june 3, 2011 memos

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Me mo ran dum

DATE J un e 3 ,2 0 11

T O H on o ra b le Mayor an d M em be rs of th e City C ou n cil

S UB JE CT Follow up to Bud ge t W o rk sh o p #3

CITY O F

A tta che d p le a se find res p on s es to q ue st io n s a sk e d reg a rdi n g th e May1 8h

B ud

if you h av e a n y que sti o ns .

C: T ho m a s P. P er k in s . Jr ., City A tto rn eyDe b or ah W atki n s, City Se c re taryC raig Kinton, City Au ditorJu d ge C. Victor L an d er , Judic iar y

R y an S. E van s, First As sist a nt City M an ag erJill A. Jo rd an , P .E ., A ssi st an t City Ma nag er

A.C. G on z ale z, A ssi st an t City M an ag e rFo rest E. T u rn e r, A ss ista n t City Ma nag erJ ean ne Chipper-field , Director, Chief F inaHe len a S te ve n s- T ho mp son , A s si st an t to

M ana ge rJ a ck Ir e la n d, Director , Office of F in an cia

Ple ase let m e

City ge r

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Budget Workshop #3 Council Questions May 18, 2011

1. Will RIFs be required to balance the budget?

Yes, a reduction in force will most likely be required as part of the FY 2011 12 budinformation provided on May 18 th indicated a reduction of about 450 FTEs if the loindicated on the ranking sheets are eliminated. This equates to more than 600 positionsand full time positions are counted. It is likely that 300 or more individuals could ponotice. This is a very preliminary number and will change as we proceed further into theprocess.

2. What can City do to collect from State what TxDOT owes the City for ROW maintenance?

The City of Dallas has a Municipal Maintenance Agreement with the Texas Departme(TxDOT), approved by Council on April 13, 2011. The agreement explicitly states that th

the City for mowing and cleaning up litter on the affected highways. Reimbursemedelineated specifically in the MMA. The MMA requires the State to give the City 60 days

to reduce the number of mowing cycles, litter cycles, or change the reimbursement rate.

As we are at the beginning of the mowing season, we havent requested any reimbursemwith TxDOT to finalize a schedule of reimbursement process. The estimated annual reimbu

3. Provide information of what is funded for Community Courts for FY2011 12?

Currently, the City Attorneys Office has $575,096 in CDBG money proposed to fund two ocourts in FY2011 12. The prosecutors for the Community Court are funded by otherPreliminary information indicates that this federal grant funding will be reduced.

4. What reductions, if any, are proposed for MLK Community Center?

FY2010 11 budget has a total of four (4) Social Services caseworkers: MLK Community CCommunity Center each have two (2). These 4 FTEs are currently funded witPrevention/Rapid Re housing Grant (HPRP). This grant will not be available in FY 2011 1shown to be funded for FY 2011 12. Although it is below the funding line, it is indicatedfunded. (Key Focus: Clean Healthy Environment, Line 36, HOU 012 B, Community Centers

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5. What impact will be realized from reduction proposed in facility maintenance and custod

The May 18th

snapshot does not fund 13 positions (nine vacant and four filled). The reduan estimated 2600 service requests that will not be completed. Seventy percent of

relate to HVAC (26%), Plumbing (23%) and Electrical (21%). These service requests directof employees and citizens utilizing City facilities. In addition, the response time for thoseare completed will increase on average from 7 days to 14 days.

The Custodial Services for City Facility proposed funding level does not fund five vacacustodial services include an average 26.6% frequency reduction in custodial services excexample, for City Hall:

Custodial Service Current FY2010 11 Frequency Proposed

Spot clean and vacuum carpeted floors Daily O

General Offices: vacuum carpeted floors in general offices

Daily Two

Corridors/hallways: shampoo carpeted floors and mats

Monthly S

The reductions will also include less frequent cleaning and restocking of restrooms ivisited city owned buildings such as City Hall and the central library. In addition, there

monitor the performance of contracted custodial staff and to direct in house staff to quissues caused by sickness, spills and accidents at City facilities.

6. What is the plan for the 12 recreation centers not included in above the line or asteris

The Park and Recreation Department is engaged in a multi faceted approach to determineservice opportunities for the 12 recreation centers that are not funded: 1) Evaluating cattractive to non profit service providers, 2) Engaging non profit service providers in

operating a recreation center, 3) Evaluating centers with regard to duplication of progradius, 4) Evaluating centers with regard to historical attendance and utilization, and 5) Proposal seeking opportunities to lease closed recreation centers to private enterprises oBoard will participate in evaluating the recreation centers using the above criteria, widentification of the 12 recreation centers that the City will not operate.

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8. What fees are charged in Park and Recreation and can they be increased?

The Park and Recreation Department staff reviews fees and charges annually to ensure tto remain competitive. Concurrent with the departments analysis of fees, the City enanalyze a portion of the Citys fees each year. In 2010 the Park Board increased fees Annual Membership Cards, and Monthly Fitness Membership fees.

Attachment A lists the current fees being charged by the Park and Recreation Department.

9. What is included in $76.5m listed on slide 18 in E3 KFA to be allocated to other KFAs in th

Several costs are accounted for separately at this time and will be allocated to the varioubudget development process. These include: $21.4m Impact of State and Federal Budgets $27.7m CIS Charges

$12.8m Risk Charges

$5.7m Fuel Cost (incremental cost increase for General Fund)

$1.1m Electricity Cost (incremental cost increase for General Fund) $1.9m Civilian Mandatory Leave Days (from 8 to 6 days) $5.8m Employee Health Benefit Cost

10. What is the service impact of reduction of 93 positions in Library?

Examples of impacts to be realized from reduced staffing levels in the libraries include:

Moving to self service options at each location, It will take longer for materials to return to the shelves, yet they will be on ccustomers, and Fewer programs with less variety.

11. What funding is proposed for erosion control?

TWM: The 2006 Bond Program included $9.3M in Erosion Control Projects. All the erosiocompleted or currently underway. Design is underway for additional erosion control prand 3918 Vinecrest Drive and 3809 Sleepy Lane. It is anticipated construction of these pr

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12. What is proposed funding for ex offender programs?

HOPWA Year 3 of 3 year grant $240,333 1 FTE CDBG Annual Appropriation $110,000 2 FTEs OMH Year 3 of 3 year grant $247,311 3 FTEs

Office of Minority Health

HOME Annual Appropriation/Admin. $52,407 1 FTEs

HOME Annual Appropriation/Program $274,992 0 FTEs

New Dept. of Justice 2nd

Chance Act Grants Family Based Prisoner Substance Abuse Treatment $291.690 2 FTEs

2Yr grant for 75 pregnant women exiting

County Jail with substance abuse issues

Adult Offender Demonstration $750,000 2 FTEs 1 year grant for 120 men/women

exiting state prison or state jail

TOTAL $1,966,733

13. How will not hiring for full attrition in police department affect the 3 per 1000 goal?

Currently the department is at approximately the 3 per thousand goal. Effective FY201

anticipated that the ratio will trend from 3 per thousand to approximately 2.8 per thouschedule currently proposed, but through reassignments, the number of officers assigdecrease during FY2011 12.

14. Please chart out for 5 years the number of officers that we will have in service.

The attached chart (Attachment B) anticipates hiring 50 new officers in FY2011 12, and

attrition (200) in FY2012 13 and beyond in order to maintain adequate call answering staff

15. What fee is allowed by State law for the County to charge to help fund school crossefforts are underway to ask the County to assess this fee?

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16. What are the unfunded programs in Economic Development?

The following Economic Development programs are not fully funded in the above the libids:

The current service level is not fully funded in Business Development. The proposed reductposition would reduce the divisions administration of the Citys Public/Private Partnposition is responsible for compliance with State and contractual requirements for appcontracts annually and supports proactive attraction of domestic and international busin

investors

to

Dallas.

Responsibilities

associated

with

the

position

would

be

absorbed

breduced level. (1 FTE ECO 004 A)

The current service level is not fully funded in Small Business Initiatives. The proposed redwould eliminate the divisions capability to meet with small business clients who may assistance. The department will be providing referrals to the Small Business Administrationopposed to direct technical assistance. (1 FTE ECO 006 A)

The current service level is not fully funded in International Business Development. Nowould reduce the Citys efforts to market and encourage foreign investment in Dallas thEB 5 program. Responsibilities associated with the position would be absorbed by department at a reduced level. (1 FTE ECO 008 A)

The current service level is not fully funded in Area Redevelopment. Reduction of funwould impact response time on business inquiries that may impact potential investmecreation/retention and economic development efforts. Responsibilities associated with absorbed by remaining staff in the department at a reduced level. (1 FTE ECO 013 A)

17. What is being done to generate revenue by marketing the City?

A Request for Proposal was advertised on May 12 and 19, 2011 seeking proposals froprofessionals to assist the City in the development and implementation of a marketing goal of the program is to generate additional income for the City through naming, sponsoand marketing partnerships with private corporations. Proposals are due on June 8, 2011.

18. What level of recruiting is required since hiring fewer officers in FY 2011 12?

DPD is examining the recruitment budget to determine appropriate staffing/resources in l

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19. What is the funding level for street signs, signals, and striping?

Proposed

funding

is

to

maintain

the

services

at

the

current

level

with

no

funding

reductionsStreet Signs $863,983 Street Signal $2,379,227 Street Striping $723,734 Total $3,966,944

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FAIR PARK DAILY RENTALS 2010-2011

Exhibition Facilities Daily Rate

Automobile Building 6,500.00 (Fri - Sun)2,500.00 (Mon - Thu)

Centennial Building 6,500.00 (Fri - Sun)2,500.00 (Mon - Thu)

Creative Arts Building 1,000.00 (Fri - Sun)500.00 (Mon - Thu)

Embarcadero Building 2,500.00 (Fri - Sun)1,500.00 (Mon - Thu)

Food and Fiber Pavilion 2,500.00 (Fri - Sun)1,500.00 (Mon - Thu)

Grand Place 1,500.00 (Fri - Sun)1,000.00 (Mon - Thu)

Tower Building & Rotunda 3,000.00 (Fri - Sun)1,500.00 (Mon - Thu)

Band Shell 2,000.00 (Fri - Sun)

1,500.00 (Mon - Thu)

Coliseum 6,500.00 (Fri - Sun)3,000.00 (Mon - Thu)

All buildings $500 daily move in/$500 daily move out

Arenas & Stadiums

Cotton Bowl min. - max Rental rate negotiated based event type

Malls and PlazasCotton Bowl Plaza 1,000.00Craft Village 500.00Exposition Plaza 400.00Nimitz Drive 750.00Promenade Drive (Lagoon) 500.00Tower Mall 500.00

Livestock Facilities

Cattle Building #1 (per stall) 15.00/stallCattle Building #2 (per stall) 15.00/stallHorse Stables #1 (per stall) 15.00Horse Stables #2 (per stall) 15.00Poultry Building (entire building) 500.00Sheep & Goat Building (per stall) 7.00Swine Building (per stall) 7.00Outside Arena 100.00

Large Buildings $1,000.00 and Small Buildings$500.00 for daily move-in/move-out with one freemove in or move out day for each paid event day.

AttachmPARK AND RECREATION DEPARTMENT FEES

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FAIR PARK DAILY RENTALS 2010-2011Parking Lots

Robert B. Cullum #1 Rental rate negotiated based on event typeRobert B. Cullum #2 Rental rate negotiated based on event typeRobert B. Cullum #3 Rental rate negotiated based on event typeWashington #1 Rental rate negotiated based on event typeWashington #2 Rental rate negotiated based on event typeWashington #3 Rental rate negotiated based on event typeLivestock Rental rate negotiated based on event typeExposition #1 Rental rate negotiated based on event typeExposition #2 Rental rate negotiated based on event typeExposition #3 Rental rate negotiated based on event typeExposition #4 Rental rate negotiated based on event typeExposition #5 Rental rate negotiated based on event typeExposition #6 Rental rate negotiated based on event typeAutomobile Building Rental rate negotiated based on event typeColiseum Rental rate negotiated based on event type

Parking Charges - Effective 11/1/09 To Be Determined

Equipment Rental ChargesBucket Truck w/Attendant (per hour) 75.00Forklift w/Attendant (per hour) 75.00Chairs, folding (ea.) 2.00

4.00

STANDARDS FOR FAIR PARK LEASE 2010-2011For Profit Organizations

No discounts. Rental rate may be negotiated basedon type of event

501C3 OrganizationsNo discounts. Rental rate may be negotiated basedon type of event

Multi-Day DiscountsNo discounts. Rental rate may be negotiated basedon type of event

Multi-Year ContractsNo discounts. Rental rate may be negotiated basedon type of event

Fair Park Campus Family MembersNo discounts. Rental rate may be negotiated basedon type of event

New Business DevelopmentNo discounts. Rental rate may be negotiated basedon t e of event

City/County/State/School/Community EntitieNo discounts. Rental rate may be negotiated basedon type of event

Fair Park Application Fee 150.00

Charge 75% of Park Board approved rental rates(representing a 25% discount). Charge for direct

To hold a date or to go to contract e m st recei e the application fee The fee is non ref ndable as an

Charge 75% of Park Board approved rental rates(representin g a 25% discount). Charge for direct


Charge 50% of Park Board approved rental ratesre resent in a 50% discount . Char e for direct


Note: All equipment available subject to limits of Fair Park inventory.Caterer and/or concessions by lessees, in conjunction with event, will pay to City contracted percentage ofgross sales from food and beverage concessions and of the invoice from food and beverage catering.


Charge full amount of Park Board approved rentalrates. Charge for direct costs and/or expenses.

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GOLF FEES

L. B. HOUSTON, STEVENS, TENISON GLEN,KEETON

2010-2011

Regular Green FeesWeekdays (M-Th) 17.00Weekdays Twilight 12.00Weekends & Holidays(Fri,Sat,Sun) 22.00Weekends & Holidays Twilight 14.00Sundown Weekday/Weekend 8.00Seniors Weekdays (60 & older) 10.00Juniors Weekdays (17 &younger) 7.00

Reservation FeesResidents Per Tee Time 0.00

Non Residents Per Tee Time (Weekends Only) 4.00Punch Card (8 plays) 98.00

Annual CardsSeniors (60 & older) Dallas Residents OnlyEffective 5/1/98, available only to past senior card 200.00/yr plus $2.00 per round

Juniors (17 & younger) Monday - Friday, and after1pm on Sat., Sun. & Holidays 100.00/yr plus $1.00 per round

Junior Summer Card (June 1 - August 31)

30.00/yr plus $1.00 per round

Private Cart Annual Fee 125.00Effective 5/1/90, available only to past cart card holders

Cart Rentals (Price includes tax)18 holes 13.00 Per person9 holes 7.00 Per person

Private Carts/Segways - Daily Fee (Price includes tax)

18 holes 13.00

GOLF FEES - TENISON HIGHLANDS ONLY 2010-2011Regular Green Fees

Weekdays (M-Th) 35.00Weekdays Twilight 24.00Weekends & Holidays (Fri,Sat,Sun) 43.00

Weekends & Holidays Twilight 29.00Sundown Weekday 17.00Sundown Weekend 22.00Seniors Weekdays (60 & older) 20.00Juniors Weekdays (17 & younger) 20.00

Reservation FeesResidents Per Tee Time 0.00

Fridays are included in Weekend Rates for LB Houston and Tenison Glen; Fridays are included in Weekday Ratesfor Stevens & Keeton*Note: As of 3/1/09 Green Fees were increased by $1 and Cart Fees increased by $1

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TENISON HIGHLANDS CONTINUED

Annual CardsSeniors (60 & older) Dallas Residents Only

Effective 5/1/98, available only to past seniorcard 200.00/yr plus $10 per round

Juniors (17 & younger) Monday - Friday, and after1pm on Sat., Sun. & Holidays 100.00/yr plus $5 per roundJunior Summer Card (June 1 - August 31) 30.00/yr plus $5 per round


Private Carts/Segways - Daily Fee (Price includes tax)

18 holes 13.00

GOLF FEES - CEDAR CREST ONLY 2010-2011Regular Green Fees

Weekdays (M-Th) 22.00Weekdays Twilight 16.00Weekends & Holidays (Fri,Sat,Sun) 27.00Weekends & Holidays Twilight 18.00Sundown Weekday 10.00Sundown Weekend 10.00Seniors Weekdays (60 & older) 12.00

Juniors Weekdays (17 & younger) 10.00

Reservation FeesResidents Per Tee Time 0.00Non Residents Per Tee Time (Weekends Only) 4.00Punch Card (8 plays) 128.00

Annual CardsSeniors (60 & older) Dallas Residents OnlyEffective 5/1/98, available only to past senior card 200.00/yr plus $5.00 per round

Juniors (17 & younger) Monday - Friday, and after1pm on Sat., Sun. & Holidays 100.00/yr plus $1.00 per roundJunior Summer Card (June 1 - August 31) 30.00/yr plus $1.00 per round


Private Carts - Daily Fee (Price Includes Tax)18 holes 13.00

TENNIS CENTERS 2010-2011

Regular & League Play 2.50 per personTournaments 5.00 per court

L. B. Houston, Fretz (per court per 1.5 hr.)Regular & League Play 3.00 per person

Samuell Grand, Kiest, Fair Oaks (per court per 1.5 hr)

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ATHLETIC FIELDS 2010-201175' & 90' fields per 1 hr daytime until 7 pm (includessurcharge) 25.00 hr

75 & 90' lighted fields per 1 hr evenings (includessurcharge) 50.00 hrYouth league field reservations per 1hr (Mon.-Fri.) 12.00 hrYouth league field reservations per 1 hr (weekend) 20.00 hrYouth practice field reservations per 1 hr after 7 pm 30.00 hr

Daytime until 7 pm per 1hr. (includes surcharge) 30.00 hrEvenings after 7 pm per 1 hr. (includes surcharge) 60.00 hrYouth (weekends before 7 pm) per 1 hr. 25.00 hr

Tournaments 200.00 + field fees

RENTAL FACILITIES 2010-2011Winfrey Point (resident):

Monday - Thursday (4 hr minimum) 90.00/hrFriday Sunday (4 hr minimum) 150.00/hr

Winfrey Point (non-resident):Monday - Thursday (4 hr minimum) 110.00/hrFriday- Sunday (4 hr minimum) 180.00/hr

Big Thicket (resident):Monday - Thursday (4 hr minimum) 50.00/hr

Friday Sunday (4 hr minimum) 66.00/hr

Big Thicket (non-resident):Monday - Thursday (4 hr minimum) 60.00/hrFriday Sunday (4 hr minimum) 72.00/hr

WRL Event Parking 5.00/vehicle

Boat Slip Rental TBD

Samuell Farm Town Hall (All other Samuell Farmfacilities subject to Special Events Policy) 65.00/ 4 hr min.

BUILDING RENTALS 2010-2011Recreation Centers (after hours)

Room w/kitchen 75.00/hr (2 hr min.)Each Gym 80.00/hr (2 hr min.)Any Combination of Rooms (after operating hours)excluding gym 120.00/hr (2 hr min.)Extended Service Hours Only per hour 25.00Extended Service Hours for Two or More 20.00

After Hour League and Tournament Fee$50/hr per gym. Any additional room request for thactivity will be charged the "during operating hours

fee

SPECIAL ACTIVITIES 2010-2011Wedding Reservation in Parks 20.00/hrSpecial Event

Lease Fee (minimum) 50.00/daySpecial Event Fee (minimum) 50.00

Runs Walks Races

Tournament Fields:

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Bachman Recreation Center Indoor Pool*Open Swim

Drop-in 3.00Month 30.003 months 75.00

Swim Lessons8 class session 30.00

Water Exercise Classes1x per week / monthly rate 18.001x per week / 3 month rate 45.002x per week / monthly rate 36.002x per week / 3 month rate 90.00

Open Swim/Weights ComboMonth 40.003 Months 100.00

CONTRACT FEE INSTRUCTION 2010-2011Outdoor Facilities Contract Fee Class/Concessions %of gross revenue 15.00%Indoor Facilities/RecreationCenters Contract FeeClass/Concessions % of gross revenue 30.00%Aquatic Facilities Contract Fee Class % of gross 70.00%

COMMUNITY SWIMMING POOLS 2010-2011Group Rate for ten or more (plus regular admission N/AAges 11 & under 1.00Ages 12 and over 2.00Swim Team 40.00Swim Lessons 30.00Water Aerobics staff taught

Drop-in 5.001x per week / monthly rate 18.002x per week / monthly rate 36.00

Pool Rental per hour (includes 2 lifeguards) 100.00

*50% discount for participants with disabilities who are concurrently enrolled in Bachman Recreation Classes.

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BAHAMA BEACH WATERPARK 2010-2011Children (2 & under) FreeJunior Admission Price (Under 48 Tall) 9.00General Admission Price (48" and Over) 13.00Season Pass 55.00Advance Notice Group Rate (15 or more regardless of 8.00Walk-up Group Rate

General Admission 12.00Junior Admission 8.00

Twilight Rate (after 4 p.m.)General Admission 9.00Junior Admission 5.00

Cabana Rental 50.00/dayTable Rental 25.00/dayPavilion Rental

1/3 of Pavilion 150.00Whole Pavilion 350.00

Permanent Umbrella Rental (with 4 picnic tables) 75.00Pineapple Point Reservation Area 150.00Park Rental (After Hours) 500.00 hr. plus admission

TEMPORARY FOOD & DRINK CONCESSION S 2010-20113 Month Permit 300.006 Month Permit 600.009 Month Permit 900.00

AQUARIUM AT FAIR PARK 2010-2011Adult 8.00Youth/Senior 6.00Child (under 2) FreePre-registered school group 3.00Adult Group (25 or more) 6.00Youth/Senior Group (25 or more) 4.00

Up to 50% off

DALLAS ZOO 2010-2011Effective August 15, 2009Base Admission Price (June - December)

Adult 12.00Infant (2 & Under) FreeChild (3-12) 9.00Senior Citizen 9.00

Off Season Price (January - February)Adult 5.00Infant (2 & Under) FreeChild (3-12) 5.00Senior Citizen 5.00

Peak Season Price (March - May)Adult 15.00Infant (2 & Under) FreeChild (3-12) 12.00Senior Citizen 12.00Youth/Senior Group (25 or more) 6.00Ad lt G (25 ) 9 00

Various Discount Offers (with Aquarium Director's

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TEXAS DISCOVERY GARDENS 2010-2011Adult *4.00Senior (60+ years) *3.00Child (3-11 years) *2.00Child (Under 3 years) Free

Adult *8.00Senior (60+ years) *6.00Child (3-11 years) *4.00Child (Under 3 years) *Free

DALLAS ARBORETUM AND BOTANICAL 2010-2011Adult 12.00Senior Citizen 10.00Child (3-12 years) 8.00Child (Under 3 years) FreeParking 7.00

TRINITY RIVER AUDUBON CENTER 2010-2011

Children (2 yrs. & under) FreeAdult (ages 13-59) 6.00Children (ages 3-12) 3.00Seniors (age 60+) 4.00Groups (minimum of 10 persons) 4.00/personParking Free3rd Thursday of each month admission for all age Free

Arboretum may initiate a smaller increase and work to the maximum posted price if needed within the next 15months.

* On March 31, 2009 the Park and Recreation Board approved fee increases at the Texas DiscoveryGardens to be effective June 2009, and also established a fee schedule for the Rosine SmithSammons Butterfly House to be effective August 2009

Rosine Smith Sammons Butterfly House ( includes admission to the Gardens)

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FY 2011-12 CONSOLIDATED PLANFOR U.S. DEPARTMENT OF HOUSING AND URBAN DEVE

1 2 3 4

FY 2011-12City Manager's

Proposed Budgetas Concurred

Project Name CD Budget by CDC on 4/7/11 by CSOURCE OF FUNDS

Community Development Block GrantEntitlement (grant) 19,008,948 13,116,174HUD Reallocated Funds 358,697 388,832Program Income - Housing Activities 350,000 200,000Program Income - Section 108 35,000 35,000

Program Income - Sub-Recipient Retained Program Income (SDDC) 600,000 600,000Reprogramming 2,453,763 1,719,51122,806,408 16,059,517

Home Investment PartnershipEntitlement (grant) 8,475,460 7,712,669HUD Reallocated FundsProgram Income Housing Activities 200,000 50,000

FY 2010-11Adopted

8,675,460 7,762,669

Emergency Shelter GrantEntitlement (grant) 769,069 576,802

Housing Opportunities for Persons with AIDSEntitlement (grant) 3,722,637 3,722,637

TOTAL SOURCE OF FUNDS 35,973,574 28,121,625

*CT = Specific Census Tracts, CW = City Wide

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1 2 3 4



Project Name CD Budget by CDC on 4/7/11 by C

FY 2010-11Adopted

USE OF FUNDS

Community Development Block GrantPublic Services (15% of CDBG maximum amount allowed) 3,032,849 2,084,913Housing Activities 11,618,106 9,036,505Economic Development Activities 1,240,000 1,240,000Public Improvements 2,964,924 950,098

Fair Housing 497,199 375,784Program Oversight (20% of CDBG maximum amount allowed) 3,453,330 2,372,21722,806,408 16,059,517

HOME Investment Partnerships ProgramHOME Programs 8,675,460 7,762,669

Emergency Shelter Grant, ,

Housing Opportunities for Persons with AIDSHOPWA Programs 3,722,637 3,722,637

TOTAL USE OF FUNDS 35,973,574 28,121,625


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1 2 3 4




FY 2010-11Adopted

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)CDBG - Public Services

1 African-American Museum Youth Enrichment Program -Provide weekend workshops and week-long summer campsthat strengthen reading and writing skills, broadenknowledge of African-American culture and self awarenessthrough art and history.

CW

46,000 02 Outreach After-School/Summer Program - Provide after

school and summer programs for low income youth Mondaythru Friday through structured recreational, cultural, socialand life skills activities. 26 CDBG funded sites.

CW

542,792 636,9513 Child Care Services Program - Provide after school

programs, and daycare for special needs children, childrenCW,

contracts with non-profit agencies. 228,000 200,0004 City Child Care Services - Provide child care subsidies for

low and moderate income working parents and teenage

parents who are attending school and do not qualify for anyother form of public assistance.

CW

326,514 276,5145 Arts Education Program - Participants learn the art of

theatre while applying critical thinking skills, control of language, life skills and create ground rules for life success.

CW21,000 0

6 Summer Youth Program - Provide summer recreational,social, and life skill activities and field trips for at-risk youthat 3 sites (Kleberg-Rylie, Cummings, and FruitdaleRecreation Centers).

5,8

56,142 07 Youth Entrepreneurial After-School Program - Provide

entrepreneurial training to youth in an afterschool program toteach them how to own/run their own business. CW 12,600 0Youth Programs Sub-Total 1,233,048 1,113,465


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1 2 3 4




FY 2010-11Adopted

CDBG - Public Services (Cont'd)8 Adolescent Substance Abuse - Inpatient - Provide

residential substance abuse treatment services andeducation for low-income, medically indigent youth viacontract with non-profit agency.

CW

65,000 09 Clinical Dental Care Program - Provide dental health

services to seniors and low-income youth through age of 19

via contract with non-profit agency.CW

200,000 100,000Clinical Health Services Sub-Total 265,000 100,000

10 Geriatric Health Services - Provide nurse-managedpreventive health clinics through interlocal agreement withParkland Hospital for identified high-risk adults age 60 yearsand older for the purpose of identifying chronic andscreenable disease conditions before they become

CW

debilitating. 129,677 011 City Crisis Assistance - Provide rapid response, crisis

intervention, and intensive case management to Dallasresidents, age 60 and above, who may have mental healthproblems causing high-risk behaviors.

CW

267,143 230,00012 City Office of Senior Affairs - Enhance the quality of life for

older adults by disseminating support services informationand providing direct and emergency support services.

CW165,347 160,000

13 Senior Services Program - Provide case management andother programs for seniors, as well as investigative supportservices in both community and institutional settings viacontracts with non-profit agencies.

CW

85,000 85,000Senior Services Sub-Total 647,167 475,000

14 Teen Violence - Victim Outreach - Provide programs insupport of victims of teen violence and teen violenceprevention through education and direct services viacontract with non-profit agency.

CW

31,000 015 Literacy Program - Provide parents and preschool children

in neighborhoods with interactive reading workshops andmaterials to enhanced reading skills.

CW18,000 0


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FY 2011-12 CONSOLIDATED PLAN

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FY 2011 12 CONSOLIDATED PLANFOR U.S. DEPARTMENT OF HOUSING AND URBAN DEVE

1 2 3 4




FY 2010-11Adopted

HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA)

66 Emergency/Tenant Based Rental Assistance - Providelong-term and transitional rental assistance to persons withHIV/AIDS and their families who live in the Dallas eligiblemetropolitan area.

CW

1,320,000 1,600,00067 Housing Facilities Operation - Provide housing operation

costs, including lease, maintenance, utilities, insurance andfurnishings for facilities that provide assistance to personswith HIV/AIDS and their families who live in the Dallaseligible metropolitan area.

CW

522,000 475,00068 Supportive Services - Provide supportive services,

information and referral, and outreach in conjunction withhousing assistance to persons with HIV/AIDS and their families who live in the Dallas eli ible metro olitan area

CW ,

including hospice/respite care for affected children. 1,578,330 1,352,330Other Public Services Sub-Total 3,420,330 3,427,330

69 Housing Facilities Rehab/Repair - Provide

rehabilitation/repair funds for facilities in operation thatprovide housing to persons with HIV/AIDS and their familieswho live in the metropolitan.

CW7,000 0

70 Program Administration/City of Dallas - Provideadministrative oversight, evaluation and technical assistancefor grant funds and program activities.

CW111,679 111,679

71 Program Administration/Project Sponsors - Provideadministrative costs for project sponsors in oversight andevaluation of program activities.

CW183,628 183,628

Program Administration Sub-Total 295,307 295,307

TOTAL HOUSING OPPORTUNITIES FOR PERSONS W/ AIDS 3,722,637 3,722,637

GRAND TOTAL CONSOLIDATED PLAN BUDGET 35,973,574 28,121,625


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M e mor a nd u m

Ju n e3 2 0 11

Ho n ora b le M ay or an d M e m be rs of City C oun cil

2 011 M ay or and C ity C ou nc il I na ug ur a tion

T he 201 1 M ayo r an d City C o unc il In aug urat ion will tak e p lac e o n M o nd ay , Jun e 27at the M ey e rson Sy m ph on y Ce nt er. B e low is th e t im el in e of ev en ts for th e da y :

9: 00 a m . Ad Ho c C anv a ss C o mm itte e - Bri erley Ro o m. L o we r L obby9 :15 a m . S p ec ia l C ou ncil m ee ting - H or ch ow R o om , L ow er Lob by10: 00 am . In aug u rati o n C e re m on y T h e Mo rton H. M ey er son C o nce rt Hall1 1:0 0 am . Re c ept io n T h e Morton H. Me yers o n Fo y er2 :00 p .m. Co unc il m e et in g in Co unci l C h am b ers2 :4 5 p.m . Gro up P h oto in th e Flag R o om3: 00 p.m. Co u nci l O ff ice se le cti on in 5FS

O n th e da y of the e v ent , you ma y p ark at City Hall a nd take on e of th e ro ta tin gsh uttle s to the Me y erso n. T h e shu ttles will le av e from Li gr e en at 7: 30 am . and will

run con tinu o usl y th ro ug ho ut the e ven t. Al te rna tive ly w e hav e ar rang e d VIP pa rk in gfor yo u d irect ly in fro nt of th e Me yers on on F lora St re et if yo u p re fe r to dr ive.

P ark ing fo r g uest s is d e tai le d on the b ack of the in v itat ion. Ins id e the Me y ers o n,u s he rs will be pr e sen t to a ssis t yo ur family m em bers a nd gu es ts with sp e cia l VIPs ea tin g.

U pon the c o ncl u sio n of the S p eci a l C oun cil m eet ing, you a n d yo ur s tag e gu es t will

be es c orte d b a ck sta ge w h er e you b oth will re mai n until the ce re m on y. F o r secu rityre ason s, no on e will be a ll ow ed bac k sta g e e xce p t for you , y o ur assi s tant and th ep e rso n w ho will a ccom pan y y ou on-s tage .

A rec ep tio n will ta ke pl ac e in th e lob by of th e Me y ers o n imme diat ely following theco nc lu si on of th e Inau gura tion C ere m on y . Th e rec e pti on will las t until ap p rox ima tely12 :00. After th at you ar e free until 2 p.m. wh en you sho u ld pla n to mee t in th eCo unci l Ch amb e rs. U pon the co nclu sion of th is me etin g , you will be tak ing yo urgro up pho to in the Fla g R o om . As a remin der, so lid col o red c loth ing isrecom me n ded for the p ho to .

CITY OF DALLAS

d Ci C il i t i 2

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20 1 1 M a yo r a nd Ci ty C o unc il inaug urat ion pa g e 2

c u e ns c e in a ug u rati o n, plea se c on ta ct H e len aS teve ns-T hom psr. .t 7 382.

-

Mary F. S uh mCity M ana g er

Cc: D ebo rah W at kin s , City S ecre taryT o m P erk ins, Jr., City A tto rneyCr aig K int o n, City A u dito rJu d ge C. V ic to r La n der , Ju d ici a ryRya n S. Eva ns, F ir st A ssis tant City Ma nage rJill A.

Jor dan,P. E. , A ssis ta nt City M ana g er

A.C. G on za le z, As s ista n t City M an a ge rF o re st Tur n er, As s ista n t City M ana gerJ eann e Ch ippe rfie ld , C hief F ina n cial O ff ic erH ele na Stev ens- Tho mps o n, A ss ist an t to the City Ma nage r

Dallas the cty that works: diverse, vbrant and progressive

M d

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M em o ra nd um

DATE June3,2011

TO The Honorable Mayor and Members of the City Council

SuBJECT Council Portraits

Since 1995 the City has operated under an informal arrangement with GittingsPhotography where they have taken portraits of the Councilmembers at no charge to theCity. Recently Gittings has informed us that they will be discontinuing the practice of

providing complimentary portraits for the City Council and Mayor. In order to continue touse Gittings, they would require us to pay approximately $3,600 per incomingCouncilmember.

In this regard, we have engaged a new official city photographer, Gloria NietoPhotography, who will be taking individual portraits of each City Councilmember. Ms.Nieto has agreed to shoot the photos for free and to provide three sets of the entireCouncil to the City (45 portraits in all), which will be displayed in the City Hall Lobby, atLove Field and in the Mayor and Council Offices. She will also be taking pho tos at theInauguration. As the Citys official photographer, Ms. Nieto will be providing her portraits

and Inauguration-shooting services, valued at $21,040, at no cost to the City. After theInauguration you will be able to purchase copies of the photos through her website

Ms. Nieto will be in touch with you during the next several weeksin order to arrange for a time and location to shoot your new Council portrait.

Please let me know if you would like additional information.

// /

/7Mary K. Sithrrr

City M anae r

C: Deborah A. Watkins, City SecretaryThomas P. Perkins, Jr., City AttorneyCraig Kinton, City AuditorJudge C. Victor Lander, JudiciaryRyan S. Evans, First Assistant City ManagerJill Jordan, P,E,, Assistant City ManagerA.C. Gonzalez, Assistant City ManagerForest Turner, Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerFrank Librio, Public Information OfficerHelena Stevens-Thompson, Assistant to the City Manager

CITY OF DALLAS

june 3, 2011 memos

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