Kamehameha SchoolsCommunity Service Portal (CSP)

A Step-by-Step Guide for KS College Scholarships & ʻImi Naʻauao Scholarship

1. Community Service Overview & Guidelines

1. CSP Tips for Success

2. Non-Profit Organizations Listings

2. How to Access the CSP

1. Registration

2. Login

3. How to Create and Submit Community Service

1. View Data and Edit saved community service activity

2. Delete community service activity

3. Submit community service activity

4. How to Reset your Password

Contents

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Who is required to perform community service?

• KS College Scholarship recipients• ʻImi Naʻauao Scholarship recipients

How much community service is required?

• KS College Scholarship recipients - 50 hours of community service. • ʻImi Naʻauao scholarship recipients – 100 hours of community service.

When must I complete these community services hours?

• Between July 1, 2019 thru June 30, 2020. • July 8, 2020 is the deadline by which it must be input into the CSP`

Imi Na`auao recipients: Spring 2020 award disbursement is contingent on submission of 50 community service hours.

Why community service?

The purpose of the requirement is to incorporate the values of servant leadership exemplified by our founder, Princess Bernice Pauahi Bishop and is a part of the Terms and Conditions of the award.

Community Service Overview

Community Service Guidelines

1. Recipients must perform their required hours of community service between July 1st through June 30th of the award year.

2. Community service may be performed with multiple organizations.

3. Community service must meet the following criteria:

• Be performed with a non-profit organization

• Be unpaid

• Does not benefit a KS student, staff, or programs.

• Does not benefit political campaigns, programs, or parties.

• Required internship and practicum hours will not be accepted. However, hours in excess of your internship and practicum (and unpaid) may be reported as community service as long as the activities meet all other guideline criteria.

Note: Students are encouraged to perform service within their own community for an organization that benefits a Native Hawaiian, indigenous, or under-served population.

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Tips for Success!

1. Confirm that the organization is a non-profit prior to volunteering.

• Research the organization before volunteering.• If volunteering out of state, google non-profit organizations near you.• Contact Outreach Support Services for any questions.

2. Obtain your supervisor’s name and contact information (email and phone) when you complete your activities. KS may contact this person to verify hours submitted.

3. Include a detailed description of the activities performed.

4. Use Mozilla Firefox or Google Chrome to access the CSP. Note: Safari and Internet Explorer do not support all CSP features.

5. Click the SUBMIT button to send your community service activity for review.

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Examples of Non-Profit Organizations:

• Catholic Charities

• Easter Seals

• Food Bank

• Goodwill

• Hawaiian Humane Society

• Honolulu Zoo

• Inpeace

• Keiki O Ka ‘Aina (KOKA)

• Special Olympics

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How to Access the Community Service Portal (CSP)

Visit: https://webapp.ksbe.edu/ParentPortal/csp/login.aspx

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First Time Users must complete the Registration process.

Returning Users can use their email address and password to access the CSP.

1st Time Users ONLY! Register For an Account

Students must register for CSP access annually. Once you’ve completed the Registration process, you can login to the CSP at any time!

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First Time Users, click here. Users, click here.

Registration: Step 1First time users must input the following information:

1. Date of Birth

2. Last Name

3. First NameNote: Some names may exceed the maximum character limit. If you are having issues registering, please contact KS Resource Center (KSRC) directly.

4. Scholarship Program Name: College Need-Based Scholarships or ʻImi Naʻauao

5. The most recent email address you provided to KS Outreach Support Services

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Registration: Step 2

1. Confirm your email address

puamana@ ksbe.edu

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Registration: Step 2 (Continued)

2. Select a password

puamana@ ksbe.edu

Your Password must contain the following:

1. 8-16 charactersA. Alphabetic charactersB. Numeric charactersC. Punctuation

2. At least 1 (one) non-alphanumeric character (!@#$%)

3. Do not use < or >

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Registration: Step 2 (Continued)

3. Select a Security Question from the dropdown menu.

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Registration: Step 3

Once you have submitted the registration information you will receive a message to check your email to finalize the process.

puamana@ ksbe.edu

• Check to ensure that you have typed your email correctly.• Check your spam filters and boxes.• Email us at ksrc@ ksbe.edu or call us at 534-8080.

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Registration: Step 3 (Continued)1. Select the link in the Confirmation email to finalize your registration.

2. When complete you will receive the final confirmation message.

If you have received this message in error, please contact the Kamehameha Resource Center at (808) 534-8080.

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Login to the CSPRecipients can log in to the CSP any time by using the link below:

https://webapp.ksbe.edu/ParentPortal/csp/login.aspx

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Certification and Authorization

After successful login, you will be prompted to complete the Certification and Authorization acknowledgement. You must select YES to access the CSP.

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CSP Main MenuUpon successful login, the Main Menu will appear. The Main Menu dashboard lists:• Program• Student name and birthdate.

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College-Need Based Community Service Report (CSR)

Adding New Community Service Activities

In the CSP Main Menu, select the ‘Add New CSR’ option to add an activity.

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College-Need Based Community Service Report (CSR)

Select TermThe ‘Term Selection’ menu will prompt you to confirm the correct Academic year by selecting the date range indicated for the year.

July 1, 2018 – Jun 30, 2019

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Create Community Service Activity

Requirements are listed at the top of the page for your reference. Select the +Add Hours icon to begin entering your community service information.

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zzSchool, Mai (CNB) – Jul 1, 2018 – Jun 30, 2019

Add HoursAll text fields marked with a red asterisk (*) are required.

1 2 3 4

5 6

7 8 9

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Data Entry Details* Organization Name

1. Type in the Name of the Organization where community service activities were done

*Please try not to abbreviate

* Organization Type

2. Use the dropdown menu to select the Organization Type• For-Profit• Non-Profit• Other

* Activity Date3. Use the dropdown menu to select the date of the community service activities.

• M = Month

• D = Date

• Y = Year

* Hours

4. Report the number of community service hours performed

• 12-hours maximum per day

• Hours must be in increments of:1. Whole hours (0.00)2. Half hours (30 minutes = 0.50)3. Quarter hours (15 minutes = 0.25 or 45 minutes = 0.75)

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Data Entry Details (Continued)

* Community Service Description

5. Brief description of community service activities performed. Example: Teachstudent activity. Note: Descriptions that only include an organization name or “volunteer” may notbe accepted.

* Community Service Type

6. Use the dropdown menu to select the type of the community service activitiesperformed

•Educational Activities

•Hawaiian Cultural Activities

•Religious Affiliation

•Health and Social Services Activities

•Environmental Activities

•Other – A text box will appear to describe the type of activity performed

•Administrative Support

•Sports and Recreation

If more than one option was selected on the form, use the first checkbox selected as your answer.

* Supervisor Name

7. First and Last name of community service activity supervisor

* Contact Email

8. Email address of community service activity supervisor

Contact Phone

9. Phone number of community service activity supervisor 23

Data Entry Details (Continued)* What did you gain from this experience? (check all that apply)

10. For KS College Scholarships and ʻImi Naʻauao Recipients

* After completing all data entry, select the ADD HOURS button.

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Viewing Saved ActivitiesAfter ADDING community service hours in the CSP activities can be saved, edited, and deleted until the “Submit” button is selected. Viewing displays the organization information, date, hours completed, description of activities, status and total current hours performed.

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Editing ActivitiesActivities that have been saved in the CSP can be viewed, printed, and edited by selecting the VIEW/PRINT or EDIT button at the far right of the screen. EDITING requires completing all required fields (#1-11) with correct information and then selecting the “Add Hours” button to update hours. At the top of the page a message will appear confirming the edited hours have been updated. *NOTE: Make sure to delete any hours that are incorrect.

- View or Print activities - Edit Saved activities

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Deleting ActivitiesSelect the DELETE button at the far right of the screen. Click “OK” to confirm the removal of the service record.

**A prompt confirming the service hours have been successfully removed will appear.

Step 1: Click “Delete”

Step 2: Click “OK” to remove service

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Submitting ActivitiesImportant! You must click SUBMIT to send your community service information to KS Outreach Support Services.

We encourage students to submit your activities immediately after you complete your community service.

Once SUBMIT has been selected, the following prompt will appear in the CSP. Read instructions carefully and select the appropriate option to submit your community service activities. A prompt confirming success submission will appear.

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Submitting Activities (Continued)Once activities have been submitted the activity status will change from ‘saved’ to ‘submitted’. The submitted hours will account towards your community service requirement.

Submitting hours will change the

status

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Sample View of Summary PageOutreach Support Services conducts an annual audit review of ALL submitted hours. Activities that read ‘Unsubmitted Requirements’ or ‘Saved’ will not count towards your community service requirement.

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Reset your Password: Step 1Select ‘Forgot your password? Click here.’ link.

Enter your e-mail address you registered with.

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Reset your Password: Step 2

Answer your Security Question

An e-mail has been sent to puamana@ ksbe.edu. Once received, please click on the link to reset your password.

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Reset your Password: Step 3You will receive an e-mail confirming your password reset request. Follow the link provided.

If you have received this message in error, please contact the Kamehameha Resource Center at (808) 534-8080.

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Need Help?Kōkua is available by phone,

e-mail, and in-person!For program and application questions, please visit or contact the Kamehameha Schools Resource Center (KSRC) or a Resource Center location near you!

KSRC

By phone:(808) 534-8080 or (808) 541-5300

By e-mail:ksrc@ksbe.edu

Visit us at:Kawaiahaʻo Plaza, Hale Mauka567 South King St., Suite 102Honolulu, HI 96813

Hours of Operation:Mon. – Fri.: 7a – 5p*closed on KS-observed holidays

KS Resource Centers LocationsPlease contact for hours of operation, mahalo.

OʻahuCommunity Learning Center at Mā’ili(CLC-M)89-101 Farrington Hwy, Waiʻanae, HI 96792(808) 668-1517Windward Mall - 2nd Floor by Macy’s(808) 235-2329

Kauaʻi2970 Halekō Rd. #101, Līhuʻe, HI 96766(808) 245-8070

Molokaʻi612 Maunaloa Hwy Bldg. A, Kalamaʻula, HI96748(808) 553-3673

Maui175 N. Market Street, Wailuku, HI 96793(808) 242-1891

East Hawaiʻi16‐545 Old Volcano RoadKeaʻau, HI 96749(808) 982-0851

West HawaiʻiKeauhou Shopping Center, Phase II78-6831 Aliʻi Dr. Ste. 429, Kailua-Kona, HI 96740(808) 322-5402

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