khadi fest mumbai

KHADI FEST – 2010

SHORT TENDER NOTICE

Khadi Gramodyog Bhavan, Khadi and Village Industries Commission, Irla

Road, Vile Parle (West), Mumbai -56, Tel:26704454, invites sealed

Tenders from the professional and experienced agencies for Erection of

Temporary Exhibition Stalls for a period of one month. Interested

firms/companies may collect Tender documents by paying an amount of

Rs.1,000/- (Non-refundable) in the form of Demand Draft in favour of

Khadi Gramodyog Bhavan, Mumbai-400 056 on or before 09.09.2010.

The Tender document will be available for sale upto 10.30 AM of

09.09.2010 and may be submitted upto 11.00 AM on or before

09.09.2010. Same will be opened on the same day 09.09.2010 at 11.30

AM. The Tenderers also can download the Tender Form from KVIC

Website (www.kvic.org.in) and therefore the cost of tender, may be paid

separately either by Cash or D/D payable to Khadi Gramodyog Bhavan,

Mumbai.

(D.S. BHATI)MANAGER

Mkt-25\/tt/file_convert/5526e0f84a795911118b45ac/document.doc\1

DIRECTORATE OF MARKETINGKHADI AND VILLAGE INDUSTRIES COMMISSION

KHADI GRAMODYOG BHAVAN3, IRLA ROAD, VILE PARLE (WEST), MUMBAI -

400056

http://www.kvic.org.in/

KHADI GRAMODYOG BHAVANKHADI AND VILLAGE INDUSTRIES COMMISSIONIRLA ROAD, VILE PARLE (WEST), MUMBAI – 56

Khadi Gramodyog Bhavan has planned to organize Khadi Fest-2010 Exhibition in the premises of Khadi & V. I. Commission for a period of one month commencing from 02/10/2010 and concluding on 01.11.2010, with the possibility of extension for another one month. In order to organize the same there is a necessity to build temporary structures in the form of stalls and other arrangements, for which the tenderers are invited from the interested parties. The terms and conditions for the same are detailed below:-

TERMS AND CONDITIONS

1. SCOPE OF WORK : Enclosed at Annexure -1.

2. GENERAL

1. The entire temporary structure shall, be build with readymade materials at the risk and cost of tenderer / contractor

2. The entire structure shall be homogenous, attractive built, with tin shed including arrangement of water proofing etc. providing qualitative materials, good workmanship and watertight.

3. The structure should remain in tact for a period of one month and during such extended period and on expiry of the period the contractor should lift the material and clear the site at his risk and cost. During the exhibition period the contractor shall be responsible for maintenance of the structures and other risks whatsoever.

4. The contractor / his supervisor should always remain at the sites for supervision of all the services and for immediately attending the defects if any,

5. The contractor should make adequate arrangements about fire retardant and also put fire fighting equipments.

6. The contractor should ensure safe guard against all possible risk like theft, fire and other natural calamities.


7. The contractor should maintain the premises neat and clean during the period of exhibition.

8. The structure lies at the risk of the contractor and proper security arrangement for safety of the same should be done by the contractor himself.

9. The contractor shall tap power from available source by installing a separate meter at his own risk and cost.

10. While erecting loading, unloading of materials proper care should be taken and no damages should be caused to Commission’s property, equipments, building etc. The damage if any, should be rectified/compensated by the Contractor.

11. Contractor should get all necessary approval from BMC, Fire Report, Police Report and any other statutory requirement required for installing the structure.

12. The Contractor should quote the rate for covering all the requirements as envisaged in the schedule of works. Any other items required for completion of above work should also be specified while quoting the rates for satisfactory completion of work.

13. The Contractor should remain present whenever the officials of KVIC call for any discussions.

14. The work should be executed properly by deploying good quality materials and experienced workman to the satisfaction of the officer in charge of the Khadi Gramodyog Bhavan. If, any changes are suggested during execution of work, such changes should be incorporated by the Contractor. However, the cost if any on such changes will be considered only if there is a considerable deviation in quantity more 10%.

E.M.D.

15. The Tenderer has to furnish an Earnest Money Deposit of Rs.20,000/-, drawn in favour of Khadi Gramodyog Bhavan, Mumbai while submitting the tender. On completion of the contract period i.e. 1 (one) month, and such extended period the E.M.D. deposit will be released after observing the necessary formalities. No interest shall be paid by the KVIC on the EMD. The E.M.D. can be forfeited in case of non/unsatisfactory performance by the contractor.


16. The Commission has right to accept the lowest or any other tender or reject all of them. The Tenderer has no claim in this regard. Similarly, failure to furnish EMD, tender cost and other requirements as per the terms and conditions may result in disqualifying the application.

17. Before quoting the rates the Tenderer shall visit the work site and understand the actual scope of work.

18. The payment will be made as per the actual coverage area of stalls and other fittings and furniture.

PENALTY

19. At any point of time, KVIC finds that the performance of the Contractor is not satisfactory, the KVIC reserves the right to terminate contract. The loss/damage suffered by KVIC will be debited to the Contractor apart from a penalty to be levied by KVIC on the contractor, as deemed fit.

BANK GUARANTEE

20. An irrevocable performance bank guarantee will have to be furnished by the Tenderer for the full amount of the work, in case of selection.

ELIGIBILITY CRITERIA

21. a) Tenderer should have at least three years experiences in organizing Exhibitions, and should have its full-fledged office in Mumbai with proven track record in arranging similar event successfully.

b) The party should submit EMD, cost of tender, Income tax clearance certificate for the latest assessment year 2009-10 and audited Balance Sheet for the year 2009-10, PAN Card, details of Service Tax, Certificate/Documents of past work done etc. All the requisites should be in the name of firm.

22. The Tenderer will submit its offer in an envelope containing technical bid and financial bid in separate covers dully marked. The offer to be sent to The Manager, Khadi Gramodyog Bhavan, Vile Parle (West), Mumbai-56 which should reach at the earliest or latest by 09.09.2010 within 11.00 a.m. sharp. The technical bid will contain details, drawings, concept of theme pavilion, layout, etc. in addition to company profile, work done etc.


23. FINANCIAL BID The financial bid should be in the prescribed format of KVIC and the quotation will include all taxes, Services tax etc. payable and KVIC will not be liable to pay any extra charge except for any extra assignment provided by KVIC which will be decided by mutual discussion as per rates approved in the quotation.

24. PAYMENT Payment to the contractor shall be released on installments only. The first installment of 25% will be released along with the work order against bank guarantee of equal amount. 50 % payment will be made after satisfactory execution of work. Balance 25% payment will be made after dismantling and clearance of site after completion of the exhibition and compliance of the relevant formalities.

25. The Contractor has to hand over the pavilion ready in all respect before 48 hours of the beginning of the exhibition date. Otherwise, the penalty will be charged as deemed fit by KVIC.

26. The selected Tenderer has to enter in to a formal agreement with the KVIC.

27. METHOD OF SELECTION a) Initial scrutiny will be done based on eligibility criteria

for short listing. b) Presentation of short listed parties will be done to

ensure that they have understood the concept and are technically competent and capable to execute the Exhibition.

c) The short listed agencies who will qualify in technical bid and financial bid thereon the lowest bidder will be selected for the assignment.

d) However, KVIC reserves the right to accept or reject the tenderer without assigning any reasons.

28. THEME PAVILION A theme pavilion will have to be made to highlight achievement of KVIC, its Eco friendly and Natural products and impact on Rural employment, with panels, etc.

29. In case the Tenderer has downloaded the tender form from the KVIC website, the cost of tender, i. e. Rs.1,000/- (Non refundable) has to be paid by Demand Draft drawn in


favour of Khadi Gramodyog Bhavan, Mumbai while submitting the tender.

30. Any kind of dispute touching or concerning the matter shall be resolved amicably by mutual discussion in the presence of the Chairperson/CEO/FA of KVIC failing which all legal recourse shall be subject to the jurisdiction of Courts in Mumbai only.

31. OPENING OF TENDER : - The Tender document will be available for sale in the K.G. Bhavan, at Gramodaya, 3, Irla Road, Vile Parle (W) upto 10.30 AM of 09.09.2010 and may be submitted upto 11.00 AM on or before 09.09.2010. Same will be opened on the same day 09.09.2010 at 11.30 AM.

Asstt. Director/Manager

Signature of Contractor with seal


ANNEXURE - I

FINANCIAL BID

SCHEDULE OF WORKS

Sr.No

Description of items Qty Unit Rate per Unit

Rate for addtl. One month if extended

1. Erection of roof covered with tin sheets by providing waterproofing arrangement, tarpaulin and ceiling covered with white cloth with contrast strip supported with balliess and bamboo frame work, stiff enough to sustain for a minimum period of one month commencing from 02/10/2010. Having a minimum height of 15ft. and side wall height 10ft. The total approx. coverage area is 1600 Sq.mt. on plane with side covering with tin sheets and cloth.

1600

Sq. mt.

2. Octonom System Pre Fabricated Exh. Stall (3 x 3 sq.m) 30 each(3 x 2 sq.m) 30 eachBy furnishing name board with providing 2–Tables, one tube light and one bulb and one table fan in each stall.

3. Carpeting on wooden platform (1600 Sq.mt.)

4. Two wooden racks 6 ft. of six tiers by 1.6 width and 6 ft. in length for 30 stalls and one wooden rack for 30 stalls.

90 racks

5. Tube light 40 watt (size 4 ft.) 40 6. Two Nos. modular chair 1207. Sales counter/table with platform ( 3 x

2) 120

8. Pedestal Fan Regular size 209. Halogen light 400 Watts 10 Nos. &

Decorative lights with wiring (main gate to exhibition) 15000 Nos miniatures Bulbs series.

10. Description of lights, decorative lightVinayal Borders with frame (14 x 3’) 1 Nos(10 x 3’) 2 Nos(6 x 3’) 1 NoName and logo

11. Village Theme Pavilion (18 x 18’) (10 panels)

12. Decorative Gate Dimension 413. Wooden Platform(20’ x 14’ x 2.5’) with

backdrop carpeting 12x3x1.5, 6x3x1.53

14. Inauguration function(One Day) Wooden Platform with backdrop & lightening sound system (size 20’ x 15’) for 30 days

300 Sq.mt.

15. Food Court (size 20’ x 10’) 200 Sq.mt.16. Display panels on the walls adjoining the

gate, 1 No. (8 x 8), 1 No. (12 x 10)17. Mike system in control room for one

month (1 No.) and Public adv. System with Tape records etc. with Gandhiji Bhajan, historical song, etc.

01

18. Wooden platform 1 ft, height in each stall from ground level.

1600

Sq.mt.

19. Fixing of two decorative gates on road with series of miniature electric connection (one at Irla Junction and other one at Cooper Hospital side) Size: 12’ X 30’ X 4’

2

Total Amount


Signature

(Authorised Signatory with seal of the Firm/Company)


Annexure-II

SCHEDULE OF WORKS (OPENING CEREMONY)

Sr.No.

Particulars Qty. Total Amount

1 Stage (25’ x 16’ 2.1’ht) with carpet backdrop & ramp.

1

2 Head Tables (16’ x 2’s 2’ ht.) with covering &frills 1

3 Flowers on stage and Gate and Bouquet

4 Mike Speakers 4

5 Palm Trees Plant 5

6 Carpet jute matting (10,000 Sq. ft.)

7 Air coolers 6

8 Sofas 10

9 Molded Chair 300

10 Side Masking ( 700 ft. Right left)

11 Red Synthetic carpet-Near Building Gate to Exhibition Gate and Front of Stage.

12 Ply on stage (25’ x 16’)

13 Generators 1- Shift ( 12 Hours) 125 KVA 1

14 Platform ( 20’ x 12’) Welcome singer with backdrop

1

15 Wooden Frame (15’ x 4’) for Su-Swagatam 2

16 Wooden frame (5’ x 5’) for Logo 1

17 Wooden frame (15’ x 12) 1

18 Platform (10’ x 10’) with carpet on Right side of Exhibition Gate.

1

19 Metal Lights 400 wt. 20

20 Pedestal Fan 36” 15

21 Tri-colour series light from main gate to exhibition 2

side

22 Different colours flag hanging on Wrought iron Silver polls. (New colours)

60

Total Amount

Signature(Authorised Signatory with seal of the Firm/Company)


Annexure-III

PROFORMA FOR SUBMISSION OF TECHNICAL BIDInfrastructure of the agency

a) Name & Address of the agency & its legal status

:

b) Manpower available :

c) List of Major clients :

d) Experience in the related field with some references

:

e) Registration/License No. (Xerox copy to beattached)

:

f) Annual turnover of the firm during last 3 years with supporting Balance Sheet copy

:

g) Other requirements : Compliance as per point no. 21 and 22 as per the Tender Document.

Signature(Authorised

Signatory with seal of the

Firm/Company)
