jumping thru hoops, 02.08.2016 (with disclosure slide)

Jumping through hoops? The hoop of beady eyes!

Sarah NevillJSES Managing [email protected]

Journal of Shoulder and Elbow SurgeryDarwin, 11 August 2016 Slide 1

mailto:[email protected]

None of the authors have received any payment or

consideration from any commercial source for the

conduct of this study.

Yesterday!•5 inch floppy disks, 3 copies on paper, international postal delays

•Martin Allgöwer, 3rd Edition AO Handbook

Journal of Shoulder and Elbow Surgery Darwin, 11 August 2016 Slide 3

Journal of Shoulder and Elbow Surgery

Today!•All online

• Immediate delivery

•But the submission still needs to be good!

•Excellent Science and Correctly Formatted.

Darwin, 11 August 2016 Slide 4


Participants• Authors: submit• Managing Editor: beady eye, checks everything except science• Editor-in-Chief: reads title, KW, abstract, M&M, statistics &

iThenticate report• Rejects without Review, or • Appoints Handling Editor and Invites two reviewers

• Reviewers: review manuscript + figures + tables• Handling Editor: reads submission & reviews, recommends decision• Editor-in-Chief: makes decision, Reject or Revise• Revise = Authors, 90 days to start the loop again



Prereading• JSES guide for authors

• JSES published article, noting reference style

•Know how Word can help you

•Manuscript support team?

•The team should do the prereading tooDarwin, 11 August 2016 Slide 6

Preparation

•Are your JSES registration details correct?

•The EES system uses those details to contact you

•Who should receive emails regarding your submission

•Add a second email address to your registration?

•Take note of on-screen instructionsJournal of Shoulder and Elbow Surgery Darwin, 11 August 2016 Slide 7


You are the authors!• Is your study original?

• Is follow-up at least two years?

• Salami publishing not appreciated!

• All JSES submissions are checked with iThenticate Similarity;• details given to Editor-in-Chief

• Similarity: ≤ 15% desired ; ≤ 20-30% rewrite ; ≤ 30% reject without review



Presentation•Present in requested format

•Reading your text should be interesting

•Give the submission equal opportunity



Important Words•Search Engines use Title + Keywords

• Include words that occur most often in text

• Include words that describe your work



Who are your readers?•Editors•Reviewers (worldwide)•Worldwide community of surgeons•What is their mother tongue?•50 % + of authors are non-English mother tongue•50 % + of readers are non-English mother tongue



Language• Proofing Language: US English

•No colloquialisms – no Strine please!

• Sentences 10-12 words long

• Sentence construction is important: • Patients who met the prespecified indications for nonoperative treatment were referred to therapy for

supervised ROM exercises within a stable arc in the first 10 to 14 days after injury.

• If patients met the pre-specified indications for non-operative treatment, a referral to therapy was initiated

for supervised range of motion (ROM) exercises within a stable arc in the first 10-14 days after injury.



Word Counts•Abstract ≤ 250

•6-8 Keywords

•Manuscript (including abstract) ≤ 4750



Figures and Tables•Not too many

• If too many, some will go on-line only

•Results or Tables?

•Permission to publish faces now required



Software?•Helpful

•Do not blame it for mistakes!


Manual(ware)?

•Are all reference nos. in text?•Are references

complete?•Are references

in JSES style?



Control + F •F = Find•Use Ctrl + F to check•All figures in text, in numerical order•All tables in text, in numerical order•All authors listed in submission and on Title Page•All authors’ names correctly spelt at every mention• Is your submission fully blinded?



Managing Editor Requests changes• However, before we can proceed with the review process we ask you to make the following changes to your

submission in line with the JSES guide for authors which is recommended reading for all those preparing a JSES

submission:

(1) On your Title Page, please include a six-word running title. This running-title should also be inserted into the

Header Space of your manuscript document so that it automatically appears at the top of each page of text.

(2) On your Title Page, please give both their authors their academic qualifications.

(3) On your Title Page, please give full Contact Details for the corresponding author.

(4) In your manuscript text, please number your references in the reference list and then in the text use only

superscript reference numbers without brackets when referring to references.

(5) Line Numbering should continue through the reference list and figure legends and reviewers may make comment

on these parts of the text too.

(6) Doi numbers are missing from references Farron, Gillespie, Nyffeler, and Shapiro. Please note PubMed does not

have all the answers! Individual journal websites do.



Reviewers

•Some detail every spelling and grammar mistake

•Others only concentrate on science

• JSES is a highly specialized journal

•Do not talk down to your reviewers/readersDarwin, 11 August 2016 Slide 21


Rejection / Revision / Acceptance

•75 % / 25 %

• Invitation to revise is no guarantee of acceptance

•Strict on proof length – balance of text to figures,

tables, references

• JSES Open AccessDarwin, 11 August 2016 Slide 22


Revised Submission• Authors: submit revision• Managing Editor: beady eye, checks everything other than the science• Editor-in-Chief: reads Response to Reviewers• Can request further reviews• Or make decision, Accept, Revise, Reject

• Authors: 2nd / 3rd Revision of Submission, hopefully quickly submitted• Managing Editor: 1st round copy-edit, level of evidence as decided by

journal• Elsevier: proofs sent to authors, Editor-in-Chief, and Managing Editor



How you can support JSES• Submit• From Australia in 2016: • Submitted: 2 Review Articles, 2 Case Reports, 13 Original

Articles•Accepted: 2 Review Articles, 4 Original Articles = 35%

• Sign on as a Reviewer• Clinical• Basic Science



Further Questions• If you have questions, ask: [email protected]

•Elsevier offers on-line help

•https://www.elsevier.com/authors/journal-authors


mailto:[email protected]

https://www.elsevier.com/authors/journal-authors



jumping thru hoops, 02.08.2016 (with disclosure slide)

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