Personal Details

Education

Availability

Current Position

Previous history

Married

Own Car – Code 8

South African Citizen

O Levels and Diploma in Administration

One week’s notice ( Neg )

Bookkeeper – Operations Office ManagerNicer MarketingFrom : 1 Feb 2012 – To present

Assist Director with all day to day dealings, appointments and travels Compile, format and summarizing information, graphs, and presentations. Supports sales presentations by assembling quotations, proposals, videos, slide

shows, demonstration and product capability booklets; compiling account and competitor analyses.

Post all income and expense entries into bookkeeping system Reconcile VAT payments to the Receiver, Medical Aid contributions Provident Fund

and PAYE tax. Prepare Financial statement i.e. Trial Balance Income Statement, Balance Sheet Provide marketing tracking and research information by collecting and summarizing

data and trends. Purchase supplies and equipment as authorized by management Monitor office supply levels and reorder as necessary Tag and monitor fixed assets Creditors Pay and reconcile supplier statements and invoices in a timely manner Negotiate all reasonable discounts on supplier invoices Debtors Pay and reconcile any debt as it comes due for payment adhoc and account Issue credit notes and Journal for any financial adjustment Monitor debt levels and compliance with debt allowance and terms Ensure that receivables are collected promptly and charges are correct on invoicing Record cash receipts and make bank deposits Reconcile Bank Statement daily and monitor cash flow Conduct month end inspection and reconciliation of every ledger journals and cash

book account to ensure accuracy. Monitor Employee leave due Maintain the petty cash fund Provide information to the external accountant who creates the company’s financial

reporting to Director Assemble and assist, information for external auditors for the annual audit Maintain an orderly accounting filing system

Reasons for leaving – My boss will be re allocating to Canada

Bookkeeper and Personal AssistantScruples Personnel

KATHY SMITH19 Augusta, Berlini Crescent

Wilgeheuwel, 1724Cell 082 363 2854 •

kath.smith7@gmail.com

Previous history

From : 1 Jan 2009 – 21 Jan 2012 Provide job candidates by screening, interviewing, and testing applicants; notifying

existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.

Pay employees by calculating pay; distributing cheques; maintaining records. Administer employee benefits. Advising employees of eligibility; providing application information; helping with form

completion; verifying submission; notifying employees of approvals. Maintain human resources records by recording new placements, terminations,

changes in job classifications, merit increases; tracking vacation, sick, and personal time for temp personnel.

Orient new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for security checks..

Document human resources actions by completing forms, reports, logs, and records. Update job knowledge by participating in educational opportunities; reading

professional publications. Design and implement office policies Organize office operations and procedures Supervise office staff Monitor and record long distance phone calls Prepare time sheets Control correspondences Review and approve supply requisitions Liaise with other agencies, organizations and groups Update organizational memberships Maintain office equipment Supervise office staff Main Activities Assign and monitor clerical and secretarial functions Recruit and select office staff Orient and train employees Provide on the job and other training opportunities Evaluate staff performance Coaching and disciplining Maintain office records Design filing systems Ensure filing systems are maintained and up to date Define procedures for record retention Ensure protection and security of files and records Ensure effective transfer o files and records Responsible for all function of bookkeeping – Please see current position page 1.

Reasons for leaving – I resigned because I wanted to face new challenges and tolearn new skills, improve my financial growth and work experience.

AdministratorCall Centre Consultant – Dealing with National BrokersInternal Broker Assistant – Supporting Internal Financial Advisors

Investec Private Bank – Asset Management.

2

From : 1 April 1998 – 15 December 2008 Manage and maintain executive schedules, including scheduling travel and

conferences, making appointments, and making changes to appointments.

Answer and direct calls to appropriate executives and parties, taking messages.

Greet visitors and determine access to appropriate parties.

Oversee administrative policies within the organization and within the office; recommending and implementing changes as appropriate.

Open, sort, and distribute correspondence, including email, faxes, postage and couriers.

Read and analyze submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.

Prepare reports, collect and analyze information; prepare presentations.

Record meeting discussions and provide minutes.

Maintain inventory and office supplies. Anticipate office needs; evaluate office products; place and expedite orders when necessary.

Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.

Provide payroll assistance and processing. Answer questions regarding payroll. Provide tax reports and filing.

Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.

Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.

Coordinate finances, assist with budget preparation.

Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in database.

Meet with special interest groups or individuals on behalf of executives.

Prepare executive responses to routine memos, letters, or correspondence.

Prepare and reconcile monthly payments for approval and review.

Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.

Prepare and develop a record management and archiving system; maintain and recommend changes to records system when appropriate.

Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for escalated attention.

Evaluate policies to ensure they are in compliance with corporate rules and mission Download all client’s valuation statements and compiling quarterly balances and

performances reports by obtaining relevant fund fact sheets Managing all client type transaction, deposit, withdrawals, switches, maturing polices Transfers and estate lates. Responsible for high net worth walk in clients ,assisting with all queries and completing

documentation ie.withdrawal forms, application forms, static detail change forms FICA

3

Previous history

Highlights, Skills and Attributes

Reason for leaving - After many years at Investec, I found myself in a comfort-zone and wanted to try a new opportunity in a completely different industry.

Senior Bookkeeper and Personal assistant to AccountantChamber of MinesFrom : 1 Sep 1992 – 31 March 1998       Check calculations, posting, and documents for correct entry, accuracy Operate Accpac software to record all debit and credit transactions to Process monthly information. Receive, record and bank cash, cheques and vouchers Calculate and prepare cheques for utilities, taxes Vat, and other payments Classify, record and summarize numerical and financial data to compile and keep

financial records Calculate and prepare and issue invoices and debtors statements Compile statistical, financial, information expenditures, accounts payable and

receivable. Code documents according to company accounting ledgers Reconcile records of cash book transactions Reconcile all journals. Monitor status of loans and accounts to ensure that payments are up to date Access computerized financial information to answer general questions as well as

those related to specific accounts Reconcile or note and report discrepancies found in records. Correct ledgers by issuing of journals Monitor and track fixed assets. Perform general office duties such as filing, answering telephones, and handling

routine correspondence Match order forms with invoices, and record the necessary information Complete and submit VAT and PAYE forms and private forms, i.e. pension

contribution forms, and other tax documents Compute deductions of UIF, Leave, Loans ect Payroll of Employee Prepare purchase orders Prepare salary payroll for external bank mag tape.

Reasons for leaving - I sent my CV to Accountants on Call one of Investec’s preferred recruiters as this was a company I wanted to work for. I was offered the position above a graduate because of my level of experience.

Ambitious and entrepreneurial Mature Energetic Display initiative and seek out challenges Enthusiastic, passionate, self motivator, I enjoy being mentored Disciplined Very Loyal High Standard of personal and professional ethics Fast learner Work well under pressure Ability to conceptualize the bigger picture and goal Ability to demonstrate a high level of energy and flexibility Ability to work with difficult clients

4

Computer Skills - Microsoft Office; Pastel, Accpac and Quick Books

Organizational AbilityAs a multitasker, I am disciplined so I can pay attention to keeping my boss organized. I manage a filing system, track incoming and outgoing correspondence and coordinate and facilitate the flow of paperwork and administration throughout the office.

Written ExpressionSkilled in standard written English. Trained in business communication, good writing of correspondence, emails and memos, able to assist with proofreading and editing important documents.

Time ManagementAbility to manage my own time and the time of the boss well. Efficient in using the electronic calendar/email to set up meetings, to request others to attend and to coordinate their responses.

Technical OversightExperienced in office equipment and property management and replenishing supplies and repairs to equipment to keep the office well-equipped and stocked for the staff.

Problem-Solving SkillsAssist with problems such as how to change the boss' schedule when unexpected obligations turn up. Troubleshoot conflicts among office personnel and work with vendors to ensure that orders are fulfilled as requested, invoices paid and refunds or exchanges processed.

Planning SkillsVery strong planning skills in administrative and office procedures, responsible for establishing and monitoring procedures when employees call in sick. I ensure the department has sufficient resources at their disposal to complete projects on time.

Summary

Hobbies and Interests

Sound managerial skills I believe you cannot learn to lead people. Leaders are born, I lead by example, I believe respect is earned and not just gained, I thrive in untapping people’s potential, and ensuring they are encouraged to grow and give their best, recognizing and praising their strengths and mentoring their weaknesses. Managing people is not an easy task, but both in a personal capacity and in the work place, I have an ability to support and empower people. I view a disciplinary procedure as a corrective measure rather than a punitive action

I started working at the age of 18, when I came to South Africa from Zimbabwe 1983. My first job in Johannesburg was with CNA Stationers - Warehouse as a Creditors Clerk. My responsibility was to reconcile and pay CNAs national branches’ creditors (for local and international magazines). I then left in 1987 to join Denys Reitz Attorneys as an accounts clerk and then resigned to travel till 1992. My travels in Africa and abroad have all been a direct result of my ambitious streak and personal drive for challenges and exposing myself to learning. My culture is one of hard work, personal pride, perseverance.

5

Creative hobbiesCreative writingTeam sports Strategic mind gamesReading, museums and librariesCommunity group involvement

6