Market Yourself Through CLIL

Kick-off meeting

Ayamonte, 17th and 18th October 2013

Document templates available online: NA websites

Username and password in service contract

NAs’ and DML’s reminders of upcoming deadlines

Filled in and submitted via the web; printed and

posted to NA (check with NA for all additional

required documentation)

Formal requirements of the project

Interim report:

◦ Submitted to NA by 30th June 2014

Last eligible mobilities /activities: 31st July

2015

Final report:

◦ Submitted to NA by 30th September 2015

Key deadlines

All partners to provide a short update before

the last day of every month, with information

about any activities carried out during the

month (mobilities, dissemination, work on

resources).

Doing this will make it much easier to

produce the interim and final reports.

Monthly reports

Purpose

◦ Project follow-up by NA

◦ Self-assessment of partners

Implications. NA aims to:

◦ Gain a better understanding of the project

◦ Review whether the project is delivering according to the

specifications outlined in the original application and grant

agreement

◦ Identify project’s strengths, weaknesses and difficulties

◦ Assist in finding solutions to the problems

◦ Monitor the number of mobilities carried out and their outcomes

◦ Find examples of good practices

Interim report

Partners’ role, communication

and task distribution

Activities which have been

carried out

Results and outcomes of

mobilities

Integration of activities in the

curricula of partner institutions

Main thematic areas covered

Problems and obstacles

Mobility descriptions and

evaluation

Products generated

Dissemination activities

carried out

Evaluation strategies and tools

Project impact

Interim report sections

Content of partnership, including:

Bear in mind:

◦ Clearly outlined assessment plan

◦ Gathering of proof (on a monthly basis)

◦ Participation of all the team members in the production of

report

◦ Clarity and precision of report text

◦ Tip - Ask someone not working on the project to read the text

If you don’t submit the report, you will lose funding!

Elaboration of reports

Part A: Refers to the joint partnership.

◦ Must be agreed on by all the partners

◦ Summary of project goals, partners’ roles, results

◦ Inclusion of all products generated

Part B: Relevant to own institution

o Quantitative data about local activities and mobilities

o Proof of activities carried out, outcomes produced, and

dissemination activities carried out

Final report

Valorisation of project resultshttp://ec.europa.eu/dgs/education_culture/valorisation/why_en.htm

Problems and obstacles encountered Information about the mobilities (obligation to

complete the forecasted mobilities as a minimum)

Signed declaration (must provide original signatures)

Impact and dissemination of results

Lump sum based on number of mobilities◦ One mobility – one person travelling from their

home country to another partner country and back: e.g. one member of staff and three learners go to the Spanish event, this is four mobilities.

Additional mobilities can be done but no extra funding is received for this.

Grant payment

Payment of the grant◦ Payment of 80% on signature of the grant agreement◦ Payment of the final 20% following the receipt,

evaluation and approval of the final report. Hard-copy evidence: each partner to keep:

◦ Boarding passes, train or bus tickets and meal receipts◦ Certificates of attendance awarded by host institution◦ Other expenses: Invoices to be kept for internal

purposes only (check with your NA) All evidence must be kept for a period of 5 years

after the end of the project. An On-The-Spot (OTS) check is a random check

made during (called OTS Check During) or after (called OTS Audit After) the project.

Not filling in the report online Submitting the final report without original

signatures Mobilities not being done effectively Products not being uploaded to EST

Reasons for reduced payment