kent state university libraries xxix charleston conference issues in book and serial acquisition...

Kent State University Libraries

XXIX Charleston ConferenceIssues in Book and Serial Acquisition

Charleston, SC November 6, 2009

Cooperative Collection Development Sharing Funds, Resources, and Responsibilities

Across Libraries: A Pilot Progam in Nursing

Presenters Kay Downey, Rob Kairis

Melissa Spohn, Michael Walmsley

Kent State University -- Background

KSU is the 2nd largest public university in Ohio.

2009 enrollment: More than 38,400 undergraduates

24,500+ Kent Campus 13,800+ Regional Campuses 5,200+ grad students

280 Academic programs

Kent State University -- Regional Libraries

Ashtabula(Amy Thomas, Head Librarian)

East Liverpool (Susan Weaver, Library Director)

Geauga (Mary Hricko, Library Director)

Kent (Melissa Spohn, Head Acquisitions)

Salem (Lilith Kunkel, Library Director)

Stark (Rob Kairis, Library Director)

Trumbull (Rose Guerrieri, Library Director)

Tuscarawas(George Kobulnicky, Library Director)

Kent State University -- Overview

Rationale: Enhance the institution’s collection development efforts Identify a specific subject area, common to all campuses Use this pilot project as a model for adding more disciplines

Components: Shared Ebook Collection, Enhanced Access To Electronic Journals, Combined Approval Plan Streaming Video

Kent State University -- College of Nursing

Undergraduate and Graduate Degree Programs

Associate Degree in Nursing (2 year Ashtabula, East Liverpool, Geauga, and Tuscarawas)

Bachelor of Science in Nursing (B.S.N.) First year all eight campuses. Second year at Kent, Ashtabula, Salem, Stark, and Trumbull campuses. Senior-level nursing courses are available at all campuses via interactive computer technology.

Master of Science in Nursing (M.S.N.)

Master of Science in Nursing/Master of Business Administration (dual degree, M.S.N.-M.B.A.)

Master of Science in Nursing/Master of Public Administration (dual degree, M.S.N.-M.P.A.)

Doctor of Philosophy Degree in Nursing (Ph.D.) – Joint Program with the University of Akron

Post-Master’s Certificates

Subject Area Common To All Campuses

Kent State University -- Ebooks

ebook Vendor selection and evaluation Vendor evaluation process Context of nursing, decided leasing instead buying was a better deal

Ebrary selected 1,700 titles leased in nursing and allied health. Costs shared equally among regional campus libraries (680 FTE),

Kent campus paid twice the amount (1160 FTE) Ebrary platform could accommodate other disciplines

Kent State University -- Ebooks

E-BRARY USE STATISTICS July 2008 – June 2009

AshtabulaEast Liverpool Geauga Kent Salem Stark Trumbull Tuscarawas

Totals

Documents Viewed 2 9 17 230 7 41 4 7317

Pages Viewed 8 43 146 3673 81 846 81 884966

Pages Copied 0 0 0 73 0 62 0 6141

Pages Printed 0 1 11 83 0 10 0 0105

User Sessions 2 9 19 255 10 64 4 7 370

Statistics

Kent State University -- Electronic Journals

Specialized Health Services Databases Ageline (1978 - Current)Alt-HealthWatch (OhioLINK)Cochrane Central Register of Controlled Trials Cochrane Database of Systematic Reviews Cochrane Library Consumer Health Complete (OhioLINK)Database of Abstracts of Reviews of Effects (DARE) Doody's Core Titles ETOH Database Health and Psychosocial Instruments (HAPI) (1985 - Current)Health Services and Sciences Research Resources (HSSR) Health Source (consumer edition) (OhioLINK)Health Source (nursing/academic edition) (OhioLINK)Human Nutrition Online (1990 - Current)Images.MD (OhioLINK)Lexi-PALS Drug Guide (OhioLINK)MedicLatina (1950 - Current) (OhioLINK)Natural & Alternative Treatments (OhioLINK)PsycINFO - Current File (1967 - Current) (OhioLINK)PsycINFO - Historical File (1887 - 1966) (OhioLINK)PubMed Central REHABDATA

KSU has rich e-journal content through the OhioLINK consortium

Online resources for accessing content in nursing journals

Kent State University – YBP Approval Plan

1. Financial Commitments

2. Selection Assignments

3. Review / Analysis

4. Future growth and expansion

Project Process and Development

http://www.snee.com/bobdc.blog/img/howididit.jpg

KSU Library Expenditures for Nursing (2004-2007) Number of Pooled Purchases = 721

Campus Money Spent Ave/YearMoney Committed

Number of Purchases (3yr)

% of Pooled Purchases

Ashtabula $ 2,000.00 97 18%

East Liverpool $ 1,618.00 $ 1,500.00 74 13%

Geauga $ 1,500.00 25 13%

Kent $ 30,236.00 $ 10,078.67 $ 10,000.00 417

Salem $ 1,497.00 $ 499.00 $ 1,000.00 158 9%

Stark $ 5,369.00 $ 1,789.67 $ 2,000.00 160 18%

Trumbull $ 5,176.45 $ 1,725.48 $ 1,300.00 86 12%

Tuscarawas $ 3,600.00 $ 1,200.00 $ 2,000.00 121 18%

Totals $ 51,247.45 $ 18,700.48 $ 21,300.00 1138 100%


Financial Commitments


Financial Commitments

Financial Commitment Formula:

$FC <=

Past X Years Expenditures

X

$FC <=$5,176.45

3(Trumbull Campus)

$FC = $1,300.00


Looked at campuses with unique Nursing/Allied Health related programs (Physical Therapy, Radiology, Vet Tech, etc.)

Those campuses responsible for selecting and housing titles in those specific subjects

Traipsed through LC classification system and assigned areas for selection

Assigned selection responsibilities based on past purchasing habits, expertise, anticipated local needs, etc. Housing of titles would be done through randomization (based on the % of financial commitment)

Kent Campus current profile plugged in

Selecting and housing titles profiled as Advanced Academic (Regional Campus selections defined as Basic Academic or Professional)

Removed Nursing from each campus’ existing YBP profiles

As the cooperative profile develops, individual profiles get folded into

the cooperative plan

Selection Assignments


SELECTOR LC CLASS SUBJECT PURCHASES

Campus R Medicine (General) Asht Eastl Geaug Kent Salem Stark Trumb TuscaTuscarawas 1-722 General History 3 4 8 10

Tuscarawas723-726 Philosophy. Ethics. Psychology.

Terminal Care 3 5 9 9

Tuscarawas727-849 Practice of Medicine. Medical

Education 1 1 7 8

Tuscarawas 850-855 Research Experimentation 1 1

Tuscarawas 856-857 Biomedical Engineering.

Tuscarawas858-894 Computer Applications. Medical

Records 1

Salem895-920 Medical physics. Radiology.

Nuclear Medicine. 4 1

RT Nursing

LC Range Description

1-120 Nursing

Salem 1-81 General. History 32 16 97 34 21 27

East Liverpool 82-86 Nursing profession 44 8 11

Tuscarawas 87-88 Basic nursing care 2 4 1

Ashtabula 89-119 Specialties in nursing 2 1 47 4 1 6

Stark 120-




Randomization Factor (RF) Formula:

RF(%) =FC

$Total Pool

Housing (“ownership”) of titles would be done through randomization (based on the % of financial commitment)

RF(%) =$2,000

$11,000

RF(%) = 18%

(Stark Campus)


Revised Commitments

Campus

Ashtabula $ 453.42 18%East Liverpool $ 327.47 13%Geauga $ 327.47 13%

Salem $ 226.71 9%

Stark $ 453.42 18%

Trumbull $ 302.28 12%

Tuscarawas $ 453.42 18%

$ 2,519.23

Titles included in our profile if it were in place first 9 months last year

Campus Fund code# of Slips Cost

Prorated Estimated

Cost

AshtabulaNURS-1 3 $ 178 $ 269

NURS-ASH 0

East Liverpool

NURS-2 14 $ 431 $ 654

NURS-LIV 0

GeaugaNURS-3 1 $ 122 $ 185

NURS-GEA 0

SalemNURS-4 6 $ 319 $ 484

NURS-SAL 0

StarkNURS-5 2 $ 73 $ 111

NURS-STA 0

TrumbullNURS-6 14 $ 526 $ 798

NURS-TRU 0

TuscarawasNURS-7 1 $ 12 $ 18

NURS-TUS 0

Total 41 $ 1663 $ 2519

Review and Analysis

Final commitment = $2,800 (Divided evenly among the 7 Regional Campuses =

$400 per campus)Simplifies randomization


Review and Analysis

Number of Books Delivered (NOBD) Formula:

NOBD = RF% X Total Books Selected

NOBD = 9% X 41

NOBD = 4

(Salem Campus)

Kent State University - Cooperation

Five years ago cooperation wasn’t really part of our vocabulary…not really Staff changes

Head of Acquisitions began attending Regional Campus Library Director Meetings Relationships were built Trust was built Communication was better Looked for ways to be efficient Looked at ways to share resources and stretch dollars Timing was right:

Shrinking budgets Reliable statewide and local delivery system Duplication of materials was evident in local catalog All Kent campuses wereYBP customers YBP willing to help

How did this all happen?


New shared plan was built upon the Kent campus approval plan Regional campuses were viewed as add-ons or supplements to Kent

plan Kent campus = Advance Academic materials Regional campuses = General Academic materials

Not much change for Kent campus in terms of what is collected Approval books same Slips fewer; Gen-Ac. notification gone

Ground rules: No reserve materials No duplicate copies Kent campus orders are ALWAYS added to Kent campus Regional orders: random location Regional selectors assign location All materials received, cataloged, and processed at Kent campus

How we developed the approval plan


Took longer than anticipated to get the project off the ground

Difficult to coordinate

Momentum varied during different parts of the project

YBP was very responsive and willing to work with us

Relationships were built

Understanding and communication increased

Disappointments/Victories

Kent State University

YBP supports innovative cooperative collection initiatives with library partners

Purchasing history is available in GOBI to predict outcomes of the new, shared plan

Prospective consortial partners are able to use existing approval or slip plans to model the new, shared plan

Profiling sessions

YBP: A Partner’s Role

Kent State University – YBP Perspective

Rationale for One Plan The shared plan is meant to replace Nursing titles previously

available as part approval book or slip plans at the individual KSU Campuses. The shared plan is for one subject area (but could be expanded.)

One plan on one base account allows all KSU librarians to see status of a title at any or all of the KSU campuses.

Shared Approval Plan


Basis of Title Selection

The most fundamental agreement that the KSU campuses had to reach was already in place: split the plan according to Content Level of the titles.

Treatment of non-subject parameters in the new shared plan reflects other differences in collecting philosophies among the individual libraries.



Ordering Accounts Four ordering subaccounts for notifications were opened, reflecting

different requirements of the orders. Shared plan allows automatic shipments of books to Kent Main only Subaccounts also enable tracking of expenditures by location, if

desired.

Fund Codes Fund Codes added to the plan to aid in identification of titles of

special interest to a particular library Notifications reaching the library bear these funds Funds for ordering are fewer, streamlining the order process.



Notifications

Notifications easily set up by fund in GOBI

Because Notifications can also be set up by LC and by Topic, selectors not bound by a particular fund in reviewing titles

All titles are available for all selectors to see

Status of the title updates in real time



Duplication Control

Shared plan must not compete with existing plans.

Therefore, YBP modified all existing approval plans to exclude Nursing aspect as identified by YBP Profiling.

All existing plans checked by YBP for send-all presses to prevent possible duplication with shared plan.



Plan Can Be Expanded to Other Subjects

Shared plan is concerned now with Nursing titles only

Structures Kent State and YBP have put in place allows for inclusion of other subjects or aspects.

A final goal is a single plan for all the KSU Campuses.


Looking Ahead

Monitor first year of project Start looking at other disciplines The Next Discipline (English?) Cooperative Ownership

The concept of housing a particular title goes away … as books as requested they remain at the last library that used it (depends on enhancements to KentLINK (KSU’s ILS).

Over time it is expected that books would end up where they are most needed.

Project Development Team

Kevin Deemer, Library Director Kent State University, Ashtabula [email protected]

Rose Guerrieri, Library DirectorKent State University, Trumbull [email protected]

Mary Hricko, Library DirectorKent State University, Geauga [email protected]

Rob Kairis, Library Director Kent State University, Stark Campus [email protected]

Tom Klingler Assistant Dean for Systems and Technical ServicesKent State University, Kent [email protected]

George Kobulnicky, Library DirectorKent State University, Tuscarawas [email protected]

Kathleen Clatanoff, Regional ManagerCollection Management & Development Group YBP Library Services [email protected]

Lilith Kunkel, Library DirectorKent State University, Salem [email protected]

Melissa Spohn, Head of AcquisitionsKent State University, Kent [email protected]

Susan Weaver, Library DirectorKent State University, East Liverpool [email protected]

http://local.stark.kent.edu/library/charleston2009.ppt

kent state university libraries xxix charleston conference issues in book and serial acquisition...

Documents

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trumbull campuses

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