katy independent school district a regular board meeting of ......2.2 consider board approval of...

Minutes of Regular Board MeetingMonday, January 22, 2018

Board of TrusteesKaty Independent School District

A Regular Board Meeting of the Board of Trustees of the Katy Independent School District was held onMonday, January 22, 2018 in Room 601 of the Miller Career and Technology Center, 1734 KatyiandDrive, Katy, Texas, 77493 with the following Board Members present: Ashley Vann, Courtney Doyle,Charles Griffin, Rebecca Fox, George Scott, and Bill Lacy. Bryan Michalsky was absent.

1. Call to OrderAt 5:31 p.m. Board President Ashley Vann opened the meeting.

2. Closed MeetingBoard President Ashley Vann announced that the Board was convening in Closed Meeting asauthorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.concerning the sections and purposes listed below. The Board then adjourned to Closed Meeting.

2.1 Consultation with Board's attorney. (Texas Government Code 551.071: For the purpose of aprivate consultation with the Board's attorney on any or all subjects or matters authorized bylaw; and Texas Government Code 551.129: For the purpose of a private consultation with theBoard's attorney by telephone conference call.)

2.2 Consider Board approval of naming a principal for Elementary School #41. (TexasGovernment Code 551.074: For the purpose of considering the appointment, employment,evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or tohear complaints or charges against a public officer or employee.)

2.3 Consider Board approval of naming a director of communications. (Texas Government Code551.074: For the purpose of considering the appointment, employment, evaluation,reassignment, duties, discipline or dismissal of a public officer or employee or to hearcomplaints or charges against a public officer or employee.)

2.4 Consider Board approval of the personnel report. (Texas Government Code 551.074: Forthe purpose of considering the appointment, employment, evaluation, reassignment, duties,discipline or dismissal of a public officer or employee or to hear complaints or charges againsta public officer or employee.)

2.5 Consider Board approval of the superintendent's annual evaluation and approval of anamendment to the superintendent's contract. (Texas Government Code 551.074: For thepurpose of considering the appointment, employment, evaluation, reassignment, duties,discipline or dismissal of a public officer or employee or to hear complaints or charges againsta public officer or employee.)

2.6 Discuss Board duties. (Texas Government Code 551.074: For the purpose of considering theappointment, employment, evaluation, reassignment, duties, discipline or dismissal of a publicofficer or employee or to hear complaints or charges against a public officer or employee.)

3. Reconvene from Closed MeetingThe Board reconvened into Open Meeting at 6:40 p.m. Board President Ashley Vann called themeeting to order. Superintendent Dr. Lance Hindt verified that the provisions of Section 551.001 etseq. of the Texas Government Code were met in accordance with the public notice of the meeting.

3.1 Consider Board approval of naming a principal for Elementary School #41. Moved byCourtney Doyle seconded by Rebecca Fox that the Board of Trustees names JaimeShipley as the principal for Elementary #41 as recommended by the superintendent inClosed Meeting.

Motion passed by a 6 to 0 vote.

Regular Board Meeting inutes Monday, January 22, 2018

3.2 Consider Board approval of naming a director of communications. Moved by CharlesGriffin seconded by Courtney Doyle that the Board of Trustees names ClaudiaDeschamps the director of communications as recommended by the superintendent inClosed Meeting.


3.3 Consider Board approval of the personnel report. Moved by Bill Lacy seconded byCharles Griffin that the Board of Trustees approves the personnel report as recommendedby the superintendent in Closed Meeting.


3.4 Consider Board approval of the superintendent's annual evaluation and approval of anamendment to the superintendent's contract as discussed in Closed Meetin . Moved byCourtney Doyle seconded by George Scott that the Board of Trustees approves thesuperintendent's annual evaluation and approves an amendment to the superintendent'scontract as discussed in Closed Meeting.


4. Pledges of Alle ianceA MayDell Jenks Elementary School student led the pledges of allegiance.

5. RecognitionsMrs. Maria Dipetta, Manager of Media Relations & Multimedia, presented.

5.1 City of Katy Proclamation in Honor of School Board Recognition Month

5.2 Morton Ranch High School Student Presentation to the Katy Independent School DistrictBoard of Trustees

5.3 National Aeronautics and Space Administration Texas High School Aerospace Scholars

5.4 Texas Music Educators Association Honor Orchestra Competition Winner

5.5 Class of 2017 Texas Thespian Hall of Fame Inductee

5.6 CollegeBoard 8th Annual Advanced Placement District Honor Roll

6. Public Hearing6.1 Presentation on the 2016 - 2017 Annual Report to Include the Texas Academic

Performance Report (TAPR). Dr. Allison Matney, Executive Director, Research,Assessment, and Accountability, presented a brief report on the 2016 - 2017 AnnualReport to Include the Texas Academic Performance Report (TAPR).

6.2 Public Hearing on the 2016 - 2017 Texas Academic Performance Report (TAPR). No onesigned up to speak.

7. Report7.1 2018 - 2019 Budget Update. Mr. Christopher J. Smith, Chief Financial Officer, presented.

8. Consent AgendaMoved by Charles Griffin seconded by Courtney Doyle that the Board of Trustees approves theConsent Agenda as recommended in items 8.1 through 8.19.


8.1 Consider Board approval of the minutes of the December 2017 Board meetings. It isrecommended that the Board of Trustees approves the minutes of the Board meetingsheld in December 2017.

For Board meeting videos go to katyisd.org

Regular Board Meeting Minutes Monday, January 22, 2018

8.2 Consider Board approval of the November 2017 financial reports. It is recommended thatthe Board of Trustees approves the District s November 2017 financial reports.

8.3 Consider Board approval of the annual financial audit report. It is recommended that theBoard of Trustees approves the 2016-2017 annual financial audit report.

8.4 Consider Board adoption of the Resolution Declarin Intention to Reimburse ProjectExpenditures. It is recommended that the Board of Trustees adopts the ResolutionDeclaring Intention to Reimburse Project Expenditures.

8.5 Consider Board approval of the January 2018 bud et amendments. It is recommendedthat the Board of Trustees approves the District s January 2018 budget amendments.

8.6 Consider Board approval of the proposal for adaptive supplies and equipment. It isrecommended that the Board of Trustees approves the proposed contract for adaptivesupplies and equipment, as presented.

8.7 Reconsider Board approval of a Resolution and Order of Katy Independent School Districtauthorizin the reappraisal of property within Katy IS (Fort Bend, Harris and WallerCounties) dama ed by Hurricane Harvey and floodin caused by the storm. It isrecommended that the Board of Trustees approves a Resolution and Order of KatyIndependent School District authorizing the reappraisal of property within Katy ISD (FortBend, Harris, and Waller Counties) damaged by Hurricane Harvey and flooding causedby the storm.

8.8 Consider Board approval of the proposed changes to Board Policy EF(LOCAL). It isrecommended that the Board of Trustees approves Board Policy EF(LOCAL).

8.9 Consider Board approval of the method of purchase for contracted services for routinemaintenance needs utilizing the Job Order Contract method. It is recommended that theBoard of Trustees approves the method of purchase for minor construction projects,reconnection of portable classrooms, HVAC repair, plumbing and electrical repair, androofing repair utilizing the Job Order Contract method.

8.10 Consider Board approval of the contract for the re-roofing of Sue Creech ElementarySchool. It is recommended that the Board of Trustees approves the contract for the re¬roofing of Sue Creech Elementary with Atlas Universal Inc., utilizing the HCDE/ChoicePartners Contract No. 14/012DA-02.

8.11 Consider Board approval of the contract for the minor renovation project at Katy HighSchool. It is recommended that the Board of Trustees approves the contract for the minorrenovation project at Katy High School to Facilities Sources utilizing the HCDE/ChoicePartners Contract No. 16/054JN-04.

8.12 Consider Board approval of the contract to replace HVAC chillers and associatedeguipment at the Katy Independent School District Annex. It is recommended that theBoard of Trustees approves the contract for the replacement of HVAC chillers andassociated equipment at the Katy Independent School District Annex to Hunton Servicesutilizing the Choice Facilities Contract #14/021 JN-05.

8.13 Consider Board approval of the contract to replace HVAC chillers and associatedeguipment at Katy High School. It is recommended that the Board of Trustees approvesthe contract for the replacement of HVAC chillers, condensers, pumps and associatedequipment at Katy High School to Hunton Services utilizing the Choice Facilities Contract#14/021 JN-05.

8.14 Consider Board approval of an Out of District Service Agreement between KatyIndependent School District and Harris County Municipal Utility District No. 495associated with the Agricultural Sciences Center. It is recommended that the Board of



Trustees enters into an Out of District Service Agreement with Harris County MunicipalUtility District No. 495 associated with the Agricultural Sciences Center, as described inthe attached document.

8.15 Consider Board approval of Amendment One to the Brookstone, LP ConstructionManager at Risk contract for the Guaranteed Maximum Price related to thecomprehensive renovations at Golbow and Pattison Elementary Schools. It isrecommended that the Board of Trustees approves Amendment One to the Brookstone,LP Construction Manager at Risk contract related to the comprehensive renovations atGolbow and Pattison Elementary Schools for the total Guaranteed Maximum Price of$28,067,732 and approves the total project cost associated with Amendment One not toexceed $31,986,427.

8.16 Consider Board approval of an Interlocal A reement between Harris County and KatyIndependent School District for public health emergencies. It is recommended that theBoard of Trustees approves the Interlocal Agreement between Harris County and KatyIndependent School District for public health emergencies.

8.17 Consider Board approval of a Proclamation for National School Counseling Week. It isrecommended that the Board of Trustees approves the Proclamation for National SchoolCounseling Week.

8.18 Consider Board approval of a Proclamation for Career and Technical Education Month. Itis recommended that the Board of Trustees approves the Proclamation for Career andTechnical Education Month.

8.19 Consider Board approval of a Proclamation for School Bus Driver Appreciation Week. Itis recommended that the Board of Trustees approves the Proclamation for School BusDriver Appreciation Week.

9. Action Items9.1 Consider Board adoption of the Order calling for a regular election of School Board

Trustees to be held on May 5, 2018 and authorization of the Administration to provideofficial notice of the election as reguired by the Texas Election Code. Moved by CourtneyDoyle seconded by Charles Griffin that the Board of Trustees adopts the Order calling fora regular election of School Board Trustees to be held on May 5, 2018 and authorizes theAdministration to provide official notice of the election as required by the Texas ElectionCode.


9.2 Consider Board approval of the proposed changes to Board Policy CW(LOCAL). Ms.Bonnie Holland, Associate Superintendent for Administration, Governance and LegalAffairs, presented. Moved by George Scott seconded by Bill Lacy that the Board ofTrustees approves policy CW(LOCAL).


10. Information Items10.1 Quarterly Investment Report. The Board was provided a quarterly investment report to

review.

10.2 Donated Items to Katy Independent School District. The Board was provided a list ofitems donated to the District during December 2017.

11. Future Meetings11.1 Board Work Study Meeting - Monday, February 19, 2018. Board President Ashley Vann

announced that the Board will hold a Board Work Study Meeting on Monday, February 19,2018.



11.2 Regular Board Meeting - Monday, February 26, 2018. Board President Ashley Vannannounced that the Board will hold a Regular Board Meeting on Monday, February 26,2018.

12. Closed MeetingBoard President Ashley Vann announced that the Board was convening in Closed Meeting asauthorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.concerning the sections and purposes listed below. The Board adjourned into Closed Meeting at7:31 p.m.

12.1 Consultation with Board's attorney. (Texas Government Code 551.071: For the purpose ofa private consultation with the Board's attorney on any or all subjects or matters authorizedby law; and Texas Government Code 551.129: For the purpose of a private consultationwith the Board's attorney by telephone conference call.)

12.2 Consider a Level Three FNG grievance (FNG-17-005) pursuant to Katv Independent SchoolDistrict policy FNG(LEGAL) and FNG(LOCAL) regarding student and parentcomplaints/grievances. (Texas Government Code 551.0821: For the purpose ofdeliberating a matter regarding a public school student if personally identifiable informationabout the student will necessarily be revealed by the deliberation; and Texas GovernmentCode 551.074: For the purpose of considering the appointment, employment, evaluation,reassignment, duties, discipline or dismissal of a public officer or employee or to hearcomplaints or charges against a public officer or employee.)

13. Reconvene from Closed MeetingThe Board reconvened in Open Meeting at 8:31 p.m.

13.1 Consider Board action regarding a Level Three FNG grievance (FNG-17-005) pursuant toKatv Independent School District policy FNG(LEGAL) and FNG(LOCAL) regarding studentand parent complaints/grievances. Moved by Charles Griffin seconded by George Scott thatthe Board of Trustees denies the Level Three FNG grievance in FNG-17-005, therebyupholding the decision of the Level One and Level Two hearing officers.


14. Adjournment


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