june 2015 npl board packet

NASHVILLE PUBLIC LIBRARY

Board of Trustees Meeting

June 16, 2015

Nashville Public Library Board of Trustees Agenda

June 16, 2015 Main Library

615 Church Street

Nashville, TN 37219 Board Room – 12:00 Noon

I. Call to order / Roll Call

II. Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons

a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors

IV. Public Comment

V. Board Chair Comments – Keith Simmons, Chair

VI. Approval of Minutes: May 19, 2015……………………………………………………………….... pgs. 1 – 5

VII. Library Director Report

a. Library Director, Kent Oliver

VIII. Staff Reports

a. Secret Shopper – Marian Christmon

b. Update on Friday Hours – Larry Price

IX. New Business

a. Metro Arts Donation Policy

b. Library Director’s Employment Contract

X. Adjournment

Next Board of Trustees Meeting

12:00 Noon – July 21, 2015

Edgehill Branch Library – Meeting Room 1409 12th Avenue, South

Nashville, TN 37203

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NASHVILLE PUBLIC LIBRARY

A City with a Great Library is a Great City ®

LIBRARY BOARD MINUTES

May 19, 2015

12:00 Noon

Hadley Park Branch Library, 1039 28th Ave North, Nashville, TN 37208

Members Present: Keith Simmons, Margaret Ann Robinson, Lucy Haynes, Joyce Searcy, Sepi Khansari and Robert Oermann

Members Absent: Francie Hunt Library Staff: Kent Oliver, Susan Drye, Larry Price, Elyse Adler, Tricia Bengel, Jena

Schmid, Andrea Fanta, Montoya Townsend and Beth Deeb Also Present: Mark Murray, Metro Department of Law Attorney Tari Hughes, President, Nashville Public Library Foundation

Amanda Tate, Director of Corporate and Community Fundraising, Nashville Public Library Foundation

I. Call to Order / Roll Call Keith Simmons called the meeting to order at 12:02 p.m.

II. Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons

“Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Approval of Minutes: March 20, 2015

Robert Oermann moved for approval of the minutes from the March meeting; the motion

was seconded by Margaret Ann Robinson and passed unanimously.

IV. Library Director Report—Kent Oliver, Library Director

Mr. Oliver called the Board’s attention to the Board meeting locations for 2015/2016 on page 21 and reminded the Board that there is no meeting in August. He also said that he would be contacting them about a Board retreat in late July or early August.

Statistics: The library may reach a circulation of five million items this year, which would be a record. Lucy Haynes asked how that compares to other library systems of a similar size, and Mr. Oliver said that he would send some examples. He also noted that for

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today’s libraries, there are many other ways to measure success, such as computer usage and program attendance.

Mr. Oliver recently participated in ALA Legislative Day, which included discussions of the Library Services and Technology Act, the Elementary & Secondary Education Act (ESEA), and the USA Freedom Act. The ESEA is discouraging because it does not require schools to have certified librarians. The Freedom Act would amend the Patriot Act by deleting Section 215, which allows the government to ask libraries for patron records. It also includes a provision that the library cannot reveal that a request has been made. It passed the House with bipartisan support, but has not reached the Senate. Mr. Oliver has contacted our U.S. Senate office and will send the ALA email to the Board in case the board would like to contact them, too.

The Metro Council presentation regarding the budget is on June 4 at 5:00 p.m. at the Courthouse. Mr. Oliver asked that the Board let Bernadette Hugan know whether they can attend.

There has been a major upgrade to the security cameras at the Main Library, and the additional cameras have already proven helpful in several situations. When the project is complete, there will be about 100 cameras in the building. In deciding on camera placement, staff are careful to maintain patron privacy.

Budget Update: The operational budget includes 6 FTE for the new joint ILS and almost 25 FTE to open seven locations on Fridays (Bellevue, Southeast, and Madison will start on September 1; Hermitage, Green Hills, Bordeaux, and Edmondson Pike will start on January It also includes $300,000 in additional funding for NAZA and $683,000 for the Summer Scholars program. We did not get the additional security staff and delivery drivers that were requested, which needs to be discussed further. The capital spending budget includes $2 million for renovations and $1 million for school library renovations. We had expected $4 million for library renovations, so may have to reevaluate some of our plans for Edmondson Pike, Madison, East, and the first floor of Main. The budget also includes $44 million to expand the library parking garage by adding three stories.

Foundation Budget Update: The Foundation budget was approved last week at a very generous $2.9 million (including some “pass-through” funding). It includes funding for a return on investment study, $300,000 for a 2016 Puppet Festival, $300,000 for the Studio, $170,000 for NAZA (pass-through), $40,000 for Archives, and funding for staff for the Nashville Room oral history collection and Civil Rights Room. It also includes continued funding for Bringing Books to Life, system wide programming, adult literacy, and other library programs. NPLF funds around 10% of the library’s operations, which is the accepted standard for library foundation funding.

V. 2015/16 Library Board Officer Election

Current officers are Keith Simmons as Chair, Margaret Ann Robinson as Vice Chair, and

Lucy Haynes as Secretary. Joyce Searcy nominated all the current officers for another

term; Mr. Oermann seconded the nomination, motion passed by acclimation.

VI. Staff Reports a. Hadley Park Report—Larry Price and Montoya Townsend

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Hadley Park was built in 1951, and at the time was considered one of the most modern libraries in the Southeast. It was the first NPL branch to be constructed since 1919. In 1996, it was expanded and updated, but it is now time for a larger branch in a new location (hopefully nearby). The customer base at Hadley Park consists of adults doing job applications and job searches, teens and school-age children doing homework after school, and TSU students doing research in early childhood education and literature. Programs include story times, outreach to local child care centers, TOTAL programs, and Monthly Music Matinees (a music documentary film series for adults). Ms. Townsend shared several success stories with the group. She has been at Hadley Park for almost eight years and is working on her library degree.

b. Launchpads—Tricia Bengel

Ms. Bengel noted that the digital divide still exists, especially for children. Launchpads are a new product designed to address this gap, and NPL is one of four libraries nationwide to be selected for a pilot. Launchpads are themed tablets that contain books and educational games that are tied to curriculum standards (no internet access). We will be doing a three-month pilot at three locations: Edmondson Pike, Edgehill, and Bellevue. Patrons will check the devices out like a book, and we will be monitoring how popular they are and how well they are handling wear and tear. We will be promoting the new devices through our children’s librarians, MNPS, and special display furniture.

VII. New Business

a. Main Library Conference Room Use and Library Program Sponsorships Update—Tari Hughes and Amanda Tate

Ms. Hughes began by announcing that the Foundation has almost reached its $15 million campaign goal, and will be having a celebration on June 17. Now that the campaign is over, the fundraising focus will shift to the corporate community, which has not really been tapped thus far except for gala sponsorships. Amanda Tate was hired last year and has been creating new corporate partnership opportunities. These include philanthropic grants given by corporate foundations (usually for a specific program), event/location sponsorships (like First Tennessee’s sponsorship of Summer Challenge and Ingram’s adoption of the Southeast Branch), and annual giving (business memberships). Ms. Tate reported that local corporations have been very impressed with our services and our broad reach to a diverse audience. Almost $700,000 has been committed (a 7.6% increase over last year), and $200,000 more is pending. Ms. Tate is working closely with Andrea Fanta on the implementation of the sponsorships, including recognition in our various marketing assets. Companies have also expressed interest in the use of our Conference Center. Discounted rental rates have been included as benefits for some levels of support. Limited free use of the auditorium is also being considered. NPLF reimburses the library for use of the space at the nonprofit rate when used by corporate supporters. Ms. Tate noted that employees of businesses are often eager to volunteer for the library, which deepens the relationship.

b. Library Materials Reconsideration Policy Resolution—Tricia Bengel Ms. Bengel reported that the policy had not been updated in nearly twenty years, so it needed to be modernized so that patrons are able to easily communicate about materials they don’t think are appropriate. In the new policy, if someone wants an item reconsidered, they receive a packet that includes our Collection Development policy, the Library Bill of Rights, the Freedom to Read statement, and the reconsideration form. If

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the patron fills out the form, it goes to the Collection Development Manager, who then has a conversation with the patron. Since Ms. Bengel has been here, no items have been removed from the collection, but occasionally an item will be re-catalogued (moved from the juvenile collection to the teen collection, for instance).

Reconsideration of Materials Policy

In support of its mission "to inspire reading, advance learning and connect our community,"

Nashville Public Library (NPL) fully endorses the principles documented in the Library Bill of

Rights and the Freedom to Read Statement of the American Library Association. Materials

available in the Library present a diversity of viewpoints, enabling citizens to make the informed

choices necessary in a democracy. NPL also selects a wide variety of library materials that

satisfy the diverse interests of our community. The Library upholds the right of the individual to

secure these resources, even though the content may be controversial, unorthodox, or

unacceptable to some. The Library’s varied collection is available to all; however, it is not

expected that all of the collection will appeal to everyone.

Customers who wish to request the withdrawal or reclassification of materials currently owned

by the Library are encouraged to discuss their concerns with a Manager. If the customer is not

satisfied with the response of the Manager to their request, the Manager will give the customer

a packet that includes:

NPL’s Collection Development Policy

The Library Bill of Rights

The “Freedom to Read” statement of the American Library Association

Business Card for the Head of Collection Development

“Request for Reconsideration of Library Materials” Form

Self-Addressed Stamped Envelope (SASE) to return form

If, after reviewing the packet, the customer wants to proceed with their request, a signed

“Request for Reconsideration of Library Materials” may be submitted to the Head of Collection

Development. This will begin the formal reconsideration process. Anonymous complaints in

writing or by other means are not honored. No action will be taken to remove or restrict access

to any materials until a final decision has been made by the Library.

Nashville Public Library Board

May 19, 2015

Resolution Title: Request for Reconsideration Policy/Form Revisions History/Background/Discussion: The Request for Reconsideration Policy is the portion of the Collection Development Policy outlining the process by which library users may request that a book or other material be removed from the library’s collection. This may be due to a variety of objections regarding the materials’ content. The library respects the rights of its users to have a process in place where their concerns may have a hearing as well as to understand the library’s rationale in selection.

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NPL’s current request for reconsideration has not been updated in almost 20 years and was written before digital materials and communication were the norm. To keep the form current, ease the communication between patron and staff, and ensure that the patron is fully informed on the library’s policies and commitment to the freedom to read, the materials management has updated the policy and the forms for patron reconsideration requests.

Recommendation: The Board approves the proposed revision of the request for reconsideration Policy, and accompanying form that patrons would fill out in the event of such a request. Draftor(s): Tricia Bengel, Associate Director, Collections & Technology Services; Materials Management Committee Person(s) Responsible for Implementation: Materials Management Committee, Branch Managers

RESOLUTION 2015-05.01 Request for Reconsideration Policy/Form Revisions

WHEREAS, the freedom to read must be protected for all, and WHEREAS, libraries should provide materials and information presenting all points of view on current and historical issues, regardless of the origin, background, or views associated with those contributing to their creation, and WHEREAS, libraries should ensure that their patrons understand that their disapproval of certain materials should not impact other patrons’ rights to those materials. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised Request for Reconsideration Policy and Form as presented, effective upon adoption.

Ms. Haynes moved to approve Resolution 2015-05.01 and adopt the revised policy, Ms. Searcy seconded the motion, and it passed unanimously. Following this discussion President Simmons asked that the board remain to discuss the Library Director’s performance review and contract renewal. Library staff members were excused.

VIII. Adjournment: 1:20 p.m. Next Board Meeting—12:00 p.m., June 16, 2015 Main Library, Board Room 615 Church Street, Nashville TN 37219 Respectfully submitted by Beth Deeb

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Statistical Summary – June 16, 2015

Nashville Public Library

May-15 May-15 May-14 % Change May-15 May-14 % ChangeCirculation % of Total Circulation 2015-2014 Year-to-Date Year-to-Date 2015-2014

Bellevue 34,623 8.26% 21,145 63.74% 296,674 245,886 20.66%Bordeaux 960 0.23% 6,181 -84.47% 69,456 72,245 -3.86%Donelson 9,254 2.21% 10,321 -10.34% 112,538 117,715 -4.40%East 5,038 1.20% 4,979 1.18% 60,981 57,167 6.67%Edgehill 2,913 0.70% 2,391 21.83% 36,149 24,462 47.78%Edmondson Pike 33,898 8.09% 33,778 0.36% 416,633 441,228 -5.57%Goodlettsville 13,863 3.31% 14,617 -5.16% 164,803 167,585 -1.66%Green Hills 43,077 10.28% 47,151 -8.64% 502,842 528,312 -4.82%Hadley Park 2,359 0.56% 1,811 30.26% 26,585 22,666 17.29%Hearing Impaired 545 0.13% 423 28.84% 5,848 6,884 -15.05%Hermitage 26,109 6.23% 27,493 -5.03% 305,481 325,758 -6.22%Inglewood 8,651 2.06% 8,129 6.42% 101,522 92,941 9.23%Looby 3,415 0.81% 2,382 43.37% 27,977 27,517 1.67%Madison 14,423 2.06% 14,388 0.24% 169,996 167,475 1.51%Main 51,823 12.37% 53,959 -3.96% 644,270 665,879 -3.25%North 3,047 0.73% 2,065 47.55% 25,254 23,309 8.34%Old Hickory 3,787 0.90% 3,459 9.48% 45,976 20,540 123.84%Pruitt 1,537 0.37% 280 448.93% 17,484 10,997 58.99%Richland Park 9,907 2.36% 9,657 2.59% 116,788 105,815 10.37%

Southeast 21,292 5.08% 15,031 41.65% 208,199 188,868 10.24%Thompson Lane 7,679 1.83% 7,775 -1.23% 94,264 92,267 2.16%

Watkins Park 924 0.22% 262 252.67% 9,540 4,717 102.25%Downloadable 119,903 28.61% 98,164 22.15% 1,199,661 808,103 48.45%Talking Library 1 0.0002% 4 -75.00% 63 43 46.51%NPL Total 419,028 385,845 8.60% 4,658,984 4,218,379 10.44%

Month Fiscal Year-to-Date

Circulation

May-15 May-14 % ChangeCirculation Circulation 2015-2014

eAudiobooks 18,487 12,875 43.59%eVideo 2,297 1,633 40.66%eBooks 42,213 34,229 23.33%eMusic 52,060 44,849 16.08%eMagazines 4,846 4,578 5.85%Total 119,903 98,164 22.15%

eMedia

May-15Year-to-Date

New Registrations 2,867 40,138 303,374

% Change2015-2014

Number of Volunteers 257 267 -3.75%Volunteer Hours 2325.25 2073.5 12.14%

Cardholders May-15Active Patron

Cards

Volunteer Services May-15 May-14

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May-15 May-14 % Change May-15 May-14 % ChangeVisits Visits 2015-2014 Circ / Visit Circ / Visit 2015-2014

Bellevue 16,112 11,968 34.63% 2.15 1.77 21.63%Bordeaux 0 9,833 -100.00% n/a 0.63 n/aDonelson 11,154 12,794 -12.82% 0.83 0.81 2.85%East 12,583 7,703 63.35% 0.40 0.65 -38.06%Edgehill 3,871 5,150 -24.83% 0.75 0.46 62.09%Edmondson Pike 22,433 23,515 -4.60% 1.51 1.44 5.20%Goodlettsville 7,452 8,180 -8.90% 1.86 1.79 4.11%Green Hills 19,643 21,274 -7.67% 2.19 2.22 -1.05%Hadley Park 4,607 4,210 9.43% 0.51 0.43 19.03%Hermitage 14,104 15,335 -8.03% 1.85 1.79 3.25%Inglewood 10,387 8,373 24.05% 0.83 0.97 -14.21%Looby 12,224 11,297 8.21% 0.28 0.21 32.49%Madison 18,026 22,463 -19.75% 0.80 0.64 24.92%Main 64,815 64,885 -0.11% 0.81 0.84 -3.60%North 6,293 5,545 13.49% 0.48 0.37 30.02%Old Hickory 3,719 3,278 13.45% 1.02 1.06 -3.50%Pruitt 2,428 0 n/a 0.63 n/a n/aRichland Park 15,805 16,539 -4.44% 0.63 0.58 7.35%Southeast 18,336 13,766 33.20% 1.16 1.09 6.35%Thompson Lane 6,513 8,578 -24.07% 1.18 0.91 30.08%Watkins Park 4,953 3,673 34.85% 0.19 0.07 161.53%NPL Total 275,458 278,359 -1.04% 1.09 1.03 5.07%

Visits

May-15 Assisted Jul-14 Express-Check %Circulation Circulation Express-Check

Bellevue 8,522 21,503 71.62%Bordeaux 2 0 0.00%Donelson 1,945 5,244 72.94%East 2,268 743 24.68%Edgehill 598 849 58.67%Edmondson Pike 8,141 19,458 70.50%Goodlettsville 5,807 5,953 50.62%Green Hills 6,389 28,644 81.76%Hadley Park 881 469 34.74%Hermitage 4,431 16,801 79.13%Inglewood 1,570 3,304 67.79%Looby 723 1,685 69.98%Madison 6,582 4,929 42.82%Main 7,895 14,399 64.59%North 465 611 56.78%Old Hickory 1,118 1,408 55.74%Pruitt 291 340 53.88%Richland Park 1,651 6,249 79.10%Southeast 3,926 13,944 78.03%Thompson Lane 1,677 5,466 76.52%

Watkins Park 172 2,400 93.31%

Checkout Activity

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North Programming Data not available.

May-15 May-14 May-15 May-14 % ChangeHours Open Hours Open Circ / Hour Circ / Hour 2015-2014

Bellevue 200 160 173.12 132.16 31%Bordeaux 0 207 n/a 29.86 n/aDonelson 160 168 57.84 61.43 -6%East 160 168 31.49 29.64 6%Edgehill 160 168 18.21 14.23 28%Edmondson Pike 200 207 169.49 163.18 4%Goodlettsville 160 168 86.64 87.01 0%Green Hills 200 207 215.39 227.78 -5%Hadley Park 160 168 14.74 10.78 37%Hermitage 200 207 130.55 132.82 -2%Inglewood 160 168 54.07 48.39 12%Looby 160 168 21.34 14.18 51%Madison 200 207 72.12 69.51 4%Main 235 241 222.84 225.65 -1%North 160 168 19.04 12.29 55%Old Hickory 160 168 23.67 20.59 15%Pruitt 160 0 9.61 n/a n/aRichland Park 160 168 61.92 57.48 8%Southeast 200 207 106.46 72.61 47%Thompson Lane 160 168 47.99 46.28 4%Watkins Park 120 112 7.70 2.34 229%NPL Total 3,475 3,603 120.58 107.09 13%

Hours Open

% ChangeMay-15 May-14 2015-2014

Adult Programs 199 148 34.46%Teen Programs 312 181 72.38%Children's Programs 441 368 19.84%Total Programs 952 697 36.59%

Adult Attendance 5,234 2,453 113.37%Teen Attendance 6,050 5,505 9.90%Children's Attendance 25,725 21,608 19.05%Total Attendance 37,009 29,566 25.17%

% ChangeMay-15 May-14 2015-2014

Total On SiteComputer Use 57,343 66,730 -14.07%Total Wireless Use 71,701 18,300 291.81%

% ChangeMay-15 May-14 2015-2014

Webserver 519,877 366,856 41.71%

Public Computer Use

Website Visits

Programming

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*New wireless network

250,000

350,000

450,000

550,000

Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Circulation

50,000

100,000

150,000


On Site Computer & Wireless Usage

200,000

250,000

300,000

350,000


Visits

Year-to-Date

941,869 FY14 1,199,232 FY15

May

85,030 2014 129,044 2015

51.76%

Year-to-Date

3,183,673 FY14 3,120,660 FY15

May

279,949 2014 275,458 2015

-1.60%

Year-to-Date

4,218,379 FY14 4,658,948 FY15

May

385,845 2014 419,028 2015

8.60%

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0

5,000

10,000


New Card Registrations

300

800

1,300


Total Programs

10,000

20,000

30,000

40,000

50,000


Total Program Attendance

300,000

400,000

500,000

600,000


Total Website Visits

Year-to-Date

31,644 FY14 40,138 FY15

May

2,187 2014 2,867 2015

31.09%

Year-to-Date

7,360 FY14 8,775 FY15

May

697 2014 952 2015

36.59%

Year-to-Date

270,003 FY14 299,389 FY15

May

29,566 2014 37,009 2015

25.17%

Year-to-Date

4,803,094 FY14 5,002,664 FY15

May

366,856 2014 519,877 2015

41.71%

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Financial Overview – June 16, 2015


Public Library

GSD-General - Operating

PY Budget PY Actuals PY% Current CY Budget Actuals YTD %

Prior Year Thru Thru Thru Prior YTD Annual Thru Current Mo. Thru Thru YTD

Budget Current Mo. Current Mo. Current Mo. Variance Budget Current Mo. Actuals Current Mo. Current Mo. Variance Variance Explanation

EXPENSES:

Salaries:

Regular Pay 9,987,800 9,155,483 8,415,118 91.9% 740,365 10,728,000 9,834,000 796,012 9,147,945 93.0% 686,055

LIB is under at 93.0% thru MAY. LIB

will monitor closely throughout fiscal

year 2015.

Overtime 45,300 41,525 18,600 44.8% 22,925 35,300 32,358 3,686 60,593 187.3% -28,235

LIB is at 187.3% thru MAY. LIB will

monitor closely throughout fiscal year

2015.

All Other Salary Codes 1,215,900 1,114,575 1,014,105 91.0% 100,470 1,215,300 1,114,025 81,017 1,039,682 93.3% 74,343

LIB is at 93.3% thru MAY. LIB will

monitor closely until fiscal year end.

Total Salaries 11,249,000 10,311,583 9,447,823 91.6% 863,760 11,978,600 10,980,383 880,715 10,248,220 93.3% 732,163

LIB is at 93.3% of total budgeted

salaries thru MAY. LIB will monitor

closely until fiscal year end.

Fringes 4,548,200 4,169,183 4,226,442 101.4% (57,259) 4,839,500 4,436,208 308,129 4,567,126 103.0% (130,918)

Fringe is over at 103.0% thru MAY

due in part to overtime costs. LIB does

not have control over fringe costs but

will monitor.

Other Expenses:

Utilities 1,643,100 1,506,175 1,394,649 92.6% 111,526 1,643,100 1,506,175 150,474 1,224,709 81.3% 281,466

Professional & Purchased Services 475,700 436,058 464,825 106.6% (28,767) 1,925,400 1,764,950 273,437 1,503,494 85.2% 261,456

Travel, Tuition & Dues 17,700 16,225 40,666 250.6% (24,441) 17,700 16,225 7,418 58,785 362.3% (42,560)

Travel is over by 362.3% due to

employee shuttle pass expenses that

were not budgeted. Will monitor

closely in FY15 and correct the budget

allocation for FY16.

Communications 587,900 538,908 548,653 101.8% (9,745) 593,400 543,950 51,502 855,943 157.4% (311,993)

LIB is over at 157.4% due to a pending

Erate refund which should be received

shortly. LIB will continue to monitor

throughout the fiscal year.

Repairs & Maintenance Services 483,100 442,842 476,607 107.6% (33,765) 483,100 442,842 29,570 425,897 96.2% 16,945

Internal Service Fees 1,277,000 1,170,583 1,157,698 98.9% 12,885 1,148,300 1,052,608 95,692 1,047,447 99.5% 5,161

All Other Expenses 1,813,500 1,662,375 1,668,720 100.4% (6,345) 1,818,900 1,667,325 219,344 1,709,262 102.5% (41,937)

TOTAL EXPENSES 22,095,200 20,253,932 19,426,083 95.9% 827,849 24,448,000 22,410,666 2,016,281 21,640,883 96.6% 769,783

Library is under budget (96.6% in total)

for FY15 YTD. LIB will continue to

monitor all expenditures closely

throughout the fiscal year.

PROGRAM REVENUE:

Charges, Commissions & Fees 475,400 435,783 398,317 91.4% 37,466 450,900 413,325 31,330 373,405 90.3% 39,920

Other Governments & Agencies

Federal Direct 0 0 0 0.0% - 0 0 0 0 0.0% 0

Fed Through State Pass-Through 0 0 0 0.0% - 0 0 0 0 0.0% 0

Fed Through Other Pass-Through 0 0 0 0.0% - 0 0 0 0 0.0% 0

State Direct 0 0 0 0.0% - 0 0 0 0 0.0% 0

Other Government & Agencies 0 0 0 0.0% - 0 0 0 0 0.0% 0

Subtotal Other Governments & Agencies 0 0 0 0.0% - 0 0 0 0 0.0% 0

Other Program Revenue 0 0 0 0.0% - 0 0 0 0 0.0% 0

TOTAL PROGRAM REVENUE 475,400 435,783 398,317 91.4% 37,466 450,900 413,325 31,330 373,405 90.3% 39,920

NON-PROGRAM REVENUE:

Property Taxes 0 0 0 0.0% - 0 0 0 0 0.0% 0

Local Option Sales Tax 0 0 0 0.0% - 0 0 0 0 0.0% 0

Other Tax, Licences & Permits 0 0 0 0.0% - 0 0 0 0 0.0% 0

Fines, Forfeits & Penalties 0 0 0 0.0% - 0 0 0 0 0.0% 0

Compensation from Property 0 0 0 0.0% - 0 0 0 0 0.0% 0

TOTAL NON-PROGRAM REVENUE 0 0 0 0.0% - 0 0 0 0 0.0% 0

Transfers From Other Funds & Units 0 0 0 0.0% - 0 0 0 0 0.0% 0

TOTAL REVENUE AND TRANSFERS 475,400 435,783 398,317 91.4% 37,466 450,900 413,325 31,330 373,405 90.3% 39,920

SUMMARY OF POSITIONS:

Total Authorized Positions - Oper Fd 346

Total Filled Positions 313

Total Vacant Positions 33

SUMMARY OF VARIANCE:

Metro Government of Nashville

Monthly Budget Accountability Report

As of May 31, 2015

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Personnel Summary – June 16, 2015


May New Hires / Resignations

New Hires

Name Classification Hire Date Location

Muhsin, Aven Library Page 5/10/2015 Edmondson Pike

Perkins, Robert Library Page 5/24/2015 Reference - Main

Resignations

Name Classification Resignation Date Location

Whatley, James Equipment Operator 1 5/1/2015 Mailroom

Manson, Teresa Library Page 5/1/2015 Reference

Moss, Desmond Library Page-TOTAL 5/7/2015 TOTAL

Furfaro, Minna Circulation Assistant 1 5/7/2015 Old Hickory

Nabours, Amy Library Associate 1 5/8/2015 Nashville Room

Eubanks, Aubrey Library Page-TOTAL 5/28/2015 TOTAL

Smith, Evelyn Office Support Rep 3 5/29/2015 Tech Srvs

Mohamed, Hana Circulation Assistant 1 5/31/2015 Bellevue

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Personnel Summary – June 16, 2015


NPL Vacancies as of 6/5/2015

= Approved to fill by OMB

= Requested but not yet approved positions

= Next round of vacancies to request

BU Division / Branch Title Grade Name FPS FTE

1 39104081 EMERG TECH ADMIN SVCS OFFICER 4 SR12 VACANT - NEW SHARED SYSTEMS PROJECT COORDINATORF 1.00

2 39103305 BELLEVUE CIRCULATION ASSIST 1 SR04 VACANT (A GRIFFIN) P 0.49

3 39103304 ED PIKE CIRCULATION ASSIST 1 SR04 VACANT (A LARIOS) F 1.00

4 39103340 GRN HILLS CIRCULATION ASSIST 1 SR04 VACANT (K BENSON) P 0.49

5 39103345 HADLEY CIRCULATION ASSIST 1 SR04 VACANT (N NESMITH) F 1.00

6 39103303 HERM CIRCULATION ASSIST 1 SR04 VACANT (M FURFARO) F 1.00

7 39103315 NORTH CIRCULATION ASSIST 1 SR04 VACANT (G KIRKPATRICK) mv to NO P 0.49

8 39103380 SE CIRCULATION ASSIST 1 SR04 VACANT (E LOVELL) F 1.00

9 39102000 MAILROOM EQUIP OPERATOR 1 TG05 VACANT (J WHATLEY) F 1.00

10 39104081 EMERG TECH INFO SYSTEMS APP TECH 1 SR08 VACANT (M JONES) F 1.00

11 39103401 ARCHIVES LIBRARIAN 1 SR06 VACANT (J QUIER) F 1.00

12 39103304 ED PIKE LIBRARY ASSOC 1 SR06 VACANCY (S POUNDS) F 1.00

13 39101070 NASH RM LIBRARY ASSOC 1 SR06 VACANT (A NABOURS) - upgrade to Prog Coord? F 1.00

14 39103380 SE LIBRARY ASSOC 1 SR06 VACANT (A PIERCE) F 1.00

15 39103345 HADLEY LIBRARY MGR 1 SR11 VACANT (S RODRIGUEZ) F 1.00

16 39103355 LOOBY LIBRARY MGR 1 SR11 VACANT (K GREEN) F 1.00

17 39103310 BORDX LIBRARY MGR 2 SR12 VACANT (J HUNSICKER) - on hold for renovation F 1.00

18 39103335 GOOD LIBRARY MGR 2 SR12 VACANT (J PIPER) F 1.00

19 39103305 BELLEVUE LIBRARY PAGE SR02 VACANT (J CARTER) P 0.49

20 39103203 CIRC LIBRARY PAGE SR02 VACANCY (C HOLIDAY) SAVE FOR LATER P 0.49

21 39103350 INGLE LIBRARY PAGE SR02 VACANT (T COLEMAN) P 0.49

22 39103207 REF LIBRARY PAGE SR02 VACANT ( S SYKES) P 0.49

23 39103207 REF LIBRARY PAGE SR02 VACANT (T MANSON) P 0.49

24 39103360 MADISON OFFICE SUPPORT REP 2 SR05 VACANT - NEW (P PAWLAK - dwngrd) P 0.49

25 39101030 EMERG TECH OFFICE SUPPORT REP 3 SR06 VACANT (H FACH) F 1.00

26 39101030 EMERG TECH OFFICE SUPPORT REP 3 SR06 VACANT (S JOHNSON) F 1.00

27 39101010 ADMIN SVCS OFFICE SUPPORT SPEC 2 SR08 VACANT - (J MILLER - uprd for Admin) F 1.00

28 39103211 TEENS PROGRAM SPEC 1 SR06 VACANT (C FREDERICK) F 1.00

29 39103211 STUDIO PROGRAM SPEC 3 SR10 VACANT - NEW STUDIO F 1.00

30 39103211 STUDIO PROGRAM SUPV SR10 VACANT - NEW STUDIO F 1.00

31 39102000 SECURITY PROPERTY GUARD 2 SR05 VACANT (E MCKINNIE) F 1.00

32 39101020 PUBLIC REL PUBLIC INFORMATION REP SR10 VACANT (A FANTA) - upgrade to ASO4? F 1.00

33 39102000 SECURITY SEC OFFICER COORD SR09 VACANT (L JONES) F 1.00

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Brief Area Updates – June 16, 2015


Administrative Services Report

Wiring continues as more cameras were needed after the system was up and operational. Most

cameras have been installed and are now operational. The Main will go from 40 cameras to 102.

Timeline for the upgrade to be complete is now end of June 2015. With the cameras currently

installed, security staff have been able to review video footage showing two minor assaults, view

footage of a patron trespassing currently serving a suspension, as well as capture evidence of theft.

May deliveries around the system continue to remain high. For the month May 2015 the grand total

is 11,546 bins moved, total item count 369,472. Delivery, system-wide, moves an average of 577

bins and 18,473 items per day. The Delivery crew continues to do an outstanding job.

The Library will soon upgrade its current Control Access System at the Main Library to the open

platform Lenel System currently used by General Services in the buildings they service. The current

system is outdated and in need of upgrading to ensure the security of the facility. Some of the

controls are failing. The new system should be in place by the end of August or early September

2015.

Building renovations continue at the Main Library as well as branches. Anticipated capital funding

will be less than hoped for therefore we will have to monitor facility assessments and prioritize

carefully to ensure available funds are utilized as efficiently as possible.

Building Maintenance is in full swing with temperatures on the rise. Library Maintenance Staff

completed 215 work orders in the month of May. 87 remain incomplete. Typical repairs in May

have been door repairs, cleaning of chiller coils to keep HVACs operational, air handler unit motor

repairs, etc. Our Library Maintenance, Grounds and Custodial staffs have been hopping and

continue to do a great job of keeping our library facilities clean, well-kept and operational.

Branch Services Report

Branch Library Renovations

Demolition is complete at the Bordeaux Branch. Branch staff have been invited to a viewing of the

empty branch on June 9 to see the demolition progress and to view the floor plans and furniture / finish

plans.

East Branch is scheduled to close for renovations on July 1. Roof work and tuck pointing will be

completed first, followed by plaster repairs and other interior repairs.

Branch Staffing

We expect to fill the Manager 1 position for Hadley Park in late June. We have also filled two Circulation

Assistant positions (Hermitage and Edmondson Pike) as well as a Computer / Patron Support Rep

position at Madison. Branch Services’ training regimen includes four weeks of training in other

branches, so these new employees will be in place in their assigned branches in mid to late July.

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Building Community

A few months ago, Jessica Piper from the Goodlettsville Branch overheard one of their regular teen

patrons telling her mother that she wanted to attend Frist Art Camp. Her mother responded that it was

just too expensive. Jessica let them know that scholarships were available and offered to write a letter

of recommendation for the teen. In May, Goodlettsville staff found out that the teen got the

scholarship and will be able to attend camp!

At the Old Hickory Branch, one of their favorite neighborhood teens became a volunteer for the library!

Elaine Lawrence, Children’s Librarian at the Donelson Branch, spoke at Pennington Elementary School to

approximately 250 students on 5/19 and 5/20 about the Summer Reading Challenge and the importance

of continued reading over the summer. The children and teachers were very receptive and excited about

the program, and they have seen many of them in the library since then.

Collections and Technology Services Report

During the month of May, Technical Services finished ordering and receiving materials like mad so we

can close out the financials in June. With a lot of last minute ordering to finish up using grant monies

and other money that does not roll over, we were quite busy.

During May, it was decided that we would outsource children’s material cataloging and processing to

Baker and Taylor in order to shift some existing staff to other projects that cannot be done by anyone

other than our staff. Noel Rutherford, our Materials Services Manager, is negotiating that.

May always brings Battle of the Books – a program where teams of middle schoolers read the same set

of 25 books and then compete against each other to see who knows the books best. This has become a

much anticipated annual event. The winning team not only gets a trophy but a limo ride back to their

school with a stop off for ice cream. Back at their school, the principal rounds up the rest of the

students to welcome them back.

During May, we also did a Limitless Libraries Year in Review. A few things we reported:

Circulation

Total number of items checked out by LL patrons, either through school delivery or at a branch: 131,229

Total number of items delivered to schools: 88,985

Total circs (including check-ins, check-outs, holds, renewals) through the LL terminals at Main: 166,505

LL Accounts

Middle/High School Students: 24,221

Educators: 8,664

o Includes 43 NAZA provider accounts

Librarians: 137

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Collection Development

Funds allocated to MNPS Library print & A/V resources: $1,067,340.96

o Elementary Schools: $334,241.44

o Middle Schools: $242,924.50

o High schools: $193,412.20

o Prepub: $103,978.34

o Summer orders: $58,253.40

Funds allocated to electronic resources: $41,975.63

Special Projects:

o Dr. Seuss and Wimpy Kid refreshers for elementary schools

o Visual encyclopedias & drawing books refresher for middle schools

o Urban fiction refresher for high schools

o Playaway refresher for high schools

o Playaway & DVD replacements

High School Library Renovations

McGavock High School: $800,000 full renovation

o Shelving

o Technology

o Display pieces

o Makerspace

o Furniture

Overton High School: $200,000 upgrade

o School will receive full renovation beginning in August 2015

o Portable shelving

o Furniture

o Technology

Programs

July: MNPS/LL In-service

o 108 school librarians attended

o Offered breakfast, lunch, and parking validation to all attendees

August: Summer Challenge Wrap-Up

o Collected logs and sent prizes to schools through school delivery

September: Summer Challenge Parties

o Story time and craft at Jones Paideia Elementary

o Popcorn party and dance at Rose Park Middle

o Coffee & donuts at Hillsboro High School

October: Teen Read Week

o Participants: 325

o Fines waived: $7863.54

o Hours Read: 1251

o Prizes: 9 $50 Visa gift cards

November: Picture Book Month

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o Sent Picture Book Month posters to all elementary schools

November: Postcard Project

o Sent postcards to all MNPS families with middle & high school students to alert them to

LL

o Signed up 184 additional LL users

January: Check Out Limitless Libraries Contest

o Students and teachers were entered in a drawing every time they requested an item

through Limitless Libraries. Librarian contest was based on number of registered LL

users at their schools.

o Resulted in 15,763 check-outs in January, 12,389 check-outs in February

o $100 Visa gift card winner at every High School

o $50 Visa gift card winner at every Middle School

o 3 teachers won iPad Minis

o 1 librarian won an iPad Air

January: Food for Fines

o Over 4,000 pounds of food collected through MNPS donations

o Fines waived: $4,121.68

March: Animanga Month

o Coordinated 2 activities with branch librarians at MNPS middle schools

o Created activities for 5 high schools, 17 middle schools

o Created activities for 15 NAZA sites

April: School Library Month

o Students at each tier complete a list of challenges in order to qualify for a prize drawing

o 8 elementary students won family memberships to Adventure Science Center

o 13 middle and/or high school students won an iPad Mini

o Waived $3,654.88 in fines

May: Battle of the Books

o 24 teams from 23 middle schools competed

o Approximately 30 people from MNPS, NPL, and other community organizations

volunteered

o Provided breakfast, lunch, and a free book to approximately 120 middle school students

o Jonathan Auxier, author of The Night Gardener, spoke to and signed books for all

students in attendance.

o JT Moore won the competition and rode back to school in a limousine.

Main Report

Building

The Children’s Library renovation project is set to begin later this month. The Children’s Library

will be closed June 28 – July 5. On July 6, we will offer children’s services to patrons in the

SCC. No children’s programming will be offered during July, but will resume in the theater in

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August. Patrons will be able to access the theater through the Library Courtyard. The Children’s

Library renovation will be completed by November 1.

Programs

The Equal Access division has provided captioning for many of the Salons@615 and for the

Nashville Reads finale. The library is developing a plan to provide interpretation and captioning

for all programs when requested. The first step is to secure funding.

Summer Challenge officially kicked off with a bang. The Teens Department held a kickoff party

on May 5 with a talent show and scavenger hunt. As of June 1st, already 11,000 children, teens

and adults have registered for the Summer Challenge!

The Special Collections offered a Day of Reflection program for the fifth anniversary of the 2010

Flood. The staff created a video of photos and oral histories from the collection. Over 75

people came to the library to attend the program. Channels 4 & 5 ran news pieces that

generated much interest in the collection which has been viewed 1,725 times.

Special Collections offered its Storytelling Project to 95 commissioned TBI Agents from Middle

Tennessee. The program included discussions of race, identity and equity through storytelling

and films.

The Digital Literacy team completed training on Hoopla and Freegal services this month. Next

month they will train staff on Zinio.

Staffing

The Library is excited to once again welcome interns from NCAC. This program offers incoming

high school seniors paid summer internships at various metro departments.

Teen librarian, Diane Colson, has been elected to YALSA’s board, a 3-year term. Both Diane and

Adrienne Strock continue on their work on YALSA taskforce and committees and their

writing/book reviews.

Community Engagement

Puppet Truck – Provided 67 performances for 6,343 attendees at MNPS’s Reset Saturday, Tennessee

Disability Mega Conference, the 2015 TN Craft Fair, Neely’s Bend and Apollo Middle Schools, and

Looby Branch.

Wishing Chair – The remake of Tom Tichenor’s PUSS IN BOOTS premiered to delighted audiences, with

new puppets, a script by Mary Bailey and original music by local Jazz pianist Chris Walters.

Bringing Books to Life – Provided 58 programs to 1,195 attendees and conducted 13 parent workshops,

making May the second busiest month this year for Loving & Learning. BBTL staff promoted NPL’s

Summer Challenge at all programs. Liz now represents NPL on the Advisory Council for United Way’s

Imagination Library of Middle Tennessee. Two events focusing on refugee and immigrant families were

held in partnership with MNPS. Emily did a special “residency” story time with drama classes at Apollo

Middle and worked with around 200 students on shadow puppetry and story boarding. Emily and Liz

met with TN Foreign Language Institute.

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Adult Literacy – 25 adult literacy programs served 309. Library booth at a college/career fair hosted by

Bass Adult High School. Yassir spoke with 85 students and registered 50 new patrons for library cards.

Represented NPL at the Cinco de Mayo festival at Thrift Smart. Spoke to 35 patrons about summer

challenge, language learning resources, and puppet shows. Mobile lab held 8 sessions. Students from

ESL and citizenship classes practiced using the resources on the Pathway site. Libni Guardado, a visiting

scholar from El Salvador, completed 100 hours of service in 6 weeks with NPL. Offered 3 professional

development programs serving 32 instructors. Yassir spoke about library resources with 26 new ESL

teachers at Park Avenue Baptist and 45 translators for MNPS at their annual professional development

meeting.

NAZA – Attended a DC Wallace Foundation sponsored gathering of afterschool systems across the

country. NAZA, in conjunction with NPLF, received a $53K grant for a full-time literacy coach for NAZA

sites for the 2015/16 school year. NAZA and Studio are partnering to pilot the first teaching artist

residency this summer, bringing repoussé artist Jamaal Sheets to work at YCAP, a NAZA partner.

Studio – Great collaboration and determination anecdote: Two students worked together on a song

and they wanted a choir in the background. They recruited students from the teen area and built a choir

on the spot. Later that afternoon, several young men who had not previously met were all in our audio

booth, working through the piece, separating parts, and eventually recording a choir part for the song.

Joint workshop for "Maker Tuesday" worked on 3D printing techniques. Studio NPL's first music video

was created by a student working with Southern Word mentors. Studio NPL mentor Luke started a

workshop using the mobile lab to teach students how to set up and lead discussions in a podcast. A new

mentor brought paper modeling, basic circuit design and building, sewing and video editing experience

to our team. Hosted tours of Studio space for two middle schools. Completed installation of Studio NPL

at East branch. TOTAL served 163 teens.

Nashville Reads – This year’s program was the most successful yet, with 4,500 people participating.

Activities wrapped up with an event featuring author Ruta Sepetys, pianist/composer Gavin Mikhail, and

three local high school students.

Salon – 300 people attended the Sally Mann Salon held at the Frist Center.

Production Services – That Nashville Sound music series, celebrated the Nashville Now show and its

host Ralph Emery. Guests Con Hunley, Ray Stevens, Lorrie Morgan and Barbara Mandrell joined him

for an afternoon of memories through stories and video clips with 200 in attendance. The main

auditorium stage was transformed to replicate the set of the original Gaslight Theater from where the

show was broadcast. Provided Audio Visual services and equipment for 44 events and meetings. Four

recorded projects were edited and posted to the Library’s website and YouTube page. Production

assistance was provided to our Limitless Libraries staff. Production Services developed and

implemented a plan to install 4,000 feet of fiber optic cable from the auditorium to three different

overflow areas on the 2nd and 3rd floors.

june 2015 npl board packet

Documents