juntendo university faculty of medicine ... of medicine clinical observership application guide...
TRANSCRIPT
JUNTENDO UNIVERSITY FACULTY OF MEDICINE CLINICAL OBSERVERSHIP APPLICATION GUIDE
CONTENTS:
GENERAL INFORMATION
• BriefSummary...........................................................................................................................................
• NumberofApplicants.............................................................................................................................
• Openings.....................................................................................................................................................
• LocationandRegistration.....................................................................................................................
• Tuition...........................................................................................................................................................
• Cautions.......................................................................................................................................................
APPLICATION INFORMATION
• ApplicationProcessFlowChart...........................................................................................................
• ApplicationPeriod....................................................................................................................................
• ApplicationRequirements.....................................................................................................................
• ApplicationSubmission.........................................................................................................................
• ApplicationReviewProcess..................................................................................................................
• RequiredItems...........................................................................................................................................
• TimePeriod,Schedules,andPublicHolidays..................................................................................
Page:
3
3
3
3
4
4
5
6
6
7
7
7
12
2
GENERALINFORMATION
APPLICATIONINFORMATION
THINGSTOKNOWPRIORTOAPPLYING
THINGS TO KNOW PRIOR TO APPLYING
• LetterofAcceptance&CertificateofCompletion.......................................................................
• ShortTermVisas........................................................................................................................................
• Housing........................................................................................................................................................
• Transportation&PersonalExpenses.................................................................................................
• Orientation..................................................................................................................................................
• JapaneseLanguageandCultureClasses.........................................................................................
• HealthCareSeminar................................................................................................................................
• JuntendoEnglishForum(JEF)..............................................................................................................
• Events............................................................................................................................................................
QUESTIONS ..............................................................................................................................................................
12
12
12
13
13
13
13
13
13
13
GENERAL INFORMATION
Brief Summary
• TheClinicalObservershipProgramofferstheopportunitytoobserveoutpatientclinics,ward
rounds,surgeries,laboratories,andconferences.
• JuntendoUniversityHospitalislocatedinthecenterofTokyo.
• JuntendoUniversityHospitalisthelargestuniversityhospitalnetworkinJapanandmany
patientswithraremedicalconditionscometoJuntendoUniversityHospital.
• Manyofthedoctorsspecializeinspecifictypesofmedicalcases.Applicantsshouldreview
thelinkslistedintheDepartmentSupplementaryInformationGuidebeforeapplyingtoen-
surethefocusofthedepartmenttheywishtoapplytomatchestheirinterests.
• Departmentsmaynotbeabletoprovideanexplanationofeverymedicalprocedureand
everysurgicalstep.Applicantswithoutapriorknowledgeofthedepartmenttheyhopeto
attendmaybelimitedinwhattheymaybeabletolearnduringtheprogram.
• JuntendoUniversityisaJapanesehospitalandwhilemanyofthedoctorsspeakEnglish,
translationsofeverythingwillnotbeavailable.Applicantsshouldbeselfmotivatedand
readytoovercomepotentiallanguagebarrierstheymayface.
• Lastyearover250clinicalobserversattendedourClinicalObservershipProgram.People
whodoattendtheprogramwillmostlikelyhavethechancetomeetotherinternationalstu-
dentsanddoctorsfromaroundtheworldwhileinJuntendoUniversity.
• PreviousclinicalobservershaveprovidedbriefdescriptionsoftheirexperienceinJuntendo
UniversityClinicalObservershipProgramonthefollowinglink.
Openings
• JuntendoUniversitydoesnotlistclinicalobservershipopeningsontheClinicalObservership
applicationpage.
• ApplicantsmayemailtheInternationalCenteraboutopenings.Applicantsshouldlistthe
exacttimeperiodanddepartment(s)theywanttoattendtocheckforopenings.
Location & Registration
• JuntendoUniversityMainHospital(3-1-3Hongo,Bunkyo-ku,Tokyo,113-8431,JAPAN)isthe
locationoftheClinicalObservershipProgram.
• ClinicalObserverswillberegisteredintheFacultyofMedicine(2-1-1,Hongo,Bunkyo-ku,
Tokyo113-8421,JAPAN)asClinicalObservers.
• ClinicalobserverswillnotbecomeregisteredinJuntendoUniversityasstudentsorfaculty
members.
3
GENERALINFORMATION
Tuition
• TheJuntendoUniversityClinicalObservershipProgramdoesnothaveanytuitionfees.
• Therearenoscholarshipsorfinancialaidassociatedwiththeprogram.
Cautions
• ClinicalobserverswillbesubjectedtothepoliciesofJuntendoUniversityFacultyofMedicine.
• JapaneselawpreventanyonewithoutaJapanesemedicallicensefromdoinganythingthat
mayaffectthehealthofapatient.Clinicalobserverswillnotbeabletoconductanymedical
proceduresthatmayaffectthehealthofapatient.Theprogramisanobservationalexperi-
ence.
• Applicantswhoapplytodepartmentswheretheymayobserveoutpatientclinicsshouldbe
awarethatmanyofthepatientinteractionsthatoccurinJuntendoUniversitytakeplacein
Japanese.ClinicalobserverswillbeabletotalkwiththedoctorstheyareobservinginEn-
glish.
GENERALINFORMATION
4
Check the Department Supplementary Information Guide.
Check the Department Supplementary Information Guide for specific
information about your desired department(s).
Information in the guide may include:
• Department links, time periods, durations, prerequisites,
additional requirements, notices, content, and assignments.
Submit the required items to JUIC ( [email protected]).
JUIC will
• submit your application to your desired department(s).
• inform you of the results.
• help accepted applicants prepare for arrival.
Who may apply?
When may I apply?
Application Period: between 90 - 365 days before desired start date.
Where may I apply to?
What do I do next?
What do I do next?
5
APPLICATION INFORMATION
Application Process Flow Chart
APPLICATIONINFORMATION
Applicants who meet the application requirements. See page 6.
Application Period
• AllapplicantsapplyingforaprogramstartingonorafterNovember5,2018musthave
requiredapplicationitems1-12confirmed120daysbeforethedateoftheirdesiredstart
toapply.
• AllapplicantsapplyingforaprogramthatwillstartbeforeNovember5,2018musthave
requiredapplicationitems1-12confirmed90daysbeforethedateoftheirdesiredstart
toapply.
• Applicantsshouldsubmittherequiredapplicationitemspriortothedeadline。
• Applicationssubmittedmorethan365dayspriortothedesiredstartdatewillnotbe
accepted.
Application Requirements
1. Studentsregisteredinamedicalschoolandresidentordoctorsemployedbyahealthcare
facility.
2. NumberofApplicants
• BetweenApril1,2018-March31,2019JuntendoUniversitywillnotbeabletoaccept
morethan:
• 5studentsfromoneuniversity
• 10studentsfromJuntendoUniversitypartneruniversities.
• Nomorethan5applicantsfromapartneruniversitymayapplyforthesametimeperiod.
• Applicationswillbeacceptedintheorderapplicationsaresubmitted.
• JuntendoUniversitywillnotdeclinetoreviewapplicationssentdirectlyfromapplicants
unlesstheuniversityoftheapplicantplanstonominatestudents.
• Applicantsmayinquiryaboutopeningbeforeapplying.
• BetweenApril1,2019-March31,2020JuntendoUniversitywillnotbeabletoaccept
morethan:
• 3studentsfromoneuniversity
• 5studentsfromJuntendoUniversitypartneruniversities.
3. LanguageRequirement
• Applicantsenrolled,training,orworkinginaninstitutioninanEnglishspeakingcountry
areexemptfromthisrequirement.
• ApplicantsenrolledinamedicalschoolwhereEnglishisthemediumofcommunication
areexemptfromthisrequirement.AcertificateindicatingEnglishisthemediumofcom-
municationmustbesubmitted.
• ApplicantswhomustmeetthisrequirementshouldsubmiteitheraTestofEnglishasa
ForeignLanguage(TOEFL),InternationalEnglishLanguageTestingSystem(IELTS),Cam-
bridgeEnglish,orJapaneseLanguageProficiencyTest(JLPT)testscore.
6
APPLICATIONINFORMATION
• ThereisnominimumTOEFL,IELTS,CambridgeEnglish,orJLPTscorerequirements.
• Departmentswillreviewthetestscorestodeterminewhethertheywillbeabletosuper-
visetheapplicant.
4. Formedicalstudents:Academicyearrequirement
• Studentsina5or6yearmedicalprogrammustbeatleastintheir4thyeartoapply.
• Studentsina4yearmedicalprogrammustbeatleastintheir3rdyeartoapply.
5. Formedicalstudents:Prooftheapplicanthascompletedthebed-sidelearningportionof
theirmedicalcurriculum.
6. Formedicalstudents:Prooftheapplicanthasstudiedmaterialrelatingtothedepartmenthe
orshewishestoapplyto.
7. Formedicalstudents:Prooftheapplicanthascompletedanobservership,clerkship,orelec-
tiveinahealthcarefacility.
Application Submission
• ApplicantsshouldsendallrequireditemstoJuntendoUniversityInternationalCenter:
• Applicantsshouldsendapplicationitemsasemailattachments.
• ApplicantsshouldnotsendapplicationitemsaspartofGoogleDriveoranyothercloud
storageservice.
Application Review Process
• Thetimeeachdepartmenttakestoreviewanapplicationvaries.Somedepartmentsmay
reviewapplicationswithinoneweek.Therearecaseswhereapplicationsmaytakeover
onemonthtoprocess.TheInternationalCenterwillkeeptheapplicantupdatedabout
wheretheirapplicationstands.
• JuntendoUniversitywillnotberesponsibleformeetinganydeadlinesimposedbyan
applicant.
• Applicantswhoseuniversityorhospitalrequiresthemtoreceivealetterofacceptance
beforeadesignatedtimeshouldsubmittheirapplicationwellbeforetheirdeadline.
• Applicantswhowillbeapplyingwiththeirclassmatesorcolleaguesforanobservership
thatwilltakeplaceoverthesametimeperiodshouldsubmittheirapplicationsonthe
sameday.Applicantsshouldlistwhotheyareapplyingwithwhentheysubmittheir
application.Thiswillhelpthedepartmentreviewtheapplicationsatonetimeandspeed
uptheapplicationprocess.
Required Items (Including answers to commonly asked questions)
1. Application
7
APPLICATIONINFORMATION
• Clickonthefollowinglinktodownloadthemedicalstudentexcelapplication.
• Clickonthefollowinglinktodownloadtheresidentanddoctorexcelapplication.
• Submittheapplicationasanexcelfile.
• Withintheapplicationapplicantsmustsubmitastatementindicatingwhytheyare
applyingtothedepartment(s).Thestatementshouldbearound100wordsand
should:
• Indicatehowtheapplicantispreparedtoattendthedepartment.
• Listspecifictypesofmedicalcasestheapplicanthopestoexperienceinthede-
partment.PleaseseetheDepartmentSupplementaryInformationGuidetosee
whattypeofmedicalcasesmaybeavailable.
• Thestatementhastwomainpurposes:
• Bywritingthestatementyouaretellingthedepartmentyouhaveanunderstand-
ingofwhatgoesoninthedepartmentandpreparedtolearnabouttheirfieldof
expertise.
• Byunderstandingwhatthedepartmentfocusesonyoushouldbebetterprepared
fortheactualobservershipinthecaseyouareacceptedbecauseyouwillhave
betterimageofwhatyoumayexperience.
2. PassportCopy
• Acopyofthepage(s)intheirpassportthatincludestheirname,theirphoto,their
passportnumber,theirpassportexpirationdate,andtheplacethepassportwasis-
sued.
3. PersonalPhoto
• AphotothatmaybepotentiallyusedasyourIDphoto,inthecaseyouareaccepted.
• IfpossiblepleasesubmitthephotoasaJPEGfile.
4.Forapplicantsfromnon-Englishspeakingcountries:Englishand/orJapaneseProficiency
TestScore(s),InternationalEnglishLanguageTestingSystem(IELTS),CambridgeEnglish,
orJapaneseLanguageProficiencyTest(JLPT)testscore.
5. Formedicalstudents:enrollmentcertificate
Forresidents:residentcertificate
Formedicaldoctors:employmentcertificate
6. Formedicalstudents:Prooftheapplicanthasstudiedmaterialrelatingtothedepartment
heorshewishestoapplyto.
• Thisrequirementonlyappliestomedicalstudents.
• Informationaboutthisrequirementmaybeincludedintheletterofrecommendation.
• Belowaretwoexamplesofwaysapplicantsmaysubmitproof.Proofisnotlimitedto
thesetwoexamples:
• Prooftheapplicanthascompletedtheportionoftheirmedicalcurriculumthat
8
APPLICATIONINFORMATION
correspondswiththedepartmentheorsheisapplyingto,suchasatranscript
andacoursedescription.
or
• Prooftheapplicanthascompletedtrainingthatcorrespondswiththedepartment
heorsheisapplyingto,suchasacertificateverifyingcompletionofanelective.
• Applicantswhosubmittheirtranscriptasproofshouldhighlightthesectionoftheir
transcriptthatcorrespondswiththedepartmentproof.
• Studentswhohavenotcompletedthisrequirementatthetimeoftheapplication,but
willcompletetherequirementbeforetheirdesiredstartdatemayapplytotheClinical
ObservershipProgramaslongastheyprovideprooftheywillcompletetherequire-
mentbeforethedesiredstartoftheClinicalObservershipProgram.
7. Formedicalstudents:Prooftheapplicanthascompletedthebed-sidelearningportionof
theirmedicalcurriculum.
• Informationaboutthisrequirementmaybeincludedintheletterofrecommendation.
• Applicantsmaysubmittheirtranscriptasproof.
• Applicantswhosubmittheirtranscriptasproofshouldhighlightthesectionoftheir
transcriptthatcorrespondswiththedepartmentproof.
• Studentswhohavenotcompletedthisrequirementatthetimeoftheapplication,but
willcompletetherequirementbeforetheirdesiredstartdatemayapplytotheClinical
ObservershipProgramaslongastheyprovideprooftheywillcompletetherequire-
mentbeforethedesiredstartoftheClinicalObservershipProgram.
8. Formedicalstudents:Prooftheapplicanthascompletedanobservership,clerkship,or
electiveinahealthcarefacility.
• Thisrequirementonlyappliestomedicalstudents.
• Informationaboutthisrequirementmaybeincludedintheletterofrecommendation.
• Studentswhohavenotcompletedthisrequirementatthetimeoftheapplication,but
willcompletetherequirementbeforetheirdesiredstartdatemayapplytotheClinical
ObservershipProgramaslongastheyprovideprooftheywillcompletetherequire-
mentbeforethedesiredstartoftheClinicalObservershipProgram.
9. LetterofRecommendation
• Clickonthefollowinglinktodownloadatemplateoftheletterofrecommendation.
• Lettersofrecommendationsmaybeviewedbymultiplepeople.
• Lettersofrecommendationsmaybeaddressedto“ToWhomitMayConcern”.
• Formedicalstudents:
• AletterofrecommendationtemplateisavailableontheClinicalObservership
applicationpage.ApplicantswhousetheJuntendoUniversitytemplateshould
printtheletterofrecommendationonpaperthatincludestheletterheadoftheir
9
APPLICATIONINFORMATION
10
universityorhealthcarefacility.
• Aletterofrecommendationmayincludeinformationrelatingtorequireditems5,6,
7,and8.
• Aletterofrecommendationmustbefromauniversityofficial,butdoesnotneed
tobesignedbyeitheradeanofschoolofmedicineorthepresidentofauniversi-
ty.
• Additionalinformationmaybeaddedtotheletterofrecommendationtemplate.
• Anadditionalletterofrecommendationfromasupervisorwithmoreknowledge
oftheapplicantmaybesubmitted.
• Formedicaldoctorsorresidents:
• Aletterofrecommendationmustbefromaseniordoctoratthehealthcareorga-
nizationwherethedoctororresidentisemployed.
• IfpossiblepleasesubmittheproofasaPDFfile.
10.Pledge
• Clickonthefollowinglinktodownloadthepledge.
11.HealthExaminationCertificate
• Clickonthefollowinglinktodownloadatemplateofthehealthexaminationcertifi-
cate.
• Astatementfromtheapplicant’shealthcareproviderstatingtheapplicantisingood
healthandfittotravel.
12. Immunization Requirements
• Clickonthefollowinglinktodownloadtheimmunizationrequirements.
• Applicants whose observership will require them to enter the hospital must
meet all of the immunization requirements to complete an observership at Jun-
tendo University. There are no exceptions.
• Immunization requirements must be approved by a health care provider.
• Applicants should not consider applying to the Juntendo University Clinical
Observership Program if they believe they will have difficulty completing the
immunization requirements.
• The time each applicant will need to complete the immunization requirements
may vary. Applicants should review all of the possibilities associated with im-
munization requirements before applying.
• Applicants who do not initially meet the immunization requirements must take
the necessary steps to complete the immunization requirements.
• Clinical observers should submit the immunization requirements as early as
possible to ensure confirmation of the immunization requirements.
• Applicants who will not be able to complete the immunization requirements
APPLICATIONINFORMATION
11
before the application deadline may apply as long as they submit the immuni-
zation requirement pledge. The pledge must indicate how the applicant will be
able to complete the immunization requirements prior to arrival.
• Applicants who have their applications processed before meeting all of the im-
munization requirements may be accepted and may receive a letter of accep-
tance however, clinical observers will not be able to participate in the Clinical
Observership Program unless they complete all of the immunization require-
ments. Letter of acceptances will be voided in the case the immunization re-
quirements are not met before the start of the Clinical Observership Program.
• In the event a clinical observer does not meet the immunization requirements
prior to the start of the program and is not able to attend the Clinical Observer-
ship Program, Juntendo University will not be responsible for any expenses or
burdens the applicant may experience as a result of not being able to attend the
Clinical Observership Program.
13.PersonalHealthInsurance
• Applicantsmayacquireinsuranceafterbeingaccepted.
• AcceptedapplicantsshouldacquirepersonalhealthinsurancefortheirtimeinJapan.
• ClinicalobserverswhoarriveinJapanwithouthealthinsurancewillberesponsiblefor
alloftheirmedicalcosts.
• JuntendoUniversitywillnotberesponsibleforanyexpensesclinicalobserversmay
incur.
★ LabelingtheRequiredItems
• Thereareanumberofrequireditems.
• Applicantsshouldlabeltheirrequireditemsusingthefollowingformatwhenthey
submittheirapplicationstoensurenopartsoftheirapplicationareoverlooked:
• Name(asdisplayedonyourpassport)–nameofthedocument
• FirstnameLastname–Application
• FirstnameLastname–Passport
• FirstnameLastname–Photo
• FirstnameLastname–EnglishRequirementTestName
• FirstnameLastname–EnrollmentCertificateorEmploymentCertificate
• FirstnameLastname–DepartmentRequirement
• FirstnameLastname–ClinicalExperience
• FirstnameLastname–LetterofRecommendation
• FirstnameLastname–Pledge
• FirstnameLastname–HealthExaminationCertificate
• FirstnameLastname–ImmunizationRequirements
APPLICATIONINFORMATION
• FirstnameLastname–Insurance
Time Period, Schedules, and Public Holidays
• ChecktheDepartmentSupplementaryInformationGuideforthelengthoftheprogram
thateachdepartmentoffers.Inthecaseadepartmentdoesnotlistatimeperiod,appli-
cantsmayapplytodepartmentsforaperiodbetween1-8weeks.
• ScheduleswillbebasedonMondaytoFridayschedules.
• Applicantsshouldreviewtheacademiccalendartoseeifnationalholidayswilloccur
duringtheirprogram.Observershipswillnottakeplaceonpublicholidays.
• Thefollowingextendedpublicholidaysmaypotentiallyaffecttheavailabilityofpro-
grams:
• NewYear’s:thelastweekofDecember&thefirstweekofJanuary
• GoldenWeek:April30andMay3-5
• ManyfacultymemberstakesummervacationsinAugust.Departmentsmayexperience
ashortageofstaffthismonth.
THINGS TO KNOW PRIOR TO ARRIVAL
Letter of Acceptance & Certificate of Completion
• Acceptedapplicantswillreceivealetterofacceptance.
• Clinicalobserverswhocompletetheprogramwillreceiveacertificateofcompletion.
Short Term Visas
• ClinicalobserverswillneedtoapplyforashorttermvisatoenterJapan.
• Shorttermvisaexemptionsexistfornationalswhosecountrymeetsthequalifications
listedontheMinistryofForeignAffairs(MOFA)website.
• ApplicantswhodonothavevisaexemptionwillneedtogototheJapaneseEmbassyor
Consulateintheircountrytoapplyforavisa.
• ClinicalObserverswhosecountrydoesnothaveavisaexemptionagreementwithJapan
maycontactJUICaboutreceivingthenecessaryshorttermvisaforms.
Housing
• Acceptedapplicantswillreceiveanupdateabouthousingopeningstwomonthsbefore
thestartoftheirprogram.
• DuetoanincreaseinthenumberofapplicantsJuntendoUniversitymaynotbeableto
providehousingtoallapplicants.Applicantsshouldconsiderthepossibilityofhavingto
findhousingoutsideoftheuniversitybeforeapplying.
THINGSTOKNOWPRIORTOAPPLYING
12
Transportation & Personal Expenses
• Clinicalobserversareresponsiblefortheirowntransportationandpersonalexpenses.
Orientation
• TheInternationalCenterconductsanorientationforClinicalObserversontheirfirstday
inJuntendoUniversityHospital.
Japanese Class
• ObserverswhoattendtheprogramwillhavetheopportunitytoattendaJapaneseclass.
TheclasswillhelpclinicalobserverslearnbasicgreetingsandaspectsofJapanesecul-
ture.
Health Care Seminar
• MedicalstudentswhoattendtheprogramwillhavetheopportunitytoattendaHealth
CareSeminar,wheretheywillbeabletolearnandtalkabouttheJapanesemedicalsys-
temincomparisontotheircountry’smedicalsystem.TheclassmayincludeJapanese
medicalstudentsandotherclinicalobservers.
Events
• JUICholdseventsforinternationalstudents,staff,andfaculty.Clinicalobserversareen-
couragedtojointheseevents.
• Toviewalistofpreviousinternationalstudentandresearchereventspleaserefertothe
followinglink.Manyclinicalobserversarepicturedinthephotos.
QUESTIONS
• ForquestionsabouttheClinicalObservershipProgramcontactJuntendoUniversityInterna-
tionalCenter(JUIC,[email protected]).
13
THINGSTOKNOWPRIORTOAPPLYING