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July 2019

Facilities Management Monthly Report

July 2019

Monthly Report

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Our DFM Management Team

KEN BRANCH

DIRECTOR ANGIE JACKSON

FISCAL SERVICES

MANAGER

JENNIFER MCLEOD

HUMAN RESOURCE

MANAGER

KYLE DAVENPORT

GROUNDS

MANAGER

MARK ALLEN

ENERGY

MANAGER

GERALD BELCHER

ENVIRONMENTAL

SERVICES

MANAGER

RANDALL FARRIS

HRL OPERATIONS

MANAGER

RAY MURILLO

HRL

MANAGER

DAN UHLS

MAINTENANCE

MANAGER

TIM SALLOUM

TRAINING

MANAGER

RAFAEL HUGHES

DIRECTOR OF

ENVIRONMENTAL

SERVICES

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Training & Development The Safety training in July was on Compressed Gas Cylinder and Gas Leaks. Employees learned

the how to recognize gas leaks and what to do and what not to do when there is a gas leak.

Supervisors focused on customer service with training on the topic of “Greet with a Smile”. An

important part of customer service is the first interaction we have with our customer. This month

we talked about how a simple smile can make a great impression on the customer.

Annual Prevention of Sexual Harassment training conducted this month. Employees refreshed on

what is considered Sexual harassment and Sexual Misconduct/Assault and what to do if you or

others are being sexually harassed.

Job specific training methods of the week covered cleaning on ceilings, doors, lobbies, and win-

dows. Supervisors trained their employees on these topics to enhance their skills on job specific

tasks.

The following was the training for the month of July.

Training Course # of Partici-pants

# of hours Total Training hours

Monthly Safety Training (Gas Leaks) 238 .25 59.5

HR Training (Great with a Smile) 208 .25 52

HR Training (Prevention of Sexual Harassment) 238 .75 178.5

New Hire Orientation (Safety & HR) 1 4 4

Weekly Safety Messages 315 .25 78.75

Methods of the Week 208 .25 52

VFA FCA database Training 9 6 54

Total 478.75

Safety Incentive Project Winner

Team DSU

3 Checks for Safety Poster

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Work Order Statistics

Work Order Summary:

Routine work orders completed: 86.2%

Total Work Orders and PMs received: 3,928

Work Load by Shops

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Driving Performance Vehicle PM’s

Diddle, Academic, Kelly Thompson Hall VFD PM’s

HRL generator and Switch gear PM’s

CEC – JCI project: upgraded controls on AHU, 10 VAV’s and 10 FPT’s, removed and replaced mercury contactors on 4 FPT’s and installed an MSTP BACnet utility meter

Gordon Wilson – JCI has removed and installed valve and actuators in classrooms 307-308 and 311-312

Health Services – replaced cold deck actuator on AHU #1. Replaced cold deck actuator in Bedroom 309

DSU – replaced DP sensor and bypass actuator on AHU 303

Bemis – removed NAE and NCE prior to demo

Snell – coordinated server upgrade with Air Equipment for fume hoods

MMTH – replaced display board for Onicon Meter

WAB room 216 – replaced EP controller

Grise Hall – assisted contractors with VFD startup on AHU #2, the project is now complete

Repaired pole lights

South Campus – Replaced discharge air sensor and UNT controller on AHU #8

Cravens – Replaced VMA controller in 705 Study Room

FAC: The piping project is complete

EST: Replaced Air compressor.

HVAC and water treatment completed 39pm’s and 37w/o

July was a cleanup month for HVAC to repair for August PM’S

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Driving Performance Maintenance Services

HILTS – Ramp Coating

What: Recoating of the HILTS (east) ramps.

Issue Addressed: The old coating system was worn and had failed in sections. This presented aesthetic, structural (water intrusion), and safety concerns. This is part two of a two year project. This is a condition based renewal.

Funding: $114,165 (320204/Project 191440) - $234K total.

Method: Outsource (Silliman)

PS2 – LED Modifications

What: Replacement of all existing fixtures with LED equivalents.

Issue Addressed: Existing lights were becoming problematic and required considerable maintenance. In addition – the lot was considered dark – this opportunity was taken to significantly increase lumens. This project managed by PDC. This is a time/condition based renewal.

Funding: $4698 (P&T) – Labor only.

Method: Insource (AT2)

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HILTS – Concrete Repairs

What: Miscellaneous Concrete Repairs.

Issue Addressed: Annual address of concrete spalling issues within HILTS. Scope of annual repairs depends on damage observed during the post winter stadium walks. Damage has been decreasing year-to-year. Global warming? This is a condition based renewal.

Funding: $7874 (320204)

Method: Outsource (Silliman)

KTH - AT4 Renewal

What: KTH (Area Team) Renewal.

Issue Addressed: Floors G-3 of KTH were left largely unaddressed as part of the KTH renewal. This portion included LED modifications, restroom refurbishment and some electrical advancements. This is one part of a 3 part project (KTH (Paint), KTH (CT) and KTH (AT4). This is a condition based renewal.

Funding: $75,010 (320204)

Method: Insource/Outsource (AT4/Pro Plumbers, D&M Electric, Evapar, Wimpees)

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Resource Conservation (Surplus, Recycling and Waste Management)

WKU Students & Staff Visit

Recycling Facility

In July, WKU students and Facilities staff traveled to Louisville,

Kentucky to visit West Rock, WKU’s contracted recycling compa-

ny. Whereas most recycling facilities manage only one step in

the life-cycle managing recyclable materials, West Rock is an in-

tegrated recycling company and manages multiple steps and pro-

cesses from sorting co-mingled recyclables to marketing new

products made from these materials. West Rock’s facility in Lou-

isville is a Materials Recovery Facility and is where all of WKU’s Single-Stream recyclables are sorted, baled, and

shipped to downstream vendors. Throughout the tour of the facility, students and staff learned and gained a

deeper understanding of the recycling process and industry and observed how different materials are sorted.

Quarterly Surplus Auction Generates $65,167

Surplus holds four quarterly auctions throughout the year. In July, Sur-

plus’s first quarterly auction for FY20 achieved the following:

$65,167 - Net revenue generated

○ $27,104 of the $65,167 will be returned to other departments, pending

approval by the Chief Facilities Officer

1,991 - Items sold

○ 430 Computers,○ 113 Printers,○ 183 Monitors,○ 68 Bicycles,○ 5 Vehi-

cles,○ SKY Teach Trailers

$7,210 - Disposal fees avoided

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Driving Performance Housing and Residence Life Completed Projects:

Maintenance Projects

Continued replacement of upgraded air filters for distribution and room HVAC units; Room fan-coil units: Work underway in McCormack and Gilbert; Recruiting for open positions across all shifts. Addition of two new technicians during July, add-

ing two technicians in August; Summer Projects underway: Barnes Hallway FCUs: Project completed, punch list items submitted; Minton Hall Remediation: All remediation work completed. Final clean underway; Barnes Hall Remediation: All remediation work completed. Final clean underway; First Year Village: New building construction is underway; Bemis Hall: Salvage of re-usable components completed. Demolition company scheduled to ar-

rive 8/5/2019;. Installation of aluminum vent registers. Current issue with steel registers in moisture and corro-

sion. Aluminum registers more resistant to corrosion – NE and SW Halls. Housekeeping Projects Summer cleaning and floor waxing under across all Halls; Seasonal crew projects: Sweep of all Halls for repair / removal of broken or damaged furniture; Storage room cleaning / organization across all Halls; Completion of pre-camp setup at designated Halls (delivering camp supplies, stocking a camp –

required amenities, etc.); Researching / Trialing new style room signage; cost / labor savings initiative. Relocation of ESports campus group to McCormack Hall for upcoming semester. Other: Continue to look for ways to improve customer service and quality of work;

Review housekeeping equipment needs for 2019 and obtain cost estimates;

Review and challenge staffing levels to improve cleaning quality.

Challenging vendors to show us new innovations on equipment, chemicals, and techniques to improve efficiency and quality.

We will be working with a new QA inspection program SSF. A new program that is getting rolled

out to Sodexo units. We will be rolling it in early 2019

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Driving Performance in Housing Operations Housing and Residence Life

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Driving Performance in Housing Operations Housing and Residence Life

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Driving Performance in Housing Operations Housing and Residence Life

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Driving Performance Grounds

The department spent the month completing summer projects in preparation for the return of

students at the end of August.

Drainage Project: Installing a trench drain in front of McCormack Hall. When heavy rains oc-

cur, the first floor of the building is prone to flooding. Water runs down the hill toward the

front doors and begins to back up causing a pond in front of the entrance. We installed a 12”

trench drain to divert the water away from the front door.

In coordination with Housing and Resident Life, the department was able to have all the com-

pactor locations switched from key access to push button. The department coordinated the

PM’s of all resident hall compactors over the month; change hydraulic fluids, repair hoses,

clean filters, etc. We were able to pressure wash all the compactor bays as the units were

pulled for maintenance. compactors now that all of them have been PM and are ready to op-

erate. The push buttons will allow the grounds crew to opportunity to keep the areas around

the residence halls cleaner as we can access/use all compactors.

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Driving Performance Grounds

Designed and remediated two different locations on campus during July. The Office of Sustain-

ability and Parking and Transportation. Both location were in dire need of a makeover. With

the wishes of the personnel at both locations, the department designed a bee friendly, flower-

ing landscape. July is not the ideal time to remediate beds, however with the university sched-

ule it’s the only time of the year we can have these areas ready for the return of student, facul-

ty, staff, and guest.

Athletic Fields: Soccer field was in need of some new sod around the goal areas. The depart-

ment over seeds the Bermuda based fields with ryegrass in the fall every year. This summer

we decided to remove the rye grass instead of letting is die out on its own. The field was 80%

rye and we needed to reestablish the Bermuda. The field was cut and Bermuda was sodded

on 31 July. The first soccer game is 14 August.

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The Sodexo Experience

Team huddles held on a weekly basis to further develop and nourish employee’s job

satisfaction and feeling connected and valued

Safety Training provided to all staff

Monthly Department meetings held

Employee of the month awarded

Nominations for the Sodexo Experience submitted

Monthly Safety Award s

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Our Mission:

Guided by our shared value, each one of us is fully empowered to

consistently exceed the expectations of the university to insure a

safe, clean and stimulating learning, working and living environ-

ment for all involved. To this end, we will provide the most effi-

cient and effective routine and preventative maintenance services

needed to support the educational goals of Western Kentucky

University.