Kane County Natural

Hazards Mitigation

Committee

Annual Report For

2008

TO: Members of the Kane County Board FROM: Kane County Natural Hazards Mitigation Committee SUBJECT: Annual Report for 2008 DATE: March 13, 2009 Kane County is subject to natural hazards that threaten life and health and have a history of causing extensive property damage. To better understand these hazards and their impacts on our communities, the County’s Department of Environmental Management and Office of Emergency Management jointly undertook the creation of the Kane County Natural Hazards Mitigation Plan. The Plan identifies activities that can be undertaken to reduce safety and health hazards along with property damage caused by natural hazards. It focuses on the five major natural hazards that threaten Kane County: floods, tornadoes, earthquakes, thunderstorms and winter/ice storms. The full Natural Hazards Mitigation Plan can be reviewed or downloaded at www.co.kane.il.us/hazards/. On October 14, 2003 the Kane County Board passed resolution 03-308 adopting the Natural Hazards Mitigation Plan. A provision in this resolution requires the committee to submit an annual written report to the County Board, summarizing the Plan’s implementation status for the preceding year. The following is our report for 2008:

A. A review of the original Plan.

Kane County has been subject to a variety of natural hazards over the years including tornadoes, floods, ice storms, blizzards, severe thunderstorms and high wind events. The County’s Emergency Response Plan takes these types of events into account and identifies appropriate response activities.

The Disaster Mitigation Act of 2000 states that after November 1, 2003, local governments applying for pre-disaster mitigation funds must have an approved local mitigation plan. After November 1, 2004, a mitigation plan will also be needed before applying for post-disaster mitigation funds under the Hazard Mitigation Grant Program.

In 2002 the County Board approved the creation of a Natural Hazards Mitigation Plan planning committee. The Committee met monthly from October 2002 through September 2003 to develop the plan that was presented to and approved by the Board in October 2003. The Committee identified 17 key action items for implementation.

We have now finished the third year of the Plan. The ongoing portions of the action items have been started and will continue through the life of the Plan. The next annual report will be compiled at the end of 2008.

B. A review of natural disasters during 2008.

Saturday, September 13, 2008

At 0200 Hrs. the morning of September 13, 2008, Kane County was placed under a Tornado Watch by the National Weather Service. During this storm an unusual amount of rain fell over the central portion of the County predominantly over the western watersheds. At approximately 0900 Hrs. the EOC started to receive the first of many telephone calls advising of flooding and the need for sandbags. By this time the rain gauge at the EOC reported four inches of rain had fallen over the past five hours. With this the OEM volunteer group was activated along with K.D.O.T. and four community sandbag piles were established within the Three Lakes community, at the Lily Lake Village Hall, Novak Park and the K.D.O.T. garage. The Village of South Elgin was distributing sandbags to local residents from a supply that had been pre-staged within their community. By 1900 Hrs. that evening approximately 6-8 inches of rain fell over the central part of the County and the various streams and creeks that feed the Fox River had overrun their banks causing widespread residential and roadway flooding.

Sunday, September 14, 2008

As we entered the second operational period the National Weather service was predicting an additional 2-5 inch rainfall the next day as the remnants of Hurricane Ike moved through the area. With the forecast for additional rain and additional 40,000 sandbags were obtained through the Illinois Emergency Management Agency and placed on standby. Fortunately on Sunday the Kane County area only received an additional 1-2 inches of rain as the wide-spread flooding continued. As the water moved down stream into the Fox River areas along the river in St. Charles began to flood along with the basement of their city hall. The OEM dispatched damage assessment teams consisting of representative from the OEM and Public Health to identify any unmet needs and/or health concerns.

Later Sunday afternoon the City of Elgin reported the Poplar Creek subdivision had flooded with approximately four feet of water standing in the roadways inundating

area homes requiring the Elgin Fire Department to conduct water rescues to remove people from their flooded homes. Friday, September 19, 2008

Residents throughout the County were continuing the cleaning up process after the flood. At about 1500 Hrs. the City of Elgin requested contact information for the Salvation Army Canteen as displaced residents were returning to their homes to begin the cleanup and some had nothing to eat. Following this conversation the OEM contacted the Chicago Chapter of the American Red Cross and placed them on standby to open a shelter.

Sunday, September 21, and Monday, September 22, 2008

The OEM and the FEMA Individual Assistance Survey Team went door-to-door throughout the affected areas of the County and spoke to many of the residents. These surveys ultimately lead to a Presidential disaster declaration for individual assistance. Monday, September 29, 2008

OEM staff joined the FEMA Public Assistance survey team in traveling throughout the County collecting information on the protective actions taken by local governments along with assessing the damage that was done to public property. FEMA determined that the County did not meet the criteria for a Presidential disaster declaration for public assistance. With this news the OEM appealed FEMA’s decision and OEM and FEMA conducted a second survey of the County. Unfortunately Kane County did not qualify for any public assistance from FEMA.

C. A review of the action items.

1. Building Code Improvements

Adopt the latest International series of codes, the new national standard that is being adopted throughout the country.

Status:

Aurora currently follows the 2000 ICC Codes but is still working towards adoption of 2006 or later ICC Codes.

Carpentersville adopted the latest building codes on November 21, 2008

The Elgin Fire Prevention Bureau is in the process of reviewing for adoption the International Fire Code 2006 ed. And the National Fire Prevention Association’s 101 Life Safety Code 2006 ed. This process should be completed by December 2008.

Hampshire o Is in the process of updating the building and fire codes to the 2006

version. o They will be passing an updated fire code that will include townhouse

and duplex mandated sprinklers and mandate to builders to offer this same protection to single family home buyers.

o They are also adopting a zero tolerance on all new commercial and industrial buildings for fire sprinkler installation.

2. Improved Code Enforcement

Develop and conduct training for building department staff on the natural hazards aspects of the International Codes, regulation of mobile home installation, and the new County stormwater management ordinance and its flood protection, wetland protection, erosion and sediment control and best management practices provisions.

Status:

Aurora has all Building and Permits Department personnel (Inspectors & Staff) continue to be cross-trained and participate in ongoing training on ICC Codes, code enforcement, and building permits. Engineering looks at all flood, IEPA, storm water, etc. issues during code review.

Carpentersville’s Engineering Department is responsible for enforcement of the County’s stormwater ordinance, and utilizes an ongoing contract with an outside consulting engineering firm with employees who are Kane County Qualified Engineer Review Specialists and Qualified Wetland Review Specialists to meet the requirements of this ordinance.

Batavia adopted a new process for administrative adjudication of municipal and building code violations, and established a joint hearing officer process with the City of Geneva and the Village of North Aurora.

Elburn has approved an ordinance that adopts and amends the 2003 International Property Maintenance Code (IPMC). On January 2, 2008, the Village of Elburn hired a community development officer to oversee the code enforcement effort and the preliminary planning with developers. This is intended to keep problems from developing in the first place.

North Aurora has hired a second code enforcer.

West Dundee’s Chief Building Official achieved certifications as a Property Maintenance Inspector, Mechanical Inspector and Plan Reviewer from the International Code Council (ICC).

3. Review of Plans and Development Regulations

When they are up for revision; comprehensive plans, land use plans, and zoning and subdivision ordinances should incorporate mitigation provisions.

Status:

Kane County o Office of Emergency Management updated the County Emergency

Response Plan. This plan was approved by the Illinois Emergency Management Agency In the fall of 2008.

o Office of Emergency Management with assistance from Stormwater Management updated the Natural Hazard Mitigation Plan in 2008 and was recently submitted to FEMA for approval.

o The Office of Emergency Management reviewed and approved the Village of Carpentersville’s Emergency Response Pan and the City of Elgin’s Emergency Response Pan.

Aurora’s building and permits staff continues to review architectural/engineering plans for code compliance. Engineering reviews civil. Development Services Team continues to review incoming developments and staff follows the developments as they progress through the planning process

Big Rock o In 2008, the Village adopted the Kane County Stormwater Ordinance

by reference and received a notification of compliance with federal and state floodplain management requirements from the IDNR indicating that no further action was necessary as a follow-up to their CAV.

o The Village also approved Resolution 2008-09 Establishing Grading Review Procedures an activity that is coordinated through the Kane County Water Resource Department working with ICCI and the Village.

o Recently, the Board approved a text amendment to the Zoning Ordinance that governs Planned Developments which includes provisions for density transfer to preserve environmentally sensitive areas and open space.

o Currently, the Plan Commission is reviewing a Subdivision Control Ordinance and accompanying Standard Specifications which should be ready in 2009.

Burlington continues efforts to look at detention areas & site plans to reduce risk of potential flooding in the future.

Carpentersville o A new comprehensive plan was adopted January 17, 2007 and can be

viewed on the Village web site. All flood prone areas are shown on the Land Use Map, which includes a open space land use designation for areas adjacent to the Fox River where industrial users are currently located.

o The plan also recommends that all over-head electric cables be buried upon development/redevelopment of adjoining properties.

o There are no mobile home parks in the village and these are not currently permitted, nor does the comprehensive plan recommend allowing mobile home parks.

o A portion of the zoning ordinance was completed in 2008. This update is related to single- and multi-family developments.

Batavia’s Plan Commission and City Staff have begun the process of a comprehensive revision to the Zoning Regulations. Work is expected to be complete and ready for public review in 2009.

Elburn conducts an annual review of the village’s comprehensive plan.

The Village of Lily Lake is continuing with the revision of the Comprehensive Land Use Plan. Conservation design for new subdivision is being included in the new plan.

All new projects in the Village of South Elgin are reviewed with the appropriate departments and the Village Engineers. All Federal, State, County and Municipal Ordinances are followed. Kane County Storm Water Ordinance is strictly followed.

4. Facility Audits

Develop a checklist to evaluate a property’s exposure to damage from the hazards of flooding, high winds, lightning, hail and power losses from downed lines. Evaluate all critical facilities using the checklist.

Status: +

The Critical Infrastructure Facility audits were completed during 2006. Over 1000 facilities were visited and their building type and use, construction materials and methods, flood plain involvement, property and personnel protective measures were recorded. Data entry and analysis of the data continues.

Aurora Fire Department and Fire Prevention annually inspect all commercial buildings. They also keep track of all alarm and sprinkler documentation on a yearly basis.

South Elgin o SCADA (Supervised Control Alarming and Data Acquisition) fully

implemented. This provides 24 hour accessibility with three laptop computers to monitor the Village’s water system.

o The Village is working closely with Fox River Water Reclamation District to begin the new Plum Street Lift Station and transmission line to accommodate heavier waste water capacity.

5. Retrofitting Incentives

Establish a program of technical assistance and financial incentives to encourage property protection measures on private property, such as:

Surface and subsurface drainage improvements, Berms and regrading for shallow surface flooding, Sewer backup protection Relocating furnaces and water heaters out of basements Tornado safe rooms

Installing lightning rods

Status:

Aurora’s Neighborhood Redevelopment has a downsizing incentive program that assists property owners in converting multi-dwelling unit homes back to single family hones.

Elgin Public Works Department administers an overhead sewer installation assistance program that reimburses homeowners half of their cost, up to $5,000, for retrofitting their home with an overhead sewer. Funding of $15,000 was available although none was used.

6. Repetitive Loss Projects

Protect the buildings in repetitive loss areas 7, 8, 9, 12 and 14. These are the top priority areas based on the flood hazard and type of construction, as explained in the criteria on page 5-12. Acquisition is the recommended property protection approach for areas 7, 8, 9, and 12 and elevation is recommended for areas 9, 12 and 14. Properties in the other repetitive loss areas could be protected by retrofitting measures that could be funded for much less under the cost share program proposed in action item 5.

Status:

In 2007, the Environmental Management Department applied for a FEMA PreDisaster Mitigation Grant to mitigate six floodprone structures identified in the Repetitive Loss Areas Plan.

7. Drainage Maintenance

Implement a formal and regular drainage system maintenance program.

Status:

The County Division of Transportation cleaned all storm drains and catch basins along Kirk and Fabyan roads. (23 miles), and swept approximately 75 miles of curbing and 35 bridge decks on a regular interval.

Aurora’s drainage issues are looked at under code enforcement upon complaints. The Street Department and the Water and Sewer Maintenance Department regularly sweeps streets and clean catch basins to facilitate drainage.

Big Rock collaborated with the Kane County Water Resource Department in a Cost Share project to map critical drainage systems throughout the Village in order to evaluate the condition of current tile lines and accessibility for maintenance and repairs.

Burlington budgeted & completed its Capital Improvement Plan project - East Side drainage improvements.

Carpentersville o Public works has initiated a catch basin cleaning program which

consists of cleaning approximately 20% of the storm water catch basins annually. In addition all streets are swept a minimum of 4 times annually. These efforts prevent debris from entering the storm water catch basins.

o All new developments, and Village capital improvement programs, submit digital record drawings of completed improvements, to aid in mapping efforts.

The Village of Elburn maintains a storm drainage maintenance program that inspects and cleans all storm sewers every five years. Regular monthly inspections of all storm water detention/retention facilities are performed to ensure proper operation and that they are free of debris. During 2008, inspection of approximately 2,000 feet of storm sewers was completed using remote cameras. The televised inspections were recorded and analyzed. The same 2,000 feet of storm sewers were “jet-rodded” to clean out any debris build-up. Damaged field tiles were also repaired.

Elgin coordinated with a Boy Scout troop to install 250 “No Dumping: Drains to River” disks on catch basins. The City also maintains a standard for requiring new curb inlet frames to have the “No Dumping: Drains to River” message cast into the top of the casting.

Hampshire o Obtained a new Sewer Jetter with a television camera. o Un-clogged South Coon Creek and stabilized the banks and removed

tree obstacles as necessary. o Widened North Coon Creek at State St. as well as added new

retention area for storm water. o Re-routed the South St. storm sewer line. o Added an under road culvert on Allen Rd. north to south in conjunction

with the County. o Worked with Crown Development to install additional under road

culverts to eliminate flooding on Kelly Rd. o Worked with the County, Crown Development, and residents east of

Marney Dr. to rework the drainage ditching and giving Crown Development access to their retention areas.

o The village replaced the old sanitary sewers on Mill Ave. and on Rt 71 to eliminate storm water infiltration.

Lily Lake o The Village started work on the Indian Creek Drainage plan in

Cooperation with Kane County Water Resources. The work is mostly done with some follow-up items to be completed this spring.

o As part of the 10-Year Road Plan the Village will be repairing ditches. Some emergency ditch repairs were done after the heavy rains in September of 2008.

Maple Park o The Village is developing procedures regarding the maintaining the

storm drainage system. An engineering firm has linked residences with digital photos and additional flooding areas into the GIS.

o Storm Sewer catch basins are cleaned out yearly.

North Aurora o The village has upgraded and added to the storm sewer map. o They purchased a Jetter-Vactor Combination Truck o The village has set up a river bank cleanup for the 3rd year. o The village is doing approximately 7,000 feet per year in lining sewers.

South Elgin o Hundreds of sidewalk squares were replaced this year as well as

some new sidewalks installed. o The Village paved State Street, Robertson Road, Beach Court,

Michigan Avenue, Schneider Drive, Stevenson Drive, Lucille Street and East Middle Street. All damaged curbs, inlets, sidewalks and some driveway approaches were completed as well. Drainage was addressed on all these streets.

o All 4,800 inlets have been inspected in 2008 as mosquito larvacide briquettes are dropped into each one.

o Routine ditching is completed throughout the year. o South Elgin Boulevard had a new surface and curb and gutters added

to prevent flooding of nearby residents. o The Village continues to televise and slip-line sewers and has

rehabbed manholes in the past.

West Dundee o Public Works Department reported over twelve (12) miles of storm

sewer were cleaned in 2008. This is approximately 30% of the Village’s sewer mains.

o The street department cleans all Village streets monthly, weather permitting.

8. Urban Forestry

Implement an urban forestry program that qualifies the municipality to become a Tree City, USA.

Status:

Kane County Division of Transportation completed brush and tree trimming/removal in the north half of the county along the county right of way

Aurora has formed a municipal arbor committee to address urban forestry issues

The Village of Burlington took the first step in developing a tree program. The first trees were purchased and planted on Village property in the vicinity of the Burlington Road detention area and entrance to the Village.

Carpentersville allocated funds in the amount of $15,000 were allocated within the 07/08 fiscal year for a tree replacement program, and with these funds a total of 66 trees have been planted in the Wakefield Drive Area. In addition, a tree was planted in Keith Andreas Parks celebrating Arbor Day, and 40 Prairiefire Crab Apple trees were donated by Platt Hill Nursery and planted within the parks system.

In 2008 Batavia celebrated 11 years as Tree City / Tree Line USA. Information concerning Tree City / Tree Line USA as well as Arbor Day has been included on the City WEB page.

During 2008, the Village of Elburn was recognized as a Tree City USA for the 9th straight year. The Village continues to maintain a successful brush collection program that encourages residents to maintain trees on private property, while the Village prunes and maintains trees on the public right-of-way. The Village has also enacted a tree preservation ordinance and reviews construction plans relative to tree preservation/protection during construction and development projects.

Elgin o The City of Elgin Forestry Operation is under the Land Management

Division of Public Works. The operation utilizes both in-house crews and contractors for the maintenance and care of trees located in the right of ways and property owned by the City of Elgin. Elgin continues to budget funds for the contract work and 2 in-house crews for this operation. The two in-house crews consist of two tree trucks, three people each and are under the supervision of the City Forester. In 2008 a Crew Leader, City Forester, and 2 three man crews were added.

o The City has been awarded Tree City USA for 17 consecutive years for its proactive programs of tree care. The 50/50 program and the Neighborhood Tree Improvement Program revitalize the urban forest through cycle pruning and installation of new trees concentrating on placing the correct type of tree in the appropriate locations. The 50/50 program is a matching dollar program that encourages home owners to install trees in the ROW adjacent to their property. The Neighborhood Tree Improvement Program is a seven year cycle tree care program that systematically trims, removes hazard trees and replaces hazard trees in specific areas of the city. The purpose of the program is to reduce storm damage, ensure trees are maintained to specific clearances, and remove dead or diseased trees in an efficient manner. The priority areas were determined by the number of storm related calls received for a specific section of the city. The program is in its fourth year of implementation.

o The Forestry Operation also provides 24 hour emergency response to tree incidents. The goal is to respond to Police or Fire Department operations requests for assistance within one hour of receiving the call.

Hampshire purchased a Vermeer heavy duty chipper.

The Village of Lily Lake Plan Commission will be discussing urban forestry in 2009.

North Aurora o This year the village became a “Tree City” and has a beatification

committee and a tree ordinance. o They replaced 92 parkway trees. o The village is in the 3rd year of doing a tree survey labeling parkway

trees in each zone.

South Elgin o One fifth of the Village’s parkway trees are trimmed each year. o Approximately 50 new trees are planted on the parkways or parks of

the Village each year. o Public Works Staff takes down dead or damaged trees or branches. o Public Works offers free branch pick up to residents on the first and

third full week of each month, year round

West Dundee o The Public Works Department removed thirty-five (35) dangerous

trees that had become unsightly and were a threat of causing personal and/or property damage.

o The Village trimmed over 400 parkway trees.

9. Flood Warnings

Review the gauging system in the County, especially the western rural areas, to determine where additional rain and stream gages would be worthwhile.

Status:

Kane County Office of Emergency Management developed an email notification system to notify the municipalities of flooding issues.

Aurora made internal improvements for information sharing, coordination, and notification. This effort demonstrated its effectiveness during the heavy rains in September of 2008 when municipal departments and elected officials were alerted to the flooding potential and gathered in the Aurora EOC for a situational briefing.

Burlington has drafted notification and evacuation plans.

Elburn o During 2008 the Public Works Department has worked to identify

locations where storm sewers have been connected to abandoned sanitary sewer lines. The Public Works Department is currently in the process of pinpointing and repairing these improper hook-ups to bring them inline with established codes.

o After the September 2008 flooding, the Public Works Department surveyed all neighborhoods in the Village to determine potential problem areas for future flooding events.

Elgin o The City of Elgin exceeds the requirements of the Kane County

ordinance by requiring control of the 2 year storm event as well as the 100 year event.

o The OEM has been working with the City’s GIS to map and label all of the creeks and flood plains within the corporate city limits.

West Dundee continues making improvements to the Public Safety Center II in the basement storage area, the Emergency Operations Center, and the fire department living areas.

10. Improved Emergency Response

Conduct a review of emergency response plans and programs to:

Ensure that each municipality has an emergency management coordinator or liaison.

Identify where additional activities are needed to respond to natural hazards, especially activities that can be undertaken after a flood warning and before the flood arrives.

Ensure there is adequate and current information on critical facilities. Incorporate post-disaster procedures for public information,

reconstruction regulation and mitigation project identification. Conduct a table top exercise at least once a year Identify what rural areas could use additional warning capabilities.

Status:

Kane County Office of Emergency Management developed a disaster intelligence section within the Emergency Operations Center.

Aurora o The Aurora Police, Fire, and EMA team continued annual site visits to

every public/private school in Aurora to standardize crisis response plans and review procedures. Our goal is to extend this process to local business, congregate care facilities, and hospitals.

o Aurora is compliant with all 2008 NIMS requirements. Aurora EMA provided NIMS training as required for all Aurora Police Department and other municipal personnel, as well as for personnel from Aurora School Districts 129 and 131. Aurora Fire provided NIMS training for its own personnel.

o They conducted numerous E-Team training sessions for municipal EOC staffers. E-Team is the incident management software used by Aurora.

o Aurora added Government Emergency Telecommunications Service (GETS) and Wireless Priority Service (WPS) to improve emergency communications capabilities for 81 City of Aurora personnel identified by Aurora’s Emergency Operations Plan as having a critical command/control/support role during emergencies and disasters.

o They have contracted with outside vendor to assist in development of a municipal Continuity of Operations plan and the conduct of a continuity of business exercise. This project will be completed in 2009.

o Aurora also completed a $100,000 Project to replace four Municipal Outdoor Warning Sirens (ASC P-50 AC powered sirens) with four ASC T-135 AC/DC powered sirens. This is the first year of a 5 year plan to replace a total of 11 AC powered sirens with AC/DC units and expand the system to maximize coverage.

Burlington has begun Work on a draft Evacuation Plan for the Village as well as reverse 911 calling system implementation. Additional work to finalize the plan is being coordinated with the Burlington Fire Chief.

Carpentersville o A table top exercise will be conducted on February 24, 2009

simulating a response to an ice storm throughout the area. This table top will include department heads forming the crisis management team.

o A Village wide review of NIMS compliance was begun during the end of 2008. All departments of the Village were compiling the lists of those employees and their required training levels. Dates were set to assist getting everyone trained to the required levels.

o Training has begun on the ICS 300 & ICS 400 courses for all required personnel. The Fire Department has also sent a member to the Train-the-Trainer program so that all the ICS courses (100, 200, 300, & 400) can be offered.

Batavia’s Public Works Department Facility Response Plan was updated in March 2008.

The Village of Elburn is working in conjunction with the Elburn and Countryside Fire Protection District to develop an Emergency Response strategy for the Village and surrounding area.

Elgin o The City has established an Emergency Operations Center (EOC) in

the basement of City Hall. Consideration of establishing a new permanent EOC is being discussed with no location determined at this time.

o The Elgin Fire Department opened a new Station # 7 which went into full service in June with an engine and ambulance. There are an additional 7 proposed over a 2-3 year increment for each station.

o The Emergency Operations Plan has been completed, approved by Kane County OEM and promulgated.

o The Police Department is working on a 3 year plan to initiate the replacing of the Emergency Communications radio system and equipment.

o The City is participating in the newly established Kane County Wide cooperation among all of the Building Inspectors. This group has been formed to assist each community in the area of Damage Assessment in the event of a disaster. Comprehensive training is being conducted,

a Building Inspector’s Box Alarm System has been created and a Mutual Aid Agreement

Hampshire o The village and fire protection district obtained 2 “ICRI” 6 channel

interoperability portable radio units o The village, fire protection district, and township completed and

passed an emergency evacuation annex covering 42 square miles to incorporate the Hampshire Fire Protection District.

o The fire protection district added 2 transmit and receive frequencies for communal emergency situations.

o They will be adding a 4th early warning siren in the vicinity of Brier Hill and Big Timber roads. The village purchased a new truck equipped for snow plowing and salt spreading.

o They have established a comprehensive snow route map and doubled the villages salt storage capacity.

o They are working with School District 300 on an emergency response and evacuation plan involving District 300, Hampshire Police, Hampshire Village Trustees, Hampshire Fire Protection District, and Kane County Office of Emergency Management.

o The villages NIMS training is consistent with requirements and they are fully subscribed with both the fire Mutual Aid Box Alarm System and the Illinois Law Enforcement Alarm System.

The Village of Lily Lake is working on becoming NIMS compliant

Maple Park o The Maple Park and Countryside Fire Protection District have installed

a new tornado siren next to the fire department that can be heard throughout the village. The sirens are tested the first Tuesday of the month at 10:00 A.M.

o Through a referendum, the fire protection district has become a full time fire district, with a full time staff.

The Village of Maple Park and Fire Department are working together to develop an emergency/disaster plan that will be presented to the residents through a public forum.

North Aurora o The village has completed their emergency response plan and has

appointed an EOC Coordinator. o The village has regular monthly meeting about emergency response.

South Elgin o The Village continues to train with the South Elgin Fire Protection

District to use the NIMS (National Incident Management Systems) command structure. We successfully did this with our Fourth of July Parade and the annual River Fest Carnival/Food Court, etc.

o We used NIMS with the great flood event of September 2008. We had daily meetings with all the key leaders. Kane County contributed heavily with sand bags, information and more.

The West Dundee Fire Department purchased new mobile radios for the apparatus, portable radios for the firefighters and purchased new firefighter ensembles through a grant from the Assistance to Fire Fighters grant program. This program provides monetary assistance to eligible Fire Departments and is overseen by Federal Emergency Management Agency (FEMA).

11. Flood Control Projects

Implement structural flood control projects, including farm drainage improvements and projects to improve bridges and culverts, where they prove to be the most appropriate approach to reduce flood damage. Such projects need to meet the criteria listed in Section 8.8.

Status:

The County Division of Transportation replaced 43 cross culverts and did many ditching enhancements/cleaning along the county R.O.W

Aurora has completed or is completing the following sewer separation projects: o Area 3A Illinois Lake to Iowa & Wilder/Oak/Palace/

Grand/Pennsylvania/ Iowa/Orchard Contract Amt. $ 1,682,982.20 (completed)

o Area 2 Ph 1Fifth St/Talma/Simms/Watson/ Seventh/Sixth/ Hinman/Bangs/ Fifth Av/South Av Contract Amt. $ 1,871,706.85 (completed)

o Area 3B West Park River to View & Wilder/Oak/Palace/Grand/ Pennsylvania/Iowa/Blackhawk/View/Plum/Cedar Contract Amt. $3,740,043.50 (completed)

o Area 2 Ph 2 Hazel/Evans/Linden/Seventh/Talma/Jackson/ Simms/5th St. Contract Amt. $ 4,827,737.00 (completed)

o Area 2 Ph 3 North Ave/4th ave/2nd Ave/Union/State/East/Smith Eng. Est. $ 6,221,478.00 (95% completed)

o Downtown, Near East, and Near West Sewer Separation Projects (3-years) Eng. Est. $ 30,400,000.00 ( 45% completed)

With the assistance of Kane County’s Water Resource Department, the Village of Big Rock has facilitated crucial repairs to tile lines. The County and Village have also collaborated to facilitate the re-establishment of a drainage district that will coordinate further flood control projects for the entire watershed.

Burlington plans to televise and clean storm line running from the Burlington Road detention pond, north under the Railroad into the original part of the old town district of Burlington. Once this line is televised and cleaned it will be determined what materials to use for a sleeve lining to further extend the life of this storm drain. This will help prevent flooding that has been previously experienced on the northeast side of the village.

Carpentersville has a longstanding drainage problem in the area of Randall Road and Binnie Road, in which subdivision drainage relies upon a poorly mapped and unmaintained drain tile system, is being updated in conjunction with an ongoing commercial development to address these longstanding drainage concerns. Village staff worked with developer and Kane County representatives to make these improvements not only within Village boundaries, but also extending outside of the Village into an unincorporated area, to provide for comprehensive improvements which are in accordance with a Kane County master drainage plan for the area.

The City of Elgin is implementing a program to keep rivers and streams clean in Elgin. This program is required by the City’s storm water discharge permit through the Illinois Environmental Protection Agency. It requires that the City take steps to clean storm water that enters its rivers and streams. Two steps in this process are teaching the public about how to keep storm water clean and preventing illegal dumping into storm sewers and streams.

Maple Park o The Village has repaired storm tiles in the older section of the Village

to relieve some of the pressure of water accumulating and backing up into basements in that area.

o The engineers are studying and compiling a report for other areas of the Village where this is a problem.

South Elgin o A new sanitary lift station is being constructed to address capacity

concerns. o Sanitary sewers are slip-lined each year. Spring Street work will be

done this fall. o The Village has hired their consultants to do a study of the upstream

and downstream areas including the Renee Detention Pond Area.

West Dundee cleaned out Sleepy Creek, which meanders from Strom Drive to Market Loop.

12. Hazard Mitigation Materials

Prepare background information, articles, and other explanations of hazard mitigation topics.

Status:

Aurora is Continuing to expand the information available to the public on the Municipal website

Maple Park acquired mitigation materials during the flooding event in September 2008 from the local chapter of the Red Cross. The Village now has this material available for future flooding events.

South Elgin distributed public education materials at the annual National Night Out Against Crime in August 2008 and continues to maintain the village Web site with material.

13. Outreach Projects

Prepare and disseminate outreach projects based on the materials provided under action item 12.

Status:

Kane County Office of Emergency Management distributed public education materials about natural hazards at numerous community events throughout 2008

Aurora o Conducted numerous presentations on preparedness to a variety of

audiences. o Conducted Community Emergency Response Training (CERT)

programs designed to improve the emergency preparedness of individuals, families, and neighborhoods. This included introducing CERT into our local high schools.

o Conducted numerous Severe Weather Information Safety Seminars (SWISS) programs for schools, businesses, and other organizations/facilities.

o Heavily promoted citywide participation in Annual Statewide Tornado Drill. Participation surveys returned to EMA Office following 2008 drill indicated over 20,000 people in Aurora took part in the drill.

o Distributed more than 60 additional NOAA Weather Radios free to schools, government offices, nursing homes, hospitals, etc. during 2008 (more than 600 distributed since 2002).

o Expanded preparedness materials available on Municipal website. o Distributed more than 50,000 brochures on Pandemic preparedness

and CERT Training through water bill inserts and direct public contact at Municipal Services Expos.

o Continued to add citizen contact information to Aurora’s CodeRed emergency telephone notification system. We have added more than 12,000 phone numbers to the database in the last two years.

o Signed an updated Mutual Aid Agreement with DuPage County OEM and an MOU with the American Red Cross in 2008.

Bog Rock o The Village re-designed and significantly enhanced their website to

include links to preparedness and emergency resources. The Village commissioned a promotional flyer advertising the new resources available on the web site and distributed the flyer to all residents.

o The Village has advertised Kane County outreach initiatives such as Code RED and the Special Needs Registry on the web site as well as in the local paper, The Crier. Articles regarding drainage maintenance action for residents have also appeared in The Crier.

o The Village posts emergency preparedness materials on the bulletin boards at the Park District and Post Office.

Carpentersville o Disaster/emergency information is provided in the Village’s newsletter

to all residence along with information being available through the various departments’ public education departments.

o The Village participates in the FEMA Community Rating System (CRS) program, and publicizes information on this program annually in the Village newsletter.

Batavia ESDA Department offers free seminars to interested organizations.

The Village of Lily Lake has a newsletter that is mailed to residents every other month and is also starting an email notification program

The Village of Maple Park now has a newsletter that we try and provide education to its residents on severe weather alerts, precautions and actions that need to be taken.

South Elgin shares information with the community at the front counter, telephone and at community events.

West Dundee participated in the National Night Out program. This program encourages safety presentations within our departments. The three departments, police, fire and public works were in attendance promoting safety with our residents. Some of the topics covered were stranger danger, crawl low under smoke and water conservation. Fire works were provided at the end of the event. The Village was recognized by the National Night Out committee and finished in 10th place in the nation for Villages with a population under 15,000 residents.

14. Property Protection References

Provide building departments, libraries and other interested offices with a list of references on property protection that can be ordered for free from state and federal offices. A special effort should be made to identify references on insurance, flood proofing and other methods of flood protection.

Status:

The Kane County Department of Environmental Management developed, as part of the Repetitive Loss Areas Plan, a document titled “Guide to Flood Protection.” It was made available to residents in the Repetitive Loss areas in 2006 and 2007, and has been made available on the Kane County website at http://www.co.kane.il.us/hazards/floodguide.pdf.

South Elgin provides references via the village website links and at the Community Development Department

15. Plan Adoption

Adopt this Natural Hazards Mitigation Plan by passing the resolution in Section 10.4 or 10.5, as appropriate.

Status:

Kane County and all municipalities that participated in the planning process have adopted the Plan.

The Village of Campton Hills has been participating with the committee and has recently adopted the plan.

16. Mitigation Coordinating Committee

The Natural Hazards Mitigation Planning Committee would be converted to a permanent advisory body in the County’s resolution to adopt this Plan. It would: Act as a sounding board for hazard mitigation issues

Disseminate hazard mitigation ideas and activities to all participants.

Monitor implementation of this Action Plan and

Report on progress and recommended changes to the County Board and each municipality.

Status:

The Standing Committee has been created. It met twice during 2008 to review mitigation activities on the now standard semi-annual meeting dates, which are the 2nd Wednesday of April and October. A review of the September flooding event was held at the October 2008 meeting.

17. Community Rating System

Host a workshop to review floodplain management activities currently undertaken and those recommended by this Plan. Compare these activities to those credited under the Community Rating System.

Status:

Kane County passed the requisite Community Audit in order to complete its CRS application. Kane County’s application to join the CRS was submitted in 2006 and is awaiting approval by FEMA. Kane also posted past Hazard Mitigation Committee reports to its website, http://www.co.kane.il.us/HAZARDS, so other communities may access the reports for their CRS annual reporting requirements.

D. Un-completed Action Items.

Of the 17 action items, 14 are ongoing and three (15-Plan Adoption, 16-Mitigation Coordinating Committee & 17-Community Rating System) are closed. All of the 14 ongoing action items will continue.

E. Plan Update Activity

The Illinois Emergency Management Agency and the Federal Emergency Management Agency require mitigation plans to be updated every five years. In 2008 the committee started this update. In mid 2008 FEMA distributed the first crosswalk to evaluate mitigation plans. The Committee added additional information and a few sections to the County plan based on this crosswalk. The plan was sent to IEMA/FEMA the first part of March 2009 for approval. Upon approval by FEMA the County Board and all participating municipalities will need to readopt the plan by ordinance.