june 20 2018 board of education cincinnati, ohio ......june 20 570 2018 business meeting the board...

June 20 2018

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

BUSINESS MEETING

June 20, 2018

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 570

Presentations . . . . . . . . . . . . . . . . . 570

Announcements/Hearing of the Public . . . . . . . . . . . 570

Report of the Superintendent

Recommendations of the Superintendent of Schools . . . . . . . .

1. Certificated Personnel . . . . . . . . . . . . . 572

2. Civil Service Personnel . . . . . . . . . . . . . 578

Report of the Treasurer

I. Agreements . . . . . . . . . . . . . . . 583

II. Award of Purchase Orders . . . . . . . . . . . . 586

III. Payments . . . . . . . . . . . . . . . . 587

IV. Then and Now Certificates . . . . . . . . . . . . 587

V. Request for Proposals . . . . . . . . . . . . . 588

VI. Donations . . . . . . . . . . . . . . . . 589

VII. Grant Awards . . . . . . . . . . . . . . . 590

Inquiries/Updates . . . . . . . . . . . . . . . . 591

Assignments . . . . . . . . . . . . . . . . . 591

Adjournment . . . . . . . . . . . . . . . . . 591

June 20 570 2018

BUSINESS MEETING

The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the

ILC at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Wednesday, June 20, 2018 at 11:05 a.m., President

Jones in the chair. The pledge to the flag was led by President Jones.

ROLL CALL

Present: Members Bates, Bolton, Davis, Moroski, President Jones (5)

Absent: Members Copeland-Dansby, Messer (2)

Superintendent Catherine L. Mitchell was present.

PRESENTATIONS

1. Imagination Library – Tiana Henry, Cincinnati Children’s Hospital

2. Budget – Jennifer Wagner, Treasurer

ANNOUNCEMENTS/HEARING OF THE PUBLIC

Kudos:

1. Mr. Moehring, Chief Operations Officer and his team at Iowa Street for doing what you do for the district each and

every day.

2. Administration on working hard in making sure there is a good principal in every building.

The following persons addressed the Board regarding the topics indicated:

1. Marlena Brookfield LSDMC Policy and Manuel Revision

June 20 571 2018

RECOMMENDATIONS

SUPERINTENDENT OF SCHOOLS

CINCINNATI PUBLIC SCHOOLS

RECOMMENDATION 1 – CERTIFICATED PERSONNEL

A. RETIREMENT

B. RESIGNATION

C. PROMOTION

D. ADDITIONAL ASSIGNMENT

RECOMMENDATION 2 – CIVIL SERVICE PERSONNEL

A. RESIGNATION

B. APPOINTMENT

C. CHANGE IN STATUS

June 20 572 2018

RECOMMENDATION 1 - CERTIFICATED PERSONNEL

A. RETIREMENT

(Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This

recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by

mutual agreement. There is no mandatory retirement age for employees.)

The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the

statutes of the State of Ohio.

Lisa Kay Adair Teacher – Silverton Service August 1

B. RESIGNATION

(The effective date is the first working day the employee is no longer providing services to the district. This recommendation is

being made because either the employee has completed the term of their employment, or by mutual agreement.)

Tiffany Bey Substitute Teacher Relocating June 12

Caroline W. Becker Teacher – Gamble Montessori Other Employment August 1

Heather Allentuck Davis Teacher – Roselawn Condon Other Employment August 1

James E. Sinden Teacher – Auxiliary Services Relocating June 8

Thomas M. Stickley Substitute Teacher Personal Reasons June 11

Carrey R. Thomas Teacher – Mt. Airy Other Employment August 1

Tiffai S. Wills Westwood – Assistant Principal Other Employment July 31

In Board proceedings of June 11, 2018, a resignation was approved for Jennifer D. McGruder, effective August 1, 2018. At her

request, this action should read effective June 15, 2018.

C. PROMOTION

(Indicates that the employee is being recommended for a position with greater compensation and responsibilities.)

The Superintendent recommends approval of a promotion for the following, effective. Funding is from the General Fund, except as

otherwise noted by an asterisk (*). Effective date as indicated.

Elementary Principal – 234 day From:

Lauren E. Shockley College Hill $91,126.62 July 1 Asst. Principal - Cheviot $75,930.93

June 20 573 2018

RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)

D. ADDITIONAL ASSIGNMENT

(Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work

period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.)

The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of

appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education.

Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General

Fund.

Teacher - $37.64 per hour (extended employment rate)

Administer Special College Preparatory Program Examinations – Test Administration – 40 hours

Margaret A. Bryan Katherine R. Groene Joelle B. McConnell

Katherine A. Campbell Bonita Guerrant Timothy McCutcheon Ruttle

Tina M. Conrad Lisa J. Hausler Jennifer Sabatelli

Mary Crank Nancy W. Holtkamp Mary F. Schlueter

Kathleen A. Dennison Cathy A. Hunter Monique S. Screws

Deborah Dixon Kenneth Jackson Kathy A. Seider

Lisa C. Galvez Kathryn E. Lienhart Geneen L. Sunderhaus

Margaret M. Groeber Susan J. Magnan Regina A. Wilson-Kenney

Administer High School End-of-Course Testing – Test Administration – 80 hours

Margaret A. Bryan Lisa M. Pope Jennifer Sabatelli

Lisa M. Houck Timothy McCutcheon Ruttle Marcia L. Weaver

Kathryn E. Lienhart

Coordinating Teacher - $39.70 per hour (extended time rate)

Case Manager Prekindergarten Diagnostic Evaluations – Student Services – (Need FQA/Fund Source) – hours as indicated

Rhonda L. Bostick* 75 hours Catherine A. Looby* 75 hours

Colleen E. Brueggemann* 75 hours Amy Renner* 40 hours

Betty A. Fink* 50 hours

Coordinating Teacher - $36.90 per hour (in-service rate)

Crisis Prevention Institute Trainer – Student Services – (IDEA-B) – 8 hours

Lauren P. Braddock* Colleen A. Brueggemann*

Coordinating Teacher - $36.90 per hour (summer rate)

Coordinate Field Day Program & Events for Summer Program – Project Connect – (Title I) – 16 hours

Robin E. Morton*

June 20 574 2018


D. ADDITIONAL ASSIGNMENT (cont.)

Teacher - $36.90 per hour (extended employment rate)

Technical Support for Building Rentals – S.C.P.A. - (Fund 001) – hours as indicated

Bradley A. Gerard* 45 hours Jeffrey W. New 20 hours

After School Korean Program – Gamble Montessori – (Fund 19) – 112 hours

In Sook Kim*

Work on Goals/Objectives, Develop Procedures, ESY & Writing IEP’s – Student Services – (IDEA-B) - hours as indicated

Deann Albertson-Fontanella* 20 hours Catherine E. Keith* 30 hours

Kimberly M. Hill* 25 hours Wendy J. Leyes* 100 hours

Elizabeth A. Keener* 50 hours Sara A. Maurer* 25 hours

Develop Effective ESL/SLIFE Instructional Supports – Student Services – (Title III) - hours as indicated

Sarah E. Bates* 100 hours Magdalena M. Lang* 20 hours

Mari Kathleen Brogan* 15 hours Juilane A. Patterson* 7 hours

Sairima Dass* 10 hours Natasha N. Taylor* 25 hours

Megan N. Kreaps* 14 hours Travis N. Yeger* 5 hours

Child Find Summer Evaluations – Student Services – (IDEA-B) – 5 hours

David P. Citron* Robyn L. Coleman*

Review Cases & Caseloads/Write Reports/Meet with Parents – Student Services – (IDEA-B) – 20 hours

Marguerite Ruttle*

Report Writing, Assessment Completion, Review Procedures – Student Services – (IDEA-B) – 20 hours

Kimberly A. Richards*

Curriculum Based Measures Testing – Project Connect – (Title I) – 12 hours

Audrey A. Coaston-Shelton*

Innovation Practices Conference Presentation – ITM – 10 hours

Jennifer M. Smith

June 20 575 2018



Teacher - $36.90 per hour (extended employment rate) (cont.)

Create Work Keys Training Materials – Career Tech – (Perkins) – 20 hours

Sarah M. Woodward* Heidi Amanda Yocum*

STEM Work on Labs/Projects – Bond Hill – (Vision 2020) – 20 hours

Latishie L. Wodetzki

PowerSchool Grade Updates – Taft High – (SWP) – 45 hours

James F. Loomis*

AP Blended Learning – ITM – 25 hours except as indicated

Tiffany N. Stanton*

Teacher - $32.33 per hour (in-service rate)

DIEBELS Next Essentials Training – (Early Literacy Pilot ODE) – 7 hours

Christine A. Ballman*

Management In the Active Classroom – College Hill - (Vision 2020) – 14 hours

Janet L. Baxter* Kristin Greiser* Amy H. McCann*

Vicki Cole-Jama* Lisa J. Hausler* Leslie A. Carthy*

Kathy Damron* Malaika Huey* Aisha N. Rudolph-Nurredin*

Thomas E. Delisio* John B. Lamping* Aaron N. Schmidt*

Thelma L. Dorn* Beverly L. Lewis* Jane Zimmerer*

Equity Retreat Professional Development – 7 hours

Christine Gibson

Instructional Planning 2018-19 – Woodward – (HSTW) – 20 hours

Tracy Greeley Howard* Nicole L. Raley* Valerie K. Steinhaus*

Carrie L. McCarthy* Andrea Lee Spenny* Sarah M. Woodward*

Leadership Competencies for College & Career Readiness – (Fund 19) - 3 hours except as indicated

Debjani Biswas* 2 hrs Maria I. Davis* Candace R. James*

Marsha M. Booker* Michael R. Henson* Toresa Jenkins*

Jerry E. Butler Jr.* Eric B. Hickman* Gisele L. Mack*

Tiara M. Clark* Todd S. Holbein* Stacy A. Morganroth-Lapham*

Candace Cunningham* Frank D. Hull* 2 hrs Natasha N. Taylor*

La Keisha Cunningham*

June 20 576 2018



Teacher - $32.33 per hour (in-service rate) (cont.)

Ohio Improvement Process – Taft High – (Title IIA) – 16 hours

Cheryl L. Aurigema* Rhonda E. Ferguson* Charles L. Newton*

Christina M. Back* Daniel T. Finley* Deidra K. Owens*

Celietta Beamon* David Scott Gerard* Beverly J. Pryor-Young*

Nick Bohlen* Lisa A. Good* Pamela J. Roehling*

Rebecca Elizabeth Boone* John E. Greiser* William J. Ruesink*

Rodney Tyrone Bowden* Sarah E. Hager* Karyn Russell*

Susan M. Coakley* Julia M. Hess* Sinita Maria Scott*

Gregory R. Conwell* Jennifer A. Jones* Michael S. Simich*

Aimee B. Costandi* Cheryle K. Kelleher* Matthew J. Vale*

Nicole F. Cuba* Nicholas W. Lennon* Nichelle L. Williams*

Brian C. Daft* Abigail A. Lewis* Heather M. Willins*

Jeffrey J. Denen* Erica M. Montgomery* Gwendolyn Raleigh Womack*

James P. Dougherty* Robin E. Morton* Candace Woodside*

Kenneth R. Dressler* Matt Neace Jr.* Eric D. Zimmerman*

Jennifer R. Ewing*

Arts Integration With Academic Content – South Avondale – (Title IIA) - 5 hours

Ellen E. Barhorst* Juawana L. Kinnard* Loretta M. Roberson*

Sandra E. Bogle* Michelle A. Langford* Laura A. Rogers*

Monique N. Bush* Lauren Luken Reed* Terry Twitty*

Angenique C. Clifton* Sapphire M. Marshall* Deborah A. Ulrich*

Joseph Dollenmeyer* Beatrice Mays* Bonita K. White*

Lacy Gordon* Monica K. Montgomery* Evelyn G. Whittaker*

Brittany N. Hall* Esteler Nju* Amber N. Williams*

Tracey L. Jones* Todd E. O'Neal* Nicole N. Williams*

Rebecca C. Kemer* Tamiko Palmer* Natalie B. Yankosky*

Teacher - $32.33 per hour (summer rate)

High School Summer School Teacher – hours as indicated

Jason E. Banks 30 hours Phillip S. Lee Vern O’Neal 105 hours

Jodi R. Barton 105 hours Andrea N. Powers 95 hours

Kelly Jo Boosinger 95 hours Jared P. Presley 95 hours

Tanya D. Ficklin 137 hours Karen Lee Waltermire 95 hours

Kellie Nycole Hawkins-Hyde 105 hours Tong Xie 95 hours

James F. Martin 53 hours

June 20 577 2018



Teacher - $32.33 per hour (summer rate) (cont.)

High School Summer School Teacher – (SWP) – 105 hours except as indicated

Patrick O. Branch* Penelope P. Harris* 90 hrs Gabrielle K. Reese*

ESL/SLIFE Summer Support – OSLA – (Title III) – hours as indicated

Sarah E. Bates* 100 hours Martin A. Reed* 75 hours

Adam C. Cooper* 75 hours Natasha N. Taylor* 100 hours

Magdalena M. Lang* 30 hours

Family Support – OSLA – (Title III) – 35 hours

Robyn L. Coleman* Mary Jo Montenegro-Miller*

Educational Enrichment Services – Project Connect – (Title I) – 161 hours

Demetra R. Jones* Renita Lewis-Jackson* Deidre Kay Simpson*

Summer School for Latin Students – Spencer Center – (AGS Grant) – 60 hours

Travis N. Yeager*

High School Summer School Substitute Teacher – (Fund 19) – 25 hours

Joseph W. Kollner*

Teacher - Tutor - $30.09 per hour (extended employment rate)

Extended Learning Program – South Avondale – (SWP) – 25 hours

Sandra E. Bogle* Esteler Nju*

Reading Tutor – Taft HS – hours as indicated

Cheryl L. Aurigema 110 hours Jennifer A. Jones 110 hours

Rodney Tyrone Bowden 125 hours Charles L. Newton 130 hours

Rhonda E. Ferguson 110 hours

Home Instructor - $30.09 per hour (extended employment rate) (IDEA-B)

Jenifer L. Ambrosius* 24 hours Michelle B. Siefke* 10 hours

Michael A. Feist* 20 hours Angela L. Steagall* 16 hours

Vonita L. Herald* 30 hours Davida M. Swanson* 16 hours

Tracey M. Lewis* 33 hours Taylor-Marie S. Tomaro* 90 hours

Christopher McLachlan* 5 hours Comecko R. Webber* 25 hours

Erica M. Montgomery* 20 hours Erin Zink* 20 hours

Akilah Rodgers* 25 hours

June 20 578 2018



Home Instructor - $30.09 per hour (extended employment rate) (SWP)

Rachelle Andra Caplan* 20 hours Julia M. Hess* 43 hours

Traci A Dickenson* 28 hours Jennifer A. Jones* 30 hours

Arlene Hampton* 73 hours

In Board proceedings of June 11, 2018, an additional assignment was approved for Christopher A. Gibson for Equity Retreat

Professional Development. This action should be rescinded.

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL

A. RESIGNATION

(Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective

date is the first working day the employee is no longer providing services to the district.)

The following resignations have been received to be effective on the dates indicated.

Jacqueline Fisher Clerical Sub Personal Reasons May 8

T.K. Tracy Hentze Paraprofessional Leaving City June 6

Shawn Kerrigan Paraprofessional Study May 25

Andrea Ray Paraprofessional Study May 25

Dana Thomas Paraprofessional Other Employment May 25

Brandon Watts Paraprofessional Other Employment April 15

Dawn Woebkenberg Senior Support Specialist II Other Employment June 1

In Broad Proceedings of May 16, 2018 a resignation was approved for Brooke A. Barron. This action should be rescinded.

June 20 579 2018

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)

B. APPOINTMENT

The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated

pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions

involving co-curricular activities were filled in compliance with Secion 3313.53 of O.R.C. Funding is from the General Fund, except

as otherwise noted by an asterisk (*).

School Community Coordinator – IT Desktop Support Technician (Unclassified)

Aaron I. Mingo $22.52 hr. ITM June 21

C. CHANGE IN STATUS

(A movement from one position to another, but not considered a promotion.)

The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as

otherwise noted by an asterisk (*).

Human Resources Technician II (Classified) From

Yvette Smith $22.65 Human Resources Purchasing Sr. Support Specialist II June 25

Catherine L. Mitchell

Superintendent of Schools

Mr. Moroski moved and Mrs. Bates seconded the motion that The Report of the Superintendent be approved.

Ayes: Members Bates, Bolton, Davis, Moroski, President Jones (5)

Noes: None

President Jones declared the motion carried.

June 20 580 2018

REVISED

REPORT OF THE TREASURER

TABLE OF CONTENTS

I. AGREEMENTS

II. AWARD OF PURCHASE ORDERS

III. PAYMENTS

IV. THEN AND NOW CERTIFICATES

V. REQUESTS FOR PROPOSALS

VI. DONATIONS

VII. GRANT AWARDS

June 20 581 2018


Fund Legend

Fund # Fund Description Purpose

001 General Fund Set of accounts used to show all ordinary operations of a school

system, generally all transaction which do not have to be accounted for in

another fund.

003 Permanent Improvement Fund provided to account for all transactions related to the acquiring, construction,

or improving of such permanent improvements as are authorized by Chapter 5705,

Ohio Revised Code.

006 Food Services Fund used to record financial transactions related to food service

operations.

007 Special Trust The special trust fund may be classified as a special revenue, permanent, or a

private purpose trust fund. A special revenue fund should be used if the original

contributions can be expended for school district programs. A permanent fund

should be used if the only the earnings on the original proceeds can be expended

and not the principal. If the original contribution, whether required to be kept

intact or not, and the earnings do not support the school district's programs, then

the fund will be classified as a private purpose trust fund.

018 Public School Support Fund provided to account for specific local revenue sources, other than taxes or

expendable trust (i.e. profits from vending machines, sales of pictures, etc.), that

are restricted to expenditures for specified purposes approved by board

resolution. Such expenditures may include curricular and extra-curricular

related purchase.

019 Other Grants Fund used to account for the proceeds of specific revenue sources, except for

State and Federal grants) that are legally restricted to expenditures for

specified purposes.

021 Intra District Service Fund A fund to account for functions that provide goods or services to other areas

within the school district. Intra-district functions could include central

warehousing and purchasing and central data processing.

024 Employee Benefits Self

Insurance

A fund provided to account for monies received from other funds as payment for

providing medical, hospitalization, life, dental, vision, or any other similar

employee benefits. The Employee Benefits Self- Insurance Fund may make

payments for services provided to employees, for reimbursements to employees

who have paid providers, to third party administrators for claim payment or

administration, for stop-loss coverage or for any other reinsurance or other

similar purposes.

034 Classroom Facilities

Maintenance

A fund used to account for the proceeds of a levy for the

maintenance of facilities.

300 District Managed Student

Activity

Fund provided to account for those student activity programs which have

student participation in the activity but do not have student management of

the programs. This fund would usually include athletic programs but could

also include the band, cheerleaders, flag corps, and other similar types of

activities.

June 20 582 2018


(cont.)

Fund Legend

Fund # Fund Description Purpose

401 Auxiliary Services A fund used to account for monies which provide services and materials to pupils

attending non-public schools within the school district.

499 Miscellaneous State Grant A fund used to account for various monies received from state agencies which are

not classified elsewhere. A separate special cost center must be used for each grant.

516 IDEA Part B Special

Education

Grants to assist states in providing an appropriate public education to

all children with disabilities.

525 Project Head Start To promote school readiness by enhancing the social and cognitive development

of low income children, including children on federally recognized reservations

and children of migratory farm workers, through the provision of comprehensive

health, educational, nutritional, social and other services; and to involve parents

in their children's learning and to help parents make progress toward their

educational, literacy and employment goals.

536 Title I School Improvement

Stimulus A To help schools improve the teaching and learning of children failing, or most at

risk of failing to meet challenging State academic achievement standards.

551 Title III – Limited English

Proficiency

Funds to develop and carry out elementary and secondary school programs,

including activities at the pre-school level, to meet the educational needs of

children of limited English proficiency. These programs provide structured

English language instruction, with respect to the years of study to which the

program is applicable, and instruction in the child's native language to the extent

necessary to allow a child to achieve competence in English. The instruction must

incorporate the cultural heritage of these children and of other children in

American society. The instruction must be, to the extent necessary, in all courses

or subjects of study which will allow a child to meet grade promotion and

graduation standards.

572 Title I – Disadvantaged

Children/Targeted

Assistance

To provide financial assistance to State and Local educational agencies to

meet the special needs of educationally deprived children. Included are the

Even Start and Comprehensive School Reform programs.

587 IDEA Preschool Grant The Preschool Grant Program, Section 619 of Public Law 99 -457, addresses

the improvement and expansion of services for students with disabilities, ages

three (3) through five (5) years.

598 Schoolwide Building

Program

The purpose of this bulletin is to inform you of the creation of a Schoolwide

Building Program Fund. The Schoolwide Building Program Fund allows for the

pooling of Federal, State, and local funds to be used to upgrade the overall

instructional program of a school building where at least 40 percent of children

are from low-income families.

590 Improving Teacher

Quality

A fund used to account for monies to hire additional classroom teachers in grades

1 through 3, so that the number of students per teacher will be reduced.

June 20 583 2018


(cont.)

I. AGREEMENTS

That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants – Provided the FY19 funds are appropriated by the Board:

Vendor/Consultant Name Amount Not to Exceed Agreement Dates

Security Services – REMOVED ITEM I (A.) ON FLOOR OF BUSINESS MEETING

(A.) City of Cincinnati $747,818.00 07/01/2018 - 06/30/2019

Funding Source: General Fund,

Purpose:

To provide Crossing Guards for the District for school year 2018-2019. Contract effective January 1, 2008 through December 31, 2010; agreement may be renewed for 4 additional 2-year periods.

(B.) Securitas Security Ser USA Inc $132,145.79 07/01/2018 - 06/30/2019

Funding Source: General Fund

Purpose:

To provide after-hours security for the District for school year 2018-2019. This is the second year of a four year contract.

Facilities, Security & Food

(C.) Fuller Ford Inc $90,000.00 07/01/2018 - 06/30/2019


Purpose:

To provide preventative maintenance and emergency repairs as needed for Board vehicles for school year 2018- 2019.

(D.) NOR-COM Inc. $355,300.00 07/01/2018 - 06/30/2019


Purpose:

To provide on-call warranty and break-fix maintenance services for A/V technology for school year 2018-2019. This is the first one year extension of a previous three year contract.

(E.) Primax Marketing Group Inc $60,590.00 07/01/2018 - 06/30/2019


Purpose:

To provide district maintenance services of LobbyGuard, UPS & Security Cameras for school year 2018-2019. This is the first one year renewal of a prior three year contract.

June 20 584 2018


(cont.)

I. AGREEMENTS (cont.)

That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants – Provided the FY19 funds are appropriated by the Board:


Facilities, Security & Food (cont.)

(F.) Cintas Corporation No. 1 $53,000.00 07/01/2018 - 06/30/2019


Purpose:

To provide uniform rental services for maintenance and custodial staff for school year 2018-2019.

(G.) Rumpke Container Service $175,000.00 07/01/2018 - 06/30/2019


Purpose:

To provide district-wide waste collection services for school year 2018-2019. This is the first year extension of a

prior three year contract.

(H.) Cincinnati Zoo & Botanical Garden $37,178.00 07/01/2018 - 06/30/2019


Purpose:

To enter into an agreement for the annual utility reimbursement per 2005 lease agreement for school year 2018- 2019.

(I.) Valley Janitor Supply $425,000.00 07/01/2018 - 06/30/2019


Purpose: To provide paper and soap supplies district-wide as needed for school year 2018-2019. This is the second year of a prior one year contract with an option of two renewals.

(J.) Duke Energy Ohio Inc $3,207,750.00 07/01/2018 - 06/30/2019


Purpose:

To provide natural gas and electric services district-wide for school year 2018-2019.

June 20 585 2018


(cont.)

I. AGREEMENTS (cont.)

That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants – Provided the FY19

funds are appropriated by the Board:


Facilities, Security & Food (cont.)

(K.) Dynergy Energy Services $4,450,010.00 07/01/2018 - 06/30/2019


Purpose:

To provide electric services district-wide for school year 2018-2019.

(L.) Direct Energy Business $832,000.00 07/01/2018 - 06/30/2019


Purpose:

To provide natural gas services district-wide for school year 2018-2019.

(M.) Greater Cincinnati Water Works $1,475,000.00 07/01/2018 - 06/30/2019


Purpose:

To provide water and sewage services district-wide for school year 2018-2019.

(N.) Daikin Applied Inc $144,325.00 07/01/2018 - 06/30/2019


Purpose:

To provide installation and direct replacement services of a rooftop unit and for an energy efficient, 3rd deck add on multi-zone.

Alternative Schools - A2E/A2S

(O.) Dream Builders University $115,000.00 08/15/2018 - 05/23/2019


Purpose:

To provide counseling, social skills and empowerment services for the A2S/A2E Program.

June 20 586 2018


(cont.)

II. AWARD OF PURCHASE ORDER(S)

The Treasurer recommends approval be given for the following purchase orders, charged to the appropriate fund -

Provided the FY19 funds are appropriated by the Board::

Vendor/Consultant Name Amount Not to Exceed

Career/Tech Education

(A.) Hewlett Packard Financial $32,404.11

Services

Funding Source: Voc Ed: Carl D Perkins 1984 Fd - FY18

Purpose:

To purchase HP ZBooks for the Woodward Career Technical H.S. Engineering Labs. CBTS will deliver, install, setup and tag the equipment.

Department of Student Services

(B.) Butler County Educ Service Ctr $50,000.00


Purpose:

To provide special education and/or related services for foster placed and court ordered students with disabilities for school year 2018-2019.

(C.) Langsford Learning Acceleration Centers $40,000.00


Purpose:

To provide special education and/or related services for foster placed and court ordered students with disabilities for

school year 2018-2019.

(D.) Loudonville-Perrysville EVSD $40,000.00


Purpose:



June 20 587 2018


(cont.)

II. AWARD OF PURCHASE ORDER(S) (cont.)

Provided the FY19 funds are appropriated by the Board:


Department of Student Services

(E.) Piney Ridge Center $40,000.00


Purpose:



(F). AppleWood Centers, Inc $50,000.00


Purpose:



III. PAYMENTS

That the Treasurer be authorized to approve payment to the following Vendor(s)/Consultant(s) –

Provided the FY19 funds are appropriated by the Board:


Hyde Park ES & Gifted Program

(A.) Eagle Savings Bank $46,521.86


Purpose: To remit lease payment for office space for the District that was originally Board approved February 8, 2016. This is

year three of a three year lease.

IV. THEN AND NOW CERTIFICATE(S)

That the Treasurer be authorized to pay the following Then and Now Certificates:

Vendor/Consultant Name Amount

(A.) School Nutrition Assoc Inc $13,699.00

CPS Location: Food Services

Funding Source: Food Services Fund, Food Services Fund, Food Servi

June 20 588 2018


(cont.)

V. REQUEST FOR PROPOSALS

(A.) On Tuesday, June 12, 2018, bids for Food Services Assorted Foods (RFP # 2018FSAF004) were reviewed by

the Purchasing Department.

Proposals Due: Friday, June 8, 2018

Publication Date: Friday, May 11, 2018

Awarded: Ellenbee Leggett has been awarded the RFP to supply assorted food products to the Food Services

department for district site locations.

Amount: $5,430,472.91 Funding: 006

Department: Food Services

Bid Tabulation and Award – see Attachment (1)

(B.) On Tuesday, June 12, 2018, bids for Food Services Fluid Dairy and Juice (RFP #

2018FSFDJ004) were reviewed by the Purchasing Department.

Proposals Due: Friday, June 8, 2018

Publication Date: Friday, May 11, 2018

Awarded: Reiter Dairy, LLC has been awarded the RFP to supply Fluid Dairy and Juice products to the Food

Services department for district site locations.

Amount: $1,232,498.50 Funding: 006

Department: Food Services

Bid Tabulation and Award – see Attachment (2)

June 20 589 2018


(cont.)

VI. DONATIONS

That record is made of a donation from the following Donors:

Donor Name Amount Location Funding Source

& Description

(A.) Brew Ventures LLC DBA Coffee Exchange $50.00 Academy of World

Languages Fund 018 –

Public School

Support

Purpose: To be used for AWL’s International Festival.

(B.) Lifetouch $292.00 Academy of World

Languages Fund 018 –

Public School

Support

Purpose: To be used at the principal’s discretion.

(C.) Lifetouch $136.00 Spencer Center for

Gifted and Exceptional

Students

Fund 018 –

Public School

Support

Purpose: To be used at the principal’s discretion.

(D.) Community Learning Center Institute $322.00 Academy of World

Languages

Fund 300 –

Student Activities

Purpose: To be used to cover the cost of field trip transportation to Music Hall for AWL students.

(E.) Community Learning Center Institute $322.00 Academy of World

Languages

Fund 300 –

Student Activities

Purpose: To be used to cover the cost of field trip transportation to The Place for AWL students.

(F.) Community Learning Center Institute $208.00 Academy of World

Languages

Fund 300 –

Student Activities

Purpose: To be used to cover the cost of field trip transportation to STEM Mini for AWL students.

(G.) School Outfitters $161.00 Academy of World

Languages

Fund 300 –

Student Activities

Purpose: To be used to cover the cost of field trip transportation to School Outfitters for AWL students.

(H.) Harold & Natalie Bryant $463.00 Academy of World

Languages

Fund 300 –

Student Activities

Purpose: To be used for AWL students field trip to Frisch’s Commissary.

June 20 590 2018


(cont.)

VII. GRANT AWARDS

That record is made of a grant award from the following Grantors:

Grantor Name Amount Location Funding Source

& Description

(A.) Big Joe Duskin Music Education

Foundation

$200.00 Carson School Fund 019 – Other

Grants

Purpose: To be used for Music activities and materials at Carson School.

(B.) Duke Energy Foundation $39,924.82 Curriculum K-3 Fund 019 – Other

Grants

Purpose: To be used to support a 2nd

grade literacy project utilizing SRA (Science Research Association)

materials.

Jennifer M. Wagner

Treasurer/Chief Financial Officer

Ms. Bolton moved and Mr. Moroski seconded the motion that The Revised Report of the Treasurer be approved.

Ayes: Members Bates, Bolton, Davis, Moroski, President Jones (5)

Noes: None

President Jones declared the motion carried.

Attachment #1

BID TABULATION

RFP: Food Services – Assorted Foods

Naming Convention: 2018FSAF004

RFP Release Date: Friday, May 11, 2018

RFP Close Date: Friday, June 8, 2018

PRICE QUOTE (Total Value)

Ellenbee $5,430,472.91

Score Ranking % 71.00%

Sysco $ 5,727,422.89


Gordon Food Service $ 724,461.98


AWARD: Ellenbee

FUND: 006

BID TABULATION Attachment #2

RFP Title: Food Services Fluid Dairy and Juice

Naming Convention: 2018FSFDJ004

RFP Release Date: Friday, May 11, 2018

RFP Close Date: Friday, June 8, 2018

PRICE QUOTE (Total Value)

Reiter Dairy $1,232,498.50


Dairymans

$ 1,410,104.00


AWARD: Ellenbee

FUND: 006

Buyer: David Rineair

Date: 06/13/2018

June 20 591 2018

INQUIRIES/UPDATES

Upcoming events:

1. CPS Administration and Mayerson had a meeting on making changes to the ILC concerning audio, lighting and structural to make it

much more engaging to the public and facilitate meetings better.

ASSIGNMENTS

Please note the following assignments:

1. Administration – A total number of students who participate in our fine arts program.

ADJOURNMENT

The Board adjourned at 12:26 p.m.

Jennifer M. Wagner

Treasurer/CFO

june 20 2018 board of education cincinnati, ohio ......june 20 570 2018 business meeting the board...

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