july 8th board materials

AMERICAN PLANNING ASSOCIATION - ILLINOIS CHAPTER

EXECUTIVE COMMITTEE MEETING Friday, July 8, 2011 1:30 PM – 4:30 PM

At the Offices of the American Planning Association 205 N. Michigan Ave., Suite 1200

Chicago, IL

A G E N D A

1:30 CALL TO ORDER / Introductions - Kowalski

1. President’s Report – Kowalski

� Introduction of Kim Porter as new Chair of Diversity Committee

� Appointment of New Treasurer - Motion to approve requested

2. Minutes from March 4 and May 6, 2011 (Attachments) – Blakeman

Motion to approve requested

3. Treasurer’s Report (Attachment) – Carlisle

Motion to approve requested

4. 2011 APA-IL Annual Conference in Evanston – Kashima

� Status report on conference planning activities � Status report on conference budget and coordination with consultant (an up-to-the-

minute conference budget will be posted on the web on Wednesday, July 6)

5. Continued discussion on a combined sponsorship solicitation program – Kowalski /

Freeze

6. Planning Officials Training Program Update – Blue

7. Update on 2011 APA-IL Awards Program - Kashima

8. Update on Mentoring Program and Activities – Zimmerer / Mays

9. Overview of Board Members Notebook - Paige

(to be distributed at the meeting)

4:00 Committee and Section Reports (Attachment) – Committee Chairs / Section Directors

� Go around the table for additional reports, announcements

4:30 ADJOURNMENT

******************

Reminders:

Lunch will not be provided for the meeting. Drinks and light refreshments will be made available.

Please review the current Roster and forward any changes to John Paige ([email protected])

Schedule of Executive Committee meetings for the remainder of 2011:

September 9, November 4

Executive Committee (voting)

Additional Committee Chairs and Representatives (non-voting)

APA-IL Staff

President Rob Kowalski, AICP

Vice President Courtney Owen, AICP

Treasurer Ben Carlisle, AICP, LEED AP

Secretary TJ Blakeman, AICP

Immediate Past President Karen Stonehouse, AICP

Professional Development Officer Jamie Simone, AICP

Planning Officials Development Officer Michael Blue, AICP

Chicago Metro Section President Vijay Gadde, AICP

Illinois State Section Director Philip Dick, AICP

Legislative Committee Chair Sharon Caddigan, AICP

Public Relations Committee Chair Steve Lazzara, AICP

UIUC Student Representative John Whelan

UIC Student Representative Meredith Klekotka

Young Planners Group Committee Chair Kevin Garcia

Pro Bono Committee Chair Grace Bazylewski

Mentoring Committee Chair Bob Zimmerer

Diversity Committee Chair **new** Kim Porter

UIUC Faculty Representative Rob Olshansky

UIC Faculty Representative Kazuya Kawamura

Chapter Administrator John Paige, AICP

Chapter Newsletter Editor / Webmaster Paula Freeze

American Planning Association – Illinois Chapter

2011-2012

ILAPA BOARD MEETING MINUTES – May 6, 2011 1 of 3

EXECUTIVE BOARD MEETING MINUTES

May 6, 2011, 1:00 PM APA National Offices, Chicago, Illinois

Chapter Executive Committee Present

Rob Kowalski Chapter President YES

Courtney Kashima Chapter Vice-President YES

T.J. Blakeman Chapter Secretary NO

Ben Carlisle Chapter Treasurer YES

Karen Stonehouse Immediate Past President YES

IL Chapter Committee Chairs

Jamie Simone Professional Development Officer YES

Steve Lazzara Public Relations Chair YES

Sharron Caddigan Legislative Committee Chair NO

Mike Blue Planning Officials Development Officer NO

Student Organization Rep

Meredith Klekotka UIC Student Representative YES

John Whalen UIUC Student Representative NO

Section Presidents

Phil Dick State Section President YES

Vijay Gadde Chicago Metro President YES

Chapter Staff

John Paige Chapter Administrator YES

Paula Freeze Webmaster/Editor NO

Others In Attendance

Rob Olshansky UIUC Faculty Advisor YES


1.0 Call to Order

The meeting was called to order by President Kowalski at 1:45PM PM

2.0 President’s Report

A. Boston

Kowalski reported on the Chapter Presidents Council meeting during the National Conference in Boston. He described recent activities of the APA Board including discussion of the possibility of a standard percent formula for chapter dues and a proposal for consolidated chapter/national elections. Kowalski also reminded the Board about CPC grants and his desire that the Chapter seek a grant during the next funding cycle.

B. Diversity Committee

Kowalski reported that he has a candidate in mind to lead the Chapter’s Diversity Committee and sought the Board’s opinion on the desired direction/focus of the Committee. There was some discussion that the direction of the committee should generally be guided by the outcome of the board retreat but with sufficient flexibility as the chair sees fit. There was general agreement that there should be visible ways for the committee to connect to chapter activities, in particular the annual conference.

C. FAICP

Kowalski reminded the board that 2011 is a year for FAICP nominations and he sought participation in an ad hoc committee to find nominees on behalf of the Chapter. There was some discussion about announcing the nomination cycle to the membership to ensure that eligible and interested nominees have an opportunity to be included. The group was reminded that there are specific guidelines for nominees and nominators.

D. FTP

Kowalski reported that APA National is offering an ftp service to chapters. There was general agreement that this is something the Chapter should utilize, particularly for the awards process and the electronic library. Kowalski agreed to work with Paula Freeze to evaluate this service.

E. UIC Presentation

Kowalski detailed his participation on the UIC master’s project jury and he commended the students and participation from practitioners.

F. 2013 National Conference

Kowalski reminded the group that preparations for the 2013 National Conference (which will be held in Chicago) will begin in the coming months. The Chapter is responsible for forming and leading several committees/activities related to the host city.

3.0 Business Agenda

A. Approval of the Minutes

No minutes were presented, tabled until July meeting B. Treasurers Report


Stonehouse motioned to accept the budget and Lazarra seconded the motion. All were in favor. The motion passed. Simone asked if it were possible to explore more aggressive options for earning interest on our money market account. Carlisle was directed to explore other rate options.

C. Approval of Chapter Development Plan A final draft of the Chapter Development Plan was presented for Board consideration. Comments were received from the general membership and incorporated as appropriate. Simone moved to approve. Stonehouse seconded. All were in favor. 4.0 Discussion Agenda

A. 2011 State Conference Owen updated the Board on the progress of planning for the 2011 State Conference. She detailed that the conference website is scheduled to go live in the next couple of weeks and that programming, special events and mobile workshops were well underway. Stonehouse suggested that the Chapter explore some way to facilitate room sharing for attendees. It was suggested that the Chapter’s facebook page may be the most appropriate venue to allow individuals to make such arrangements. B. PODO Update Blue reported the success of the “beta” version of the plan commissioners training and announced that six more were currently in the works. He detailed that the track at the fall conference will also include a “train the trainer” session for plan commission staff members to receive training. Blue described the invaluable partnership with the Chaddick Institute and explained that costs to attendees and costs to the Chaddick Institute must be carefully balanced and equitable. C. PDO Update

Simone reviewed recent activities including entering CM requests for the ISS conference, the fall AICP training at CMAP, a desire to seek more CM providers in the state and efforts to formalize AICP scholarship opportunities. D. Sponsorship for Conference Kowalski presented alternatives for sponsorship for Board consideration. Discussion ensued regarding the benefits of “bundled” sponsorship versus an “a la carte” menu for potential sponsors. After discussion and direction from the Board, Kowalski agreed to work with Paula Freeze on an optimal alternative to roll out with fall conference solicitation. 5.0 Other Business There was no other business at this time. The meeting was adjourned at 4:15 p.m. The next scheduled meeting of the APA-IL Board is Friday, July 8th, 2011. PLEASE SEND CLARIFICATIONS AND REVISIONS TO T.J. BLAKEMAN, CHAPTER SECRETARY AT [email protected] OR [email protected]. THANK YOU.

2011 Illinois APA State ConferenceUpdated by Neela Johnston as of 7.6

Revenues COMMENTS

Registration Rate Quantity Total

Attendee

Full Registration - Earlybird Upto 7/29 midnight 250.00$ 60 15,000.00$ Full Registration - Regular 7/30 - 9/26 midnight 300.00$ 50 15,000.00$ Full Registration - On-site 9/27 - 10/7 350.00$ 8 2,800.00$ Daily (Wednesday/Thursday/Friday (Paid) 175.00$ 35 6,125.00$

SpeakersSpeakers 170.00$ 30 5,100.00$ Speaker WednesdaySpeaker ThursdaySpeaker Friday

Planning Officials

Planning Officials Full Conference 125.00$ 5 625.00$ Planning Officials Thursday Only 40.00$ 60 2,400.00$

New Professionals

New Professional (<3 yrs experience) Early 7/29 175.00$ 15 2,625.00$ New Professional (<3 yrs experience) Regular 7/30 - 9/26 175.00$ 5 875.00$ New Professional (<3 yrs experience) On-site 9/26 - 10/7 175.00$ 5 875.00$ Students

Student - Full Conference 125.00$ 45 5,625.00$ Student - Wednesday Only 75.00$ 10 750.00$ Student - Thursday Only 75.00$ 10 750.00$ Student - Friday Only 75.00$ 0 -$ Other

Board Members (Comped per policy) n/a 15 n/aConference Co-Chairs (Comped per policy) n/a 1 n/aAPA Life Member Early 7/29 95.00$ 1 95.00$ APA Life Member Regular 7/30-9/26 95.00$ 0 -$ APA Life Member OnSite 9/26-10/7 145.00$ 1 145.00$ Sponsor Comps n/a 25 n/aTotal Attendees 381

Special

Events Rate Quantity TotalWednesday Mobile Workshop #1 (TODS and Job Creation) 45.00$ 55 2,475.00$

Wednesday Mobile Workshop #2 (Redeveloment on the Municipal Frontier) 35.00$ 30 1,050.00$ Wednesday Mobile Workshop # 3 (The Food Rev) 45.00$ 40 1,800.00$

Prepared by Neela 7/6/2011 Page 1

Wednesday Mobile Workshop #4 (Planning for the IL Coast) 45.00$ 22 990.00$ Thursday Mobile Workshop #5 (North Chicago) 35.00$ 30 1,050.00$ Thursday Mobile Workshop #6 (Creative Redev) 35.00$ 40 1,400.00$ Thursday Mobile Workshop #7 (Fostering Creativity in Evanston) 35.00$ 20 700.00$ Thursday Mobile Workshop #8 (Maintaining Downtown Vibrancy) 45.00$ 30 1,350.00$ Friday Mobile Workshop #9 (Dempster Street on the Purple Line) 35.00$ 30 1,050.00$ Friday Mobile Workshop #10 (Cultivating Future Planners) n/a 25 n/a5 K Run

Total Uncollected FundsTotal Registrations and Special Events 70,655.00$

Total Sponsorships 22,000.00$ Goal is $27000

Total Room concessions 540.00$

Per contract, 1 per 45. Based on 181 rooms sold/45 = 4

rooms@ $135.00

Total Revenue 93,195.00$

Registration, Special Events, Sponsorship and

Room Concessions

Expenses COMMENTS

Rate Quantity Total

Management On Site Counsulting Fees 15,500.00$ Hotel Hotel Orrigton Room Rental 4,500.00$ Room rental only

AV Hotel Orrington Misc AV 5,000.00$

Based on ordering screens, mics. APA-IL to provide lap tops, lcd projectors.

Meals Day 1: Continental breakfast $20.95 300 6,285.00$ Based on $20.95 pp inclusive

Meals Day 1; Lunch on Own n/a n/a -$

Consider doing mobile workshop on this first day with lunch on own at restaurants

Meals Day 1: Snacks $5.00 250 1,250.00$ Based on $5.00 pp inclusive

Meals Day 2: Continental Breakfast $20.95 375 7,856.25$ Based on $20.95 pp inclusive

Meals Day 2: Keynote Luncheon $36.65 375 13,743.75$ Based on $ 36.65 pp inclusive

Meals Day 2: Snacks $5.00 300 1,500.00$ Based on $5.00 pp inclusive

Meals Day 3: Continental Breakfast $20.95 250 5,237.50$ Based $20.95 pp inclusive

Registration Registration Set-up Fee 750.00$ Registration Per person Regist. Fee $3.00 381 1,143.00$


Registration

Badges (Lanyards, Plastic holders, paper for APA to print) 250.00$

Registration Registration Supplies (Folders, etc.) 200.00$ Envelopes, label

Marketing Conference Promo Card (Printing and Postage) 570.00$

Champaign designing, Dixon printing 1000. Price includes mailing

Marketing Sponsorship Solicitation (Printing and Postage) 100.00$

Marketing Final Program Printing 2,000.00$ Quantity: 450

Marketing Printing of banners, display boards, etc. 800.00$

1 banner stand, 2 cassettes and 2 graphics. Also adding HL's banner stand as of last budget inclusion.

Speakers Honoraria Speaker Fees 1,200.00$ Moblie

Workshops Mobile Workshops (Transportation/Snacks) 6,000.00$

(Income of $8765 above, and additional estimated costs of $3000)

Events Special Event Evening 8,000.00$ Events Special Event Wine and Cheese TBD: Not to come out of conference monies

Misc Misc. Supplies 750.00$

Total Expenses 82,635.50$

Net Profit 10,559.50$


APA-IL BOARD ROSTER (May 3, 2011)

Executive Committee

(Voting)

Name and Affiliation Address Phone email

President Rob Kowalski, AICP

Assistant Planning Director

City of Champaign

102 N. Neil Street

Champaign, IL 61820

(217) 403-8800 [email protected]

Vice-President Courtney Owen, AICP

Associate

Houseal Lavigne Associates

134 N. LaSalle St. #1100

Chicago, IL 60602

(312) 861-1008 x115

(312)636-4624 (cell)

[email protected]

Treasurer Ben Carlisle, AICP, LEED AP

Associate Planner

Teska Associates Inc.

627 Grove Street

Evanston, IL 60201

(847) 869-2015 x210 [email protected]

Secretary T. J. Blakeman, AICP

Planner II City of Champaign

102 N. Neil Street

Champaign, IL 61820


Immediate Past President Karen Stonehouse, AICP

Executive Director

Lombard Town Centre

3312 N Harding Ave

Chicago, IL 60618


Professional Development

Officer (PDO)

Jamie R. Simone, AICP,

LEED® AP

Senior Associate

F A R R A S S O C I A T E S

[email protected]

Legislative Committee Chair Sharon Caddigan, AICP

Development and Human

Resources Director Village of Streamwood

301 E. Irving Park Road

Streamwood, IL 60107


Public Relations Committee

Chair

Steve Lazzara, AICP

Senior Planner Will County Land Use Dept.

58 Clinton Street

Joliet, IL 60432


Planning Officials Development

Officer (PODO)

Michael Blue, FAICP

Director of Community Dev.

City of Highland Park

1150 Half Day Rd

Highland Park, IL

60035-1749

[email protected]

Chicago Metro Section President Vijay Gadde, AICP

Planning Manager

Village of Lake Zurich

70 E. Main Street

Lake Zurich, IL 60047


Illinois State Section Philip Dick, AICP, Director

Dept. of Bldg & Zoning

115 East Washington Street, Room

M102

Bloomington, IL 61702

(309) 888-5160

(309) 824-2551 (cell)

[email protected]

University of Illinois at Chicago

– Student Rep

Meredith Klekotka University of Illinois at Chicago

College of Urban Planning and Policy

412 S. Peoria, Suite 115

Chicago, IL 60607-7064

614-679-4554

[email protected]

University of Illinois at Urbana

Champaign – Student Rep

John Whalen (309) 838-7389 [email protected]

Additional Committee

Chairs

and Representatives

(Non-Voting)

Name and Affiliation Address Phone email

Pro Bono Committee Chair Grace Bazylewski Director of Planning and

Development

Village of Lansing 3141 Ridge Rd.

Lansing, Il 60438


Mentoring Committee Chair Robert Zimmerer Village of Roselle (630) 671-2806 [email protected]

Young Planners Group

Committee Chair

Kevin Garcia

Data Resources Planner

6100 Southport Road

Portage, IN 46368


Diversity Committee Chair

Vacant


– Faculty Rep Kazuya Kawamura University of Illinois at Chicago

College of Urban Planning and Policy

412 S. Peoria, Suite 115

Chicago, IL 60607-7064

Tel (001)

312.996.5240

Fax (001)

312.413.2314

[email protected]

University of Illinois at Urbana

Champaign Champaign –

Faculty Rep

Rob Olshansky

Associate Head

Department of Urban and

Regional Planning

UIUC

111 Temple Hoyne Buell Hall, MC-

619

611 Lorado Taft Drive

Champaign, IL 61820

217.333.8703 [email protected]

APA-IL Staff Name and Affiliation Address Phone email Chapter Administrator John H. Paige, AICP

Urban Planning Services, Inc.

2108 W. North Avenue #2N

Chicago, IL 60647


Chapter Newsletter

Editor/Webmaster

Paula Freeze

Planning Consultant

(312)307-3626 [email protected]

Attachments

1

Sponsorship and Exhibiting Prospectus

American Planning Association 2011 Illinois State Conference

Hilton Orrington Hotel – Evanston, IL – October 5-7, 2011

Enhance your organization’s visibility in the planning community by becoming a sponsor of the American

Planning Association 2011 Illinois State Conference. This year’s conference will be in Evanston, Illinois,

and will run from October 5-7, 2011. Sponsorship dollars play a critical role in helping APA-IL produce

this unique and exciting educational opportunity for planners throughout the state.

Reasons to Become a Sponsor or Exhibitor Your sponsorship dollars go directly to help APA-IL produce

the annual conference and other events throughout the year.

� Nearly 100 percent of conference attendees indicate that they visit suppliers in the exhibit hall.

� More than 2,000 supply management professionals attend.

� Obtain qualified sales leads.

� Increase brand awareness.

� Showcase your company to key decision-makers

BOOK EARLY and Secure Your Sponsorship and Exhibit Space!

Take this opportunity to secure your sponsorship and booth early. For the first time, APA-IL is offering

earlybird pricing on sponsorship opportunities before July 29, 2011. Prices will increase after that date.

Evanston, Illinois is a unique and amazing destination, adjacent to Chicago that will be popular with

attendees, who are already making their hotel reservations before conference registration has even

opened. So book your sponsorship early and gain maximum exposure among attendees!

Sponsorship and Exhibiting Opportunities

New to this year’s conference, APA-IL is offering sponsors a wide variety of opportunities to connect

with attendees, including daytime and evening events, an exciting exhibit area, session breaks and much

more. A special “Design Your Own Sponsorship” option has been introduced to allow motivated

sponsors a chance to create a unique opportunity capturing the attention of attendees that are tailored

to the sponsors interests.

2

Please consider sponsoring at one of the following levels:

Early bird rates apply through July 29, 2011. Standard Rates apply after that date.

Platinum: $ 5,000/$5,500 (Early bird/Standard)

� Social event sponsorship - printed and verbal recognition

� Prominent organization logo on conference banner

� Full page ad in conference program

� One e-mail blast before and after the event

� Two free conference registrations

� 25% discount on additional registrations

� Table at speed planning session and marketing materials in packets

Gold: $ 2,500/$2800 (Early bird/Standard)

� Lunch sponsorship – printed and verbal recognition

� Logo on conference banner

� Half page ad in conference program

� One free conference registration


� Table at speed planning session and marketing materials on tables.

Silver: $ 1,500/$1,750 (Early bird/Standard)

� Breakfast sponsorship – printed and verbal recognition


� ¼ page ad in conference program



� Table at speed planning session and marketing materials on tables.

Bronze: $1,000/1,200 (Early bird/Standard)

� Afternoon snack sponsorship – printed and verbal recognition OR lanyard sponsorship


� ¼ page ad in conference program



� Table at speed planning session

Exhibit Space: $800/$900 (Early bird/Standard)

� One exhibit space


� Business card ad in conference program



� Table at speed planning session.

Program Sponsor: $250

¼ page ad in conference program

Advertiser: $100

Business card ad in conference program

3

Who is the APA-IL

APA-IL’s Annual Conference is organized by the members of APA-IL, including the APA-IL Board and

other volunteers to make the conference a success. APA-IL plans this conference each year to further

the needs of all APA-IL members and the planning community. APA-IL is you and you are APA-IL.

Conference Overview

APA-IL is thrilled to have Evanston as its host city for this year’s conference. The conference committees

have been hard at work to create a program of sessions, mobile workshops and social events that you

are sure to enjoy. The conference site is the historic Hilton Orrington Hotel, which is centrally-located in

downtown Evanston, with convenient public transportation service provided by both Metra and CTA.

This year’s conference will include new programs and events, including a one-day track for planning

officials, a guided bike ride and a pub crawl. In addition, APA-IL is introducing a two-tiered system of

sessions to offer topics at both an introductory and advanced level. Perennial favorites, including the

awards luncheon, opening reception, 5K run and speed planning are back again this year. Explore the

APA-IL website for more detailed conference information. www.ilapa.org.

Attendance at Past Years’ Conferences

The annual APA-IL conference draws hundreds of participants from around Illinois. This year’s

attendance numbers will be no exception! This means your sponsorship dollars will reach more

planners than ever, particularly since the conference will be in the Chicago area, which is typically a

large draw for participants. Here is a sampling of attendance numbers from years past:

2010 - Bloomington-Normal: 316

2009 – Chicago: 565

2008 – Champaign: 327

2007 – Peoria: 232

Some of the Organizations that Attended the 2010 Annual Conference

Chicago Metropolitan Area for Planning

City of Champaign

City of Chicago

City of Danville

City of Rockford

City of Urbana

Illinois Wesleyan University

McLean County

Pace Suburban Bus

Tri-County Regional Planning Commission

Urban Land Institute


Village of Skokie

Will County

4

Sponsors for the 2010 Annual Conference

Allen L. Kracower & Associates, Inc.

ASLA

Deep Root

Farr Associates

Gewalt Hamilton Associates

Hitchcock Design Group

Hoerr Schaudt Landscape Architects

Houseal Lavigne Associates

Kendig Keast Collaborative

League of Illinois Bicyclists

Pine Hall Brick Company

Pizzo & Associates

Ratio Architects

Sam Schwartz Engineering

SB Friedman

Solomon Cordwell Buenz

The Care of Trees

Teska Associates

Town of Normal

For further information, contact:

Carrie Davis, AICP

Sponsorship Committee Chair

312-427-4702 x 213

[email protected]

Sponsorship and Exhibiting Application

American Planning Association 2011 Illinois State Conference

Hilton Orrington Hotel • Evanston, IL • October 5-7, 2011

ORGANIZATION INFORMATION

Organization’s Official Name: (as it will appear in the program listing)

Primary Contact: Email:

Address: _________________________________________________________________________

_________________________________________________________________________

City/St: ______________________________________________ Zip: _____________________

Tel: ____________________________________

Fax: ____________________________________

Web: ___________________________________

ACCOUNTING INFORMATION

Accounting Contact: Email: Phone:

EXHIBIT OPPORTUNITIES

We want (#) ______exhibit space(s) at the following rate:

� Exhibit Space (Early Bird) at $800 (Through 7/29/11) � Exhibit Space (Standard) at $900 (7/15 – 9/30/11)

SPONSORSHIP OPPORTUNITIES

We want to be a sponsor at the following level (Early bird Rates through 7/29/11, Standard Applies After This Date):

�� Platinum - $5000 / $5500 (Early bird/Standard)

• Social event sponsorship - printed and verbal

recognition

• Prominent organization logo on conference banner

• Full page ad in conference program

• One e-mail blast before and after the event

• Two free conference registrations

• 25% discount on additional registrations

• Table at speed planning session, and marketing

materials in packets

�� Gold - $2500 / $2800 (Early bird/Standard)

• Lunch sponsorship – printed and verbal recognition

• Logo on conference banner

• Half page ad in conference program

• One free conference registration



materials on tables

�� Advertiser- $100

• Business card ad in conference program

�� Silver - $1500 / $1750 (Early bird/Standard)

• Breakfast sponsorship – printed and verbal recognition


• ¼ page ad in conference program




materials on tables

�� Bronze- $1000 / $1200 (Early bird/Standard)

• Afternoon snack sponsorship – printed and verbal

recognition OR lanyard sponsorship





• Table at speed planning session

�� Program Sponsor- $250


PAYMENT INFORMATION

Please select one of the following payment methods:

�� Enclosed Check or Money Order (make out to “APA-IL”) �� Approved Purchase Order (enclose with application)

�� MC �� VISA �� AMEX �� DISC Card#: ________________________________________________________________________ Exp: ____________

Cardholder: ________________________________________ Signature: ________________________________________________ Date: _______________

RETURN TO: Carrie Davis, AICP • WGA, Ltd., 711 South Dearborn St, Suite 606 • Chicago • IL 60605

Phone: 312-427-4702 x 213 • Fax: 312-427-6611• E-mail: [email protected]

Reservations and Cancellation Policy

Reservations and Cancellation

All applications must be accompanied by a 50% deposit. Full payment must be mailed and received three weeks

prior to the event. Booth fee includes a listing on our website with an option of a direct link and a listing in the

onsite program. You may complete the reservation form online but all payments must be made by mail to the

address above.

Upon acceptance of an application by APA-IL, it shall be a legally binding contract between the applying

organization and APA-IL; provided that either party may cancel this contract on the condition that written notice of

such cancellation is received by the other party at least 60 days prior to the scheduled opening date of the show as

provided herein. The amount of the fee paid that will be refunded is based on cancellation date and only on

condition that such cancellation is made in writing and approved by APA-IL. The following policy applies:

Cancellation Policy

Exhibits: A cancellation fee of $300 per booth will be charged if the exhibit is cancelled from the point of receipt

by APA-IL through 61 days prior to the conference. Cancellation between 60 and 30 days prior to the conference

will result in forfeit of the 50% deposit. Cancellation 29 days or less will result in forfeit of entire fee.

Sponsorship: A cancellation fee of $300 will be charged if the sponsorship is cancelled from the point of receipt by

APA-IL through 61 days prior to the conference. Cancellation less than 60 days prior to the conference will result

in forfeit of the entire fee.

Bronze Level - $1,000

Silver Level - $1,500

Gold Level - $2,500

Platinum Level - $5,000

American Planning AssociationIllinois Chapter 2012 Advertising Rates

Be a Conference Sponsor in 2011 and receive discounted advertising rates for 2012!

$250

$225

$200

$150

$175

$150

$125

FREE

$110

$90

FREE

FREE

FREE

$250

$225

$200

$150

eNewsletterA semi-monthly e-news blastto over 1,500 members

APA-IL WebsiteConsultant directory on a fullyaccessible ilapa.org website

eNewsletter / Website Combo1 year

Annual ReportYear in review sent electronicallyto membership, APA Nationalleadership and others.

$50One issue

$275Full Page Ad

$200Half Page Ad

$1251/4 Page Ad

$751/8 Page Ad

$200

$2751 year

$200Six issues / 1 year

Advertising Opportunities TotalOPTIONS / R A T E S

Annual Conference Sponsorship Levels

eNewsletter / WebsiteCombo package

Annual ReportFull Page Half Page 1/4 Page 1/8 Page TOTAL

DRAFT JULY 2011

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Memo To: President Kowalski, AICP & Members of the Executive Board/Committee Cc: John H. Paige, AICP (Administrator) From: Bob Zimmerer (Mentoring Program Co-Coordinator) Date: Wednesday, June 29, 2011 Re: Overview of Mentoring Program At recent meetings of the Executive Board/Committee (Committee), the Committee indicated a desire to know more about the Mentoring Program (Program) – e.g. how does the program work, how much involvement is there, how have students reacted, etc.? Thus, I would like to address that desire via this memorandum as well as via a follow-up discussion at the Committee’s next meeting on July 8, 2011. The Current Program The attached PowerPoint®-presentation, which I created for a visit to UIUC last fall, provides a nice overview of the Program. To summarize, the Program is a way for students (who are members of the APA) to get in touch with practicing planners (who are members of the APA-IL and also known as mentors) at a level of commitment they are comfortable with – from a relationship of just occasional electronic communication to a full-blown friendship. APA-IL’s involvement in these relationships is limited to introductions – i.e. helping mentors and students meet, which Michael Mays (the other Mentoring Program Co-Coordinator) and I do by a) maintaining a website (Yahoo!®-group) and a database of mentors’ profiles, b) communicating with mentors and interested students, and c) spreading the word about the Program at various student-run events. At present, there are 60 mentors and 25 students participating in the Program, which means that 35 mentors are “idle” in that they are not mentoring a student. However, based on informal conversations with a number of mentors, others are participating outside of the Program. Successes & Challenges For those students who participate in the Program, reaction has been positive. The attached document entitled “Mentoring Program Testimonials” provides the perspectives of two students who recently participated in the Program. Another success has been our outreach efforts as of late. Traditionally, Michael spent one-third of his time outreaching to students, one-third of his time communicating with mentors and students, and one-third of his time maintaining the website and database. However, since I joined Michael and the two of us have been working together, we have been able to increase the amount of time we spend outreaching to students. For

Memo RE Overview of Mentoring Program June 29, 2011

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instance, during this past school year, the two of us attended and presented at four events (as opposed to one or two) and we visited UIUC for the first time. Moreover, we worked with the Chicago Metro Section, the (APA-IL) Young Planners Group, and the UPPSA (the student organization at UIC) for a mass mentoring/networking event, which allowed us to help mentors and students meet in-person. Despite the positive experiences of past participants, which we have shared with current students, and our greatly increased outreach efforts, from what we can ascertain, additional student interest has reached a plateau. We attribute this to a few factors. First, students are busier than ever – especially in the current economic situation where many students are pursuing other efforts at the same time they pursue their studies. (Moreover, there are also a lot more part-time planning-students these days.) Second, the CUPPA at UIC recently started its own mentoring program. Finally, and probably the most significant, there are mentor-student relationships forming outside of the Program. We believe this is due to a desire of students (an increasing amount of whom are non-planning students and therefore not members of the APA) to seek “unofficial” mentors who are in roles where APA-membership is not common – i.e. typically not paid for. Such “unofficial” mentors include planners, though frequently not in title, at the City of Chicago, the Chicago Metropolitan Agency for Planning, various transportation and housing agencies throughout the state, and at various not-for-profit organizations throughout the state – such as the Center for Neighborhood Technology and the Active Transportation Alliance. The Next Level Given all the above, we believe there are three steps we can implement to overcome the challenges we face and take the Program to the next level, all of which interrelate. First, designate a few “Ambassadors” for the Program. These “ambassadors” would be people who can advocate the Program and attend multiple events at UIC, UIUC, and at other universities, colleges, and organizations. Second, grow the pool (i.e. diversity) of the mentors – especially the number that are in non-traditional planning roles. Finally, the website and database should be more automated and open so that interested students can search for a mentor on their own time – as opposed to being dependent upon Michael or me. Notably, the Executive Committee can help us implement these steps by allowing us to do the following:

a. Make the process for interested students be more open (i.e. let students contact mentors directly),

b. Recommend and/or help us find potential “Ambassadors,” c. Open up the Program to recent graduates who are APA members, d. Open up the Program to non-APA members, and e. Use the APA-IL’s Editor/Webmaster to help us reconfigure the Program’s website

and database to allow for “a” and “d.” I look forward to answering any questions you, or any member of the Committee may have, during the discussion on this matter at the Committee’s upcoming meeting.

Memo RE Overview of Mentoring Program June 29, 2011

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Attachments 1. PowerPoint® Presentation Entitled “APA-IL Mentoring Program”

o Given @ UIUC on Friday, November 12, 2010 2. APA-IL Mentoring Program Testimonials

o Dated November 2010

Mentoring Program

What?

• A way for students to get in touch with practicing planners.• Mentors can help students with their academic studies and/or their

future – whether that future includes further academic studies or a career

• For example, mentors can…• be someone to bounce ideas off of• improve/tweak a résumé before it is sent out• make sure you are going in the right direction

• classes; specializations; thesis; etc.

• Have you ever wished that you could talk to your future-self?• The goal of the program is to offer students access to those who

have “been there before.”

rzimmerer

Text Box

Attachment #1

Why?

• You are in charge!

• Students and mentors determine the level of commitment upfront.• an occasional meeting for coffee• a one-time visit to the mentor’s place of employment• a strictly remote relationship (email; phone; etc.)

• The website allows students to view mentors’ profiles 24/7.

• Students can sign up at any time – today, tomorrow, next month,next semester, even next year.

• Currently, there are profiles of 60 mentors on the website.

Who?

• The program is open to any student-planner @ UIC or UIUC whois a member of the American Planning Association (APA).

• i.e. undergraduate and graduate students @ CUPPA & DURP

Testimonials• Common Themes

• Students appreciate having someone…• act as a sounding board• to run their résumé past• give interview and hiring advice• who can connect them with others in the field that have specialized

backgrounds or work in non-traditional planning-fields (i.e. other than in government or for a consultant)

How?

1. Visit the program’s website, which is a Yahoo!®-group, and click “Join This Group!” (APA ID#)

• http://groups.yahoo.com/group/apail_mentoring/2. Wait to receive an email entitled “Request to join

apail_mentoring approved.”3. Peruse the mentors’ profiles under the “File” link/section.4. Send an email with one or more potential mentors to the

Mentoring Program Coordinator.5. Once the coordinator ensures the potential mentor is available,

the coordinator will provide the mentor’s contact information.6. Contact your new mentor!7. Every now and then, let the coordinator know what you think

about the program.

APA Membership

• For first-year graduate students and third-year undergraduatestudents in a program accredited by the PAB (UIC & UIUC)…

• free membership for first year for first-time members

• Otherwise…• $57/year for full-time students w/ a mailing address in Illinois

• If your mailing address is in the State of Illinois, then youautomatically have to become a member of the Illinois Chapter ofthe APA (APA-IL) – even if you don’t want to be☺.

Final Thoughts

• One of the things that separate a good planner from a great one isthat great planners had someone at their workplace “take themunder their wings” early in their career.

• Students can also mentor their mentors!

• “Each of us should be following someone, serving along sidesomeone, and leading someone.”

- Dr. Kenneth R. Board | Pastor of Pilgrim Baptist Church (Rockford)

• Upcoming Event (January/February 2011 | Date TBD)• Chicago Metro Section of APA-IL• APA-IL Young Planners Group• APA-IL Mentoring Program

Questions (& Answers)

• Bob Zimmerer (Village of Roselle)• [email protected]

• Michael Mays (Village of Woodridge)• [email protected]

/2

Mentoring Program Testimonials

Testimonial #1: UIC MUPP Graduate – Class of 2010 (from November 2010) I joined the APA mentorship program in my first year and am still meeting with my mentor now that I have graduated. Having previously worked in municipal planning, I chose a suburban Planning Director as my mentor so that I could stay in touch with the municipal field and see how it works in Illinois. I arranged meetings with my mentor, going out to Glen Ellyn about once a quarter. You can meet and e-mail frequently, or less frequently like we did. I go out after work and we get food and a glass of wine and catch up on what we are each up to. I have enjoyed time with my mentor on a personal and professional level, seeing how she balances a management position and family. She provided perspective on class and extracurricular choices, giving feedback as to what is needed and desired in the municipal environment. However, her advice was often limited since she is not familiar with UIC and its program and has not been in school for some time. I believe that her feedback will be the most useful in the time to come as she provides advice and connections during the beginning of my professional career in Illinois. The program works best when expectations are clear and the mentee is patient. The student should also think about what they can bring to the relationship. Professionals enjoy a connection with the younger generation and new theories/technologies in the field. I told my mentor about what was going on at UIC and what we do in the program and got her involved in the internship program for the first time. Testimonial #2: UIC MUPP Graduate – Class of 2011 (from November 2010) As a first-year planning student with no planning experience, I was excited by all that I was learning, but felt like I didn’t really know what planners actually did in their day-to-day jobs. While my professors were great resources about topics in planning, they were mostly academics and far removed from the challenges faced by practitioners. Guest lecturers gave a glimpse into what I could look forward to, but an hour or two in a class was just too short to really get into much detail, and I had so many questions! I love that the APA-IL mentor program gave me the opportunity to choose the mentor that was right for me. I was able to look through resumes of new and seasoned professionals to find those that had the kind of experience that reflected my own career ambitions. While my goal is to become a municipal planner, seeing the wide range of experience encouraged me to consider other career options that I had not even known exist, particularly in the private sector.

rzimmerer

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Attachment #2

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Once I’d had my top 3 choices, I wasn’t really sure where to go next – what do you say to a complete stranger I chose off of the internet?!? Fortunately, my mentor was great! He contacted me and suggested that we start with phone conversation about what I wanted from this experience. From there, I was invited out to his office and had the opportunity to hear from him and his staff about their jobs, their everyday responsibilities and the challenges they face. We’ve continued our conversations by email about topics that come up in class and internship opportunities. It’s also been great to know when he will be at APA events – it always helps to know someone to connect with and get introduced to other planners, instead of facing a room of strangers by myself. I’ve loved my time with my mentor and intend to keep in touch well after our year in the mentorship program is over.

Committee Reports

Chicago Metro Section (CMS) The purpose of the Chicago Metro Section (CMS) of the APA IL Chapter is to

better serve the members of the Chapter that reside in the nine county

Chicagoland area. The Section provides educational, networking and outreach

events.

Illinois State Section Officers

Vijay Gadde, President, APA-IL Board Representative ([email protected])

Jeromie Winsor, Gary Reschke, James Testin, and Allison Laff (Past President)

2011 Goals

• Continue to organize educational and networking events enabling planners to enhance their

skills and obtain CM credits.

• Continue the scholarship program enabling students to attend the APA-IL state conference.

2011 Activity Reports

March 4, 2011

o The CMS organized a networking and mentorship event on Jan. 27th

at Jack’s Tap. This year’s focus

was bringing together planners from every stage of planning careers. The CMS had record 73

planners participate in this event, including over 40 students/recent graduates. Thanks to Bob

Zimmerer and Michael Mays of the Mentoring Committee for making this event a great success!

May 6, 2011

o Vijay Gadde participated in the first IL APA Conference Sponsorship Committee meeting on April 8,

2011, and reviewed the sponsorship list, levels, and deadlines. Vijay, along with other members of

this committee, will assist in recruiting potential sponsors and relay that back to the conference

consultant for logistical planning at the conference facility.

July 8, 2011

o Held CMS Board meeting on May 17th

. Reviewed the Chapter Development Plan, CMS goals, budget,

and activities for 2011. The CMS will provide a summary of the program evaluations at the annual

program committee meeting in October.

o Organized the May CMS program on ‘Making Complete Streets a Reality’ at the Hoffman Estates

Village Hall, which was attended by 37 area planners.

o Publicized the June 10th

panel discussion organized by the Elgin bicycle committee to CMS

membership.

o The June CMS program on ‘Working with Consultants’ was canceled due to poor registration.

Illinois State Section (ISS) The purpose of the Illinois State Section (ISS) of the APA IL Chapter is to better

serve the members of the Chapter that reside outside the nine county

Chicagoland area. The Section provides outreach and promotes supports

practicing planners with networking opportunities and knowledge-based

training opportunities. The Illinois State Section includes six regions.

Illinois State Section Officers Philip Dick, Director, APA-IL Board Representative ([email protected])

Jon Oliphant, Chris Limas, Chris Mathias, Stephanie Ashe, Kimberly Smith

2011 Goals o Support practicing planners with networking and knowledge base;

o Promote planning as a profession;

o Increase perceived benefit of APA-IL ISS membership;

o Establish local community presence as an organization;

o Increase outreach; and

o Increase membership.

2011 Activity Reports July 8, 2011

• The APA ISS Spring 2012 conference will be in Decatur; March 22-23 is the target date but March 22-

23 is still an option.

• A $50 subsidy will be given to ISS members who travel more than 75 miles who register for and

attend the entire 2011 Illinois APA Chapter Conference. A check for $50 will be given to qualified

registrants.

• Five citizen planner workshops are planned this year; 1) Region 1 in Belvedere as reported by Wayne

Dust – he has been in contact with Michael Blue and the option was presented to have Lori Marston

present at the workshop for a cost of $500; 2) Region 2 in the Peoria area as reported by Nick

Hayward and Jon Oliphant – they will be in contact with Michael Blue about this workshop and are

targeting October 13 for the event; 3) Region 3 in Champaign as reported by Lorrie Pearson – she

has been in touch with Michael Blue and is targeting September for the event; 4) Region 3 in

Bloomington as reported by Phil Dick – he is working with Mercy Davison, Rick Nolan, and Mark

Woolard on this event to take place on November 18; 5) Region 5 in Decatur as reported by

Stephanie Ashe – she is working on a program focused on sustainability and recycling for this event

to take place on August 26.

• Each citizen planner workshop will be subsidized up to $500. The recommended registration fee is

$20.

Illinois State Section (ISS) The purpose of the Illinois State Section (ISS) of the APA IL Chapter is to better

serve the members of the Chapter that reside outside the nine county

Chicagoland area. The Section provides outreach and promotes supports

practicing planners with networking opportunities and knowledge-based

training opportunities. The Illinois State Section includes six regions.

Illinois State Section Officers Philip Dick, Director, APA-IL Board Representative ([email protected])

Jon Oliphant, Chris Limas, Chris Mathias, Stephanie Ashe, Kimberly Smith

2011 Goals o Support practicing planners with networking and knowledge base;

o Promote planning as a profession;

o Increase perceived benefit of APA-IL ISS membership;

o Establish local community presence as an organization;

o Increase outreach; and

o Increase membership.

May 6, 2011

• The APA ISS Spring 2011 conference in Quincy on March 24 and 25 was a great success. A good

balance of regional and local planning issues was presented in the sessions. On the 24th, there were

five interesting presentations on sustainability in planning. The day was topped off with a field trip

to Lock and Dam 21 on the Mississippi River.

On the 25th, there were very good presentation on Mississippi River projects, disaster mitigation and

recovery, the annual Tri-State Summit (Illinois, Missouri and Iowa), and presentations on reclaiming

neglected properties. Alan Mallach, FAICP, noted author and research director of the National

Housing Institute, gave an excellent presentation on “Tackling Vacant Properties” that included

problem solving tips and techniques in dealing with vacant properties where you have no

responsible owner. He then led a very good interaction with questions and answers. The day was

topped off with a field trip to Quincy’s East Historical District.

• Five citizen planner workshops are planned for this year: Regions 1, 2 and 3 (Champaign-Urbana)

are interested in scheduling Michael Blue Planning Officials Training sessions for the fall; Regions 3

(Bloomington-Normal) and Region 4 (Decatur) are also moving forward with plans for citizen planner

workshops for the fall.

• The APA ISS Spring 2012 conference will be in Decatur.

Legislative Committee The purpose of the Legislative committee is to a) keep abreast of federal, state and local legislation important to planning, b) advise on matters involving the federal, state and local legislation relevant to the Chapter, c) prepare the Chapter’s response to National APA Policy Guide Drafts, d) solicit and receive comments and provide analysis on key legislative issues to enable the Executive Committee to be informed on, assume a policy stance, and take action, if necessary.

2011 Committee Members

Sharon Caddigan, Chair ([email protected]) Gary Reschke, Christopher Kendall, Grace Bazylewski

2011 Committee Goals o Monitor and advise membership of relevant planning legislation in Springfield and Washington, DC o Advocate for funding of planning legislation and the Local Technical Planning Assistance Act.

2011 Committee Activity Reports July 8, 2011 o Participated in the Quarterly APA Legislative Webinar on May 26. This quarter’s webinar was on the

2011 Continuing Budget Resolution, and the Administration’s 2012 Surface Transportation proposal. o Two bills we were monitoring, that were still alive at end of the session, included:

HB1056 – Zoning Decisions – Establishes procedural rules when zoning decisions are under judicial review. Passed both Chambers on 5/29; sent to Governor.

HB1091 – Public-Private Partnerships for Transportation – Allows IDOT and ISTHA to enter into public-private partnerships. Passed both Chambers on 5/28; sent to Governor.

o Two additional bills, which surfaced over the year focused on economic development opportunities for municipalities, including:

SB540 – TIF Administrators – This bill, introduced in the Senate, was heavily amended in the House to make a multitude of significant changes to Illinois' TIF statute, including required certification of TIF Administrators, publication of TIF finances, payments to other units of government and developers, etc. The amendments passed the House, but the Senate Local Government Committee did not vote to concur with the amendments. Consequently, the Senate did not take action on the matter before the Legislative Session adjourned on May 31, 2011. This may, however, come back in some form either in the fall veto session, or next January.

HB1730 – Economic Development – This fairly broad bill allows corporate authorities to appropriate and expend funds for economic development purposes.

o The fall veto session will begin October 25, 2011. o Participated in CMAP Legislative Working Group meeting on Wednesday, June 29, 2011; reviewed

federal and state legislation which affect planning. Discussions centered on bills sent to Governor, federal transportation issues, and upcoming veto session.

Legislative Committee The purpose of the Legislative committee is to a) keep abreast of federal, state and local legislation important to planning, b) advise on matters involving the federal, state and local legislation relevant to the Chapter, c) prepare the Chapter’s response to National APA Policy Guide Drafts, d) solicit and receive comments and provide analysis on key legislative issues to enable the Executive Committee to be informed on, assume a policy stance, and take action, if necessary.

2011 Committee Members

Sharon Caddigan, Chair ([email protected]) Gary Reschke, Christopher Kendall, Grace Bazylewski

2011 Committee Goals o Monitor and advise membership of relevant planning legislation in Springfield and Washington, DC o Advocate for funding of planning legislation and the Local Technical Planning Assistance Act.

May 6, 2011 o Reviewed APA National Policy Guides for recommendations. o Monitored list of bills entered into the General Assembly relevant to planning and development,

including: HB1056 – Zoning Decisions – Establishes procedural rules when zoning decisions are

under judicial review. Passed the House on 3/31; in Senate Committee. HB1091 – Public-Private Partnerships for Transportation – Allows IDOT and ISTHA to

enter into public-private partnerships. Passed the House on 4/12; in Senate Committee. HB1869 – Website Publications – Allows postings on-line. Re-referred to Rules in the

House. SB37 – Posting Documents on Website – Allows postings on-line. Re-referred to Rules in

the Senate. March 4, 2011 o Participated in Legislative Chair’s Webinar on the 2011 Federal Budget and Continuing Resolution o Reviewed list of bills entered into the General Assembly relevant to planning and development,

including: HB1056 – Zoning Decisions – Establishes procedural rules when zoning decisions are

under judicial review because of actions taken by affected parties. This is in Committee. HB1091 – Public-Private Partnerships for Transportation – Allows IDOT and ISTHA to

enter into public-private partnerships for the development, financing, and operation of transportation projects through public-private agreements. This is in 2nd Reading.

HB1869 – Website Publication of Notice – Provides that publishing required notices on a municipality’s website can meet the guidelines of proper notice. This is in Committee.

SB37 – Posting Documents on Website – Establishes requirements for posting certain documents (budgets, ordinances, etc.) on-line including historic documentation. This is in Committee.

Mentoring Committee The purpose of the Mentoring Committee is to connect student planners with practicing planners in order to a) develop the next generation of planners by exposing student planners to the networks and wisdom of practicing planners and b) redevelop/reinvigorate the current generation of planners by exposing them to the cutting-edge research, technologies, and theories student planners know. The work of the Mentoring Committee is split between maintaining a database of mentors, which student planners can access to connect with a mentor, and promoting the program to student planners in multiple ways.

Committee Members Bob Zimmerer, Chair/Coordinator ([email protected]) Michael Mays, Past Chair/Coordinator ([email protected]) 2011 Committee Goals o Improve/Update Webpage/Website to Allow for More “Openness” o Increase Participation of Student Planners

o Continue Existing Outreach/Promotion Efforts @ UIC o Continue Building Awareness @ UIUC

o Increase Diversity (Background, Experience, + Field/Focus) of Mentors o Collaborate w/ Sections (Chicago Metro + Illinois State) & w/ Young Planners Group o Collaborate w/ Illinois-Fellows of AICP

2011 Committee Activity Reports March 4, 2011 o The Mentoring Committee collaborated with the Chicago Metro Section (CMS), the Young Planners

Group (YPG), and the Urban Planning & Policy Student Association (UPPSA) @ UIC to put together a networking event at Jak’s Tap in late January. The event was well received and attended by planners of all ages, experience-levels, and backgrounds. The 64 attendees, and 9 organizers, seemed to enjoy the casual atmosphere, informal discussion topics, and “forced” intermingling. This was a great opportunity for all four committees/sub-groups of APA-IL to promote themselves and generate interest in not only their particular causes but also planning in general.

o The Mentoring Committee also began to think about its goals and objectives for the coming year(s) – especially in relation to how to be more “open” when it comes to mentorees.

May 6, 2011 o Aside from “the usual” (i.e. helping interested students find a mentor), the Committee began

preparations to provide an overview of itself and the Mentoring Program at the July meeting of the APA-IL Executive Board/Committee.

July 8, 2011 o Aside from “the usual” (i.e. helping interested students find a mentor), the Committee prepared an

overview of itself and the Mentoring Program to present to the APA-IL Executive Board/Committee in July.

o The Committee also began thinking of ways to restructure itself and of a succession plan for its leadership given the desire of both co-chairs to be less involved with the Committee/Program during the upcoming school year.

Planning Officials Professional

Development Committee The purpose of the Planning Officials Professional Development Committee is to

provide resources and training opportunities to planning officials (primarily plan

commissions across the state) and to equip elected and appointed officials with

the information necessary to carry out their responsibilities consistent with the

mission of the American Planning Association.

Committee Members Michael Blue, AICP, Chair ([email protected])

Mark Koplin, John Paige, John LaMotte, Laurie Marston, Joe Schwieterman

2011 Committee Goals o Establish Curriculum for Plan Commissioner Training

o Coordinate Plan Commissioner Training Sessions throughout State

o Conduct day long Plan Commissioner track at State Conference

o Coordinate with Chaddick Institute to serve as organizing infrastructure for program

o Identify and work with potential other sponsors (ie. CMAP or Lambda Alpha)

2011 Committee Activity Reports

January 7, 2011

o Met as a committee to discuss plan commissioner training workshops

March 4, 2011

o Completed draft curriculum and presentation format working jointly with Chaddick

o Met with CMAP to share respective training programs (CMAP program focuses on ½ day Saturday

events around the region)

o Conducted first “test run” Commissioner training session with Will County Plan Commission

May 6, 2011

o Debriefed with committee on results of first training session (further follow up meeting to be

scheduled)

o Developed curriculum and format for Plan Commissioner Training Track at State Conference.

July 8, 2011

o Conducted second Commissioner Training session at Village of Niles on June 23, 2011.

o Finalized curriculum and format for Plan Commissioner Training Track at State Conference –

program on web site.

Planning Officials Professional

Development Committee The purpose of the Planning Officials Professional Development Committee is to

provide resources and training opportunities to planning officials (primarily plan

commissions across the state) and to equip elected and appointed officials with

the information necessary to carry out their responsibilities consistent with the

mission of the American Planning Association.

Committee Members Michael Blue, AICP, Chair ([email protected])

Mark Koplin, John Paige, John LaMotte, Laurie Marston, Joe Schwieterman

2011 Committee Goals o Establish Curriculum for Plan Commissioner Training

o Coordinate Plan Commissioner Training Sessions throughout State

o Conduct day long Plan Commissioner track at State Conference

o Coordinate with Chaddick Institute to serve as organizing infrastructure for program

o Identify and work with potential other sponsors (ie. CMAP or Lambda Alpha)

o Scheduled Plan Commissioner Training Session for multiple communities in Champaign for

September 15, 2011

o Finalizing Plan Commissioner Training Session for multiple communities in Belvidere for the fall.

o Chaddick working with Hoffman Estates, Lake Zurich, and Glenview to schedule Plan Commissioner

Training Sessions

September 9 , 2011

o

November 4, 2011

o

Professional Development Committee The purpose of the Professional Development committee is to; a) advise

prospective members of AICP as to the qualifications, purposes, and programs

of the Institute, the Institute’s Code and Rules for membership; b) advise

members of AICP concerning opportunities and requirements for Certification

Maintenance (CM); c) process CM credit applications; d) keep an updated list of

CM credit opportunities on the Chapter website; and e) arrange for and manage

a Chapter sponsored training session for those preparing to take the AICP

examination.

Committee Members Jamie Simone, AICP, Chair ([email protected])

Additional committee members here……

2011 Committee Goals o

o


March 4, 2011

o Transition from C. Owen complete

o AICP Review Session scheduled for Friday, March 18 at CMAP

o Information on website

o Information sent to listserv

o CM input access arranged for CMS

May 6, 2011

o ISS Conference Information sent to APA National; about ½ approved thus far

o Gary Reschke from CMS is now fully capable of inputting CM

o About 8 people attended the review session

o Great feedback overall; some people would like session earlier

o PDO Exchange:

o Other states have multiple PDOs; doesn’t seem necessary at this point.

o Interested in collaborating across state lines – awards review

Professional Development Committee The purpose of the Professional Development committee is to; a) advise

prospective members of AICP as to the qualifications, purposes, and programs

of the Institute, the Institute’s Code and Rules for membership; b) advise

members of AICP concerning opportunities and requirements for Certification

Maintenance (CM); c) process CM credit applications; d) keep an updated list of

CM credit opportunities on the Chapter website; and e) arrange for and manage

a Chapter sponsored training session for those preparing to take the AICP

examination.

Committee Members Jamie Simone, AICP, Chair ([email protected])

Additional committee members here……

2011 Committee Goals o

o

o Goal 1: get more CM providers

o Examples: GreenTown, WP+D trainings/luncheons, MPC, CNU, UIC, UIUC – others?

o Committee members would be helpful – ideas?

o Goal 2: Set policy for AICP Exam Scholarships

o Will follow-up with other PDOs

o Reporting period ends soon

July 8, 2011

o USGBC-IL is now a CM provider!

o Email reminder sent out about ethics credits from Boston Opening Plenary.

o Email reminder sent out about AICP Exam deadlines.

o May AICP Exam: For Illinois there were 22 test takers, 17 passed (77% pass rate). National reports

562 test takers, 382 passed (67.9% pass rate). Be on the lookout for an email announcement listing

new AICP members, reminding people of the impending deadline for the November exam, and how

to apply for a scholarship.

o CMS has a new CM reporter, Jeromie Winsor.

o New CM template available; have shared with CMS and ISS.

September 9 , 2011

o

November 4, 2011

Public Relations Committee The purpose of the Public Relations committee is to; a) advise on matters

involving the public relations of the Chapter; b) positively increase the visibility,

awareness and image of the APA at the Chapter level and the capabilities, skills,

and effectiveness of the overall planning profession; and c) prepare press

releases, media materials, speakers lists, announcements and other materials

deemed necessary by the Executive Committee to promote the Chapter and the

profession.

Committee Members Steve Lazzara, AICP, Chair ([email protected])

Alison Giangrasse, Kimberly Jones, Sara Kopinski, Bob Zimmerer

2011 Committee Goals o Increase the visibility and recognition of the APA-IL Chapter.

o Promote awareness and understanding of the Planning profession.


January 7, 2011

o Presented an APA-IL award to the Village of Montgomery

o Sent letter to WTTW Chicago Tonight trying to get air time to talk about planners/planning

o Scheduled next PR Sub-committee meeting to discuss work plan

March 4, 2011

o Provided information to media and other groups for Urban Innovation Symposium at UIC.

o Contacted WTTW about the APA-IL Chapter answering phones during fund raiser. They continually

announce and showcase the attending group.

o Prepared draft of PR Committee Work Plan to be presented at Friday’s meeting.

o 1.5 members of the PR Committee are working specifically on assignments for the State Conference.

o Participated in the Chicago Metropolitan Agency for Planning’s (CMAP) Future Leaders in Planning

(FLIP) program.

May 6, 2011

o

July 8, 2011

o APA-IL Members answered the phones during the WTTW pledge drive. We received on air “call

Public Relations Committee The purpose of the Public Relations committee is to; a) advise on matters

involving the public relations of the Chapter; b) positively increase the visibility,

awareness and image of the APA at the Chapter level and the capabilities, skills,

and effectiveness of the overall planning profession; and c) prepare press

releases, media materials, speakers lists, announcements and other materials

deemed necessary by the Executive Committee to promote the Chapter and the

profession.

Committee Members Steve Lazzara, AICP, Chair ([email protected])

Alison Giangrasse, Kimberly Jones, Sara Kopinski, Bob Zimmerer

2011 Committee Goals o Increase the visibility and recognition of the APA-IL Chapter.

o Promote awareness and understanding of the Planning profession.

outs” and our name posted on screen.

o PR Committee continues to meet

o Would like to share another PR Idea at the July meeting.

September 9 , 2011

o

November 4, 2011

o

University of Illinois at Chicago Urban Planning and Policy Student Association

(UPPSA) The Urban Planning and Policy Student Association (UPPSA) serves and

represents students enrolled at the Master's level in the Urban Planning and

Policy Program of the University of Illinois at Chicago. UPPSA represents the

interests of MUPP candidates within all levels of UIC administration, facilitates

student input in collegiate procedure, promotes and sponsors educational and

networking events to advance the academic and professional development

goals of MUPP candidates, and acts as an open forum for the exchange of ideas

and information.

UPPSA Officers Meredith Klekotka, APA-IL Representative ([email protected])

President: Whitney Panneton, VP: Rebecca Geissler, Treasurer: Michael Carney, Secretary Jack Eskin

2011 Goals o Continue to build connections to professional organizations and the UPP Student Body

o Continue to offer educational opportunities for students


May 6, 2011

o CUPPA End of the Year Party and Student Work Showcase– Location: Illini Center at South Wacker

Drive and West Adams, May 5th 5-7pm

Bob Fuller, MUPP '11, received Chancellor’s Student Service and Leadership Award.

Sara Amaral, MUPP '11, received the Urban Planning and Policy Student Award

o Graduation Commencement – May 6th

o Volunteer for Bike the Drive – Fundraising event May 29th

July 8, 2011

o DOI Int’l Coastal Zone Mgmt. Conference- Student Poster Presentations of Studio Work July 17-21st

o CUPPA New Student Orientation and Block Party – August TBD

September 9 , 2011

o Park(Ing) Day

o APA-IL Conference, Oct 5th

-7th

, Evanston, IL

o Resume and Portfolio Review - TBD

November 4, 2011

o Marketing your Work Event – Date TBD

University of Illinois at Chicago Urban Planning and Policy Student Association

(UPPSA) The Urban Planning and Policy Student Association (UPPSA) serves and

represents students enrolled at the Master's level in the Urban Planning and

Policy Program of the University of Illinois at Chicago. UPPSA represents the

interests of MUPP candidates within all levels of UIC administration, facilitates

student input in collegiate procedure, promotes and sponsors educational and

networking events to advance the academic and professional development

goals of MUPP candidates, and acts as an open forum for the exchange of ideas

and information.

UPPSA Officers Meredith Klekotka, APA-IL Representative ([email protected])

President: Whitney Panneton, VP: Rebecca Geissler, Treasurer: Michael Carney, Secretary Jack Eskin

2011 Goals o Continue to build connections to professional organizations and the UPP Student Body

o Continue to offer educational opportunities for students

University of Illinois at Urbana-Champaign

Student Planning Organization (SPO) The SPO's mission is to provide a vehicle for communication between staff,

faculty and students in the planning program, provide forums for workshops

and discussions, and organize social events for the department.

SPO Officers John Whalen, APA-IL Representative ([email protected])

Ira Mabel, Ali Thompson, Amber King, Philip Bogusz, Kate Ferrer, Troy Mix, Hira Aamir, Valerie Clark,

Divya Chandrasekhar, Tim Green, Ryan Holmes, Kate Nesse, Aditi Kambuj

2011 Goals o

o


March 4, 2011

o

May 6, 2011

o 3/4: Education Seminar: Peace Corps w/ Wes Maurer & Brie Sherow

o 4/2: Education Seminar: Eco-villages w/ Robby Boyer

o 4/9: National Conference – over 30 UIUC attendees

o 4/22: Undergraduate Open House

o 4/23: Education Seminar: Electronic Waste: Equality, Environment, Logistics w/ Willie Cade

o 4/29: Spring Professional Event featuring guest speaker s: Frank Beal - Exec. Director of Chicago

Metro 2020; Rebecca Bird – Planner I, Urbana; Michael Holzer – Director, Economic

Development/Local Economic & Employment Development (LEED) Council , Chicago; Mark Nolan,

AICP, Senior Planning Manager, DAAR Engineering Inc., Madison.

July 8, 2011

o summer break – nothing to report

September 9 , 2011

o

july 8th board materials

Documents

additional committee

aicp treasurer ben carlisle

blakeman chapter secretary

ben carlisle chapter

apail annual conference

conference budget

mentoring program

ilapa board meeting