 1) Member: Add all teachers 2) Time Slot: Add two sessions- A.M./ P.M. 3) Duty Period: Select current school year (2015/09- 2016/08)

Office

1) Member: Create the group and add teachers or members

Set Regular Duty Office

Enter Duty Setup > Regular Duty > Setup Status.

2) Time Slot: Add duty timeslot, e.g. 2 sessions- A.M./ P.M.



Edit Time Slot: Apply to the future time slot(s). Delete Time Slot: Delete future time slot(s).

Time Slot Name cannot be duplicated within the same group.

3) Duty Period: Select current school year (e.g. 2015/09- 2016/08)



3) Duty Period: Select current school year (2015/09- 2016/08)



Check the box(es) to select Duty Date(s)

Select the Time Slot

Drag and Drop the member(s)



Settings are completed when appear; otherwise, click Set Up Now to complete so.

The settings of both group and individual are the same.

Set Special Duty(1) – School-wide Special Duty Office

Enter Duty Setup > Special Duty > School-wide Special Duty.

School-wide Special Duty, such as Sports Day

1) Add Special Duty - Sports Day 2) Add Time Slot Period - only one time slot 3) Add Member(s) - add whole group(s)

Office

1) Add Special Duty - Sports Day


Set Special Duty(1) – School-wide Special Duty

Office

2) Add Time Slot Period

3) Add Member(s) - add whole group(s)



Office

School-wide Special Duty



Set Special Duty(2) – Group/ Individual Special Duty Office

Enter Duty Setup > Special Duty > Group/ Individual Special Duty.

Group/ Individual Special Duty

1) Select Group/ Individual 2) Select Day 3) Duty Setup - On Duty, Out for Work, On Leave

1) Select Group/ Individual 2) Select Day

Office

Set Special Duty(2) – Group/ Individual Special Duty

2) Select Day - Check the box(es) to apply the day

Office

Or Click Add Time Slot to create a new one

Click here to set other months


Choose the timeslot

2) Select Day - Enter Time Slot Name, Start Time, End Time >

Check Tap Card Setting > Enter Equivalent to __ Day > Press Save & Finish.

Office


2) Select Day - Select Time Slot > Press Set Duty for selected

time slot(s) > (1)Drag and Drop the member(s) to the on-duty list > Click Submit.

Office


Press Set Duty for selected time slot(s)

Select Time Slot


Set Special Duty Office

2) Select Day - Select Time Slot > Press Set Duty for selected

time slot(s) > (2)Basic Mode > Select the member(s) to the on-duty list > Click Submit.

a) Set Leave Record/ On-Duty Record at Special Duty (for past day)

Office

1) Full day-off 2) Full day-out


a) Set Leave Record/ On-Duty Record at Special Duty (for past day)

Office



Other Management

Leave Record

Overtime(OT) Record

Offline Record

System Priority

1) Leave Record

2) Special Duty: School- wide Special Duty

3) Special Duty: Group/ Individual Special Duty

4) Regular Duty

Leave Record

Leave Record Management > Leave Record.

Add Leave Record when staff apply leave

Leave Application can be: Half day or whole day

Steps:

1) Select Staff

2) Select Day

3) Set Reason

1) Select staff

2) Select day

Office

3) Set Reason - Whole day

3) Set Reason－Half day

Leave Record Office

Time Slot of On Duty

Drag and Drop time Slot

Select Reason

Overtime Management

1) Settings > Overtime Rule

2) Management > OT Record

Office

Offline Record

1. Using Offline Mode, more than one record files (Students + Staff)

Usually locate: C:\eClass\eAttendance\cardlog

2. Import files directly (same day record), system is able to sort out teachers’ attendance records

Office

Management - Report Duty

Tap Card

Management - Daily Record

Management - Tap Card (Kiosks)

Teacher

Timeslot Name is shown.

Management - Daily Record

View Daily Record in the same interface (including Present, Absent, Late, Early Leave and etc.)

Office

Management - Daily Operation Office

Edit Daily Record in the same interface (including Present, Absent, Late, Early Leave and etc.)

Management - Daily Operation

View Late/ Absent /Early Leave List

Office

Management - Staff In-School/ In-out Status Office

Management - Import Offline Records Office

Reports Reports Contents

Attendance Report

Export status of staff attendance in specific month or

day, including present, late, early leave, absent, out

and on leave

Customized Report Search staff attendance from different aspects

Roster Report Show group's or individual's monthly roaster

Overtime Work Report Show overtime work record

Attendance Statistics Show all the attendance statistics

Entry Log Show all tap-card records of all staff

Daily Attendance Log Show record of in- out and on duty record(s)

Absence Log Show record of absent sort by the date(s)

Leave Absence Statistics Show record of absent sort by the reason(s)

Working Hour Report Export the data of staff's working hour

No Tap Card Report Show no-tap-card record on specific date(s)

*can export excel & csv

Office

Attendance Report Export status of staff attendance in specific month or day, including

present, late, early leave, absent, out and on leave.

Office

Customized Report

Search staff attendance from different aspects

Office

Roster Report Office

Overtime Work Report Office

Attendance Statistics Office

Entry Log Office

Daily Attendance Log -

Full Log Office

Daily Attendance Log -

In/ Out Log Office

Absence Log Office

Leave Absence Statistics Office

Working Hour Report Office

No Tap Card Report Office

eClass Support

Please log in eClass intranet to check Staff Attendance user guide

eClass intranet > Documentations > Staff Attendance

eClass Support

Q & A

We have gone through…

1. Admin Preparation/ Entering Staff

Attendance

2. Basic Settings

3. Duty Setup - Regular Duty

4. Duty Setup – Special Duty

5. Daily Management

6. Other Management

7. Reports

Reprint Card System

eClass intranet > Reprint Card System

Reprint Card System- 1) Enter Authority Code

Enter Authority Code (由eClass提供)

New Card Order

Reprint Card System- 2a) Select Order/ Print New Card

Select New Card Order or Damaged Card Replacement

Enter Authority Code, Contact Person Name, Email and Contact Number.

Upload student file (download template for reference).

Select delivery method (by courier, by surface mail or self pickup.

Reprint Card System- 2b) Input Information

Confirm the information.

Reprint Card System- 2c) Upload Information

View the order details

Reprint Card System- 2b) Confirm the Amount

Preview the order, please print out the receipt. The process of new card order is completed.

Reprint Card System- 2e) Preview the Order

Damaged Card Replacement

Reprint Card System- 2a) Select Replace Damaged Card

Select New Card Order or Damaged Card Replacement

Enter Authority Code, Contact Person Name, Email and Contact Number.

Upload student file (download template for reference).

Select delivery method (by courier, by surface mail or self pickup.

Reprint Card System- 3b) Input Information

Reprint Card System- 3c) Upload Information

Confirm the information.

Check the amount the damaged card

Reprint Card System- 3b) Confirm the Amount

Preview the order, please print out the receipt. The process of damaged card replacement is completed.

Reprint Card System- 3e) Preview the Order

Thank your for joining us

Please email to [email protected] or phone at 39133122 for Customer Support.

Goodbye!

mailto:[email protected]

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