kaikŌura district council works and services … · 2019. 9. 20. · 1 kaikŌura district council...
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KAIKŌURA DISTRICT COUNCIL
WORKS AND SERVICES COMMITTEE MEETING
Date: 25 September 2019
Time 9.30am
Location COUNCIL CHAMBERS, 96 WEST END, KAIKŌURA.
AGENDA
1. Apologies
2. Declarations of Interest
3. Matters Arising and Actions
4. Minutes to be Confirmed:
Works and Services 28 August 2019 page 2
5. Matters of Importance to be raised as Urgent Business -
6. Works and Services Monthly BAU Report page 6
Appendix 1 Rollover program (to be provided Mon 23 Sep) -
Appendix 2 Roading Monthly Report page 12
7. Water Reform 2019 page 18
8. Update Report on Asset Management page 31
9. Waste update – due Mon 23 Sep 19
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MINUTES OF THE KAIKŌURA DISTRICT COUNCIL WORKS AND
SERVICES COMMITTEE HELD AT 9:45AM ON WEDNESDAY 28
AUGUST, 2019, AT COUNCIL CHAMBERS, 96 WEST END, KAIKŌURA
PRESENT: Councillor D Millton (Chair), Mayor W Gray, Councillors T Blunt, L Bond, C Harnett, J Howden, C Mackle and N Pablecheque. IN ATTENDANCE: A. Oosthuizen (Chief Executive), M Madden (Councils Secretary)
1. APOLOGIES:
Mr R Siddiqui Moved Councillor Howden Seconded Councillor Millton and resolved THAT apologies be accepted.
UNANIMOUS
2. CONFLICTS OF INTEREST.:
Councillor Millton – Waipapa Limestone
Councillor Pablecheque, Councillor Howden – Innovative Waste Kaikōura
3. MATTERS OF IMPORTANCE TO BE RAISED AS URGENT BUSINESS
The meeting is being recorded by Mr R Hogan.
4. MINUTES TO BE CONFIRMED:
Works and Services Committee 31 July, 2019.
Moved Councillor Pablecheque Seconded Councillor Bond
THAT the Committee:
(a) Confirms as a true and correct record the circulated minutes, of a meeting of the Works
and Services Committee held on 31 July, 2019, subject to a change on page 4, Item 7
Tree Management South Bay and State Highway One. Recommendation 1 replace
“reserve in 2021” with “reserve before 2021”.
UNANIMOUS
5. WORKS AND SERVICES MONTHLY BAU REPORT
Mr M Millar and Mr B Apperley presented the report.
Roading Mr Millar is working with Chorus contractors on clear messaging to the public for footpath remediation. A report will come to Council regarding Deal Street footpaths. Mr Millar recalled there was no funding but was asked to look at options. His recommendation is a speed limit reduction to 30 kilometres.
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There is an opportunity to look at problems with slips and low quality work before the
reinstatement of paving to the West End after Chorus complete the UFB installation. This is
a programme of work for next year.
Progress at Goose bay is scheduled with a general tidy up. Mr Millar has not received any
negative feedback since the Council decision to go with Option 3 of the Goose Bay – Valley
Road Proposal to resolve maintenance issues and install drainage.
Community Facilities Mr Apperley advised that the West End bus shelters have been completed with white
panelling.
Memorial Hall will be publicised to community as better than ever. Mr Apperley suggests an
open day.
A report on the Civic Building will come back to the Finance Audit Risk committee and
Council to review issues and failures before the end of useful life and compliance. This is
being looked at in conjunction with the Prendos report that provided a life span of 5 years.
This will be unbudgeted spend.
For clarification, fees and charges for the airport landing fees increased by volume. It is
important to note that the increase was the rate on volume.
Bins at Ohau Point are not Council responsibility however, this is part of the overall waste
management review.
Moved Councillor Pablecheque Seconded Councillor Millton
THAT the Committee:
(a) Receives the Works and Services report.
(b) The number of West End bins is reduced
UNANIMOUS
6. SPEED LIMIT REVIEW
Mr M Millar presented the report
Mr Millar accepts the process has not been tidy. Mr Millar thanked Mr R Hogan, the review
was well debated and produced good results.
We are working on the 30km recommendation with NZTA and to have the Ludstone
intersection under the rail bridge reduced in line with West End but handled separately with
a 35km limit.
Additional signage to the town centre is needed to pair with the sign at the top of Churchill
Street to avoid confusion around the West End intersection.
Disappointingly 40km areas not approved and will be undertaken in the next reviews.
Transitioning from 100km to 40km in the same zone is not possible. The ruling was that
there is a distance away from the school that can be done.
Moved Councillor Pablecheque Second Councillor Millton
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THAT the Council:
(a) Receive this report and;
(b) That all existing speed limits be revoked, and
(c) That the speed limits for the Kaikōura District Roads be approved under the Kaikōura District
Council Traffic and Parking Bylaw 2018 as follows;
1 A 30km/hr speed limit on:
o West End and Esplanade from SH 1/Beach Road for a distance of 550m onto Esplanade
A 40km/hr speed limit on:
o Torquay Street from Killarney Street for a distance of 160m south
o Killarney Street from Torquay Street to Esplanade
o Rorrisons Road from Ludstone Road for a distance of 310m north
o Ludstone Road from 160m west of Rorrisons Road to 180m east of Rorrisons Road
A 40km/hr speed advisory zone on:
o Schoolhouse Road from 150m east of Titoki Drive to 450m west of Titoki Drive
o Titoki Drive from Schoolhouse Road for a distance of 540m south
2 A 50km/hr speed limit on all urban roads in the townships of Kaikōura, South Bay, Ocean Ridge, Oaro, Goose Bay, Peketa, Hapuku and Kekerengu, and including as follows:
o Lovers Lane from 50m north of the railway crossing to Hapuku Road
o Old Beach Road to 530m north of Mill Road
o Mill Road between Old Beach Road and SH1
o Gillings Lane from SH1 west for a distance of 350m
o Hawthorne Road to 210m west of SH1
o Grays Lane from Ludstone Road north for a distance of 180m
o Ludstone Road from 160m west of Rorrisons Road to 230 west of Mt. Fyffe Road
o Esplanade from 90m south of Westend to Avoca Street
o Wakatu Quay, Avoca Street, Fyffe Quay, Scarborough Street and Maui Street
o South Bay Parade from SH 1 south and east to the intersection with Kaka Road
o Ocean Ridge Blvd
o Rakanui Road from SH 1 west for a distance of 300m
o Puketa Road from SH 1 west and then south for a distance of 220m
o Moana Road
o Waitane Road from 100m east of SH1 and then east and north for a distance of 850m
o TeKeepa Road from SH 1 to the intersection of Te Wanikau Street.
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An 60km/hr speed limit on:
o Mill Road between SH 1 and Mt Fyffe Road
o Mt Fyffe Road between Mill Road and Ludstone Road
o Hawthorne Road between 210m west of SH 1 and Mt Fyffe Road
o Rorrisons Road from 310m north of Ludstone Road to Mill Road
o Ludstone Road from 160m west of Rorrisons Road to Mt Fyffe Road
o Koura Bay Drive from Bay Paddock Road west for a distance of 770m
An 80km/hr speed limit on o Inland Road (Route 70) between SH1 and 200m west of the South Island
Main Trunk railway line crossing
o Ludstone Road from Mt Fyffe Road to Red Swamp Road
o Green Lane from Red Swamp Road west and south for a distance of 1340m
An 100km/hr speed limit on all other Kaikōura District Council roads
UNANIMOUS
There being no further business, the meeting concluded at 10.48am
NEXT MEETING
The next scheduled meeting of the Council is on Wednesday 25 September, 2019 in the
Council Chambers.
CONFIRMED
____________________________ Chairperson
____________________________ Date
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Report to: Works and Services Committee
Date: 1. 25 September 2019
Subject: 2. Works and Services BAU Report
Prepared by: Paddy Marshall – Interim Works and Services Manager
Bruce Apperley - Community Facilities Engineer
Mark Millar - Roading Engineer
Pete Dawson – Interim Three Waters Engineer
Input sought from:
Authorised by: Angela Oosthuizen - CEO
1 PURPOSE AND ORIGIN:
The purpose of this report is to provide the Committee with an overview and status update on
business as usual (BAU) activities.
Works and services includes:
maintenance and operation of the local roading and footpath network and associated infrastructure (bridges, signs, street lights, road marking, barriers etc)
maintenance and operation of 3 waters networks and schemes
operation of waste collection, recycling and other minimisation and residual waste disposal
maintenance of reserves, parks and toilets
maintenance of community facilities
maintenance of airport and harbour infrastructure
2 ROADING:
Road Maintenance Contract
The road maintenance works for our August programme were completed with additional works during
the month to meet customer requests and necessary actions required.
Our contractor (Downer) have completed the monthly program as per the scheduled budgets with
agreed adjustments. Major spend was on unsealed pavement maintenance and drainage
maintenance
Our 3 month rolling programme is being further refined now we have scheduled rates and increased
staff input is being applied when programming to ensure desired maintenance levels and appropriate
budget spend.
Footpaths
Staff are working with our contractor and their consultant with footpath rating analysis, and the
programme for maintenance and renewals. The programme will also be utilised to agree the shared
costs for permanent reinstatement of footpaths as a results of Ultra-Fast Broadband (UFB) works by
Chorus. There is ongoing discussions with Chorus in the meantime as these works continue to ensure
temporary reinstatement after the installation of their fibre cable works. A memorandum of
understanding (MoU) will be signed between council and Chorus as soon as the footpath renewals
program is finalised, reviewed and approved by staff. Footpaths renewals will be completed in the
New Year once all fibre installations are completed in the programmed areas.
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Deal Street footpath and car parking is being further investigated by staff due to further complaints
from the public. Options will be presented to Council for consideration as soon as costings are
available and to agree timing for possible improvements.
LED Lighting
A LED lights pre-installation survey was completed by Mainpower during August. This work was
undertaken to update and validate the street lights inventory in the Kaikōura district. Now this has
been completed Mainpower and a street lighting consultant will provide the design work, and submit
the cost estimates for the LED lights replacements. Considerations for the Hutton Shearwater birds
will be provided for in the design and estimates. NZTA will consider converting State Highway
(Churchhill Street/Beach Road) lights to LED technology after Local Authorities have completed their
LED installations.
3 THREE WATERS:
Water Supply
3.1.1 Boil Water Notice (BWN) Update
Boil water notices (BWN) are in place in the Fernleigh, Kaikōura Suburban and the East Coast
(Clarence) schemes.
The East Coast BWN and Suburban BWN have been in place since the November 2016 earthquake.
The Fernleigh BWN was put in place on 24 December 2018 after notification of an e-coli transgression
through monitoring tests.
The details around each of these follows.
3.1.1.1 Suburban Kaikōura Water Supply Options investigations have been commenced, refer to 3.1.3 below
3.1.1.2 East Coast Water Supply No change
3.1.1.3 Fernleigh Water Supply This scheme has received five clear consecutive tests since Christmas. The Canterbury DHB has
required the BWN to stay in place pending the outcome of an investigation by Downer into the
contamination source. At this stage the recommendation from the DHB is not to lift the BWN.
It should be noted that this scheme is managed and operated by Downer and Council’s role is only to
monitor scheme performance.
3.1.1.4 Airport Water Supply A boil water notice has been issued for the water supply at the airport. This supply is not consented,
and the treatment is not sufficient to have a secure supply.
3.1.2 Peketa Water Supply Source Concept Options
A consultant has been engaged to develop concept options for alternative sources for the Peketa
scheme. A draft report has been received and comments have been made on the draft to the
consultant. Three options were investigated for the alternative source in the report:
Deep Well at the Airport
Shallow Well at the Airport
Connect supply to Ocean Ridge
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The cost estimates for the options have not been finalised and are expected after a workshop
between the consultant, operators and KDC Three Waters staff.
3.1.3 Suburban Water Supply Source Concept Options
Three options are being investigated:
1) Upgrade the current intake and treatment. 2) Switch the Suburban scheme to the alternative bore supply. 3) Connect the Suburban supply to the Urban supply at Mackles Bore.
Modelling is currently being undertaken to identify the required length and size of the reticulation to separate a secure residential small pipe supply from Mackles Bore or the Alternative Bore to suburban area. The aim will be to produce a schedule of pipes and sketches that can be built economically with minimal design input to achieve a secure supply to all houses in the suburban area allowing for the boil notice to be removed. It is likely a small booster station will be required for options 2 and 3. A construction cost estimate will be produced from the schedule by the end of September.
3.1.4 Oaro Water Supply Scheme
The treatment facility is being upgraded at Oaro to include chlorine dosing. To facilitate this work a new shed needs to be constructed ($15,000) to fit the additional equipment.
3.1.5 Water Safety Plans (WSP)
Updates to the WSP and improvement schedules are being undertaken. The improvement schedules
associated with each WSP has not been completed and some of this is due to the tight timeframes.
The updates will address the timeframes and budget constraints to be realistically achievable.
Updates to the WSP’s will be carried out for each scheme as the treatment systems have changed
since they were approved in 2018.Not carrying out the improvement on the improvement schedules
has resulted in KDC being in breach of the Health Act. The WSP’s will not be updated to the new
form as per the updated regulations in December 2018.
Currently there are approved WSP’s for the following schemes:
1) Oaro - approved 2) Ocean Ridge - approved 3) Kaikōura Urban – approved 4) Kincaid – approved 5) Peketa – approved 6) Fernleigh – approved 7) Kaikōura Suburban – approved 8) East Coast Rural – on-hold pending discussions on future options
3.1.6 Water Main Renewals
The watermain renewals identified in the renewals plan are being designed and the archaeological
authority has been applied for these works.
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Wastewater System
3.2.1 Scheme Performance
A sludge survey in the Kaikoura township main treatment pond has been undertaken by the rebuild
team to identify earthquake effects. A report was commissioned to identify if the earthquake added
to the loadings in the pond. The report is being discussed in the Rebuild Steering Group.
Funding is not currently available for that work.
Stormwater Systems
3.3.1 Scheme Performance
The KDC Global Stormwater Consent crc144682 for the stormwater network is now active ( activated
on the 10th of September).
The objective of the consent is to achieve the water quality, ecosystem health and cultural health of
the waterways in Kaikoura.
The consent outlines the:
Environmental bottom line limits
Design requirements for new developments both small and large
Monitoring requirements including sampling
Requirements of the Stormwater Activity Management Plan (AMP)
The AMP will be reviewed and updated this year to as required by the consent and a regime of
monitoring and testing will be implemented.
4 PARKS AND RESERVES, BUILDINGS AND FACILITIES:
Parks and Reserves
Maintenance works have continued as scheduled. No major issues have been reported.
The West End carpark parking machines will be updated in October. Users will no longer have to take
paper tickets back to their vehicles to display. They will enter their number plate information at the
machine and pay by EFTPOS or credit card. The parking wardens will then be able to use their mobile
phones to view users’ payment status and issue infringement notices when necessary.
The South Bay reserve roadway has been repaired.
Buildings
4.2.1 Memorial Hall
Work remains on schedule for completion by 18 September 2019. Activities in the month have
included:
Completion, inspection and signoff of the structural bracing, electrical and fire protection systems
Installation of the stage lighting system
Final interior painting
4.2.2 Cuddon Building
Installation of steel bracing is under way and internal construction has continued. Other contractor
resources have been focussed on completion of the Memorial hall. The Op Shop has continued
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trading. The estimated date of handover to the Op Shop for their fitout has been moved two weeks
to mid-October.
4.2.3 Memorial Hall and Cuddon Building Estimate of Cost at Completion
The current EAC is unchanged from the July report to the Committee, at approximately $2.06M.
4.2.4 Scout Hall
A quote for safety and accessibility improvement works and floor repairs is being developed by Whyte
Construction for submission for Department of Internal Affairs (Lotteries) funding, to be
supplemented by the $38,000 amount provided in Council’s Annual Plan.
4.2.5 Old Council Building
Engineering and costing support is being provided to the Community Services team as they develop
options for future uses.
4.2.6 New Council Building (Civic Centre)
Safety improvements including improved access to CCTV footage and door access control have been
delivered. Cost estimates and risk ratings for other possible improvements are being developed.
Wharves and Jetties
Procurement of materials is under way for replacement and extension of fender timbers on Council’s
South Bay jetty. The current estimate of cost is $30,000. Work is being planned to allow completion
before activity increases in October.
Airport
4.4.1 Part 157 Works
The CAA Part 157 determination required an internal access road along the State Highway boundary
to enable foot and vehicle traffic to be kept out of operational areas. This work will be completed by
end September. Other Part 157 works (runway and taxiway markings, delineation of operational
areas and hangar aprons) will be carried out by end November.
4.4.2 Terminal Building
Terminal building repairs have been completed.
4.4.3 KDC Hangar
A meeting of engineer experts is being arranged.
5 SOLID WASTE:
Kerbside and Rural Collection
Kerbside collections have continued with no significant new issues.
Illegal Dumping
Further illegal dumping has occurred.
Resource Recovery and Recycling Centre (RRC)
Activities have continued without any major concerns.
5.2 Future Waste Management
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The Waste Minimisation Plan is being progressed by Chris Purchas at Tonkin and Taylor. An open day
is to be held at the existing resource recovery centre, hosted by Jacki with Chris in support. Chris to
use this as an opportunity to talk with residents to determine community drivers.
A Request for Proposal will be prepared and issued to consultants with relevant experience to cover:
Concept design of transfer station
Design of landfill capping, consenting requirements and landfill management plan
Programme and dates to be confirmed.
A S17a review of solid waste services is being undertaken and will consider a range of service providers
and operational models. At the same time approaches to MDC (Bluegums) and Transwaste (Kate
Valley) have been made on acceptance of Kaikoura’s waste. The possibility of becoming a shareholder
in Kate Valley is to be discussed.
Community outcomes supported
The outcomes below are being supported.
We value, protect and enhance Kaikōura’s unique natural environment and biodiversity and sustainably manage disposal of waste.
Our community is resilient, safe and well and has their essential needs met
Our infrastructure, housing and community facilities are easily accessible, cost effective and able to withstand our natural hazards.
6 SIGNIFICANCE OF THE DECISION
This decision is not considered significant in terms of Council’s Significance and Engagement Policy
7 RECOMMENDATION
That Council:
1. Receives the report.
North Canterbury Network Outcome Contract Monthly Report –
August 2019
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APPENDIX 1 – ROADING MONTHLY REPORT – AUGUST 2019
NZTA 63189
North Canterbury Network Outcomes Contract
MONTHLY REPORT – AUGUST 2019
North Canterbury Network Outcome Contract Monthly Report –
August 2019
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Table of Contents
1 KAIKOURA DISTRICT COUNCIL – ROADING .......................................................................... 15
1.1 Contract Manager’s Summary ............................................................................................................... 15
1.1.1 Key Activities Completed This Month................................................................................................ 15
1.1.2 Key Activities Planned for the Coming Month ................................................................................ 15
1.2 Value Management ................................................................................................................................. 15
1.2.1 OPM’s ...................................................................................................................................................... 15
1.2.2 Healthy Market (%age sub contracted) .......................................................................................... 15
1.2.3 Health & Safety ..................................................................................................................................... 15
1.2.4 Environmental ........................................................................................................................................ 16
1.3 Contract Management ........................................................................................................................... 16
1.4 Road Safety ................................................................................................................................................ 16
1.5 Asset Management .................................................................................................................................. 16
1.6 Customer & Stakeholder Relations ........................................................................................................ 16
1.7 Financial Management ........................................................................................................................... 17
1.8 Physical Works ............................................................................................................................................ 17
1.9 Incident Response ..................................................................................................................................... 17
Approved for Release___________________________________08 / 09 / 2019
Mike Darnell, Contract Manager
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1 KAIKOURA DISTRICT COUNCIL – ROADING
1.1 Contract Manager’s Summary
August has been a great month around the district with a major metalling programme being completed along
with maintenance grading and drainage works.
Downer and KDC staff have been working closely together to get the best outcome for the district within
available budgets.
The 2019/20 reseals programme is almost ready to be released for KDC roading Engineer to review and
approve meaning when weather permit these works will be prioritised to ensure completion in a timely
manner.
1.1.1 Key Activities Completed This Month
Drainage maintenance
Maintenance metalling
Maintenance grading
Traffic count programme continued
1.1.2 Key Activities Planned for the Coming Month
Continue with KDC supplied 3 month rolling physical works programme.
Furnish subjective annual works programme for tabulated budgets.
Continue agreeing forward work programme for EQ and NCTIR works.
Place new signs as part of the local road speed reviews
Goose Bay drainage works
Agreeing this seasons reseal programme and starting pre-seal repairs
1.2 Value Management
1.2.1 OPM’s
OPM’s compliance was not measured in August, but will continue taking place on the 11th September. Last
months audit can be seen below.
1.2.2 Healthy Market (%age sub contracted)
With a higher turnover of work our market share has dropped this month to 39%, while subcontractor
involvement has increased drastically to nearly 60%.
1.2.3 Health & Safety
No other incidents to report
Dispatch ID Road Priority Fault Start End Quantity Side Side2 Date added Area Column3
17712 MOUNT FYFFE ROAD 3 - Identified Medium 027 Potholes (RCH/RDH) 4919 1 L Left 9/07/2019 10:38 KAIKOURA RURAL
17713 MOUNT FYFFE ROAD 4 - Intervention Required 039 Low Shoulder / Edge Rut > 100 mm 4066 4076 1 R Right 9/07/2019 10:44 KAIKOURA RURAL
17714 HAPUKU ROAD 3 - Identified Medium 109 Signs Non Regulatory Missing (RDH) 631 2 R Right 9/07/2019 11:26 KAIKOURA RURAL
17715 HAPUKU ROAD 3 - Identified Medium 027 Potholes (RCH/RDH) 165 4 R Right 9/07/2019 11:30 KAIKOURA RURAL
17716 HAPUKU ROAD 3 - Identified Medium 110 Signs Graffiti 88 1 R Right 9/07/2019 11:33 KAIKOURA RURAL
17717 HAPUKU ROAD 3 - Identified Medium 110 Signs Graffiti 36 1 R Right 9/07/2019 11:34 KAIKOURA RURAL
17718 OLD BEACH ROAD 3 - Identified Medium 027 Potholes (RCH/RDH) 4381 1 L Left 9/07/2019 11:41 KAIKOURA RURAL
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1.2.4 Environmental
No other incidents to report
1.3 Contract Management
No notices were received during the month
Nil variation orders were received
NTE # Description Date
- - -
NTC # Description Date
VO # Description Date
- - -
1.4 Road Safety
The Intersection of Ludstone/Red Swamp Road and Green Lane has been identified as requiring an upgrade to the delineation and linemarking to improve safety.
The Intersection of Mt Fyffe and Schoolhouse Road requires upgrading to improve safety.
Known ice spots have been and will continue to be monitored over the winter period. No incidents have been reported as a result of winter road conditions throughout the network ie, Postmans Road heading the the East from Mt Fyffe Road
The ECAN drain along Mt Fyffe Road is undermining the road and requires remedial works to repair and make safe
1.5 Asset Management
Continued use of RAMM tablets to enable fault finding entry, programming and closeout of works as required for RAMM health. Faults are being logged within RAMM as our site Engineer drives the network. We also have a RAMM tablet within the patrol truck that is used to log faults. Further to the use of RAMM tablets for fault logging, we also use the “Mobile Roads” app to log faults and report issues for programming.
Mobile road app is being used successfully to highlight faults throughout the network, these faults are them programmed for repair
There is a meeting planned to take place early in September between KDC and Downer staff to discuss traffic counts and RAMM
1.6 Customer & Stakeholder Relations
There was 1No KDC Origen Contact Centre despatch received during July. Details were:
There are several records in Origin that require closeout. This will be targeted during September if not
completed already – There are a total of 4No. Origen reports pending.
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Several e-mails were received during the moth to re-erect regulatory parking
signs around the township – these have all been closed out.
1.7 Financial Management
Downer is working closely with the KDC roading Engineer to ensure programmes are put together to meet expected budgets and required outcomes
1.8 Physical Works
Over the past month the following works have been undertaken:
Please refer to 3 month rolling programme
1.9 Incident Response
No incidents were reported this month.
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Report to: COUNCIL
Date: 3. 30 September 2019
Subject: Water Reform 2019
Prepared by: 4. Patrick Marshall
Input sought from: Fiona Humpheson (Drinking Water Assessor)
Authorised by: Angela Oosthuizen
1 PURPOSE AND ORIGIN:
This paper is to provide a brief overview, for information purposes only, of the:
Water Reforms 2019
Water Safety Plan Reforms
Implications of the Water Reforms 2019 to Kaikoura District Council
Brief outline on the current water supply schemes
2 BACKGROUND:
Water Reforms 2019
The Local Government Minister Nanaia Mahuta and the Health Minister David Clarke announced an
overhaul in three water regulations in November 2018. The reform programme focused on
collaboration with the local government sector, the water sector and other stakeholders to meet
three-water challenges such as funding pressures, rising environmental standards, climate change,
seasonal pressures and the recommendations from the Havelock North Inquiry.
The Government approved a suite of regulatory three-water reforms in July 2019. Key features of
the Water Reforms 2019 include:
an extension of the regulatory coverage to all drinking water suppliers, except individual household self-suppliers;
a multi-barrier approach to drinking water safety, including mandatory disinfection of water supplies, with exemptions only in appropriate circumstances (Water Safety Plans New Framework);
stronger obligations on water suppliers and local authorities to manage risks to sources of drinking water;
strengthened compliance, monitoring and enforcement of drinking water regulation.
While regional councils will remain the primary regulators for the environment, there will be
stronger central oversight of wastewater and stormwater regulation, including:
requirements for wastewater and stormwater operators to report annually on a set of national environmental performance measures;
national good practice guidelines for the design and management of wastewater and stormwater networks; and
monitoring of emerging contaminants in wastewater and stormwater and coordinating national responses where necessary.
A new dedicated water regulator will be established to oversee the regulatory regime. Figure
1 outlines the responsibilities that the new regulator will have based on the changes in the
legislation.
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Figure 1: New Regulators Roles and Responsibilities
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The time lime for the reforms is outlined in Figure 2 below.
Figure 2: Timeline for Reforms
Suppliers now have to comply with the Standards. Previously, suppliers only had to take all
practicable steps to comply with the Standards. A supplier that is prosecuted for non-
compliance will still have a legal defence if they can demonstrate that they had taken
all practicable steps. So while the legal rights of suppliers are retained, the substantive
duty has been altered in favour of having to comply with the Standards.
Re-balancing of the definition of "all practicable steps".
The six considerations that make up the test of whether or not a step is practicable
under the circumstances have been "re-packed" so that all six are given equal
weighting.
Previously, two of the considerations, i.e. the 'availability' and 'affordability' of steps,
were given precedence over others, including the protection of public health.
Simple summary of main changes
Health (Drinking Water) Amendment Act 2019 received the Royal assent on Wednesday 31
July and entered into force Thursday 1 August 2019.
A brief summary of the main changes is as follows (in sequential order). NB this summary is
indicative only, please refer to the legislation directly to see the details
https://www.parliament.nz/en/pb/bills-and-laws/bills-proposedlaws/document/BILL_78676/health-
drinking-water-amendment-bill of the actual changes:
(1) removal of specific references to operators of designated ports or airports. Meaning that
such ports and airports will be subject to the usual controls under the Building Act, or, if they
supply other properties, then they will continue to be regulated as networked suppliers under
Part 2A
(2) Changes to section 69H (definition of all practicable steps) - two changes:
(a) s. 69H(1) amended such that all six components, including ‘availability’, ‘affordability’ and
‘the nature and severity of the harm that may be suffered…’ are all given equal weighting.
(b) s. 69H(3) amended to clarify that clear evidence and justification is required where a
supplier elects to rely on unaffordability as the reason why a step is not practicable.
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(3) removal of three year consultation period and two year notice period for amendments to
the Standards
(4) Section 69P - public notice provisions updated to reflect current practice, including
internet publication.
(5) Section 69S(1) (duty to provide adequate supply) amended to remove reference to ‘all
practicable steps.
(6) Section 69U, remove the examples of steps that constitute a supplier contributing to the
protection of the source of their water. The Ministry is developing guidelines to assist
suppliers and PHU staff as to how to interpret the remaining duty.
(7) Section 69V(1) (duty to comply with the Standards) also amended to remove reference to
‘all practicable steps.
(8) Section 69V(2) (“deemed compliance” with the Standards) amended so that the
supplier’s implementation of the provisions of their approved WSP that relate to the
Standards must be to the satisfaction of the Assessor.
(9) Section 69Z(8) Water safety plans must be implemented in accordance with the agreed
timetable and suppliers must manage and control the critical points identified in their WSP
(10) Section 69ZF (duty to take remedial action if the standards breached) amended to
clarify that those suppliers relying on s. 69V(2) must also take appropriate remedial actions if
there is a breach of the Standards that creates a risk to public health.
(11) Section 69ZK (appointment of drinking-water assessors) amended to remove the
requirement for Assessors / agencies to be accredited. This in turn clarifies that it is
"individuals" who are appointed as Assessors.
(11) Section 69ZP clarification of the relationship between Part 2A powers and the Health
Act's pre-existing powers of entry and inspection
(12) Several other minor and technical changes.
Water Safety Plan Reforms
A WSP is required for water suppliers are required to have and implement a WSP under
Section 69z of the Health Act.
A new framework was released in December 2018 that replaces what was essentially the
2005 edition of the New Zealand Drinking-Water Safety Plan Framework (NZDWSPF). This
aims to address issues identified during the Havelock North enquiry. The principles of the
new framework are outlined below.
22
The are 10 main components of this framework, these are listed below:
23
Currently there are no approved WSP’s under the new regulations in New Zealand.
24
3 DISCUSSION:
Kaikoura District Council Water Supplies Compliance 2018-2019
The Drinking Water Annual Survey for KDC was carried out by the Health Protection Officer/ Drinking Water Assessor Fiona Humpheson. Table 1 outlines
the results of the survey. The survey is carried out for supplies that are greater than 100 in terms of population. The survey did not include Suburban and
Peketa as the populations are currently less than 100.
Table 1 – Kaikoura District Council Water Supply Compliance 2018-2019
Supply Name Compliance with Health Act
Commentary Population
Fernleigh Rural Water Supply
Failed Standards The water supply uses groundwater and is chlorinated. Temporary boil water notice issued. Fernleigh Rural Water Supply met the chemical Standards but failed the bacteriological Standards for the whole supply (E. coli transgressions in 3 of 69 samples) and the protozoal Standards for the whole supply (Infrastructure).
150
Kaikoura Urban Failed Standards The water supply uses groundwater and is chlorinated. Temporary boil water notice issued. E. coli was detected in 1 of 384 monitoring samples (allowable). Kaikoura met the bacteriological and chemical Standards but failed the protozoal Standards for the whole supply (Infrastructure, comply not attempted).
2,500
Kaikoura East Coast Rural
Failed Standards The water supply uses groundwater, without disinfection. Permanent boil water notice issued. Kaikoura East Coast Rural met the chemical Standards but failed the bacteriological Standards for the whole supply (process) and the protozoal Standards for the whole supply (Infrastructure, comply not attempted).
150
Kincaid Rural Water Supply
Failed Standards The water supply uses surface water and is chlorinated and treated by UV. Kincaid Rural Water Supply met the bacteriological and chemical Standards but failed the protozoal Standards for the whole supply (Records, calibration).
120
Oaro Failed Standards The water supply uses groundwater and is treated by UV. Oaro met the bacteriological and chemical Standards but failed the protozoal Standards for the whole supply (Records, calibration).
400
Ocean Ridge Failed Standards The water supply uses groundwater and is chlorinated and treated by UV. Ocean Ridge met the bacteriological and chemical Standards but failed the protozoal Standards for the whole supply (Records, calibration, comply not attempted).
500
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As per Table 1 no scheme in the Kaikoura District was compliant with the Health Act. Table 2 gives a
brief on how some of the issues will be corrected in the coming months to achieve compliance,
however there is a shortage in the Three Year Plan CAPEX to achieve compliance in all areas where
required. Table 2 also outlines the risks associated with each supply and the level of risk of each
supply.
The new legislation requires KDC to comply and the fallback position of “take all practicable
steps”(including affordability) is no longer valid.
The SCADA upgrade will be completed by the end of October for all facilities that will address some
of the major reporting/recording issues that have resulted in the failure of each scheme to meet the
Health Act. Water outlook is being set up to also aid with recording and sharing of the collected and
sample testing data collected. One of the functions of water outlook will allow sharing of the
required records with the DWA and the DHB in real time so that the schemes can be audited and
checked remotely at all times. To do this some additional meters are required.
For the privately operated schemes the level of record keeping and calibration will need to be
addressed. Meetings with the operators and current owners of the private schemes needs to be
instigated to educate the owners of the responsibilities and also the potential requirement of KDC
taking ownership and operational control to reduce the risk to public health.
26
Table 2: Water Supplies and Risks
Supply Name
Commentary Risks Risk Level (L to H) Indicative CAPEX Cost to achieve Compliance
Timeline
Fernleigh Rural Water Supply
UV Treatment or filtration is required to meet standards. This cannot be achieved under the current budget. Currently on a boil water notice. It is likely that KDC will be required to take over the Fernleigh Scheme under the new legislation.
Public Health Risk Ownership issues Operational responsibilities and practices Aging infrastructure (Financial) Source risks associated with shallow bores. Logging of Data not sufficient (SCADA upgrade Required)
High SCADA Upgrades - $5,400
Dependant on private operators and scheme practices. Meeting to be instigated.
Kaikoura Urban
UV Treatment or filtration is required to meet standards. This cannot be achieved under the current budget.
Public Health Risk No Protozoal Treatment.
Medium SCADA Upgrades - $74,200 WSP Improvement Schedule Items, includes UV Installation – $250,000
Dependant on UV installation currently not Budgeted. March 2020
Kaikoura East Coast Rural
No WSP. Point of entry supply is likely requirement for scheme to become compliant. Currently on a boil water notice. It is likely that KDC will be required to take over the East Coast Scheme under the new legislation.
Public Health Risk Ownership issues Operational responsibilities and practices Aging infrastructure (Financial) Source risks associated with shallow bores.
High SCADA Upgrades - $9,400 Installation of Point of supply treatment - $77,000
Dependant on supply ownership and budget.
Kincaid Rural Water Supply
Upgrading SCADA system will allow for required logging records and inputting data into Water Outlook will allow for the scheme to be compliant from a Records Requirement. Calibration will be carried out in conjunction with the supplier’s recommendations, currently being undertaken.
Public Health Risk Source risks river intake. Requirement to change intake.
Medium SCADA Upgrades - $16,000 WSP Improvement Schedule Items - $5,000
December 2020
Oaro Required fourth barrier, chlorine dosing, currently being upgraded. Upgrading SCADA system will allow for required logging records and inputting data into Water Outlook will allow for the scheme to be compliant from a Records Requirement. Calibration will be carried out in conjunction with the supplier’s recommendations, currently being undertaken.
Public Health Risk Currently no fourth barrier in the reticulation. (SCADA upgrade Required)
Medium SCADA Upgrades - $5,600 Upgrade the Treatment Facility with Chlorine Dosing - $50,000 WSP Improvement Schedule Items - $5,000
December 2019
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Supply Name
Commentary Risks Risk Level (L to H) Indicative CAPEX Cost to achieve Compliance
Timeline
Ocean Ridge A chlorine analyser was required and was installed last month. Upgrading SCADA system will allow for required logging records and inputting data into Water Outlook will allow for the scheme to be compliant from a Records Requirement. Calibration will be carried out in conjunction with the supplier’s recommendations, currently being undertaken.
Public Health Risk (SCADA upgrade Required)
Low SCADA Upgrades - $3,600 WSP Improvement Schedule Items – $5,000
November 2019
Suburban Suburban is currently on a boil water notice. The treatment and intake require significant upgrades to comply with Health Act. An alternative supply is being investigated.
Public Health Risk Source risks river intake. Requirement to change intake. Treatment is not up to the requirements of the Health Act.
High SCADA Upgrades - $6,400 Alternative Supply Required – $200,000
June 2020
Peketa The location of the Peketa bore is on private property. The bore is shallow. A SCADA upgrade is planned, and a new source is being sought. Treatment is up to standard.
Public Health Risk Source is on private land and is a shallow bore.
Medium SCADA Upgrades - $1,400 WSP Improvement Schedule Items- $30,000 New Supply - $220,000
June 2020
Unknown Private Supplies in the Kaikoura District Council
There are several supplies that are currently unknown and unregulated throughout the district. There is a requirement for KDC to regulate these supplies.
Public Health Risk Ownership issues Operational responsibilities and practices Source risks associated with shallow bores.
High SCADA Upgrades – Unknown WSP Improvement Schedule Items - Unknown
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Current KDC Water Safety Plans (WSP and Water Safety Improvement Schedules
Water Safety Plans are completed and approved in May 2018 for the following schemes, but these
are not in line with the new current NZDWSPF as they were completed prior to the new regulations:
Oaro - approved
Ocean Ridge - approved
Kaikōura Urban – approved
Kincaid – approved
Peketa – approved
Fernleigh – approved
Kaikōura Suburban – approved East Coast does not have a current Water Safety Plan.
Under the old regulations the WSP does needs to be updated every 5 years, the new approach
requires updates as necessary based on changes to the catchment, a water supplier wanting to
reduce their log credit requirements, or an outbreak of waterborne protozoal not explained by a
lapse in protozoal treatment.
Improvement Schedules were drawn up for all the water supply plans associated to each scheme
with a timeline against each improvement item. A significant number of the items on the schedules
have been completed however there are currently a number of outstanding items in the
improvement plans that have passed the required target date and the funding allocated to those
items will not be sufficient to carry out the required works. Examples of the required works include
the installation of filtration and possible UV at Mackles Bore for Protozoa Compliance. This items
target date was June 2018. The consultant cost provided was $5,000 and the actual cost associated
with this will likely to be in the region of $150,000.
Kaikoura District Council has a legal responsibility under the Health Act to implement all
improvements in the WSP Improvement Schedule by the target date. Currently KDC is in breach of
the Health Act.
Updating the Water Safety Plans
A review of the current plans and the improvement schedules is currently underway with an aim to
finish by the 31st of October 2019.
The current WSP’s no longer reflect the reality of the water supplies as there are changes at the
various water schemes. The WSP and Improvement Schedules will be updated reflecting the changes
to the system and also the timeline target dates for improvements will be altered to be realistic
based on the fiscal constraints. By updating the schedules and WSP’s with real timelines this will
allow KDC to comply legally with the Health Act.
4 FINANCIAL IMPLICATIONS AND RISKS:
The Water Reforms 2019 and the WSP Regulation 2018 will result in requirement to increase the
overall operational and capital expenditure in three waters.
The overall estimated cost to New Zealand as a result of the reforms is expected to be $3-$4.3billion
CAPEX and $120-200 million extra annual OPEX.
It is unclear if additional funding will become available to KDC from Central Government. A timeline
is outlined in Figure 3 that indicates some the possible decision making for that funding stream by
central government although there is no indication that any funding is forthcoming.
29
Figure 3 – Timeline for Funding Decisions
Privately Operated Supplies
It is highly likely that the current privately operated supplies East Coast and Fernleigh will be
required to be taken over by KDC. Currently both supplies are on boil water notices. The reticulation
infrastructure is considerable for both networks and the supplies are not secure. Significant
investment in both schemes will be required to bring these up to a compliant level.
The East Coast reticulation system is too large to chlorinate the entire system, that is the reason for
the option to install point of entry treatment at residential properties. The responsibility of the
operation and maintenance of the devices may also lie with KDC increasing the overall costs.
Currently the both schemes are privately operated and maintained. The risks associated with the
schemes that are not overseen by local government are very high in terms of the lack of good
operational practice to work on water supplies and avoid contamination.
The total cost to install a point of entry supply per property will be approximately $3,000.
There are also an unknown number of private supplies that supply more than one property. These
schemes may also require regulation by local government.
SCADA Upgrade at Sites
To comply with the logging requirements of the Health the SCADA system, including new radios and
RTU’s are required. Increase the ability for the RTU’s to log data and allows for high resolution data
such as one-minute logging for essential parameters (as required by the Drinking Water Standards)
The cost for the SCADA Upgrade is $126,000.
Compliance and updating the WSPs and Implementation of the Improvement Schedules
Updating the WSP’s, the additional operational requirements and the implementation of the new
improvement schedules that will be developed by October 31st 2019 to be submitted to the DHB will
be significant in terms of both CAPEX and OPEX.
Until the new schedules are developed that cost cannot be calculated with any confidence.
Operational input from IWK will be sought to achieve the recording compliance for each scheme.
The records will be inputted into Water Outlook to aid in the visibility of the associated recordings.
The updated water supply plans will also require operator input. A working group will be set up with
KDC staff, Food and Health (Testing) and IWK operators to make sure there is consistency in the
approach for the update of the WSPs and that all parties are accepting of the procedures that are
put in place.
30
5 RECOMMENDATION
That Council:
1. Receives the report
2. Notes the change in legislation
“A supplier that is prosecuted for non-compliance will still have a legal defence if they
can demonstrate that they had taken all practicable steps.””
3. Approves the review of the Water safety Plans (circa $25,000)
4. Instigate a meeting with Downers and Fernleigh to discuss the implications and risk of
the new legislation and agree action steps going forwards
5. Instigate meeting with East Coast Water Supply Management committee to discuss the
implications and risk of the new legislation and agree action steps going forwards
6. Progresses and finalise the Peketa investigation by 10/10/2019
7. Progresses and finalises the SCADA Implementation by 31/10/2019
8. Progresses and finalise the alternate source supply Suburban investigation by
15/10/2019
9. Council be appraised on a monthly basis of progress in achieving compliance
31
Report to: Works and Services Committee
Date: 5. 25 September 2019
Subject: 6. Asset management Implementation Update
Prepared by: Paddy Marshall – Interim Works and Services Manager
Chris Gregory - Contractor
Input sought from:
Authorised by: Angela Oosthuizen - CEO
1 PURPOSE AND ORIGIN:
The purpose of this report is to provide the Committee with an overview and status update on the
Asset Management System implementation. This is a critical system that is required to enable the
Council to make better informed infrastructure investment decisions.
2 PROJECT UPDATE:
The AMS will support the Council’s strategic planning hence it needs to be in place at least for all of
the services that are strategically significant to council delivering on its outcomes and objectives. The
AMS documents the information that specifies how the Council’s objectives are to be converted into
asset management objectives, the approach for developing AMP and the role of the asset
management system (not IT systems), in supporting achievement of the asset management
objectives.
KDC selected Adapt as its new Asset Management System through a procurement process in 2018.
The system has been installed in the Cloud but is to be installed on the KDC network by Adapt
Solutions Ltd. All infrastructure and community facilities assets will be managed ultimately through
Adapt with the exception of roading that is managed in the NZTA RAMM system.
Maintenance cost, condition and valuation data will be managed in the system so that consistent,
accurate and conclusive asset management reporting and decisions can be made. The system is part
of a wider integrated suite that will enable this data and customer work requests to be visualised
and presented in Council’s GIS system.
Asset data gathered throughout the Kaikoura Earthquake Rebuild will also be logged into the system,
e.g. new works, repairs, CCTV Logs and videos. The system will ultimately be a single source of asset
information for all staff. All current and historical asset data, including metadata sets will be logged
Community outcomes supported The intention would be to complete the project in to enable the
asset management plans to be developed together with an Infrastructure Strategy for the next Long
Term Plan.
Project Key Parameters
Schedule Delayed Percentage complete 30%
Original target start date August 2018 Revised target start date November 2018
Original target complete June 2019 Revised target complete March 2020
32
PM Variables
Scope On track Creating data attribute tables is complete and existing 3 waters asset data has been uploaded from KDC’s GIS system. The next stage will be run a gap analysis to validate the accuracy of existing data and missing data. It is planned to hold a demonstration workshop of the draft system in late October to show progress and the functionality of the system prior to data enhancement over Christmas. Full “go live” is currently planned for March 2020.
Quality of work Good No issues with the demonstrated quality of work to date.
Risks Medium There is an inherent risk that data validation will identify a large amount of incorrect or missing data that will require resolution, thus exposing the project to additional cost and time delay.
Issues Concerns Technical Issue installing Adapt on KDC IT systems were resolved this month but it is still to be tested. Adapt has been installed in the cloud in the interim to allow work to be progressed.
P
Project Timeline
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
System Implementation
Milestone 1 – Gap Analysis on existing data
Validation and Data acquisition
Milestone 2 – “Go live” for 3 waters
33
Financial update
Project phase expenses
Actual spent to
date
Budget of Phase
Variance Comment
Phase 1 – Implementation of the Adapt system
$43,625 $140,000 $96,375
Phase 2 – Validation and Data acquisition
$0 $200,000 $200,000
Total spent $43,625 $340,000 $296,375
Project funding Actual received
Forecast to date
Variance Comment
Betterment Funding $340,000 Not currently approved - if there is no available betterment funding this will be loan funded
3 COMMUNITY OUTCOMES
The outcomes below are being supported.
We value, protect and enhance Kaikōura’s unique natural environment and biodiversity and sustainably manage disposal of waste.
Our community is resilient, safe and well and has their essential needs met
Our infrastructure, housing and community facilities are easily accessible, cost effective and able to withstand our natural hazards.
4 SIGNIFICANCE OF THE DECISION
This decision is not considered significant in terms of Council’s Significance and Engagement Policy
5 LEGISLATION
Asset management is dependent on an integrated approach and provides the cornerstone for the delivery of the majority of services to the community. The assets must be capable of delivering those required services both now and into the future.
Section 101B (3) of the Local Government Act 2002 requires local authorities to outline how
infrastructure assets are to be managed. Section 101B (1) and (6) also defines the infrastructure
assets that must be included in an infrastructure strategy covering at least 30 consecutive years.
6 RECOMMENDATION
That Council:
1. Receives the report for information