Keeping Your Disaster Dollars

Dave Rickard

Disaster Recovery Manager

Santa Barbara County

$37,948,516

1990 Painted Cave Fire = $626,607 1993 Flood = $1,321,909 1995 Floods = $13,100,000 1998 El Nino Flood = $13,200.000 2001 Winter Storm = $3,200,000 FHWA Reimbursements = $5,200,000 Disaster Recovery Grants (DRI) = $1,300,000

Documentation

Contracts

Request for bids

Bid Documents

Contracts

Invoice from Contractors

Warrants and Checks supporting payments

Documentation

F.A. LaborTime Cards and Payroll records – Activity LogsFringe benefits rate information Employee listing with title and salaryWarrants and checks supporting paymentsUnion Agreement, if applicable

Documentation

F.A. Equipment & MaterialsSchedule of equipment used on the job (usage log)Equipment Rate ScheduleRecords for rebates, discounts, allowances and salvage

value, if anyFair Market Rental Agreement, if equipment was rentedWarehouse Receipts showing requested and used

Documentation

Other ItemsSingle Audit Reports Insurance Policies – Risk Management OfficeAny other documents pertaining to all projectsCost Sheet/Ledger summarizing final cost claimed on

individual projectChart of accounts, listings of codes, etc., in effect

during disaster expenditure period.