july 1, 2019 - ashrae library/conferences/chapters... · july 1, 2019 dear 2019 crc fall delegates...

July 1, 2019 Dear 2019 CRC Fall Delegates and Alternates of Region VII:

We hope that your chapter had a successful, prosperous and productive year! The Chapters Regional Conference (CRC) meeting for Region VII is scheduled August 7-11, 2019 in Tampa, Florida. The official Society officers attending your CRC will be Darryl Boyce and Dennis Knight. Vanita Gupta will be the official staff visitor from ASHRAE Headquarters. Listed below is important bulleted information that you should know for your upcoming CRC.

Chapters Regional Committee Meeting: There are four parts to the Chapters Regional Committee Meeting held in conjunction with the CRC: the Orientation Session, the Caucus, the Business Session and the Executive Session. As a delegate or alternate, you will be involved in all four of these sessions. (See Instructions to Delegate & Alternate for more details)

Honors and Awards – (www.ashrae.org/honors): • Please use the website for the most up-to-date information, current nomination forms and guidelines for all Society level, Regional

and Chapter awards. • Individuals recommended for Society Officers, Directors-at-Large, Society committees, and Society Honors and Awards must have

a current ASHRAE Biographical Record on file. Please contact your DRC for instructions to download biographical records. Manual for Chapter Operations (MCO) (www.ashrae.org/society-groups/chapters): • The MCO and other relative chapter information can be found on the ASHRAE website. Transportation Reimbursement Policy (Electronic Transportation Voucher: http://travelvoucher.ashrae.org/): • The basic reimbursable expense limit is for the 14-day advance purchase coach airfare between destination points. You may use the

ASHRAE ATC travel account: an email will be sent with instructions (see Appendix D for authorized positions) • Transportation by private vehicle will be reimbursed the lesser of the current US Internal Revenue Service rate of 58 cents per mile

or the 14-day advance coach airfare If you have any questions or if I can provide further assistance, please let me know. Thank you for your continued support of ASHRAE activities and have a wonderful, fun and successful CRC!

The following items are attached for your use during the CRC meeting: • Copy of minutes from the 2018 meeting • Guidelines for Motions • List of Delegates, Alternates and Regional Officers • Honors and Awards listing • Instructions to Delegates and Alternates • Worksheet for Executive Session • Instructions for CRC Summary Report • List of ASHRAE Standing Committees • ASHRAE 2018-19 CRC Summary Report • Job Descriptions for the DRC & RMCR Positions

Best regards,

Vickie Grant Region Activities Manager

http://www.ashrae.org/honors

http://www.ashrae.org/society-groups/chapters

http://travelvoucher.ashrae.org/

ASHRAE CRC, Thursday, August 2, 2018

Westin Hotel, Chattanooga, Tennessee

AGENDA

Thursday, August 2, 2018

BUSINESS MEETING #1,

12:30 pm Call to order - Michael Cooper

Introduction of the Host Chapter Team - Kay Thrasher

• Noted Excellent Sponsorship at the Conference

Introduction of the ASHRAE Society Team

• Chuck Gulledge Society Treasurer • Mick Schwedler – Society Vice President • Joslyn Ratcliff - ASHRAE Staff

CRC Secretary: Sam DeLay

Parliamentarian: Jeff Gatlin

Members Roll Call: Sam DeLay 2018 “CRC Roll Call.xlsx”, No is an absence.

Roll Call Name Chapter Position Mtg #1 Juno Guidry Baton Rouge Delegate No Baton Rouge Alternate Kevin Grigsby Birmingham Delegate John Hix Birmingham Alternate Andrew Jenkins Bluegrass Delegate Douglas Cage Bluegrass Alternate No Andrew Myers East Tenn Delegate Richard Biggs East Tenn Alternate Mike Fisher Louisville Delegate Kyle Browning Louisville Alternate No Casper Briggs Memphis Delegate Daniel Longserre Memphis Alternate Ryan Williams Mississippi Delegate Drew Godfrey Mississippi Alternate Scott Gentry Mobile Delegate Andrew Sorenson Mobile Alternate

Shane Wanner Nashville Delegate Stephen Grant Nashville Alternate Tyler Schmitz New Orleans Delegate Paul Reuter Jr New Orleans Alternate

Tony Horton North Alabama Delegate

North Alabama Alternate

Keith Swilley NW Florida Delegate Shannon Holderfield NW Florida Alternate Tommy McMasters Tenn Valley Delegate Joseph Cooper Tenn Valley Alternate Shane Hall West Virginia Delegate James Lowry West Virginia Alternate Casper Briggs Memphis RVC MP David Ballard Nashville RVC CTTC Ryan Williams Mississippi RVC GGAC Scott Peach Mobile RVC RP Mak Kersenac New Orleans RVC SA No Vaughn Nichols NW Florida Past RVC SA Drew Godfrey Mississippi Reg Historian RVC YEA Kay Thrasher Tenn Valley Reg ECC Chuck Gulledge Society Treasurer Mick Schwedler Society Vice President Joslyn Ratcliff Staff Jeff Gatlin Memphis Parliamentarian Van Baxter East Tenn DAL Chris Gray Birmingham RMCR Brian Hafendorfer Bluegrass Treasurer Chris Gray Louisville ARC Michael Cooper New Orleans DRC

Roll Call List Absentees were:

• Douglas Cage • Kyle Browning • Juno Guidry • Mak Kersenac

Swear In Officers – Chuck Gulledge recognized officers and they stood and were noted. (Script available)

Michael Cooper, Chris Gray, David Ballard, Mak Kersenac (absent), Casper Briggs, Drew Godfrey, Kay Thrasher, Michael Bilderbeck, Dustin Meredith, Tony Horton, Brian Hafendorfer. A few others were noted.

Nashville CRC Minutes – Approved

ASHRAE National Report – Mick Swedler, ASHRAE Vice President (PPT)

• 56,000 Members, steady level • ASHRAE HQ moving elsewhere in Atlanta • Q. Will the new HQ be a living lab like the current building?

ASHRAE Staff Report to Region VII CRC - Joslyn Ratcliff, Sr. Mgr. Marketing Communications (PPT)

• Video about ASHRAE • 7 Directors, functions, & things to know about ASHRAE, news

The Regional Budget is posted on Basecamp – Brian Hafendofer, Bluegrass Chapter budgetreport.pdf

• Doing good on the budget from the last year. • Categories in columns, 2 years history is included, and the draft proposal for 2019 • CRC 1st 4 columns, no changes expected, chapter visits costs were reduced by tying visits to

other trips. Combined President Elect training and regional planning meeting saved costs. Leadership was able to spend less in areas. Regional expenses per member can be reduced this year and made available for other activities.

• Voting will be done in subsequent business meetings on the budget proposed. • Floor opened for questions – none

DRC Report Michael Cooper 2017-18

• 11th Consecutive CRC as a member and officer. DRC is different and learning, thanks for the coaching. Asking: What’s your ASHRAE “WHY”, keep the value in mind as we engage.

• 14 Chapters, 2000 members including districts, Region VII. • Weakness – Member retention. Lose 10% and gain 10% per year. How do we improve? • Stabilized gradual loss of membership this year. Thanks! • $19,000 more for RP this year, $142,251 raised. • Chapter Opportunity Fund – Sponsored - Best Robotics team, younger leaders were supported.

Break at 1:45 pm

Reconvene at 2:00

Chapter Reports and Introduction of Motions (No Discussion or Vote) – Michael Cooper

Michael Cooper’s opening remarks: Chapter reports are on Basecamp. Key take-away: Chapter finances are good. Valuable programs are being delivered, but meeting attendance is a weakness though some

chapters have very high percentages of attendance. Good meeting content, good locations and well-lit meetings produce good attendance.

There was a request to enhance the President-Elect training with additional information, which Michael Cooper agreed to implement.

1. Louisville,

Mike Fisher (delegate), Kyle Browning (alternate)

RP Success at 115% due to a calling committee starting early, special events Golf Scramble and Technical Seminar had separate crowds so will not be combined on the same day next year. Having a PAOE Czar next year will be a step up. Yea chair and activities to be increased and with volunteers sought for next year’s success.

2. Nashville,

Shane Wanner - Reporting, Elizabeth Franklin – Maternity leave, Stephen Grant (alternate)

Golf tournament is the key RP activity and a great success. Student Activities – built student chapters at Tennessee Tech, and in the Nashville Area by Sean Gilbert (SAC) another key success. Scholarship grant is an ongoing benefit to students. Need meeting notices out early enough to be a good reminder.

3. Tennessee Valley,

Tommy McMasters - Past President, Jac Cooper - President

RP Golf Tournament is the biggest fundraiser. Great oversight draws sponsorship. Full Circle participation. BOG Monthly in addition to Monthly Meetings. YEA Coordinator struggle. John Richardson supports the chapter meeting and activities by keeping a focus on the PAOE Areas of development and requirements. CRC set up this year has been a key activity Kay Thrasher and Stephen Wren. Local Codes meeting was well received. Roundtable discussion with building professionals about being on time on budget with member questions to field. Kay brings in the Distinguished Lecturer content that is great. Chapter meetings moved to church with a Café’, with great facilities, great parking, great fit.

Motion: Tommy McMasters –

That the region authorize changing the regional web page hosting from GoDaddy to Wix to enable editing to be done by the Regional Webmaster after the new Wix template is completed.

Second by Andrew Jenkins of Blue Grass Chapter

Fiscal Impact $700. Would be covered in the current budget noted by Michael Cooper.

4. Memphis,

Casper Briggs (past President Reporting), Daniel Longserre

Started early, studied donor list, and made early phone calls, which helped RP. Recognized the donors face-to-face. DLs helped keep members engaged in the programs. More economical location and Golf Tournament was better generator of RP Funds due to the change, and tied it to a local charity as well, “Toys for Tots”. Board helped meet PAR in most all categories as a way to achieve success. Goals to diversify luncheons beyond consultants and increase student involvement (3000 students locally). Raise awareness of ASHRAE in STEM. Funding JR Anderson Endowment for support personal scholarship to R&P dollars.

5. West Virginia

Shane Hall – Past President; James Lowry - President

RP Success this year. WV Day of Learning – DL comes and mini-tradeshow supports RP and funds the chapter. A successful event. 6-7 Core group keeps the chapter running. WV Expo, takes a lot of time and planning with AIA and others. Free room in Charleston Civic Center 5-6 1 hr. meetings. DOE Grant to benchmark K-12 energy star data. State Support helps get DOE Grants to help events for membership north and south in the state. Sharing ideas for successful meeting development.

6. Mississippi

Joe Blaylock – past president; Ryan Williams (reporting – President). Emotional Elegance and seminars that are non-technical was a unique topic that brings value from ASHRAE. Fire Safety was surprisingly well –attended. Special events covered. Tour of Campus engaged the student chapter, but student chapter needs improvement. Met PAR, and seeking more Board of Governors, and Chapter Chair engagements. Exceed RP 10% and YEA yielded 8 new members.

7. North Alabama, Chapter Reports Filed for the record.

Morton Archibald, -

Tony Horton (current delegate made the report)

Special events discussed. PAOE was electronically shut out in the point entry, so the full activities were not recorded. Need to have dues increased and want a procedure. Member participation needs development.

Action Item: Need a plan for effective chapter action over the next 30 Days. Michael Cooper

8. Mobile

Scott Gentry (Past President – reporting), Andrew Sorenson (on vacation)

As a second year President, it is easier. RP is above goal and they have a generous membership. The Shrimp Boil, August 17th is the next and biggest event (probably 300 attend), and the Golf Tournament is a big contributor to the RP. Chapter membership is very young, and any event could qualify as a YEA

event. A local brewery tour was popular and fun. Incremental improvements, a little more intentionality will be helpful for PAOE to reach PAR. Live streaming video may be tried as an outreach.

9. Northwest Florida

Keith Swilley – Current President Delegate

Skype meeting participation each month for those 100 miles distant is working. Special events covered. YouTube short invitation by email, is easy to do and gets extra attention. Volunteer of the year is recognized with a gift card. One off-site meeting at an award winning hotel, featured: Would you do it again?

Kay Thrasher tells about the evening events in Chattanooga’s CRC.

Hospitality Room 224

3:45 Adjourn

ASHRAE CRC Minutes, Friday, August 3, 2018

Business Meeting #2

7:30 am Call to order - Michael Cooper

Roll Call Business Meeting #2 – CRC Secretary Sam DeLay, No is an absence.

Roll Call Name Chapter Position Mtg #2 Juno Guidry Baton Rouge Delegate Baton Rouge Alternate Kevin Grigsby Birmingham Delegate John Hix Birmingham Alternate Andrew Jenkins Bluegrass Delegate Douglas Cage Bluegrass Alternate No Andrew Myers East Tenn Delegate Richard Biggs East Tenn Alternate Mike Fisher Louisville Delegate Kyle Browning Louisville Alternate Casper Briggs Memphis Delegate Daniel Longserre Memphis Alternate Ryan Williams Mississippi Delegate Drew Godfrey Mississippi Alternate No Scott Gentry Mobile Delegate

Andrew Sorenson Mobile Alternate Shane Wanner Nashville Delegate Stephen Grant Nashville Alternate Tyler Schmitz New Orleans Delegate No Paul Reuter Jr New Orleans Alternate



Keith Swilley NW Florida Delegate Shannon Holderfield NW Florida Alternate No Tommy McMasters Tenn Valley Delegate Joseph Cooper Tenn Valley Alternate Shane Hall West Virginia Delegate James Lowry West Virginia Alternate Casper Briggs Memphis RVC MP David Ballard Nashville RVC CTTC Ryan Williams Mississippi RVC GGAC Scott Peach Mobile RVC RP Mak Kersenac New Orleans RVC SA No Vaughn Nichols NW Florida Past RVC SA No Drew Godfrey Mississippi Reg Historian RVC YEA Kay Thrasher Tenn Valley Reg ECC Chuck Gulledge Society Treasurer Mick Schwedler Society Vice President Joslyn Ratcliff Staff Jeff Gatlin Memphis Parliamentarian Van Baxter East Tenn DAL Chris Gray Birmingham RMCR Brian Hafendorfer Bluegrass Treasurer Chris Gray Louisville ARC Michael Cooper New Orleans DRC

Remaining Chapter Reports:

10. Baton Rouge,

Juno Guidry – President (Reporting)

Report just filed. Making pledges to work on the succession plan. Did not fill out PAOE report but will next time. Special events: engineers’ week at LSU, student chapter HVAC class basics and consultant

training. Improvements planned in young engineers and planning year to year, starting in August is too late to get clear plans. Concerns of finances down to $1100, and never has the money to do things. Will work to understand the income. Good ideas stopped by lack of funds. Have 5 new members, and pledging 10% better. Communications and newsletters are late but the website and earlier newsletter. A yearly calendar will be included with the newsletter. UL in Lafayette has a professor from Texas A&M, invited to a tour this next year. Will be a good future event. Golf tournament planned.

Member stats requested in the web site to compliment the reports from the chapters.

11. Birmingham

Kevin Grigsby (Delegate),

PAOE Exceeded in 5 categories, excelling in areas of strength for the group. Challenged by GGAC. Developing a succession plan but people are moving. Accomplished local scholarships for UAB students and AIA collaboration. YEA leader had a child and left activates.

12. New Orleans,

Tyler Schmitz (delegate), Paul Reuter (alternate)

Fell just short of the RP goal due to event finances at local designer training were not clearly structured to make money this year, which can be improved. Fishing Rodeo and Golf Tournament were successful in generating funds. PAOE was good, GGAC was outstanding in local sustainability efforts in the City, will be continued. Consistent location for meetings is stabilized, increased local government involvement, and team with ASPE on fundraising events. Events were good for engaging all ages, and the venues good. Working to raise attendance at meetings, promote sponsorship, and team up with additional organizations, AIA, ASPE, IFMA, and ASNE for event.

Motion: Paul Reuter – Posted on Basecamp. (Original motion posted on Basecamp)

For Region VII to adopt the Society Regional Manual of Operations for its governance with the proposed Addenda for Region Vii specific items

Andrew Jenkins - Bluegrass chapter seconded.

13. Bluegrass

Andrew Jenkins (Delegate)

Diversified BOG and had success with refrigeration tour and Christmas party. Finances were low $5000 so dues were raised. Transitioning the website to allow chapter officers to participate. Hosting 2019 CRC. Full circle is expected.

14. East Tennessee

Andrew Myers- (delegate), Chuck Biggs – President

Exceeded RP Goal and had strong committees are active, membership promotion combined with YEA. RP does well, and the webmaster is excellent. Toured Strong Hall at UTK, past president’s dinner, well attended golf tournament and lake house event with Tom Werkema. PAR in all categories but one. Set expectations and plan in June, planning with committees, making it fun. A succession plan is in place. Senior Design capstone project is sponsored at UTK with a Dr. Dinche. Leveraging project with K-12 schools to create interest. A student capstone project of $5000 is sponsored. The chapter opportunity fund would like to be accessed, and there are society resources.

Note: Please let ASHRAE know to insure water and gun member events. It does not cost anything and is a rider on the policy for the Region.

Comments from ASHRAE Officers about chapter reports. Mick Schwedler and Chuck Gulledge. Focus on PAOE, Schwedler will post “How-To” information for Chapters on Basecamp, and tell Gulledge how you need help. Two chapters are in peril and need attention immediately. Adjourn 8:21 Reconvene at 8:34 Regional Chair Reports:

Membership Promotion – Briggs (PDF)

The goal is to maintain the existing members and recruit new members. 5 chapters experienced “net growth” the report shows gains in Green, for the society year ending June 30. This is less than 1% growth and students are not counted in these totals. 90 days grace before reinstatement. Q. Member statistics for non-payment vs member applications. Three levels of non-pay, less than 90, 90-180 suspended, over 180 lose the magazines. Consider a category “in peril” PAOE discussed. Chapter Highlights: every chapter has a Member Promotion chair. Be proud of that. Not much Centralized training or CRC training participation (4). Reimbursement may fall in two paths depending on the event. Fully paid at the centralized location. Michael Cooper: Challenged chapters to look at this report. 40 in Nashville may not renew, unpaid instead of cancellation, call them about ASHRAE activity. MP Chair has an impact. “Know and tell the WHY” of participation. Gulledge - Society Level Discussion, the budget is based on $206 per member level with 1% growth. Member benefit is a handbook and journal. Is the handbook the right benefit? It is being challenged. Share your perspective on the value proposition, from the handbook, other references, or tiered membership model.

CTTC – Ballard (PDF)

Chapter Technology Transfer Committee – Held all the chairs, now he feels qualified after doing the job 3 years. 4 regional awards submitted. There were exciting project from 3 chapters, 24 DL Presentations, but only used 11 of 12 Distinguished Lecturer (DL) Visits. Did use the common pool visit. Tennessee Valley did well integrating the resource. First come first served, we also need to focus on DLs for the underperforming chapters. Non-technical presentations are useful and some of the best speakers, and some DLs talk on non-technical topics. Consider polling the members on what they want to hear. The audiences in chapters differ significantly. These are focuses on training. Shout out on West Virginia performance! Schedule early is one issue to consider on how to use DLs.

GGAC – Williams

Grassroots Government Activities Committee – Discussion shows lack of a chair hurts performance. Encourage moving codes forward. West Virginia is moving forward. Kentucky had had good activity. There is a priority spreadsheet for chapter goals. New name Government Affairs Committee at society level. Cooper: This impacts day-to-day business, refrigerants and equipment. Government outreach is a key activity. This influences a positive outcome. ASHRAE staff in DC has position documents updated annually. Look for the ASHRAE Staff DC to tell the status. E.G. New Orleans work.

Research Promotion – Peach (PPT to be uploaded to Basecamp, Cooper) Challenges, late to full circle, single fund raiser for the year, needs to understand scholarship and endowment. Positives are 5 chapters exceeded $80 per member. E. Tennessee had a great year! West Virginia had 220%, great! 12 of 14 chapters exceeded goals. Raising 10% goal. High 5 as a region. Thanks to Chapter $142,000 raised. Chapter Information Questionnaire (CIQ) is a hard spot due to inadequate updates. Send to [email protected] for posting updates.

Student Activities – Nichols (reporting) /Kersenac (DOC) His last report 31July18. Passionate, sees 70% come from outside of USA. 12 of 14 chapters had student activities. More focus on Student Branches this year. Student activities are how we relate to the community. There is a lot of room to improve. Universities are working on general engineering, it is hard to get a focus on ASHRAE and business needs for the community and the region. What are the society Goals for engagement? WORK FORCE DEVELOPMENT is a goal. This is the future. Goals will be set in training.

Historian – Drew Godfrey (DOC)

Lots of activity submitting points, WV in the lead. PAOE is a roadmap for activities. Only 1 chapter did not submit. Anniversary planning is on Basecamp. 6 history displays are in the room. CRC workshop tomorrow.

YEA – Wren (absent)

mailto:[email protected]

Michael Cooper Reports – Leadership Academy program introduces young members into our community. Work on the transition. Looking for shadows at the Atlanta and Kansas City meeting. The winter and summer meetings. First-come First-served program. Funds cover the event and transportation.

ECC – Thrasher Electronic Communication Committee - Report is the same as last year. An interactive report today rather than a filed report. 12 websites are in place, yet 9 have CIQ entries, and they need to have the contacts for Chapter Websites. Kay Thrasher has to go to 14 chapters to get a list to be able to communicate. Webmasters have to post information and get the word out on meetings. Kay is asking for a chapter commitment to give her a person to communicate among webmasters.

• Q. Plans? Discussion: Redo website, which is maintained by another. You need to be able to update the website yourself. Taking 2-3 days to respond vs you being able to make the changes needed immediately is an issue. Discussing the platform compatibility of Mobile, IPAD, surface, and other modes, full time service from webmasters are required. Needs professional services.

RMCR Report from Member Council – Gray

Regional Member’s Council Rep. – Reports substantial changes as REC in region. Ethics complaint process changed on how complaints are filed. Complaints are now required to be in writing and signed, not anonymously filed. Also, petitions have to have 1% of membership to be listed on the ballot. Growth in new organizations. Other motions were reviewed:

• A motion that failed was related to Honor awards. Awards need to be through Caucus. • Posting Bios – failed. But the intent is being met otherwise. • Motion for Region 7 CRC week - passed, is designated as the last week in July, and is fixed

with exceptions. School starts and this plan helps members avoid conflict. • Member’s petition is a bylaws change. A vote required to receive an approval of by-laws

changes. Bylaws are not easy to change so there is plenty of time to make sure the rule changes are good.

Report from the Audit Committee Moved to Saturday Discuss Motions/ Voting – Gray/Gatlin 1. That the region authorize changing the regional web page hosting from GoDaddy to Wix an

alternative service to enable editing to be done by the Regional Webmaster after the new Wix template is completed.. APPROVED WITH EDITS

• Discussion: Opinion of multiple of services, the cost should not be so high and he runs 4 or

5. Some services are dramatically better. Agree with the change, but not from one company to another. Needs to be specified by a committee that knows the impacts.

• Scott Gentry – motion wording to delete Wix to “an alternative service” • Tyler Gentry – second.

A motion to amend primary motion wording changes was passed. 14 yes 0 no, 0 abstain.

• Discussion: Paid $5000 for website with an editable website. Need to look at tools that make it doable.

• In Favor, Thrasher, discussion on ease of changes. • In Favor, Why a motion? Budget impacts. • In Favor, Scott Peach discussion • In favor, who decides content?

Voting In favor of the main motion 1 passes unanimously 14 for, 0 against, 0 abstain. 2nd Motion - Manual Regional Operations (MRO) Changes, New Orleans. Motion: Paul Reuter – (the original was motion posted on Basecamp)

“For Region VII to adopt the Society Regional Manual of Operations for its governance with the proposed Addenda for Region Vii specific items”

Andrew Jenkins - Bluegrass chapter seconded.

• Michael Cooper Discussion – saves effort as a housekeeping item to simplify regional activities. • Against the Motion, Kay, Addendum loses the awards. Missed some things. Requests a regional

treasurer position be changed. Structure for 15 years is in place. Can be a problem on who appoints the treasurer on financial controls with oversight. Note that ASHRAE 73 pages is clear

• In favor of the motion. Scott Peach. Discussion on how it is simplified. Don’t want to rewrite and it is incomplete.

• In favor Brian. Precedent for how the treasurer appointed. • Addendum is on Base Camp to be reviewed and discussed for the next business #3 meeting.

Motion to post phone to 2nd MRO Motion till tomorrow’s business meeting. James Lowery 2nd Andrew Jenkins Bluegrass Agreed 14-0-0, DAL Report – Van Baxter (PPT)

• Upcoming publications on Residential Buildings and shaping residential building performance.

Multi-Family strategic plan created. • Committees drive the industry and ASHRAE benefits and influence where the industry goes over

time.

New Business None

Announcements –

Adjourn 10:25 ASHRAE CRC Minutes, Saturday 4, 2018

Business Meeting #3

1:42 pm Call to order - Michael Cooper

Roll Call –CRC Secretary Sam DeLay Roll Call Name Chapter Position Mtg #3 Juno Guidry Baton Rouge Delegate Baton Rouge Alternate Kevin Grigsby Birmingham Delegate John Hix Birmingham Alternate Andrew Jenkins Bluegrass Delegate Douglas Cage Bluegrass Alternate No Andrew Myers East Tenn Delegate Richard Biggs East Tenn Alternate Mike Fisher Louisville Delegate No Kyle Browning Louisville Alternate Casper Briggs Memphis Delegate Daniel Longserre Memphis Alternate Ryan Williams Mississippi Delegate Drew Godfrey Mississippi Alternate Scott Gentry Mobile Delegate Andrew Sorenson Mobile Alternate Shane Wanner Nashville Delegate Stephen Grant Nashville Alternate Tyler Schmitz New Orleans Delegate No Paul Reuter Jr New Orleans Alternate



Keith Swilley NW Florida Delegate Shannon Holderfield NW Florida Alternate Tommy McMasters Tenn Valley Delegate Joseph Cooper Tenn Valley Alternate Shane Hall West Virginia Delegate James Lowry West Virginia Alternate Casper Briggs Memphis RVC MP David Ballard Nashville RVC CTTC No

Ryan Williams Mississippi RVC GGAC Scott Peach Mobile RVC RP Mak Kersenac New Orleans RVC SA Vaughn Nichols NW Florida Past RVC SA No Drew Godfrey Mississippi Reg Historian RVC YEA Kay Thrasher Tenn Valley Reg ECC Chuck Gulledge Society Treasurer Mick Schwedler Society Vice President Joslyn Ratcliff Staff Jeff Gatlin Memphis Parliamentarian Van Baxter East Tenn DAL Chris Gray Birmingham RMCR No Brian Hafendorfer Bluegrass Treasurer Chris Gray Louisville ARC Michael Cooper New Orleans DRC

Casper Briggs MP Training Report 7 Attended, agenda presented, MP roles, MBOs discussed with goals from the previous years. No motions. Good discussion and sharing, on track for this year. Drew Regional Historian 10 of 14 displays, 7 attended and two guests. No motions. Government Affairs, Ryan Williams, Two chairs attended of 14. Several visitors. Terry brought up good discussion on lottery funds to AEG standards, paying back loans by TVA and ESCO. Important to set obtainable approved MBOs. Chapter chair communications is key. Multiple terms of GACC is recommended for continuity. Comment: plan additional training in the next 30 days for a WebEx training. Student Activities. Mak Kersnac Training is condensed from standard training. Chuck Gulledge participated. Setting up the rules of student branch was covered. Discussed why MBO is important and PAOE and how it impacts activities. Agreed on Wednesday WebEx with committee. No motions. RP Training. Scott Peach – 17 attended 8 were RP chairs. Divisional goals shared. New ideas on how to exceed goals without punishing with raising goals. $80 per member targeted. Society goals. No Motions Cooper: Strongly encourage centralized training especially for RP Chairs. Young Engineers in ASHARE - Andy.

6 attended with good discussions. Encouraging young engineers to be engaged and show them the value of ASHRAE. People were speaking up and looking forward to the year. Jac Cooper to continue forward. Kay Thrasher ETC Webmaster, Shared good ideas. Conference calls to be pursued and WebEx. Encourage the Chapter Presidents to NOTE WHO IS THE WEBMASTER an tell Kay. ACTION ITEM: Develop a template for better chapter updates. Need to cover all the platforms that the website needs to touch. Recommend $500 to be hired to for the scope used from the Chapter Opportunity Fund. Many chapters will be able to take advantage of the new process. Jeff Gatlin 6 of 17 attended. Went full 3 hours. Chapter programs were discussed and there were a lot of topics, formats, and things were discussed. No Motions. Michael Cooper Chapter Operation Workshop 10 represented 8 chapters and 6 presidents were in attendance. MCO was used operations through tax files. No motions. Audit Report Reviewed with no findings, Kyle Browning Approval of Regional Budget Motion to accept the budget James Lowery, Second by John Hix of Birmingham. Passed 14-0-0 Chair not voting. Motion Discussion – Final Voting Base camp has the edit. The regional treasurer can be the DRC. Regional Program Star Awards was added back. That were added to the Regional Manual of Operations Manual Rider. Motion: For the Region VII to adopt the Society Regional Manual of Operations for its governance with the proposed Addenda for the Region VII Specific Items. Background: In lieu of Region VII having a separate Regional Manual of Operations it is logical for us to adopt the manual approved by Members Council, but provide and addenda for the items specific to how RegionVII operates. Also, this gives the latitude for awards and reimbursement without having the house keeping of editing every CRC for items the region does not control but rather follows. No discussion.

Vote: 14-0-0 Chair not voting. Nomination Report – Bilderbeck Met and finished. Executive Session if necessary – is there a reason? Future CRC Locations Tampa Florida, Biloxi Mississippi. Chapter visits are assigned .Presidents from each chapter and regional officers will discuss the dates. The BOG is requested to be there to discuss how the year is being set up and executed. Looking for positive outcomes to influence your year. Expect to conclude visits before Thanksgiving. 28 Chapter visits planned. Some blank, and available for your use. Final Comments – Society Officers and Staff Joslyn Ratcliff. Thanks for the invitation and your efforts. Enjoyed training sessions and 1:1 discussions and asked to contact her at the society level so she can put you in contact with the right party. Mick Schwedler. Society VP Your CRC was outstanding. Easy to arrive. Business meetings were smooth and efficient. You owe applause to Tennessee Chapter. Thanks! 2nd year to come to CRC. Leadership is working together and this is effective in the ASHRAE work. Ask for help and tell us what to correct. Chuck Gulledge Society Treasurer. First visit to Region VII, the take away is you are a family and you are a big region with family intimacy. If you see something not right and a perspective to change something then be sure to tell us. Presidential Address had a name on the thermostat shown (Honeywell). It has already been changed. A pleasure and an honor. Delta had Issues on the flight but we came in a Truck so we can go Jack Daniels on the return. My first CRC, a great place to start. Michael Cooper – Recap 2:45 in the breakout room across the hall Dinner tonight – Kay Mickys, a hamburger place across the river. 16-20 to attend. . Announcements – CRC Committee Recap, Invitation Only Adjourn – 2:18

Region VII 2019-2020 Delegates and Alternates

Chapter Name Full Name Position Email Print Grade

BATON ROUGE Chapter Delegate BATON ROUGE Chapter Alternate BIRMINGHAM John Robert Hix Chapter Delegate [email protected] Associate

BIRMINGHAM Cicily S Tinney Chapter Alternate [email protected] Associate

BLUEGRASS Jacob M McKinney Chapter Delegate [email protected] Member

BLUEGRASS Ian Colten Chapter Alternate [email protected] Associate

EAST TENNESSEE Richard D Biggs Chapter Delegate [email protected] Member

EAST TENNESSEE Chapter Alternate LOUISVILLE Kyle R Browning Chapter Delegate [email protected] Member

LOUISVILLE Justin Ost Chapter Alternate [email protected] Associate

MEMPHIS Charles Daniel Longserre, Jr Chapter Delegate [email protected] Associate

MEMPHIS Mariel J Meegan Chapter Alternate [email protected] Associate

MISSISSIPPI Benjamin Fulton Chapter Delegate [email protected] Member

MISSISSIPPI James R Tobermann, III Chapter Alternate [email protected] Associate

MOBILE Lawrence l Stephens Chapter Delegate [email protected] Associate

MOBILE Robert C Hangen Chapter Alternate [email protected] Associate

NASHVILLE Elizabeth E Franklin Chapter Delegate [email protected] Associate

NASHVILLE Stephen J Grant Chapter Alternate [email protected] Member

NEW ORLEANS Paul Reuter Chapter Delegate [email protected] Associate

NEW ORLEANS Lorey Flick Chapter Alternate [email protected] Member

NORTH ALABAMA James Bond Chapter Delegate [email protected] Member

NORTH ALABAMA Kelley J Whalen Chapter Alternate [email protected] Associate

NORTHWEST FLORIDA Shannon R. Holderfield Chapter Delegate [email protected] Associate

NORTHWEST FLORIDA Chapter Alternate TENNESSEE VALLEY Joseph A Cooper Chapter Delegate [email protected] Member

TENNESSEE VALLEY Joseph M Runyon Chapter Alternate [email protected] Member

WEST VIRGINIA Jennings L Davis, II Chapter Delegate [email protected] Member

WEST VIRGINIA Chase Thomas Chapter Alternate [email protected] Member

205-540-4177 (205)257-5367Phone: Fax:

Email: [email protected]

Atlanta, GA 30308-1366

8099205

Dr Chris M Gray

100 6th St NE Apt 1510

Southern Company

Position Begin Date End Date

Region Members Council Rep

07/01/2019 06/30/2020

(601)259-8664 (601)718-5744Phone: Fax:


Ridgeland, MS 39157-4506

3033460

Mr Benjamin Godfrey, PE, LEED AP

851 Wilson Dr

Trane - Jackson MS


Region Historian 07/01/2019 06/30/2020

(601)668-8781Phone: Fax:


Jackson, MS 39206-6216

8223073

Mr Ryan Allen Williams, PE

350 Edgewood Ter Dr

High Performance Building Solutions


Region Government Affairs

07/01/2019 06/30/2020

(423)280-8361Phone: Fax:


Chattanooga, TN 37405-3622

8130049

Mr Joseph A Cooper , PE

1316 Dugdale St

Trane


Region YEA 07/01/2019 06/30/2020

504 2739609Phone: Fax:


Kenner, LA 70065-3267

8007326

Mr Michael P Cooper, PE

2800 Stahl Dr

Bernhard Energy Solutions


Region Director and Regional Chair

07/01/2019 06/30/2020

(615) 231-6367 615-386-8469Phone: Fax:


Lebanon, TN 37090-8135

8158253

Mr David A Ballard, PE

3640 Old Murfrees Rd W

Turner Construction


Region Chapter Technology Transfer

07/01/2019 06/30/2020

901-683-3900Phone: Fax:


Memphis, TN 38118-2486

8191140

Mr Casper Briggs

2650 Thousnd Oks Blvd Ste 3200


Region Membership Promotion

07/01/2019 06/30/2020

(270)791-5991Phone: Fax:


Alvaton, KY 42122-8676

8201697

Mrs Christine R Keltner

904 Ben T Johns Rd

Kerr-Greulich Engineers, Inc.


Region Research Promotion

07/01/2019 06/30/2020

(228)688-3682 (228)466-2705Phone: Fax:


Bay St Louis, MS 39520-3732

5087925

Mr Michael A Kersanac

305 B St

NASA


Region Student Activities

07/01/2019 06/30/2020

This roster is the property of ASHRAE and is provided only for internal user by the members listed here.

This roster may not be distributed or reproduced without the written consent of the ASHRAE staff liaison noted on t

Run Date: 5/2/2019 2:42:44 PM ASHRAE Roster Page 1 of 2

REGION VII Region Officers

As of 07/01/2019

(901)734-5502 (901)272-6912Phone: Fax:


Memphis, TN 38115-4435

62705

Mr Michael R Bilderbeck

Pickering Firm6775 Lenox Center Ct Ste 300

Pickering Firm


Region Nominating Committee Member

07/01/2019 06/30/2020

(859)288-2704Phone: Fax:


Lexington, KY 40514-1294

8051548

Mr Dustin Eric Jason Meredith, PE

1385 Corona Dr

Trane


Region Nominating Committee Alternate

07/01/2019 06/30/2020

(859)259-2544 (859)259-2518Phone: Fax:


Lexington, KY 40515-1411

8051462

Mr Brian J Hafendorfer, PE

3041 Ashley Oaks Dr

Trane


Region Treasurer 07/01/2019 06/30/2020

This roster is the property of ASHRAE and is provided only for internal user by the members listed here.

This roster may not be distributed or reproduced without the written consent of the ASHRAE staff liaison noted on t

Run Date: 5/2/2019 2:42:44 PM ASHRAE Roster Page 2 of 2

REGION VII Region Officers

As of 07/01/2019

GUIDELINE FOR CONDUCTING CHAPTERS REGIONAL CONFERENCES

Appendix B1

INSTRUCTIONS TO DELEGATE & ALTERNATE FOR CRC Chapters Regional Committee Meeting There are four parts to the Chapters Regional Committee Meeting held in conjunction with the Chapters Regional Conference (CRC): the Orientation Session, the Caucus, the Business Session and the Executive Session. As a delegate or alternate, you will be involved in all four of these sessions. Orientation Session Open to all attendees, this session is held prior to the Caucus so that the Director and Regional chair can instruct the delegates and alternates on procedures and to advise them as to the regional and Society positions to be filled. During this session other non-caucus attendees can provide advice and counsel as specifically requested by a delegate or alternate. The attendance of delegates and alternates is mandatory. Caucus (Closed Session) This is an informal session. It is usually held at the beginning of the Chapters Regional Conference attended by only the delegates and alternates from the chapters, the regional Nominating Committee Member, the regional Nominating Committee Alternate and the regional Nominating Committee reserve alternate. The purpose is to provide a forum for the chapters to present and discuss their recommendations for candidates for regional and Society positions, Society committees, and regional and Society honors and awards. All discussions at the Nominating Committee meetings, caucus and executive sessions are confidential and shall not be divulged to any individual outside the meetings or sessions. The regional Nominating Committee Member chairs the session and the host chapter delegate is the secretary. Minutes of the Caucus are not to be published. During the Caucus, the delegates and alternates should present the biographies of the candidates who will be recommended for offices and/or honors and awards. Enough copies of the biographies should be available so that each person attending may have a copy. The two Nominating Committee representatives shall not be present while their nominations are being discussed. The host delegate shall become the temporary chair. Please note: the ASHRAE Bylaws specify that a member of the Nominating Committee must be a full member in good standing for a period of at least five (5) years prior to the time of selection. Business Session

Each chapter shall, as a minimum, prepare the following in one complete package, whether a binder, CD or other form, as directed for that CRC: 1. A completely filled-out Summary Report Form (Attachment W). 2. Report of Chapter Activities for the preceding year, including committee reports. 3. Chapter Committee Chairs’ MBOs. 4. A sample newsletter. 5. The Chapter’s roster. After the report phase of the Business Session, the Chapters are encouraged to present action items for changes in any Chapter, Regional or Society activities or policies. All reports and action items presented at the Chapters Regional Conference will take place at the Business Session, except for those items specified for the Executive Session. The chapter delegate is the voting member. The regional vice chairs, the regional Nominating Committee Member and the regional Nominating Committee Alternate attend in their official capacity. The Regional Chair is chair of the meeting. The chapter delegates report on the progress of their chapters and student branches and their recommendations concerning policy, procedures and operations of Society. Motions that are passed are then brought forward to Members Council for further consideration.

GUIDELINE FOR CONDUCTING CHAPTERS REGIONAL CONFERENCES

Appendix B1

Executive Session (Closed Session) Only the delegates and alternates from the chapters, the regional Nominating Committee Member and the regional Nominating Committee Alternate may attend the Executive Session. The regional Nominating Committee Member is the chair. The reserve alternate for the Nominating Committee Member is allowed to attend the executive session of the CRC without reimbursement for transportation. The host chapter delegate is the secretary. Minutes of the Executive Session shall not be published. Chapter delegates vote for candidates for the following: 1. Nominating Committee Member, Alternate and Reserve Alternate 2. Regional Vice Chairs 3. Regional Awards 4. Society Officers and Board of Directors (including Regional Chair, if appropriate) The regional Nominating Committee representative will forward the report of the Executive Session to Society Executive Director/Secretary at Headquarters within 30 days of the meeting. Members who serve on Grassroots committees (Regional Vice Chairs) should be contacted as their willingness to serve before their names are submitted in this report.

1

2018-2019

CRC CHAPTER SUMMARY REPORT INSTRUCTIONS

1. MEMBERSHIP PROMOTION:

• Area assigned members = members who have paid society dues (available from the PAOE Area Assigned Member Count Listing on the ASHRAE website). At www.ashrae.org, login using your email address and password. Mouse over the Communities tab and select Chapter Reports, PAOE and CIQ located on the left. On next page, select the PAOE icon (blue trophy). Under the Presidential Award of Excellence title, select Report (blue box with arrow pointing up). Click on dropdown box for Area Assigned Members then select the PAOE Society year for Area Assigned Members which lists Members and Students, by Region and Chapter.

• Chapter dues paying members = number of members in current chapter roster, excluding students

(available from the Chapter Dues Paid/Unpaid Report). This report is included with the Chapter Reports posted on the ASHRAE website at www.ashrae.org. Use the same login information as shown above in Membership Promotion, select the Chapter Reports icon (orange square with arrow pointing up). In the second box marked Dues, select “Paid to Society: PDF/XLS” (pdf or Excel; run by date).

• New members to date = new chapter dues paying members (available from the New Members

Report). This report is included with the Chapter Reports posted on the ASHRAE website at www.ashrae.org. (See instructions above in Chapter Dues Paying Members), then select New Members, PDF or XLS” (pdf or Excel; run by date).

• Delinquent members to date = delinquent area assigned members (available from the Society Unpaid

Dues Report-Members. This report is included with the Chapter Reports on the ASHRAE website at www.ashrae.org. (See instructions above in Chapter Dues Paying Members), in the second box marked Dues, select Delinquency (Excel; run by date).

Instructions to access the Chapter Reports are listed in the above paragraph for Chapter Dues Paying Members. These are live data reports so your numbers are up-to-date. If you have any questions or need further assistance, please contact the following ASHRAE staff: Daniel Gurley ([email protected]); or Vickie Grant ([email protected]) or Tammy Catchings ([email protected]). 2. STUDENT ACTIVITIES:

• The number of new student members is available from chapter membership report. (See instructions above in Chapter Dues Paying Members), then select Chapter Change Detail, Summary, PDF (PDF; run by date).

• List the number of student branches the chapter is currently supporting.

Information that may be included in the attached chapter executive summary; number of K-12 student activities, number of post high school student activities, number of teach-ins per class to an organized student group and monthly meeting student nights. For more information contact ASHRAE staff Katie Thomson ([email protected]).

3. CHAPTER TECHNOLOGY TRANSFER:

Information that may be included in the attached chapter executive summary; the number of technical programs on refrigeration technology to professional or business groups, number of presentations by an ASHRAE TC member, number of chapter sponsored continuing education courses and the number of Technology Award submittals into chapter, regional and Society competition.

• List the number of regular monthly meetings with tech program • List the average chapter monthly meeting attendance • List the number of seminars, ALI courses, tours or other technical programs outside regular

monthly meeting • List the number of chapter social events • List the number of Chapter Technology Awards and the number of chapter presentations on

refrigeration technology

http://www.ashrae.org/








2

Information that may be included in the attached chapter executive summary; if the full chapter yearly programs and speakers and schedules were announced in the chapter newsletter by October 22, list of chapter programs and speakers. For more information contact ASHRAE staff ([email protected]).

4. RESEARCH PROMOTION/FUNDRAISING:

• List the chapter goal and the total dollars contributed.

Information that may be included in the attached chapter executive summary; full circle level, number of RP nights, number of contributions $50 and above, High Five Award and RP trends. For more information contact ASHRAE staff Julia Mumford ([email protected]).

5. GOVERNMENT AFFAIRS:

• List the Chapter goals and grassroots activities of the past year. • Seeking proclamations from Governors, Mayors and other elected officials for National Engineers

Week (E-week) • Soliciting nominations for the Government Advocacy Award and obtaining Government Affairs

Award entries into regional competition • Other grassroots activities not mentioned above.

Information that may be included: holding combined Chapter meetings with other organizations to discuss HVAC&R, visiting elected/appointed officials, holding a “Day on the Hill,” inviting elected/appointed officials to speak at Chapter meetings. For more information contact ASHRAE staff ([email protected]).

6. YOUNG ENGINEERS IN ASHRAE (YEA):

• List the number of new YEA members • List the total number of YEA members • List what percentage of the chapter total membership is comprised of YEA members

Information that may be included in the attached chapter executive summary; number of YEA activities and/or events, any SmartStart promotions, and any collaborations with other committee to promote membership recruitment and retention. For more information contact ASHRAE staff Rhiannon Masterson ([email protected]).

7. CHAPTER HISTORY:

Indicate if the chapter had a historical display at the CRC or has moved the current history information to the chapter website.

8. FINANCES:

List the chapter total funds balance (include all accounts), chapter dues, average monthly meal cost and the date of the last chapter audit.

Information that may be included in the attached chapter executive summary; the dollar amount for reserve funds, active checking, scholarship accounts. Describe any other sources of income and describe any special project or programs funded by the chapter.

Contents of Chapter Executive Summary Attachment:

1. Chapter Problems List your chapter's problems and comment on your solutions to these problems. 2. Chapter Innovations and Suggestions Comment on any successes and new ideas that were introduced during the year. 3. CRC Summary Form Background Include a brief paragraph for each section of the CRC summary report form that highlights the chapter

activities not included on the summary for each area.





3

2018-2019 ASHRAE CRC CHAPTER SUMMARY REPORT

REGION CHAPTER WEBSITE: CRC LOCATION

CHAPTER CHAPTER NUMBER 1. MEMBERSHIP PROMOTION YTD/REPORTED

2018-2019 REPORTED 2017-2018

REPORTED 2016-2017

NUMBER OF AREA-ASSIGNED MEMBERS (AAM)

NUMBER OF CHAPTER DUES PAYING MEMBERS (CDPM)

NUMBER OF NEW MEMBERS TO DATE (AAM)

NUMBER OF MEMBERS DELINQUENT TO DATE (AAM)

2. STUDENT ACTIVITIES

NUMBER OF NEW STUDENT MEMBERS

NUMBER OF ACTIVE STUDENT BRANCHES

3. CHAPTER TECHNOLOGY TRANSFER

NUMBER OF REGULAR MONTHLY MEETINGS WITH TECH PROGRAM

MONTHLY MEETING ATTENDANCE (TOTAL/AVERAGE)

NUMBER OF SEMINARS, ALI COURSES, TOURS OR OTHER TECHNICAL PROGRAMS OUTSIDE REGULAR MONTHLY MEETING

NUMBER OF TECHNICAL PROGRAMS ON REFRIGERATION TECHNOLOGY

NUMBER OF SOCIAL EVENTS SEPARATE FROM A TECHNICAL PROGRAM (I.E. GOLF, MEMBER’S NIGHT OUT, ETC.)

NUMBER OF TECHNOLOGY AWARD SUBMITTALS TO CHAPTER/REGION

4. RESEARCH PROMOTION/FUNDRAISING

CHAPTER GOAL

TOTAL DOLLARS CONTRIBUTED

5. GOVERNMENT AFFAIRS

LIST THE CHAPTER GOALS AND GRASSROOTS ADVOCACY OF THE PAST YEAR (USE SEPARATE PAGE) INFORMATION THAT MAY BE INCLUDED: HOLDING COMBINED CHAPTER MEETINGS WITH OTHER ORGANIZATIONS TO DISCUSS HVAC&R, VISITING ELECTED/APPOINTED OFFICIALS, HOLDING A “DAY ON THE HILL,” INVITING ELECTED/APPOINTED OFFICIALS TO SPEAK AT CHAPTER MEETINGS

SEEKING PROCLAMATIONS FROM GOVERNORS, MAYORS AND OTHER ELECTED OFFICIALS FOR NATIONAL ENGINEERS WEEK (E-WEEK)

SOLICITING NOMINATIONS FOR THE GOVERNMENT ADVOCACY AWARD AND OBTAINING GOVERNMENT AFFAIRS AWARD ENTRIES INTO REGIONAL COMPETITION

NUMBER OF ADVOCACY MEETINGS AND OTHER ACTIVITIES

OTHER GRASSROOTS ACTIVITIES NOT MENTIONED ABOVE (USE SEPARATE PAGE)

4

6. YOUNG ENGINEERS IN ASHRAE (YEA)

NUMBER OF NEW YEA MEMBERS

N/A N/A

NUMBER OF TOTAL YEA MEMBERS

N/A N/A

PERCENTAGE OF YEA MEMBERS FROM THE TOTAL CHAPTER MEMBERSHIP

N/A N/A

7. CHAPTER HISTORY

CHAPTER HISTORICAL DISPLAY AT CRC

CHAPTER HISTORY MOVED TO WEB SITE

8. FINANCES

TOTAL FUNDS BALANCE

CHAPTER DUES

MEMBER COST OF MEALS

DATE OF LAST CHAPTER AUDIT

SPRING CRCs – ENTER DATA FOR THE CURRENT YEAR IN THE “YTD REPORTED” COLUMN AND ENTER YTD RESULTS OF PREVIOUS YEARS IN THE LAST TWO COLUMNS. FALL CRCs – ENTER DATA FOR THE YEAR JUST COMPLETED IN THE “YTD REPORTED” COLUMN AND ENTER DATA FOR YEAR-END RESULTS OF PREVIOUS YEARS IN THE LAST TWO COLUMNS.

2019 Fall CRCs

MOTIONS AND RESOLUTIONS AT THE CRC Chapter members have the right and the responsibility to present to the chapter CRC Action Committee motions to enhance regional, chapter or Society activity. These motions will be presented by the delegate during the business session at the CRC where they can be discussed and voted on, following Robert's Rules of Order. Motions and resolutions coming out of the CRC can be most effective if presented in proper form. A fine conceptual resolution can be lost in the legislative process at Society level for want of proper wording, background explanation or research. The purpose of this document is to furnish suggestions for proper development of motions and procedures to funnel the motion into the correct committees. All CRC motions except regional motions are brought to the Members Council by the RMCR for action. Members Council will approve, disapprove, postpone, amend or refer these motions in accordance with the following: A. Committees and Councils to which Members Council refers a motion must report the disposition of

the motion to Members Council. B. CRC motions affecting the Presidential Award of Excellence will be reviewed and discussed by the

Members Council and recommendations forwarded to the President-Elect. C. The RMCR has the responsibility of monitoring all CRC motions from his/her region and reporting at

the next CRC the status of those motions. MOTION FORMAT: The motion should be written in concise, succinct language (“whereas” and “legalese” do not enhance the understandability or acceptability of motions). A sample format is shown on the next page. The body of the motion should contain as completely as possible the following information: A. State completely the action which is being recommended or required. Example: “Move that Society

dues be lowered...” B. Qualify wherever possible elements of the motion so that they are not open-ended or open for

interpretation, debate or floor negotiation. Example: “Move that Society dues be lowered to $90 per year...”

C. Include wherever appropriate the time frame for the execution of your request. Example: “Move that

Society dues be lowered to $90 per year, effective July 1, 2013” (with background data on fiscal impact, if possible).

D. Where a motion is expected to modify or to become a Rule of the Board (ROB), it should be worded

as the proposed Rule of the Board it is intended to read. REQUIRED BACKGROUND INFORMATION: As a separate statement, provide historical background, progression of events, related incidents or other general information which would be helpful for the council and subsequently Board of Directors to appropriately debate and decide on the issue. The more thorough the background, the more convincing the arguments, the more complete the research, the more beneficial the request is to the betterment of the Society, the more likely the matter will be dealt with favorably. In summary, a good motion spells out who, what, when, how much and then explains why it is good and timely action.

FORMAT FOR CRC MOTIONS

Motion Identification No.

(Region No., Motion No., Date) Moved By:

Motion:

Background Information:

Fiscal Impact: Vote Count: For: Against: Abstained: Chair Voting: Passed: Failed: Withdrawn:

JOHN F. JAMES INTERNATIONAL AWARD Guidelines for the award shall be as follows: A. The purpose of the award is to recognize members of the Society who have done the

most to enhance the Society’s international presence or posture. This award shall only be awarded once to a member. (08-06-23-11)

B. The award shall be in the form of a plaque, lapel pin, and transportation, if not otherwise

reimbursed by the Society. The award may be presented at the Winter Meeting of the Society. (05-06-27-41)

C. A list of candidates shall be submitted to the Members Council Planning Subcommittee

for approval by the committee, who shall then nominate a candidate to the ASHRAE Honors and Awards Committee no later than the preceding Annual Meeting, together with documentation supporting their recommendation detailing the nominees accomplishments that enhanced the Society International presence as described in paragraph D below. (This includes promotion of ASHRAE through relations with Associate Societies and HVAC&R related societies in other countries.) (02-01-13-14-28/05-06-27-41)

D. The selection of the candidate shall be based upon any one or a combination of the

following:

(1) Participation in International activities related to ASHRAE’s interest.

(2) Exchange of information with international communities in the form of symposia, seminars, lectures, etc. (05-06-27-41)

(3) Dissemination of ASHRAE technical information for the enhancement of

international standards.

(4) Adaptation or introduction of innovative HVAC&R technology(ies) between two or more countries. (05-06-27-41)

(5) Recruitment of members, and/or the formation of chapters, sections and student

branches outside North America. (05-06-27-41)

(6) Previous recipients are not eligible to receive this award more than once. E. Nominations may come directly from a member or from a CRC nomination. Nominations

with support documentation should be sent to Members Council through the Regional Conferences or directly to the Director of Member Services no later than May 1. (05-06-27-41)

F. The Honors and Awards Committee shall forward the name of the approved candidate to

the Members Council for final approval. MC – 05-06-27

HONORS AWARDS REGION VII

Member ID Name Current Grade Award Description5179548 Mr Shane M Hernandez PE Associate 2012 - Chapter Service Award

5089455 Mr David P McIntyre Associate 2012 - Chapter Service Award

568998 Mr Burt M Payne Life Member 1998 - 50-Year Member Award

5105100 Mr James D Savoie Member 2012 - Chapter Service Award

5171798 Mr Robert E Smith Member 2011 - Regional Award of Merit

8139372 Dr Peng Yin Associate 2016 - Technical Paper Award

8139372 Dr Peng Yin Associate 2016 - Willis H Carrier Award

8139372 Dr Peng Yin Associate 2018 - Technical Paper Award

8139372 Dr Peng Yin Associate 2018 - Willis H Carrier Award

BIRMINGHAMMember ID Name Current Grade Award Description

8091171 Prof Lorenzo Cremaschi, PhD S-B-A Member 2012 - Poster Presentation Award

8091171 Prof Lorenzo Cremaschi, PhD S-B-A Member 2019 - Distinguished Service Award

2046908 Mr Deep Ghosh Fellow Member 2017 - Fellow Award

8099205 Dr Chris M Gray Member 2017 - Distinguished Service Award

2002660 Mr Thomas L Hattemer Member 1996 - ASHRAE Technology Award

354321 Mr George A Jackins, PE Presidential Fellow Life Member 1982 - Regional Award of Merit

354321 Mr George A Jackins, PE Presidential Fellow Life Member 1989 - Distinguished Service Award

354321 Mr George A Jackins, PE Presidential Fellow Life Member 2001 - Exceptional Service Award

354321 Mr George A Jackins, PE Presidential Fellow Life Member 2003 - Andrew T Boggs Service Award

354321 Mr George A Jackins, PE Presidential Fellow Life Member 2009 - Distinguished 50-Year Member Award

2020067 Dr Stephen P Kavanaugh Fellow Life Member 2001 - Crosby Field Award

2020067 Dr Stephen P Kavanaugh Fellow Life Member 2001 - Poster Presentation Award

2020067 Dr Stephen P Kavanaugh Fellow Life Member 2002 - Fellow Award

2020067 Dr Stephen P Kavanaugh Fellow Life Member 2006 - ASHRAE Tech/Sym Paper

8032284 Mr Zachary B Lang Associate 2018 - Chapter Service Award

447545 Mr Nance C Lovvorn Fellow Life Member 2003 - Distinguished Service Award

447545 Mr Nance C Lovvorn Fellow Life Member 2004 - Fellow Award

447545 Mr Nance C Lovvorn Fellow Life Member 2014 - Exceptional Service Award

467775 Mr William C Martin, Jr Life Member 1986 - Regional Award of Merit

8004258 Mrs Barbara H McCrary Member 2006 - Poster Presentation Award

8004258 Mrs Barbara H McCrary Member 2006 - Willis H Carrier Award

2028513 Mr R Mark Nunnelly, PE Member 2003 - Regional Award of Merit

5224176 Dr Zheng O'Neill S-B-A Member 2019 - Distinguished Service Award

5151643 Dr Vance Payne Member 2015 - Distinguished Service Award

5114758 Mr Kenneth A Rhoden Member 2005 - Regional Award of Merit

667298 Mr Edward A Senter PE Life Member 2005 - Chapter Service Award

Member ID Name Current Grade Award Description5144559 Mr Douglas B Cage, PE, PE Member 2008 - Chapter Service Award

8312267 Devin G Cheek Member 2018 - ASHRAE Technology Award

142161 Dr Donald G Colliver, PE Presidential Fellow Life Member 1995 - Distinguished Service Award

142161 Dr Donald G Colliver, PE Presidential Fellow Life Member 2000 - ASHRAE Journal Paper Award

142161 Dr Donald G Colliver, PE Presidential Fellow Life Member 2010 - Andrew T Boggs Service Award

BATON ROUGE

BLUEGRASS

Page 1 of 6


Member ID Name Current Grade Award Description142161 Dr Donald G Colliver, PE Presidential Fellow Life Member 2010 - Exceptional Service Award

5020487 Mr Ravisankar Ganta, PE Fellow Life Member 2014 - Distinguished Service Award

5020487 Mr Ravisankar Ganta, PE Fellow Life Member 2014 - Fellow Award

8051462 Mr Brian J Hafendorfer, PE Member 2018 - Chapter Service Award

8051462 Mr Brian J Hafendorfer, PE Member 2019 - Distinguished Service Award

8236880 Dr Morgan Hayes Associate 2014 - Technical Paper Award

8236880 Dr Morgan Hayes Associate 2014 - Willis H Carrier Award

8089350 Mr David Herrin Associate 2013 - Technical Paper Award

8089350 Mr David Herrin Associate 2014 - Poster Presentation Award

8089350 Mr David Herrin Associate 2014 - Technical Paper Award

5218631 Mr Ganeson Kandasamy Member 2008 - Chapter Service Award

8097340 Mrs Carrie R Kelty, PE Member 2017 - ASHRAE Technology Award

8097340 Mrs Carrie R Kelty, PE Member 2017 - Chapter Service Award

8097340 Mrs Carrie R Kelty, PE Member 2018 - Regional Award of Merit

8051548 Mr Dustin Eric Jason Meredith, PE Member 2014 - Chapter Service Award

8051548 Mr Dustin Eric Jason Meredith, PE Member 2018 - Regional Award of Merit

8051548 Mr Dustin Eric Jason Meredith, PE Member 2019 - Distinguished Service Award

5147003 Mr Ronnie R Moffitt, PE Member 2017 - Distinguished Service Award

526162 Dr William E Murphy, PE Fellow Life Member 1995 - Distinguished Service Award

526162 Dr William E Murphy, PE Fellow Life Member 2003 - Fellow Award

526162 Dr William E Murphy, PE Fellow Life Member 2014 - Exceptional Service Award

8011882 Mr Grant B Page, PE Member 2012 - Chapter Service Award

8011882 Mr Grant B Page, PE Member 2018 - Regional Award of Merit

8019860 Mr Christopher R Tyler Member 2011 - Chapter Service Award

Member ID Name Current Grade Award Description46587 Mr Van D Baxter, PE Fellow Life Member 1994 - ASHRAE Symposium Paper

46587 Mr Van D Baxter, PE Fellow Life Member 2002 - Distinguished Service Award

46587 Mr Van D Baxter, PE Fellow Life Member 2011 - Exceptional Service Award

46587 Mr Van D Baxter, PE Fellow Life Member 2011 - Fellow Award

46587 Mr Van D Baxter, PE Fellow Life Member 2018 - Andrew T Boggs Service Award

53271 Mr Ned W Belt, Jr, PE Fellow Life Member 1997 - Fellow Award

2044892 Mr Myron T Carter Member 2005 - Chapter Service Award

2029163 Mr Jonathan G Crye Member 2017 - Chapter Service Award

185949 Mr I Wayne Doane Life Member 2003 - Chapter Service Award

2042906 Mr Jonathan W Driskill PE Member 2017 - Chapter Service Award

5165119 Dr Brian A Fricke Member 1994 - Homer Addams Award

5165119 Dr Brian A Fricke Member 2014 - Distinguished Service Award

5165119 Dr Brian A Fricke Member 2016 - Exceptional Service Award

1036653 Mr Jack S Hopkins Member 2017 - Chapter Service Award

2040208 Mr David L Kaminsky Member 2005 - Chapter Service Award

383292 Dr Richard M Kelso Fellow Life Member 2000 - Distinguished Service Award

383292 Dr Richard M Kelso Fellow Life Member 2018 - Distinguished 50-Year Member Award

5128432 Mr Rick A Larson Member 2008 - Chapter Service Award

5128432 Mr Rick A Larson Member 2008 - Regional Award of Merit

BLUEGRASS (continued)

EAST TENNESSEE

Page 2 of 6


Member ID Name Current Grade Award Description2031267 Mr Walter W Law, Jr Member 2004 - Chapter Service Award

2031267 Mr Walter W Law, Jr Member 2008 - Regional Award of Merit

2031267 Mr Walter W Law, Jr Member 2019 - Distinguished Service Award

463522 Mr Lawrence C Markel Life Member 2001 - Fellow Award

463522 Mr Lawrence C Markel Life Member 2013 - Distinguished Service Award

463522 Mr Lawrence C Markel Life Member 2019 - Exceptional Service Award

5131200 Dr Amy B Musser Member 2007 - Transactions Paper Award

8235421 Dr Kashif Nawaz Member 2018 - Distinguished Service Award

8186839 Dr Joshua New Member 2018 - Distinguished Service Award

536260 Mr Philip B Newby Life Member 2017 - Chapter Service Award

663498 Mr John K Sealy Life Member 2003 - Chapter Service Award

663498 Mr John K Sealy Life Member 2008 - William J Collins Research Promotion Award

663498 Mr John K Sealy Life Member 2017 - Regional Award of Merit

673218 Mr Ronald L Shelton, PE Fellow Life Member 1996 - Regional Award of Merit

673218 Mr Ronald L Shelton, PE Fellow Life Member 2004 - Fellow Award

2034337 Mr Don B Shirey III Member 2000 - Chapter Service Award

2034337 Mr Don B Shirey III Member 2003 - ASHRAE Technology Award

8049255 Dr Som S Shrestha Member 2016 - Distinguished Service Award

8049255 Dr Som S Shrestha Member 2017 - Technical Paper Award

5194534 Mr Thomas E Werkema, Jr Retired Member 2010 - Distinguished Service Award

5194534 Mr Thomas E Werkema, Jr Retired Member 2015 - Exceptional Service Award

Member ID Name Current Grade Award Description5026263 Mr Raymond L Beaufait Member 2018 - ASHRAE Technology Award

8312178 Mr Matthew R Branham Associate 2018 - ASHRAE Technology Award

5014178 Mr Robert B Burkhead Member 2019 - Distinguished Service Award

5161764 Mr Julian Donahue, PE Member 2011 - Chapter Service Award

5100773 Mr Edward A Dusch Retired Member 2006 - Chapter Service Award

5100773 Mr Edward A Dusch Retired Member 2012 - Regional Award of Merit

5074977 Mr Jess E Farber, PE Member 2018 - ASHRAE Technology Award

2008364 Mr Larry J Fisher Life Member 1991 - Regional Award of Merit

2008364 Mr Larry J Fisher Life Member 2003 - Distinguished Service Award

2008364 Mr Larry J Fisher Life Member 2012 - Chapter Service Award

2008364 Mr Larry J Fisher Life Member 2018 - Exceptional Service Award

301008 Mr Matt R Hargan, PE Fellow Life Member 1995 - Fellow Award

301008 Mr Matt R Hargan, PE Fellow Life Member 1998 - Regional Award of Merit

301008 Mr Matt R Hargan, PE Fellow Life Member 2000 - Chapter Service Award

301008 Mr Matt R Hargan, PE Fellow Life Member 2004 - Distinguished Service Award

398142 Mr Charles R Knights Life Member 1986 - Regional Award of Merit

398142 Mr Charles R Knights Life Member 1996 - Distinguished Service Award

398142 Mr Charles R Knights Life Member 2011 - Distinguished 50-Year Member Award

8071435 Mr Jeffrey M Murphy Member 2012 - Chapter Service Award

571590 Mr Kenneth C Peet Life Member 2002 - Regional Award of Merit

571590 Mr Kenneth C Peet Life Member 2012 - Chapter Service Award

571590 Mr Kenneth C Peet Life Member 2015 - Distinguished Service Award

EAST TENNESSEE (continued)

LOUISVILLE

Page 3 of 6


Member ID Name Current Grade Award Description7976256 Mr Luke A Powell Member 2011 - Chapter Service Award

620271 Mr Richard D Rivers Fellow Life Member 1992 - Distinguished Service Award

620271 Mr Richard D Rivers Fellow Life Member 2018 - Distinguished 50-Year Member Award

659259 Mr James L Schulze, Sr Fellow Life Member 1988 - Regional Award of Merit

659259 Mr James L Schulze, Sr Fellow Life Member 1999 - Fellow Award

659259 Mr James L Schulze, Sr Fellow Life Member 2018 - Distinguished 50-Year Member Award

8302529 Mrs Tracy L Steward Member 2017 - ASHRAE Technology Award

8172972 Mr David J Underwood, PE Member 2018 - Chapter Service Award

776169 Mr James D Walsh Life Member 1988 - Regional Award of Merit

8113922 Mr Eric Wilson Member 2017 - Chapter Service Award

Member ID Name Current Grade Award Description62705 Mr Michael R Bilderbeck Fellow Member 1993 - Regional Award of Merit

62705 Mr Michael R Bilderbeck Fellow Member 2001 - Distinguished Service Award

62705 Mr Michael R Bilderbeck Fellow Member 2004 - Fellow Award

62705 Mr Michael R Bilderbeck Fellow Member 2012 - Exceptional Service Award

98631 Mr C. Roger Buckmaster Life Member 1983 - Regional Award of Merit

98631 Mr C. Roger Buckmaster Life Member 1997 - Distinguished Service Award

98631 Mr C. Roger Buckmaster Life Member 2003 - Distinguished 50-Year Member Award

5142187 Mr Christopher R Claude, PE Associate 2010 - Chapter Service Award

148338 Mr Billy B Copeland, Jr Life Member 1985 - Regional Award of Merit

148338 Mr Billy B Copeland, Jr Life Member 1998 - Distinguished Service Award

7965796 Mr James K Fleck Member 2014 - Chapter Service Award

5129299 Mr Russ Fletcher Member 2008 - Chapter Service Award

5143086 Mr Jeff Gatlin, PE Member 2010 - Chapter Service Award

5143086 Mr Jeff Gatlin, PE Member 2011 - Regional Award of Merit

5143086 Mr Jeff Gatlin, PE Member 2012 - Distinguished Service Award

5143086 Mr Jeff Gatlin, PE Member 2014 - Award for Distinguished Public Service

2013368 Mr Jerry W Gatlin Member 2014 - Chapter Service Award

8103872 Mr Jack Andrew Griffith, PE Member 2019 - Chapter Service Award

5220766 Mr Ryan J Hertter, PE Member 2018 - Chapter Service Award

5065842 Mr John E Jack Member 2014 - Regional Award of Merit

Member ID Name Current Grade Award Description3033460 Mr Benjamin Godfrey, PE Member 2011 - Chapter Service Award

3033460 Mr Benjamin Godfrey, PE Member 2018 - Regional Award of Merit

8104367 Mr Chad E Moore, PE Member 2018 - Chapter Service Award

8104367 Mr Chad E Moore, PE Member 2019 - Regional Award of Merit

715770 Mr Ernest K Strahan, Jr, PE Life Member 1994 - 50-Year Member Award

MEMPHIS

MISSISSIPPI

LOUISVILLE (continued)

Page 4 of 6


Member ID Name Current Grade Award Description5101849 Mr Kenneth A Doyle Member 2018 - Chapter Service Award

2045368 Mr Daniel M Dunaway, Sr Life Member 2003 - Chapter Service Award

338823 Mr Stanley H Houston Fellow Life Member 1997 - Distinguished Service Award

338823 Mr Stanley H Houston Fellow Life Member 1997 - Fellow Award

5200879 Mr Scott B Peach, PE Member 2008 - Chapter Service Award

5200879 Mr Scott B Peach, PE Member 2018 - Regional Award of Merit

573858 Mr Arthur Perez Life Member 1997 - 50-Year Member Award

Member ID Name Current Grade Award Description1051512 Ms Burkley M Allen, PE Member 2000 - Regional Award of Merit

1051512 Ms Burkley M Allen, PE Member 2012 - Chapter Service Award

8158253 Mr David A Ballard, PE Member 2018 - Chapter Service Award

229365 Mr David Scott Fisher, PE Life Member 1987 - Regional Award of Merit

229365 Mr David Scott Fisher, PE Life Member 1996 - Distinguished Service Award

229365 Mr David Scott Fisher, PE Life Member 2007 - Chapter Service Award

229365 Mr David Scott Fisher, PE Life Member 2019 - Exceptional Service Award

3032212 Dr Stephen A Idem Member 2012 - Technical Paper Award

5150348 Mr Richard Lord Fellow Member 2013 - Fellow Award

549537 Mr John R Olert Life Member 1998 - Regional Award of Merit

549537 Mr John R Olert Life Member 2006 - Distinguished Service Award

5174989 Mr Christopher R Reeves Member 2018 - Chapter Service Award

815994 Mr J Richard Wright, PE Fellow Life Member 1988 - Willis H Carrier Award

815994 Mr J Richard Wright, PE Fellow Life Member 1997 - Fellow Award

815994 Mr J Richard Wright, PE Fellow Life Member 2011 - Distinguished 50-Year Member Award

815994 Mr J Richard Wright, PE Fellow Life Member 2013 - Distinguished Service Award

Member ID Name Current Grade Award Description8109430 Jacob Alter Member 2018 - Chapter Service Award

46089 Mr Harold W Baur, II Life Member 2010 - Chapter Service Award

8007326 Mr Michael P Cooper, PE Member 2019 - Chapter Service Award

8007326 Mr Michael P Cooper, PE Member 2019 - Regional Award of Merit

170451 Harry A Dawson Life Member 1994 - 50-Year Member Award

5206541 Mr John J Dlugos, IV Associate 2010 - Chapter Service Award

8204184 Mr Cameron Duplantier Member 2018 - Chapter Service Award

8129180 Ms Lorey Flick, PE Member 2016 - Chapter Service Award

2012777 Mr Thomas E Hodge Member 2010 - Chapter Service Award

2012777 Mr Thomas E Hodge Member 2014 - Regional Award of Merit

526068 Mr Walter C Murphy, III Life Member 1998 - 50-Year Member Award

650750 Mr Frank H Schambach Life Member 1999 - Regional Award of Merit

650750 Mr Frank H Schambach Life Member 2003 - Distinguished Service Award

658327 Mr Barry C Schully Member 2001 - Regional Award of Merit

5063602 Mr Damien W Serauskas, PE Member 2010 - Chapter Service Award

NASHVILLE

MOBILE

NEW ORLEANS

Page 5 of 6


Member ID Name Current Grade Award Description8023088 Tony Horton Member 2014 - Regional Award of Merit

Member ID Name Current Grade Award Description8037947 Mr Glenn P Langan Member 2008 - Chapter Service Award

5125033 Mr Bobby M Marcus, PE Member 2008 - Chapter Service Award

5089856 Mr Benjamin Thomas Womble Member 2009 - Chapter Service Award

Member ID Name Current Grade Award Description5066821 Mr Samuel Delay, PE Member 2018 - Chapter Service Award

2035669 Dr Prakash R Dhamshala Life S-B-A Member 2018 - Chapter Service Award

5084623 Mr David R Dinse, PE Retired Member 1998 - ASHRAE Technology Award

5084623 Mr David R Dinse, PE Retired Member 2001 - Lincoln Bouillon Award

5084623 Mr David R Dinse, PE Retired Member 2005 - Regional Award of Merit

5084623 Mr David R Dinse, PE Retired Member 2006 - Chapter Service Award

5084623 Mr David R Dinse, PE Retired Member 2007 - Distinguished Service Award

257445 Mr John F Germ Life Member 1988 - ASHRAE/ALCO

8133926 Mr Scott Harrington Member 2018 - Chapter Service Award

5171844 Mrs Patricia J King Associate 2018 - Chapter Service Award

2011749 Mr John O Richardson, Jr Life Member 2000 - Chapter Service Award

2011749 Mr John O Richardson, Jr Life Member 2002 - Distinguished Service Award

2011749 Mr John O Richardson, Jr Life Member 2006 - Regional Award of Merit

5016855 Ms Karen C Thrasher Member 2000 - Regional Award of Merit

5016855 Ms Karen C Thrasher Member 2002 - Chapter Service Award

5016855 Ms Karen C Thrasher Member 2004 - Distinguished Service Award

5016855 Ms Karen C Thrasher Member 2012 - Exceptional Service Award

748197 Mr Terry E Townsend Presidential Fellow Life Member 1996 - Fellow Award

748197 Mr Terry E Townsend Presidential Fellow Life Member 1997 - Distinguished Service Award

748197 Mr Terry E Townsend Presidential Fellow Life Member 2004 - Exceptional Service Award

Member ID Name Current Grade Award Description8216809 Mr Jennings L. Davis, II Member 2019 - Chapter Service Award

293409 Mr Arthur D Hallstrom, PE Fellow Life Member 1998 - Distinguished Service Award

293409 Mr Arthur D Hallstrom, PE Fellow Life Member 1999 - Fellow Award

293409 Mr Arthur D Hallstrom, PE Fellow Life Member 2000 - Chapter Service Award

293409 Mr Arthur D Hallstrom, PE Fellow Life Member 2006 - Regional Award of Merit

293409 Mr Arthur D Hallstrom, PE Fellow Life Member 2007 - Exceptional Service Award

293409 Mr Arthur D Hallstrom, PE Fellow Life Member 2016 - Government Advocacy Award

293409 Mr Arthur D Hallstrom, PE Fellow Life Member 2017 - George B Hightower Technical Service Award

5026550 Dr Birol I Kilkis Fellow Member 2003 - Fellow Award

5026550 Dr Birol I Kilkis Fellow Member 2008 - Distinguished Service Award

5026550 Dr Birol I Kilkis Fellow Member 2008 - Exceptional Service Award

8000594 Mr Jeremy M Smith, PE Associate 2018 - ASHRAE Technology Award

8208121 Mr Raymond Wohlfarth Member 2017 - Chapter Service Award

NORTH ALABAMA

NORTHWEST FLORIDA

TENNESSEE VALLEY

WEST VIRGINIA

Page 6 of 6

WORK SHEET FOR CHAPTER REGIONAL COMMITTEE EXECUTIVE SESSION –

REGION VII Chapter Regional Conference (CRC) Recommendations for Society Year 2020-2021 Instructions: The Regional Nominating Committee Member, as Chair of the CRC Executive Session, is

responsible for submitting these original pages 1, 2, 3, 4, and 6, along with additional names for Treasurer, Vice President, and Director-at-Large as noted, to the Nominating Committee Secretary (NCS), ASHRAE, 1791 Tullie Circle, NE, Atlanta, GA 30329 within 30 days after the CRC.

The Nominating Committee Member shall send copies of Parts 2, 3, 4, 5, and 6 to the

Director and Regional Chair (DRC) – (not page 1). The DRC shall send the completed and signed DRC recommendations on page 5 to the NCS.

Note: 1. All candidates shall be listed in order of preference. 2. Nominating a name in any of the following positions indicates that the candidate has been

contacted to confirm a willingness to serve. 3. Each candidate should ensure that their electronic biographical record located at www.ashrae.org

is current. 1. OFFICERS AND BOARD OF DIRECTORS 2019-2020 Officers: CRC Recommendations for SY 2020-2021:

President-Elect Chuck Gulledge III ____________ Treasurer* *Mick Schwedler ( ) ____________ Vice President M. Dennis Knight ( ) ____________ Vice President Farooq Mehboob ( ) ____________ Vice President *K. William Dean ( ) ____________ Vice President *William F. McQuade ( ) ____________ * Eligible for re-election to this position for one additional consecutive year Additional names may be submitted in priority order on separate page. There are a

maximum of four (4) VP positions on the Executive Committee.

Directors-at-Large whose terms expire in June 2020: Director-at-Large** Van D. Baxter (1) ___________ Director-at-Large** Donald L. Brandt (2) ___________ Director-at-Large** Tim McGinn (3)________________________________

**Additional names may be submitted in priority order on a separate page.

Director and Regional Chair whose term expires in June 2020: Please prioritize. Michael P Cooper (1)___________________________ (2) __________________________ (3) __________________________

Submitted by: Region VII Member, Nominating Committee Date

(Note: DO NOT send this page to the DRC)


Executive Session Work Sheet for Region VII CRC Recommendations for SY 2020-2021 Page 2 2. SOCIETY COMMITTEES* (Recommendations to Society President-Elect)

Committee Full Name Member No. (required)

Comments

Audit Building Energy Quotient Certification Conferences & Expositions Development Electronic Communications Environmental Health Finance Handbook** Historical Honors & Awards Planning Professional Development Publications Refrigeration Research Administration** Residential Buildings Society Rules Standards** Technical Activities**

* - The CRC should contact candidates to obtain their agreement to serve on committees before candidates’ names are listed above. ** - Members of these committees are elected by Board of Directors and results presented at the Winter Sunday Board Meeting.

Executive Session Work Sheet for Region VII CRC Recommendations for SY 2020-2021 Page 3 3. NOMINATING COMMITTEE

Note: Nominating Committee Members, Alternates and Reserve Alternates must be Members (Member grade or higher) of the Society for a minimum of five years at the time of selection; must be selected at least one year in advance of taking office; and may serve no more than a total of six years on the Nominating Committee.

2019-2020 2020-2021 2021-2022 Member Michael R Bilderbeck

(#62705) #

#

Alternate Dustin E J Meredith (#8051548)

#

#

Reserve Alternate

Tony Horton (#8023088)

#

#

4. REGIONAL VICE CHAIRS - Grassroots Committees Select three choices in each category, if possible. Candidates for Regional Vice Chairs must be Members

(Member grade or higher) of the Society in good standing for three years prior to the start of their terms. Please use full name (no nickname) and member number for each candidate recommended.

Committee 2019-2020 Term 2020-2021 of 1st choice 2nd choice 3rd choice service (name & member #) (name & member #) (name & member #) Chapter Tech Transfer David A Ballard 17-20 (#8158253) # # # Government Affairs Ryan Allen Williams 17-20 (#8223073) # # # Membership Promotion Casper Briggs 18-20 (#8191140) # # # Research Promotion Christine R Keltner 19-22 (#8201697) # # # Student Activities Michael A Kersanac 18-21 (#5087925) # # # Young Eng in ASHRAE Joseph A Cooper 18-20 (#8130049) # # # 4a. REGION MEMBERS COUNCIL REPRESENTATIVE

Select three candidates in priority order. Candidates for Region Members Council Representative (RMCR) must hold Member grade or higher in the Society for three years prior to the start of terms. The RMCR may also be the ARC (See 4a). List candidates below, using full name (no nickname) and member number for each candidate recommended.

2019-20 Term 2020-2021 1st choice 2nd choice 3rd choice (name & member #) (name & member #) (name & member #) Chris M Gray (#8099205)

17-20 # # #

Fill in names for all positions for all choices. For RVCs whose terms are not expiring, list them as the first choice unless they are unable to continue serving. Nominating member can complete the second and third choices from the previous CRC.

Executive Session Work Sheet for Region VII CRC Recommendations for SY 2020-2021 Page 4 4b. REGION-AT-LARGE SUB-REGION CHAIRS Select three candidates in priority order. Candidates for Sub-Regional Chair must hold Member grade or higher in the Society for three years prior to the start of terms. List candidates below, using full name (no nickname) and member number for each candidate recommended.

Committee 20YY-20YY Term 20XX-20XX of 1st choice 2nd choice 3rd choice service (name & member #) (name & member #) (name & member #) Sub-Region I (name) aa-bb #444444 # # # Sub-Region II (name) aa-bb #555555 # # #

IMPORTANT: The CRC should complete the charts above and forward a copy of Parts 2, 3, 4, 5, and 6 to the Director and Regional Chair (DRC), who should complete the chart on page 5. The DRC then sends their completed and signed recommendations on page 5 to the NCS. The NCS will forward them to the President-Elect, who will handle the final selection process.

Executive Session Work Sheet for Region VII CRC Recommendations for SY 2020-2021 Page 5 The DRC recommends that the President-Elect appoint the following for 2019-2020:

Chapter Technology Transfer RVC

Government Affairs RVC

Membership Promotion RVC

Research Promotion RVC

Student Activities RVC

Young Engineers in ASHRAE RVC

The DRC recommends to the President-Elect the following prioritized list of candidates for the Region Members Council Representative position: Candidate #1

Candidate #2

Candidate #3

Submitted by: Michael P Cooper, Region VII DRC (sign above) Date

The DRC should list his/her recommendations below and send page 5 to the NCS. The NCS will forward them to the President-Elect, who will handle the final selection process.

Executive Session Work Sheet for Region VII CRC Recommendations for SY 2020-2021 Page 6 5. RECOMMENDATIONS FOR AWARDS NOTE: Nominations for the John F. James International Award, Regional Award of Merit, and Chapter Service

Award for general Society activities should be submitted in electronic format (adobe.pdf). The nominations should include a letter of recommendation from a sponsor (chapter, region, committee or ASHRAE member) that clearly addresses specific contributions and a current ASHRAE Biographical Record. For award criteria or point tally forms, please visit www.ashrae.org/honors.

Award

Name (do not use nicknames)

Special Instructions John F. James International Award (participation in international activities)

Must include letter(s) of recommendation and bio before submitting candidate’s name

Regional Award of Merit (no limit on number of awards; attach list if needed)

Must include bio and point tally form before submitting candidate’s name

Chapter Service Award (no limit on number of awards; attach list if needed)

Must include bio and point tally form before submitting candidate’s name

6. CRC GENERAL CHAIR - Report names of the next 3 upcoming general chairs. (Note: This is NOT an Executive

Session item. It is included on this sheet for convenience in reporting.) Name Host Chapter CRC Year 1. 2. 3. 2019-04-17/tcc

http://www.ashrae.org/honors

Scopes & Activities Certification Committee is responsible for developing, implementing, and monitoring ASHRAE’s personnel credentialing programs. Chapter Technology Transfer Committee (CTTC) provides efficient and effective transfer of current and relevant information throughout the HVAC&R industry to and from the chapters. CTTC develops and maintains high quality and readily available tools to enable chapters to offer information and attractive industry-related information and programs to all segments within the HVAC&R industry. This committee reports to Members Council. Chapters Regional Committees exist in each of the Society's regions. Each regional committee consists of one delegate and one alternate from each chapter with the regional chairman presiding. Each regional committee reviews recommendations from the chapters and student branches concerning policies, procedures and operation. Motions that are passed are reported to Members Council. Conferences and Expositions Committee (CEC) provides ASHRAE members and other meeting attendees with fully coordinated, cost effective, theme-based meetings experiences with balanced technical and business/professional content. The committee also oversees the production of the Winter and Annual Meetings and other ASHRAE conferences and expositions globally. This committee reports to Members Council. Communications Committee (CC) identifies the electronic communication needs of the membership and staff, recommends and maintains policies, and ensures that the implementation of information technologies meets the objectives and needs of the Society. Beginning in July 2004, the ECC assumes the responsibility for the ASHRAE website and electronic communications that had previously been assigned to the Special Publications Committee. The "Roadmap for the ASHRAE Web Site" represents ASHRAE's vision for development of electronic communications in the Society. The ECC maintains the Roadmap as well as the "Policy and Procedures for Format, Activity, and Content of Web Sites for ASHRAE Groups." Environmental Health Committee coordinates ASHRAE activities in the areas of environmental health and indoor air quality. This committee reports to Technology Council. Executive Committee includes the President, President-Elect, Treasurer, Vice-Presidents, the Secretary (who is a non-voting member) and other members of the Board of Directors who may be designated by the Board. The Executive Committee investigates and makes reports and recommendations to the Board of Directors regarding matters relating to the Society or individual members. Finance Committee supervises the Society's fiscal operations in accordance with the Bylaws and the policies set forth by the Board of Directors. This committee reports to the Board of Directors.

Government Affairs Committee (GAC) is responsible for grassroots activities and issues that relate to government entities beyond the scope of the U.S. federal government (i.e., U.S. state and local; provincial; and, relative to non-North American nations, national government bodies) in areas of interest to ASHRAE members in order to better coordinate efforts and understanding between ASHRAE grassroots members and local government. This committee reports to Members Council. Handbook Committee prepares and publishes an ASHRAE Handbook volume each year. It also formulates editorial policy, solicits reviewers and authors, and judges the suitability of material for publication in the ASHRAE Handbook series. This committee reports to Publishing and Education Council. Historical Committee sponsors, encourages and conducts research into the history of heating, ventilation, air conditioning and refrigeration; encourages authorship and publication of historical articles locates, identifies and determines location for display or availability of items of historical significance; and encourages regional and chapter historians to gather historical information and artifacts. This committee reports to Publishing and Education Council. Honors and Awards Committee (H&A) administers the honors and awards program of the Society under guidelines established by the Board of Directors. This committee reports to Members Council. Membership Promotion Committee (MP) publicizes the aims, activities, achievements, and scientific and educational purposes of the Society to encourage qualified persons to apply for membership. The committee also monitors the Society's membership demographics and, where appropriate, adjusts or creates programs to ensure that individuals from all demographic backgrounds are being equally attracted to ASHRAE. This committee reports to Members Council. Nominating Committee selects candidates for elected officers and members of the Board of Directors. This committee reports directly to the ASHRAE membership. Planning Committee is responsible for the Society's long-range and strategic planning. The committee develops, implements and monitors the long range plan and develops a method to monitor councils' and committees' progress in achieving long-range goals and objectives. This committee reports to the Board of Directors. President-Elect Advisory Committee advises and assists the President-Elect in coordinating standing committee activities with the Directors-at-Large. This committee reports to the Executive Committee of the Board of Directors. Professional Development Committee develops a comprehensive continuing education program to assist members in enhancing and maintaining their knowledge and improving their skills. This committee reports to Publishing and Education Council. Publications Committee oversees editorial and functional activities for the publication of ASHRAE books, ASHRAE Journal and ASHRAE Insights. The Handbook series falls under the guidance of the Handbook Committee. This committee was formed by the merger of the Journal/Insights and Special Publications Committees. This committee reports to Publishing and Education Council.

Refrigeration Committee encourages the advancement of refrigeration technology and its application. Through its use in refrigeration and air conditioning systems, the refrigeration process has become critical to the health, comfort, and welfare of humanity. The Refrigeration Committee of ASHRAE encourages the advancement of refrigeration technology and its application. This committee reports to Technology Council. Research Administration Committee conducts and coordinates basic research and technical studies in the HVAC&R fields to benefit the public welfare. This committee reports to Technology Council. RP Committee plans and implements programs within the Society to generate funds to support ASHRAE research. This committee reports to Members Council. Society Rules Committee considers all matters requiring development, interpretation and change in Society Bylaws, Rules of the Board, and other Society documents. Standards Advisory Committee is responsible for monitoring policy aspects of standard and guideline development conducted by the Society. The SAC shall advise the Board of Directors on specific standards-related issues, and provide guidance/counsel to the Standards Committee and Technology Council. Standards Committee is responsible for the selection, development, revision and preparation of HVAC&R code language documents, standards and guidelines so that they may be considered for adoption by the Board of Directors. In this capacity, the Standards Committee coordinates the work of Standard Project Committees and Guideline Project Committees that are responsible for the technical content of codes, standards and guidelines. The Standards Committee also cooperates with other organizations in the development, preparation and adoption of codes, standards and guidelines in related areas. This committee reports to Technology Council. Student Activities Committee (SA) develops a comprehensive program for the educational community for the purpose of promoting and encouraging engineering and HVAC&R careers. It administers and promotes student activities at all levels in the educational system. This committee reports to Members Council. Technical Activities Committee coordinates HVAC&R technical activities, including appointment, development and oversight of technical committees, task groups and technical resource groups. This committee reports to Technology Council. Young Engineers in ASHRAE (YEA) Committee enhances member benefits for young professional ASHRAE members, 35 years old and younger, by identifying activities and services focused on their needs. This committee reports to Members Council.

Job Description Excerpts for DRC and RMCR The following are excerpts of the DRC and RMCR positions. This document is not intended to serve as the full description of either position. Director and Regional Chair (DRC): Responsibilities • Serves as a member of Board of Directors. • Has prime responsibility to represent Society to region. • Directs operation for region and presents region, chapters and membership viewpoints. Qualifications/Obligations • Shall be a member in good standing and shall have been a Member (grade) of Society

for five years or more prior to date of election. • Should have previously served as both Chapter President and Regional Vice Chair. • Should be able and willing to travel and devote considerable time to Society

Region Members Council Representative (RMCR): Responsibilities • Serves as a member of Members Council. • Responsibility to represent the region in Members Council deliberations. • Assist Regional Vice Chairs (RVCs) in furthering the aims of the Society through

Standing Committees. • Maintain communications with the chapters and support programs of the Society within

the region. • Fully participate in all Members Council, assigned subcommittee and Ad Hoc Committee

meetings. Qualifications/Obligations • Shall be a member in good standing and shall have been a Member (grade) of Society

for three years or more prior to date of election. • Should have previously served as both Chapter President and Regional Vice Chair. • Should be able and willing to travel and devote considerable time to Society. • May fill in for the DRC at a Board of Directors’ meeting in the event the DRC is unable to

attend. • May also serve as the Assistant Regional Chair (ARC) as well as the RMCR. • Shall coordinate and communicate with the DRC all Members Council activities as they

relate to the region and its chapters.

july 1, 2019 - ashrae library/conferences/chapters... · july 1, 2019 dear 2019 crc fall delegates...

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