June 2012June 2012

GSA Supplier ManagementACE Team

Vehicle InspectionsProcess Overview

What is important to the customer, contractor, and GSA?

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What is important to the customer, contractor, and GSA?

Quality

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What is Quality?

• Customer Satisfaction & Contract Compliance

– Vehicle meets the customers expectations

– Vehicle allows the customer to fulfill their mission

– Built & Shipped IAW the contract, technical, and the MVDO requirements

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Does GSA have anyone who works closely with our suppliers to ensure

vehicle quality?

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Does GSA have anyone who works closely with our suppliers to ensure

vehicle quality?

Automotive Center of Expertise

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Who is the ACE Team?

• ACE Team Program Coordinator

• ACE Team Project Analyst

• ACE Team IOAs

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Vehicle InspectionRole of the ACE IOA

• Ensure the Supplier’s QA System is validating the vehicles supplied meet all contract requirements

• Ensure through direct vehicle inspection that the Supplier’s QA System is producing vehicles built IAW all contract requirements

• Document, record, and report all findings to the Contracting Officer

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Vehicle Inspection Process

• What are the contract requirements?

• Who is responsible for inspection?

• What are GSAs goals for a successful inspection?

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Contract Requirements

• 552.256-71 Source Inspection by Government (SEP 1999)

• 52.246-2 Inspection of Supplies – Fixed – Price (Aug 1996)

• Applicable Federal Standard

• Minimum base equipment listed in Autochoice

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552.256-71 Source Inspection by Government (SEP 1999)

• Inspection to be conducted at source by Government prior to shipment

• 7 workdays (10 Calendar) prior notification requirements

• Contractor shall prepare & distribute inspection documents– GSA Form 308– DD 250

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552.256-71 Source Inspection by Government (SEP 1999)

• Cost of re-inspection

• Identify inspection points and applicable item numbers

• Maintain inspection system in accordance with FAR 52.246-2, Inspection of Supplies – Fixed Price

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52.246-2 Inspection of Supplies – Fixed – Price (August 1996)

• Maintain an inspection system acceptable to the Government

• Shall tender only vehicles inspected and found to conform to all contract requirements

• Contractor shall prepare records evidencing all inspection made and their outcomes

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52.246-2 Inspection of Supplies – Fixed – Price (August 1996)

• Provide facilities and personnel for the safe and convenient performance of inspection by the Government

• Re-inspection charges apply – when vehicle are not ready at the time specified by

the Contractor– When the vehicle was previously rejected

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Vehicle Inspection

• Contractor /designated inspection point is responsible for ensuring contract compliance.

– Compliant vehicles must meet• Requirements of the Federal Standard• Minimum features/equipment listed in Autochoice• Delivery requirements of the contract• GSA Form 1398 • FMVSS Complete Vehicle Certification

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Vehicle Inspection Points

• Shall be identified in the contract by name and address– Only those item number cited in the contract as applicable

may be presented at each inspection point.

• Delegated responsibility for ensuring complete vehicle compliance– Body upfit work as well as chassis

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GSA’s Goals

• Assist our Contractors and Suppliers in the continuous improvement of their QA systems

• Validate that the Inspection points QA system ensures contract compliance

• Ensure vehicles meet our customer agencies needs and expectations– High quality and defect free– Meet requirements of the Fed Std and MVDO– Shipped on time

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