karnataka fist
TRANSCRIPT
KARNATAKA FUND FOR IMPROVEMENT OF SCIENCE AND
TECHNOLOGY INFRASTRUCTURE (K-FIST) IN HIGHER EDUCATIONAL
INSTITUTIONS 2012-13
INFORMATION, GUIDELINES AND
FORMATS FOR PROPOSAL SUBMISSION
GOVERNMENT OF KARNATKA VISION GROUP ON SCIENCE AND TECHNOLOGY DEPARTMENT OF INFORMATION TECHNOLOGY, BIOTECHNOLOGY & SCIENCE AND TECHNOLOGY
Karnataka Government Secretariat, V Floor, V Stage, M.S.Buildings,
Dr. Ambedkar Veedhi, Bangalore 560 001
April 2012
Government of Karnataka VISION GROUP ON SCIENCE AND TECHNOLOGY (VGST)
Department of Information Technology, Biotechnology & Science and Technology
Karnataka Fund
for Improvement of Science and Technology Infrastructure (K-FIST) in Higher Educational Institutions :2012-13
1. OBJECTIVE:
The K-FIST programme aims at developing and strengthening Science and Technology Infrastructure and Laboratory Facilities required by Science Departments for imparting quality Science teaching and for pursuing research activities in educational institutions offering postgraduate science courses within the State. Post graduate Science laboratories in University Departments and Colleges are to be equipped with Science and Technology infrastructural facilities. These facilities are required for imparting quality teaching and for pursuing research activities in higher educational institutions. Educational institution selected under the K-FIST programme will be provided with grants to improve and strengthen infrastructure that would help the institution in achieving higher academic standards. The K-FIST programme is for the improvement and strengthening infrastructure facilities in the identified beneficiary Department as a whole and not for the development of individual Faculty/Researcher. (A) Equipment:
Procuring equipment to facilitate Teaching / Research. Such as: • Equipment required for research work • Distill Water generator unit (quartz) • Computer and Computer peripherals • Electronic Weighing Scale • LCD projector • Deep Freezer • Diesel Power Generator
(B) (B1) Contingency
(B2) Consumables / Teaching Aids (B3) Maintenance of Lab equipments: In special cases, repairs, spare parts, and annual
maintenance of existing laboratory equipment / facilities - power supply units, batteries, solar lights, generators, etc., will be considered.
Note:
(VGST grant shall not be utilized for construction of building, rooms and for organizing Workshops/Seminars/Conference/Orientation & Training programmes). 2. K-FIST GRANT STRUCTURE:
Grant support will be at two levels Viz., • Level I: Support grant to a maximum of Rs. 10.00 Lakh:
In this category each successful institution will obtain support grant up to a maximum of Rs. 10 lakh per annum for continuous two years.
• Level II: Support grant to a maximum of Rs. 20.00 Lakh:
In this category each successful institution will obtain support gross support to a maximum of Rs.20. lakh per annum for continuous two years.
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Note: A contingency expenditure is allowed only up-to Rs. 25,000/- for (Level-I) and Up-to Rs.50,000/- for Level- II) per annum. This contingency expenditure is with in the given K-FIST grant.
Support Duration: The funding is provided only for a period of two years from the financial year 2012-13.
3. ELIGIBILITY:
The Science Departments/Colleges/Universities/Higher Educational Institutions offering Postgraduate Science programmes and having recognition with respective Universities of Karnataka are eligible to apply for grant under the programme. Priority will be given to those institutions which are actively engaged in Research in Basic Sciences, Engineering Sciences. However, proposals from Medical Sciences, Pharmaceutical Sciences, Agricultural Sciences and Veterinary Sciences will also be considered. Preference will be given to Colleges/Universities/Higher Educational Institutions which have not received grants from UGC, DST, DBT, AICTE, ICMR, etc.
4. PROCEDURE FOR SELECTION:
i. Notification of K-FIST advertisement in the state level print and electronic media inviting proposals from
interested Institutions.
ii. Initial scrutiny to assess the suitability of proposal for consideration under the programme.
iii. Final evaluation and selection of the K-FIST proposal will be decided by the VGST – Subcommittee.
iv. The recommended proposals are processed for financial concurrence and administrative approval of the
Government as per VGST procedure and grants are released accordingly.
5. GUIDELINES AND TERMS & CONDITIONS:
i. The grant released under the K-FIST programme is primarily for strengthening Science and Technology infrastructure facilities of the identified Department in Universities / Colleges and other Higher Educational Institutions for teaching and research and the grant shall be spent exclusively for this purpose.
ii. As defined, the grant-in-aid under “K-FIST” is to provide infrastructural facilities for research and
teaching in the identified Department. Therefore, budget for the heads: Building, support staff, and other overhead charges will not be provided from K-FIST grant.
iii. The identified Department’s/Centre’s Head or its nominee (to be decided by the Department / Institution
/ University shall be the “Programme Co-Ordinator” for the K-FIST.
iv. The grantee institution implementing the project is required to take all the financial and administrative responsibilities of the project.
v. There should not be any deviation from the Budget Heads as approved by VGST, DST, GoK. In case, if it is
very necessary, a request shall be made to the VGST, DST, GoK for consideration.
vi. Departments are to strictly procure only approved equipments and for the specific purpose only. Any item / equipment which is not approved in the Budget Estimate (Proforma – B) would not be considered towards expenditure without a prior approval of VGST.
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vii. All the assets acquired from the K-FIST grant will be the property of the VGST, DST, GoK and shall not, without the prior sanction of the Department, be disposed off or encumbered or utilized for purposes other than those for which the grant has been sanctioned.
viii. All efforts shall be made to procure the equipments and other items at the earliest to avoid cost escalation due to foreign exchange fluctuation and shall abide all procedures laid out by the grantor. In case, if it is found that the grantee Department is not able to use the funds within one year of its release, VGST, DST, GoK shall have the right to withdraw the project support grants from the Department / University.
ix. The grantee Institution will furnish to VGST, DST, GoK, Utilization Certificate (UC) and an Audited
Utilization Certificate (AUC), Expenditure Statement (ES), (as per DST, GoK prescribed format) pertaining to the grant along with Programme Completion Report (PCR – Annual) within a month following the end of each financial year.
x. After receiving the grant by the grantee Department, the VGST, DST, GoK will review periodically (once in six months) the technical and financial progress including utilization of the grant. The VGST reserves the right to terminate the support at any stage if it is convinced that the grant has not been properly utilized or appropriate progress is not being made by the grantee Department.
xi. A register of the permanent/semi-permanent assets acquired wholly or partly out of this grant shall be
maintained and a copy thereof furnished to this Department. Such register of assets and the accounts maintained shall be available or open to scrutiny by Audit.
xii. Unspent amount can be carry forward to the next financial year by making entries in Financial Status
Proforma (FSP) only with the specific approval of the VGST.
xiii. The Auditor General-Karnataka, at his discretion shall have the right to access to the book of accounts of the K-FIST support. DST, GoK may also nominate a CAG empanelled Auditor for the Audit of account of the K-FIST project. If it is found expedient keeping a part or whole of the grant in a nationalized bank account earning interest. The interest thus earned should be reflected appropriately in the Financial Statement of each year submitted to the VGST, DST, GoK. The interest thus earned will be adjusted against further installment of the grant.
xiv. For Further release of grants, if any, is considered for the release to the Department only after the
submission of the following documents to VGST by the beneficiary Department. • Audited Utilization Certificate • Audited statement of Expenditure • Assets details • Expenditure details including books (if supported)
xv. In order to give visibility to the K-FIST support programme of the VGST, DST, GoK, the
Department supported with K-FIST grant shall be Known as “K-FIST Sponsored Department” and the following line shall be suitably displayed as: Catalyzed and Supported by Vision Group on Science and Technology,Dept. of Science and technology, Govt. of Karnataka. All equipment procured out of the K-FIST grants must carry a durable label ‘Provided under grant from VGST, DST, GoK under K-FIST Programme’
xvi. The grant released under the K-FIST programme needs to be kept in a separate savings bank account of a nationalized bank only. The accrued interest on the grant needs to be reflected in the statement of expenditure annually.
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xvii. The Department should avoid incurring expenditures beyond the grant made available to them. The
sanction order duly describes the equipment / items and heads along with the allocated budget. The Department may restrict their purchase and expenditure as per the allocated budget. Any over expenditure beyond the sanctioned budget has to be borne by the Department / Institute / University and VGST will not reimburse such expenditures.
xviii. To monitor the progress on the implementation of the programme by all beneficiary institutions shall be reviewed, monitored and evaluated once in every six months from the date of release of first installment of the grant. VGST will form on-site inspection teams comprising of VGST / DST Officials / Academicians / Researchers to the beneficiary institutions. These institutions shall submit half yearly reports on various aspects of progress achieved in the K-FIST Programme.
xix. Cancellation / Withdrawal: If, as a result of the periodic review, it is found that the supported institution
is not performing well, a six month notice shall be given to it for improvement. If the VGST is satisfied that the grantee institution has not made progress or has not shown results as per the action plan even after six months notice period, the grantee institution may have to refund the financial assistance given to them under the K-FIST programme along with the penal interest.
xx. VGST grant shall not be utilized for organizing Workshops/Seminars/Conference/Orientation & Training
programmes.
xxi. The release of II and final installment of K-FIST grant to grantee institution is subject to the evaluation of the progress achieved in the first year.
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PROPOSAL FORMAT INDEX
Sl. No.
P A R T I C U L A R S
1 P A R T – A INSTITUTIONAL INFORMATION
2 P A R T – B DEPARTMENTAL INFORMATION
CONCEPT PROPOSAL
ACTION PLAN ABSTRACT (APA) for FY 2012-13
Annexure – 1(a)
ACTION PLAN ABSTRACT (APA) for FY 2013-14
Annexure – 1(b)
BUDGET ESTIMATE (Non Recurring expenditure for FY 2012-13)
Annexure – 2(a)
BUDGET ESTIMATE (Non Recurring expenditure for FY 2013-14)
Annexure – 2(b)
BUDGET ESTIMATE (Recurring expenditure for both FY 2012-13 & 2013-14)
Annexure – 2(c)
PROPOSAL SUMMARY (PS)
Annexure - 3
3 P A R T – C
GRANT DISTRIBUTION CHART (GDC)
Annexure - 4
IMPORTANT NOTE:
(1) It is requested with the institution applying for VGST grant to prepare &
submit the proposal only in the “PRESCRIBED VGST – FORMAT”
(available in VGST website: www.vgst.in) which will facilitate quick
processing and selection of the proposals.
(2) Any proposal submitted to VGST without a soft copy (CD/DVD) of the
proposal will not be accepted.
Government of Karnataka Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
P A R T - A
INSTITUTIONAL INFORMATION
1 Name of the Institution :
2 Year of Establishment : 3 Name of the University (affiliated) :
4 Whether the college is recognized by U.G.C New Delhi
under 12(b) & 2 (f) list, AICTE (if so provide details in brief) :
1 University Department/College (UDC)
2 Govt. Institution (GIN) 3 Aided Institution (AIN)
5 Academic status of the Institution : (Please use ‘√ ‘ mark wherever relevant)
4 Private Institution (PIN) 6 Date of Accreditation by NAAC/NBA etc., Accreditation
details of Grade {(if any) Append a copy of NAAC)} :
Sl.No.
Subject Students strength
a b c d
7 Details of PG Courses Existing PG Courses subject and student strength details :
Total 8 Total student strength in the college
(2011-12) :
9 Number of Faculty Members with Ph.D., Degree in the
Institution :
10 Special Distinction earned by faculty members like International Awards and National Awards Professional Societies (if any) :
Postal Address
Mobile
Phone No.
1
Communication Details :
Fax No.
Government of Karnataka Vision Group on Science and Technology
Department of Information Technology, Biotechnology and Science & Technology
P A R T - B
DEPARTMENTAL INFORMATION (The Dept. applying for VGST grant)
1 Name of the Department : (seeking VGST grant)
LEVEL – I 2 Level Applied for {(only for K-FIST programme) :
(Please use ‘√ ‘ mark wherever relevant)} LEVEL – II 1 Chemical Science 2 Biological Science 3 Physical Science 4 Engineering Science 5 Earth and Environmental
Science
6 Mathematical and Computational Science
7 Medical and Dental
Pharmaceutical Science
3 Subject Area : (Please use ‘√ ‘ mark wherever relevant)
8 Agricultural Science Sl.No. Equipment
1 6 2 7 3 8 4 9
4 List of Major Equipment available in the Department
5 10 5 Whether the Department received any major infrastructure
research grant during the last 3 years from DST/DBT, UGC/AICTE/MCI of Govt. of India. If yes, provide details :
Yes / No
Indicate the major research area of the faculty members in the Department : Name and designation of the Faculty
member Major Research area Total Number of Ph.D., candidates
6
2011-12 2010-11
7 Number of Publications in Scientific journals (National & International) published from the Department during the last 3 years (Provide details in a separate sheet if necessary) : 2009-10
8 Computing and networking facilities available in your
department and institution (a brief summary) :
P A R T – C
CONCEPT PROPOSAL
1 Address of the Institution
2 VGST - Programme CESEM/CISEE/K-FIST/SMYSR
3 CESEM/CISEE/K-FIST/SMYSR Programme Title
Establishing the Facility for :
4 Name of the Department (VGST – Grant Seeking Department)
5 Name and Designation of Programme Co-ordinator (PC)
6 VGST – Grant Financial Year (FY) 2012-13
7 VGST - Grant Utilization Year (UY) 2012-13
8 Cut-off date to utilize VGST Grant (I - Installment)
31-03-2013
Annexure – 1(a)
PROFORMA - A
ACTION PLAN ABSTRACT (CESEM/CISEE/K-FIST/SMYSR)
Establishing the Facility for : _____________________________________
Proposed work for Financial Year 2012-13
______________________________________ Name & Signature of the Programme Co-ordinators
(With seal)
_________________________________
Name & Signature of Head of the Institution (with seal)
Date : ____________ Place: _____________
VGST grant shall not be utilized for organizing Workshops/ Seminars/ Conferences/ Orientation & Training programmes.
Annexure – 1(b)
PROFORMA - A
ACTION PLAN ABSTRACT (CESEM/CISEE/K-FIST/SMYSR)
Establishing the Facility for : ____________________________________
Proposed work for Financial Year 2013-14
______________________________________ Name & Signature of the Programme Co-ordinators
(With seal)
_________________________________
Name & Signature of Head of the Institution (with seal)
Date : ____________ Place: _____________
VGST grant shall not be utilized for organizing Workshops/ Seminars/ Conferences/ Orientation & Training programmes.
Annexure – 2(a)
PROFORMA - B
BUDGET ESTIMATE (For the Financial Year 2012-13)
A) NON-RECURRING (NR) : (80% of VGST Grant) (Expenditure towards Equipment, Accessories, etc.)
Sl. No. Name of the Equipment Specification
(in brief) Unit price
Total Unit/ Quantity required
Total Estimated
Cost (Rs. in lakh)
A 1
A 2
A 3
A 4
A 5
Budget Estimate Continued……….. PROFORMA - B
A 6
A 7
A 8
Total Rs.
(should not Exceed 80% of Grant for each year)
Signature of Principal/ Head of Institution
(with Seal)
Signature of Principal Investigator/ Programme Co-ordinator
(with Seal)
Annexure – 2(b)
PROFORMA - B
BUDGET ESTIMATE (For the Financial Year 2013-14)
B) NON-RECURRING (NR) : (80% of VGST Grant) (Expenditure towards Equipment, Accessories, etc.)
Sl. No. Name of the Equipment Specification
(in brief) Unit price
Total Unit/ Quantity required
Total Estimated
Cost (Rs. in lakh)
A 1
A 2
A 3
A 4
A 5
Budget Estimate Continued……….. PROFORMA - B
A 6
A 7
A 8
Total Rs.
(should not Exceed 80% of Grant for each year)
Signature of Principal/ Head of Institution
(with Seal)
Signature of Principal Investigator/ Programme Co-ordinator
(with Seal)
Annexure – 2(c)
PROFORMA - B
BUDGET ESTIMATE (For the Financial Year 2012-13 & 2013-14)
B) RECURRING : (20% of VGST Grant)
(Consumables, Contingency & Other Items)
Sl.
No. Description
I Year
(2012-13)
II Year
(2013-14) Total Budget Requested
B 1 Contingency Rs. Rs. Rs.
B 2 Consumables/teaching aids Rs. Rs. Rs.
L1 (upto) Rs. 75,000/-
(upto) Rs. 75,000/- (upto) Rs. 1,50,000/-
B 3 Maintenance of lab
equipments L2 (upto) Rs. 1,50,000/-
(upto) Rs. 1,50,000/- (upto) Rs. 3,00,000/-
Grand Total Rs. Rs. Rs.
(should not Exceed 20% of Grant for each year)
Signature of Principal/ Head of Institution
(with Seal)
Signature of Principal Investigator/ Programme Co-ordinator
(with Seal)
PROPOSAL SUMMARY (PS) (201213)
Name & Address of the Institution
Name of the Department & Coordinator
Subject Area
Title of Proposal
Date of Accreditation by UGC/NAAC/AICTE/
MCI
University Affiliation
Status of the Institution
(UDC/GIN/AIN/PIN)
Whether any Grant given to the
Institution during the Year 201011 & 1112
Sub Committee Recommendation
A B C D E F G H I
Annexure – 4
VISION GROUP ON SCIENCE AND TECHNOLOGY
GRANT DISTRIBUTION CHART (GDC)
Sl.
No. Programme
I year
(Rs. in lakhs)
II year
(Rs. in lakhs)
III year
(Rs. in lakhs)
1 CESEM 20.00 20.00 20.00
2 CISEE 10.00 10.00 10.00
L1 10.00 10.00 - 3 K-FIST
L2 20.00 20.00 -
4 SMYSR 5.00 - -