jv americorps member site supervisor orientation
DESCRIPTION
JV AmeriCorps Member Site Supervisor Orientation. 2014-2015 Program Year. Welcoming. JV AmeriCorps members keeping calm and getting things done. Orientation Outline. Highlight of Updates for Returning Agencies Staff Contacts Important Dates Member Benefits/Responsibilities - PowerPoint PPT PresentationTRANSCRIPT
Orientation Outline
Highlight of Updates for Returning Agencies Staff Contacts Important Dates Member Benefits/Responsibilities Role of Site Supervisor Prohibited Activities and Position Descriptions Communications and Paperwork Performance Measurement and Evaluation Send Off and Questions
Updates for Returning Agencies
New Staff & Evolving Structure Program Integration efforts
Starting with combined Partner Agency & Site Supervisor handbook
20th Anniversary continues September 12th events nationwide AmeriCorps Alums partnership
Evaluation efforts continue to be strengthened
JVC Northwest Staff Contacts
AC Specific Staff AC Program ManagerAdministrative Assistant
Mary HegelHilary Titus
Program Staff Associate DirectorJV Program ManagerProgram Assistant
Laurie LairdAmy PotthastRachel Wagner
Main Contact Regional Program Coordinator - formerly known as Area Director
See next slide…
Amy
Mary
Hilary
RachelLaurie
The 2014-2015 PC Team
ALASKA
SallyMontana
Carolyn
CASCADES
Chloe & MoryahMOUNTAIN WEST
Matt & Stephen
Program Coordinators
Retreat Region/Locale Program Coordinator
Alaska • Anchorage, Bethel, Juneau, Sitka Sally Koch
Big Sky• Ashland, Billings, Hays, Missoula, St. Xavier Carolyn Chu
Cascades• Gray’s Harbor, Portland• Hillsboro, Seattle, Tacoma
Chloe EberhardtMoryah Schindler
Mountain West• Boise, Omak, Spokane• Gresham, Hood River, Yakima, and Wenatchee
Matt SalazarStephen White
Important Dates
August 4th-9th: JV member Orientation in OR
August 13th (Wednesday): First day of service
August/September : Capacity Building Training
September/October: Fall Area Visit by PC
October/November: First JVC Northwest Retreat
December 1st: Agency Application Deadline (2015-16)
Member Responsibilities
1700 hours of service
Full year of service to the contract date July 31st
Participation in national days of service
Participation in JVC Northwest retreats
Duties outlined in position description
Performance measure reporting
AmeriCorps Member Benefits
Living Allowance and Ed Awards 10 days leave from service
(does not count as service hrs) Health Insurance
JVC NW offers coverage Worker’s Compensation
JVC NW covers all JV/ AmeriCorps members
Please notify us immediately in the event of an injury at your service site!
Role of Site Supervisor
Mentorship & Supervision Member training at service site Weekly meetings for instruction/guidance/processing
Uphold member contract (service dates, prohibited activities, etc.)
Approval of timesheets in OnCorps Assistance with data collection Performance evaluations Mandatory Meetings (this orientation, fall area visit,
performance measure training)
Prohibited Activities
Code of Federal Regulations (45CFR § 2520.65) Applies to JV AmeriCorps…
Staff
Members
As well as volunteers they recruit/manage
Online: http://www.ecfr.gov
Also in your Partner Agency/Site Supervisor Handbook
§ 2520.65 What activities are prohibited in AmeriCorps subtitle C programs?(a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the
AmeriCorps program or the Corporation, staff and members may not engage in the following activities:(1) Attempting to influence legislation;(2) Organizing or engaging in protests, petitions, boycotts, or strikes;(3) Assisting, promoting, or deterring union organizing;(4) Impairing existing contracts for services or collective bargaining agreements;(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public
office;(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political
platforms, political candidates, proposed legislation, or elected officials;(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes
mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;
(8) Providing a direct benefit to—(i) A business organized for profit;(ii) A labor union;(iii) A partisan political organization;(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue
Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative;
(v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and
(9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;(10) Providing abortion services or referrals for receipt of such services; and(11) Such other activities as the Corporation may prohibit.
(b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.
Additional Notes on Positions
Non-displacement and non-duplication Includes temporarily replacing staff
No money handling
Non-clerical and non-administrative roles only allowed if directly support program activities
No fundraising some exceptions for limited in-kind
Notes on “red flag language”
Inclusion Practices
JVC Northwest is committed to non-discrimination in the selection of our JV/AmeriCorps members
Work to provide reasonable accommodation for members with disabilities.
Hope to learn from and collaborate more with partner agencies
Resources: www.jan.wvu.edu http://www.serviceandinclusion.org/
Communications
Please check emails
Please put jvcnorthwest.org on your safe list
JVC Northwest’s primary form of contact
Notify of change in:
Site Supervision
JV AmeriCorps member
position/schedule/service location
Identity Members should wear gear while serving - every day!
“Serving Here” Poster at the Service Site
Participation in National Service days of recognition and of service 20th Anniversary Events (September 11-12th)
National swearing in across the country! Martin Luther King, Jr. Day of Service (January) Cesar Chavez Day (March) Earth Day/Arbor Day/Global Youth Service Day (April)
Networking /collaboration with AmeriCorps programs
Jesuit Volunteer AmeriCorps member in publicity
Also, please remember the Northwest!
20th Anniversary – September 12th
Fly those A’s
National celebration of the
first AmeriCorps members Regional events
Livestream of President
National service education
Celebrate alums
All members to participate!!!
Paperwork Schedule
Thanks for helping keep us
AmeriCorps grant
compliant!
Site Supervisor Contract (8-1-2014)
Placement Agreement (8-29-2014)
Capacity Building Paperwork (beginning /end of year)
Approve timesheets in OnCorps (monthly)
Site Monitoring Tool (fall area visit)
Midterm member evaluation (February)
End of the year member evaluation (July)
End of the year survey (July/August)
Timesheets in OnCorps
Instructions will be sent for 2014-2015 year in late August
Please take time to review hours carefully Hours need to be entered and approved after
completion (i.e. no early submissions) AmeriCorps service not considered employment…no
hours for vacation, sick leave, etc… also no lunch
Performance Measures
Capacity Building -Primary Measure
Most positions & most complex Additional webinar will be held once
tools have been finalized
Education & Health Member training at orientation &
individual follow up throughout the year
Strengthening the Evaluation
CNCS requiring us to continue beef up our efforts
Continued focus on Capacity Building 100% return rate on
organizational assessments Projects should flow from these
New or enhanced systems or processes
Additional survey at year end
Our External Evaluators Kimberly Firth, Leonard
Research & Evaluation, LLC Audrey Block, Impactivism
Send off & Next Steps
Site Supervisor Contract will be emailed soon. Return signed and dated by August 1st.
New members arrive Wednesday, August 13th! Placement Agreement
Will be sent out in July and is due 8-29-2014
Capacity Building training will be in Aug./Sept. Organizational Assessments due to follow
Questions
We welcome your questions!
If particular to your agency, please contact us after the webinar. 503-335-8202 [email protected] [email protected] [email protected]