CONGRATULATIONS on your recent engagement and thank you for considering

Hunter Valley Resort for your upcoming Wedding

We are delighted to outline our Wedding Package

options that we can offer you for your special

day. Please go through the information at your

leisure. Here at the Hunter Valley Resort we

cater for small and intimate weddings, through to

occasions of up to 200 guests in cocktail style,

and most importantly we recognise this is your

day and we aim to make it nothing short of

perfect.

If you have not already had the opportunity we

invite you to come and visit us. While this kit

outlines everything for you, there is nothing like

seeing everything first hand and we can take the

time to understand the vision you have for your

day face-to-face.

As a gift to our Bride and Groom, we include in

our Wedding Packages a complimentary night

accommodation in our Vineyard Room on the

night of your wedding. For the rest of your

guests, you will find in the kit we not only have

plenty of room for them to stay but also plenty to

keep them occupied whilst they aren’t

celebrating with you.

Having gone through this package, should you

have any queries please do not hesitate to

contact us and discuss your plans further. If you

wish to arrange a site inspection then I

recommend you call and arrange a time that is

suitable for you.

Happy planning!

Warm regards

Kaycee Conboy

Your Wedding team at Hunter Valley Resort

P: 02 4998 7777 (Extension 233)

E: Events@HunterResort.com.au

mailto:Weddings@HunterResort.com.au

A Wine Country Wedding

The Hunter Valley Resort is a family owned and

operated 4 star property. It is the combination

of that personal family touch and years of

experience in hospitality both here in Australia

and internationally that make us an ideal venue

for a day as special as a Wedding. You want to

have nothing to stress about on your day!!

Image courtesy of Lynda Hinton Photography

Situated just two hours north from Sydney, you

are surrounded by vineyards, rolling countryside

and the backdrop of the Brokenback Ranges.

Whether you wish to have your ceremony on site

or simply join us for your reception you certainly

will have the backdrop for a Wine Country

Wedding.

This kit will outline what is included in our

packages as well as what is not. For those details

we do not provide onsite, we have plenty of

contacts on hand to assist you with your

planning.

The Ceremony

With your guests gathered around the edge of our

dam it creates an ideal setting for sharing your

vows.

Alternatively, set in our lawns is an olden tractor.

This setting is best suited for a country rustic

style wedding.

Also onsite is the Matilda Bay Brewhouse & Café.

It is the perfect location for your guests to mingle

after the ceremony whilst you are having

photographs taken.

Following photographs, there is plenty of lawn

area for you to catch up with your guests and

enjoy a glass of champagne before heading into

your reception.

There is no charge for onsite ceremonies when

you book your reception.

Image courtesy of Lavish Photography

Wet Weather Options:

Inside Hermitage or Winemakers Room OR The

Restaurant room hire cost of $300 (non-

refundable) must be pre-booked at least 21 days

prior and for Ceremony times only.

The Reception

Our reception areas allow us to cater for small

and intimate groups through to larger weddings

of 200 guests. Please note that our packages are

based on a minimum of 25 guests. Smaller

Weddings under this amount of people CAN still

be catered for, but we would tailor a package to

suit the group.

All our facilities are fully air-conditioned and

heated for your comfort all year round.

Image courtesy

3L Photography

Venue options:

The Winemakers Room:

Up to 50 guests dining only

Dance floor available for groups of 30 or less

The Hermitage:

This is our most flexible area as movable walls

allow us to create space for receptions of 25 –

150 guests.

The room contains: a large floor to ceiling

windows, private bar / lounge area and access to

outdoor lawn space.

http://www.3lphotography.com.au/

Package inclusions:

Minimum food charge on a SATURDAY is $65.00

per person.

Hermitage room hire – full area $500.00, half

space $250.00. Room hire - $250.00

Image courtesy of Lavish Photography

NB: All receptions are for up to a 5-hour basis

from the time you are SEATED for your function.

Should you require extra time, an additional fee

of $300.00 per hour applies.

Included with Room Hire:

Square tables seating 8-10 people

Damask linen tablecloths and napkins

Cutlery

Crockery

Glassware

Cake knife

Use of PA system

Private bar

Not included with Room Hire:

Name cards or placement of name cards

Flower arrangements

Entertainment

Candelabras, any table/room decorations

Round Table seating up to 10 guests can

be arranged from $50.00 per table

(excludes delivery & handling costs)

NB. It would be our pleasure to assist you in any

way we can to create the perfect reception. We

have on hand a list of event organisers who can

help with all facets of your day.

Other contacts we can help with:

Room/table decoration

Name card / invitation stationary

Photographers

Videographers

Musicians & DJ’s

Transport – cars, horse & carriage,

helicopter, Harley Davidson etc

Hair, Make-up & Beauty

Florists

Catering:

We have a selection of menus for you to choose

from which are aimed to suit all budgets. These

menus should only be regarded as a guide as our

Chef is more than happy to sit down with you and

create a menu especially for you...

Option 1 - $65.00pp

Please select two from each of the following courses:

Entrée:

Barramundi and macadamia fish cake with

snow pea tendrils, burnt lime and chilli aioli

Saffron risotto with pea puree and Italian

parmesan (V, GF)

Tuscan braised lamb with potato gnocchi

Roasted beetroot, pinenut & Binnorie fetta

tart with candied balsamic (V)

Warm chicken, corn and spicy chorizo salad

Salt & pepper squid rings and picked

vegetables with garlic aioli (DF)

Mains

Blackened Angus Rump, sweet potato

fondant, seasonal greens with maple jus

(DF)

Oven roasted Chicken Supreme, cauliflower

2 ways, broccolini with buerre noisette (GF)

Crispy skin Salmon, kipfler potatoes, dill,

capers with cucumber ceviche (GF, DF)

Confit Pork Belly, potato rosti, toffee apple

raspberry puree, pickled Dutch carrots with

dirty granny reduction (GF)

Herb roasted field mushroom, Binnorie fetta

and buttered greens (GF, V)

Confit Duck Leg, date and cardamom relish,

carrot 2 ways with orange glaze (GF)

Desserts

Flourless chocolate cake, white chocolate

sauce, pistachio praline and berry sorbet

(GF, V)

House made pavlova with seasonal fruits

and Chantilly cream (GF)

Citrus tart, passionfruit coulis with Chantilly

cream

White chocolate semi freddo, salted

caramel, fresh berries with chocolate ginger

crumb

Filter Coffee & Tea

Option 2 - $75.00pp

Entrée:

Served up the centre of each table -

Hunter Resort Freshly Baked Bread with local Pukara Estate Extra Virgin Olive Oil

Seafood Boards including:

Sugar Cured Salmon with a Snow Pea Leaf Salad & a Sweet Soy Dressing

Grilled Scallops with Ginger Caramel

Tuna Sushi Rolls

Char grilled Prawns on Lemon Grass Skewers

Antipasti Boards including:

Cured Meats

Char grilled Eggplant and Zucchini

Local Fetta

Local Olives

Main:

Please select two from below –

Grilled Beef Fillet on Potato Fondant with Thyme Hollandaise

Crispy Skinned Duck Confit on Creamy Mash & Seasonal Greens in a Rich Marmalade Jus

Smoked Lamb Rack with Crispy Roast Potatoes & a Honey Mint Jus

Steamed Whole Snapper wrapped in Banana Leaf with a Sweet Ginger and Chilli sauce

Dessert:

Please select two from below -

Chocolate & Raspberry Semifreddo with a Raspberry, Frangelico Sauce in addition to Glass biscuits

Lack Sticky Rice with Baked Thai Coconut Custard & a Mango Salsa

Pears Poached in Five-Spice Syrup with Brandy Snap & Ginger Cream

Wild Lime Panna Cotta with Pistachio Nut Praline

Filter Coffee & Tea

Gourmet Buffet - $80.00pp

Served on a buffet station:

Whole Salmon

Honey Glazed Ham

Roasted Leg of Lamb

Whole Beef Wellington

Chicken basted in Honey, Soy and Chilli

Roasted Vegetables

Greek Salad

Nicoise Salad

Grilled Octopus Salad

Dessert Buffet:

Chocolate Mousse Cake

Lemon Tart

Baked Raspberry Cheesecake

Caramel Macadamia Nut Pie

Cheese & Fruit platter

Filter Coffee & Tea

Canapé Menu - $10.00 per person for 30 minutes or $18.00 per person per hour. Any extra selections are $5.00 each/per person. Please choose 5 selections from the menu below:

Blue cheese, maple pear and walnut tarts

Marsala rubbed lamb with Greek yoghurt on flatbread

Smoked salmon dill, capers, cream cheese and preserved lemon

Yak battered tiger prawns with chilli lime aioli

Mustard rubbed rare beef with green peppercorn cream

Button mushroom skewers with fetta mousseline and reduced balsamic

Chicken and avocado sliders

Salt and pepper squid

Additional Costs:

Canapés – ½ hour $10.00 per person

Canapés – 1 hour $18.00 per person

Dips + Crudities - $7.00 per person

Cheese Platters - $8.00 per person

Beverages:

We like to make the drink arrangements as simple as possible. You have three options:

1. Cash bar - Guests pay as they go

2. A set bar tab – the limit on the tab and the selection of beverages available must be pre-set prior to the wedding and a contact person given in order to ensure the limit is not over-spent. The costing of drinks below will help you set a tab if you choose this option:

Soft Drink/Juice: from $3.80

Matilda Bay Beer: 4 varieties – may change seasonally

Middies - from $7.00 per beverage

Schooner – from $9.50 per beverage

Pint – from $11.00 per beverage

Regular Spirits - from $7.00

Premium Spirits - from $10.00

Wines: Choose from our House range of San Martino or Hele Family wines or from our current or vintage wine lists. Simply let us know if you would like us to email/fax you an up-to-date list.

3. Drinks Package: From $44.00 per person on a four hour time limit.

House Sparkling Wine

Hele Family Wines (2 x whites & 2 reds)

1 Matilda Bay Full Strength & Light Beer

Soft drinks and juice

Accommodation:

To make it all just that little bit easier, you and your guests can stay on site.

The following outlines the rates we offer with our Wedding Packages, including breakfast, winery tour, and wine theatre entry.

All rooms are rated at 4 stars and feature timber cathedral ceilings, full size bathtub, reverse cycle whisper quiet air-conditioning, writing table, flat screen LED television, DVD & CD player and large double glass doors overlooking the surrounding Hunter Valley Wine Country.

Queen Rooms – Queen & 2 singles (Max 4)

From $255- twin/double per night

Rates are for 2 people

Extra person - $40 per night

Kids under 12 stay free sharing existing beds

King Rooms – King or Twin (Max 2)

From $295 - twin/double per night

Rates are for 2 people

Spa Cottages – King (Max 2)

From $345 - twin/double per night

Rates are for 2 people

2 Bedroom Cottage- (1-4 pax) – Max 6

(2 bathrooms, living area, mini kitchenette)

(Each bedroom has its own ensuite with bathtub & shower)

Kids under 12 stay free sharing existing beds.

From $465- per night for 4 people

Extra person - $40 per night

* Please note: We have a minimum two night stay on weekends Fri/Sat or Sat/Sun.

*All rates are current as of the date of print & are subject to change without notice.

What happens next?

Once you have made the decision The Hunter Resort is the place for your special day, there are few simple things you need to do to secure the booking and get the plans under way. Here’s what we need:

Sign and return the attached booking contact.

On receipt of the contract we will send you an invoice for a holding deposit of $1,000.00 receipt of payment to confirm your booking.

If your guests would like to stay at the resort, they can contact our Reservations team on (02) 49987777 extension # 1 to make a booking or online at www.hunterresort.com.au

If you are staying on site for your Wedding night, we would like to give you a Vineyard Room as our guest for that evening. You can upgrade this room to a Spa Cottage for an additional $160.00.

If you haven’t had the opportunity to meet with us face-to-face, we strongly suggest you arrange a time to come and visit the site. This helps us to develop a true sense of how you would like your day to be. REMEMBER at anytime, we are only a phone call or email away for any query big or small!

As mentioned in the kit, we have a thorough list of people who can assist in creating the ideal wedding day. Just ask.

No later than one month prior to your wedding date we suggest we have another face-to-face meeting to go through ALL the details.

At this time we will require details on: Guest numbers, menus, seating arrangements, set-up arrangements, entertainment, order of events, beverage package and any other facets of the day we will be involved in.

The final month: as with all weddings, there are always those last minute changes to be made. During this final time we shall be in touch as often as required so your mind is at ease so your day will be perfect. Final numbers are to be locked in no less than 21 days prior to the event.

http://www.hunterresort.com.au/

BOOKING CONTRACT

This contract is between:

The Hunter Resort Pty Ltd ("Venue") ABN: 89003384307

And ____________________________________________________ &

________________________________________________ ("Client")

WEDDING TIME/DATE________________________________________ (Time/Day/Month/Year)

RATES: You accept The Hunter Resort rates are quoted in Australian Dollars, inclusive of GST, and subject to availability. Period of validity is as specified on the attached schedule. While all attempts are made to maintain published prices, menus, package activities, transfers, or tour options, they may be subject to change at the discretion of Hunter Valley Resort Management due to changing market availability without notice.

ACCESS/DURATION: Room set up is no more than 3 hours prior to the agreed function time start. Additional set up time can be negotiated with prior written agreement and may incur additional room hire charges. Function is for a period of five (5) hours only. Overtime will be charged at a rate of $300.00 per hour thereof.

DEPOSIT: A deposit of $1,000.00 shall be paid by the Client, within 7 days of signing the contract, to secure this booking.

PAYMENT SCHEDULE:

50% of the contracted amount less deposit is payable 120 days prior to the agreed date of function

Next 25% is then due 30 days prior to the function

Final 25% is due 7 days prior to arrival at the resort

MAINTENANCE: Every effort is made to provide the services and facilities as advertised. To maintain our high standards, regular unscheduled maintenance may occur to our facilities, or the winery or brewery may be closed to the public due to occupational health & safety reasons. On some occasions, it may not be possible to provide prior notice.

PROVISION OF GOODS AND SERVICES: The annexed Reservation Advice forms part of this contract and describes the goods and services to be provided to the Client by the Venue, including effective dates and times, and attendance numbers for whom the said goods and services are to be provided.

OBLIGATIONS: We cannot be held responsible for such things as civil strife, acts/threats of war, water, natural/other disasters, military exercises, epidemics, weather, power/equipment failure, terrorist activity, strikes, government action, acts of God, or similar events. Nor will we guarantee the performance of any subcontractor.

FINAL ATTENDANCE NUMBERS: Final attendance numbers must be notified to the Venue twenty one days prior to arrival. Any reduction in attendance numbers subsequent to notification of final numbers will be subject to charging at the full contracted amount. Should the attendance numbers decrease by 10% or more at any stage prior to notice of final numbers, the Venue shall be entitled to charge for 90% of the contracted attendance numbers.

TRADING TERMS: Unless credit facilities have been established with us, full prepayment is required. If any of these requirements set out above are not met, we reserve the right to release all space held. Final accounts are to be settled at checkout. Please note we will charge the client’s credit / charge card for any outstanding account / invoice. We must also retain the right to modify or cancel any accommodation if it cannot be provided for any reason. You agree to be held responsible for any cancellation fees charged.

GUESTROOM CHECKIN TIME: 2.00pm / CHECK OUT TIME - 10am. Check in prior to 2.00pm is on a request basis only, and should be requested at time of reservation. A full day charge may be applicable. For a guaranteed arrival prior to 1.00pm a guest must be reserved from the previous day.

LOSS AND DAMAGE: The Client will remain financially responsible for any loss/damage to the property of the Venue caused by the Client's guests /invitees and also agrees to pay us at the applicable nightly rack room rate for the room and/or equipment until repairs, replacement, cleaning or airing of same is fully completed.

RESPONSIBLE SERVICE OF ALCOHOL: The Client agrees that they, and their guests, understand that it is against the law to sell or supply alcohol to, or obtain alcohol on behalf of, a person under the age of 18 years. Further, under the NSW liquor laws, licensees and staff must ensure that patrons do not become intoxicated. Intoxicated persons will be removed from the premises immediately, or will be refused entry to the premises.

CHANGE OF DATE/CANCELLATIONS: We hope this does not happen. However, in the event of a cancellation or change of date, 100% of the contracted amount will only be refunded if the booked time is resold to another Wedding function. Cancellation charges are per the Payment Schedule.

PAYMENTS: As this is an individually negotiated contract, payment is required by way of cash, EFTPOS or cheque. American Express and Diners Club payments will incur a commission charge of 3%. Mastercard, Visa & EFTPOS payments will incur a commission charge of 1%. If credit terms have been agreed in advance and in writing, settlement must be within seven days of receipt of invoice. Interest will be charged on overdue amounts at 15% per month. Accounts settled by bank transfer into our account must be as invoiced. You agree to fax/email a remittance for same and also agree you will pay any bank/transfer charges.

AUTHORITY: I am authorised to accept “The Venue” terms & conditions on behalf of “The Client”. The persons signing this contract hereby confirm their full capacity and authority to do so. The person(s) and organisation(s) listed as the Client shall be liable in full for all costs and charges raised as a result of the herein agreed booking and authorise any outstanding invoice to be charged to the credit / charge card. This Agreement is the entire Agreement between the parties and supersedes all Agreements and understandings as to the matters which are the subject of this Agreement and there are no understandings, representations or warranties of any kind between the parties except as are expressly contained in the provisions of this Agreement. This Agreement may be amended by an instrument in writing signed by or on behalf of, or executed under seal by each of the parties to this Agreement. The law governing this Agreement is the law of New South Wales and any action between the parties shall be taken in a Court in New South Wales and the parties agree to submit to the non-exclusive jurisdiction of the courts of that State. This contract shall remain in full force and effect irrespective of the granting of any indulgence of time or in any other capacity whatsoever by the Venue.

“The Client” We .......................................................... &

...................................................................................

accept the Terms and Conditions of The Hunter Resort Pty Ltd

Declared at (Your address):………………….…………………………………………..

……………………………………………………………….………Postcode........…………

Phone (h)………………………………………………… (m) …………………………………

Email……………………………………………………………………………………………………

Signed...........................................................................

Print Name..............................................Date……………………..

Witnessed by:

Signed...........................................................................

Print Name..............................................Date……………………..

Address………………………………………………………………………………………………..

……………………………………………………………….………Postcode........…………

Number of Wedding Guests Approx……………………

“The Venue” (For and on behalf of The Hunter Resort Pty Ltd)

Signed … Philip Helé General Manager Version: Nov 20