ORANGE COUNTY SCHOOL BOARD REGULAR MEETING 4:30 P.M. Monday, July 1, 2013

Taylor Education Administration Complex Orange, VA

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The Orange County School Board conducted a regular meeting on Monday, July 1, 2013 at Taylor Education Administration Complex. The meeting was called to order at 4:34 p.m. Roll Call Present: Mr. Jerry Bledsoe Mrs. Judy Carter, Mr. Jim Hopkins, Mrs. Sherrie Page, Mr. Lou

Thompson, Dr. Robert Grimesey, Superintendent, and Ms. Laura Byram, Clerk. Absent: None (14-1) Approval of Agenda Mr. Bledsoe moved and Mr. Thompson seconded the motion to approve the agenda as presented. The motion carried. Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None (14-2) Closed Session At 4:39 p.m., Mr. Bledsoe moved and Mr. Hopkins seconded the motion for the Orange County School Board to convene in a closed meeting for the following purposes: Discussion of personnel or the performance of a division employee, as authorized by

Section 2.2-3711(A)(1) of the Code of Virginia. For: Resignation, termination, transfer, employment, salary adjustment and retirement of employees.

Discussion of pupil personnel, as authorized by Section 2.2-3711(A)(2). For: Early Admission, Waiver of Compulsory Attendance, Out of County, Out of District requests and Student Discipline.

Be it resolved that the Orange County School Board does hereby authorize discussion in Closed Session for the matters identified herein. Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None (14-4) Closed Session Certification At 5:12 p.m. Mr. Bledsoe moved and Mrs. Page seconded the motion to reconvene in open session at which time the Board adopted the following resolution: WHEREAS, the Orange County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, 2.2-3712(D) of the Code of Virginia requires certification by this School Board that such closed meeting was conducted in conformity with Virginia Law;

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NOW, THEREFORE, BE IT RESOLVED that the Orange County School Board hereby certifies that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered. The motion carried. Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None Certified: Clerk Orange County School Board (14-5) Disposition of personnel actions Mrs. Page moved and Mr. Hopkins seconded the motion to approve personnel actions as presented and recommended by the Superintendent in closed session. The motion carried. Termination of Certified Staff Robert Kobman, Locust Grove Middle School Resignation of Certified Staff Ryan Campbell, Laura Moore, Emily Truslow, Orange County High School Transfer of Certified Staff Ann Bush, Locust Grove Primary School Employment of Certified Staff Jeremy Cole, Locust Grove Elementary School Suzanne Goodrich, Katrina Stafford, Jamie Yurasits, Orange County High School Retirement of Support Staff Leroy Sheetz, Locust Grove Primary School Employment of Support Staff Susan Bohn, School Board Office Lucas Bright, Catrina Ellinger, Locust Grove Middle School Brooke Dempsey, Gordon-Barbour Elementary School Charita Eley, Jean Vitayanuvatti, Piedmont Elizabeth Wildermuth, Locust Grove Primary School Marilynn Williams, Long Term Substitute Teacher Coaching/Extra-Curricular Orange County High School Ben Freeman, Head Boys Soccer Ken Manahan, Assistant Boys Soccer Dwayne Pugh, Head Girls Soccer Linda Nammack, Assistant Volleyball John Wright, Head Outdoor Track & Head Indoor Track Daniel Garrett, Assistant Outdoor Track & Assistant Indoor Track

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Jesse Lohr, Head Boys Basketball David Rabe, Head Varsity Baseball

Volunteer Coaches Summer School/Eco Scholars Orange County High School Trish Stahl, Writing (July 8-16) Eco Scholars Emily Driver (August 12-14) Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None

OPEN SESSION (14-6) Approval of Consent Agenda Mr. Hopkins moved and Mr. Bledsoe seconded the motion to approve the consent agenda. The motion carried. Included in the consent agenda were:

• Approval of Minutes–May 28, 2013, June 3, 2013, June 6, 2013 and June 18, 2013 • Financial report • Monthly Food Services Fund Report

Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None (14-7) Approval of Monthly Operating Bills Mr. Hopkins moved and Mr. Thompson seconded the motion that the following invoices be approved for payment:

June Payroll Check #106768-106797 in the amount of $3,380,159.79 Accounts Payable Check #106267-106767 in the amount of $829,427.35 Payroll total includes direct deposit check #106145-106917 and check #294888-295011. The totals do not include the July and August Summer Accrual payroll of the June Extended Payroll figures. Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None

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BOARD MEMBER COMMENTS Mr. Bledsoe thanked Mr. McFarland and Mrs. Brooks for the way they cover the news and the schools, and how fair they are about the information they provide. He said that both papers are so important because they let the community know what is going on at the School Board meetings so that community members can become engaged and involved. Mr. Bledsoe also stated that it has been a pleasure to be a part of softball season, watching the players play, progress and be successful. Mrs. Carter agreed with Mr. Bledsoe’s comments and added that she saw a group of people really working together during the softball team’s season. She stated that she was very proud of the way the girls behaved and handled themselves even in difficult situations and she respects them very much for that.

RECOGNITIONS (14-8) Virginia School Board Association Media Honor Roll The School Board approved a resolution at its June 24, 2013 meeting honoring Gracie Hart Brooks of the Orange County Review and Dan McFarland of The Free Lance-Star as Orange County School Board’s nominations for the Virginia School Boards Association (VSBA) Media Honor Roll. Dr. Grimesey explained that Media Honor Roll recognizes media representatives in three categories: print, radio, and television. Criteria for honorees include: (1) make the effort to get to know the superintendent, board chairman, division’s mission and goals; (2) report school news in a manner that is fair, accurate, and balanced; (3) give a high-profile position to good news about schools; (4) visit the schools; and (5) maintain a policy of no surprise by sharing information with school representatives. He and Board members presented Mrs. Brooks Mr. McFarland with a copy of the signed resolution and thanked them for their service to the community. (14-9) Orange County High School Varsity Softball Team Mr. Doug Duncan, Orange County High School (OCHS) principal, recognized the OCHS softball team for an amazing season. He reported that the team won the Commonwealth District Regular Season Championship, the Commonwealth District Tournament, and the Northwest Region Tournament. The team competed in the state tournament and won its opening game but lost in the state semi-final game. Even so, the team still ranked as one of the top four AAA teams in the state. In addition to their team success, Mr. Duncan stated that there were also several individual honors worthy of recognition as well. Haley Jones was named a First Team Infielder for the Northwest Region; Aysha Richardson was named First Team Pitcher for the Northwest Region and the Northwest Region Most Valuable Player; and Doris Buzzell was named Northwest Region Coach of the Year.

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SCHOOL BOARD MEMBER REPORTS (14-10) Head Start Policy Council Update Mrs. Page updated the Board on the June 25, 2013 Head Start Policy Council meeting. She stated that the Council approved the personnel committee’s recommendation for the lead teacher vacancy at Unionville Elementary; approved revisions to the attendance policy; and approved revisions to the Policy Council By-Laws. Beckie Phillips, director of head start and pre-school programs, reported to the Council that the five-year grant award is on track for funding July 1. The next Policy Council meeting will be July 30. (14-11) Board of Supervisors Liaison Update Mrs. Carter stated that she had nothing to report at this time.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-12) Donation of automated external defibrillators (AED) to OCPS by the Orange County Department of Fire and EMS Orange County Department of Fire and EMS Chief, John Harkness, presented the School Board with eight automatic external defibrillators (AEDs) for placement in schools and use at sporting events. Chief Harkness explained that he and Lt. Mark Sikora applied for and received a grant that enabled them to purchase the AEDs. Each AED is valued at $999 for a total contribution of just under $8,000 in monetary value. Dr. Grimesey and Board members thanked Chief Harkness for the safety and health benefits OCPS students and staff will gain from this contribution and for the time and effort he and Lt. Sikora devoted to procuring the AEDs. (14-13) Analysis of FY2012-2013 end-of-year estimated funds Mr. Matt Benefield, director of finance, provided the Board with a preliminary estimate of total revenues and expenditures with the Operating Fund for fiscal year 2012-13. He noted that despite the lower than expected ADM figure and resulting state revenue totals, the division still looked to have a healthy surplus amount to request to carry-forward into fiscal year 2013-14, mainly attributable to lower than expected utility and personnel costs. (14-14) Consideration of scope, timeline and costs associated with development of master plan for expansion and renovation of OCHS Mr. Doug Arnold, coordinator of facilities and maintenance, reviewed information related to a proposal by RRMM Architects for architectural consulting services needed to produce a master plan of potential renovations and improvements at Orange County High School, the surrounding campus, and associated facilities off site. Mr. Arnold introduced the proposal during the School Board’s work session on June 24. The revised contract included a fixed fee of $119,920 plus a contingency for up to $15,000 in additional services, Mr. Arnold said. Mr. Hopkins moved and Mr. Bledsoe seconded the motion to award the contract for architectural consulting services needed to produce a master plan of potential renovations and improvements

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at Orange County High School to RRMM Architects in the amount of $119,920 with up to a $15,000 contingency for additional services as presented and recommended by the Superintendent. The motion carried. Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None (14-15) Approval of foreign student exchange program Mr. Gene Kotulka, director of student services, requested the Board’s approval of foreign student exchange program, Terra Lingua USA (TLUSA). Mr. Kotulka explained that he has been advised that a student from the program plans to attend OCPS and School Board regulation JEC-R, “School Admission” requires approval of foreign student exchange programs before student in that program can attend OCPS. This program is licensed and approved by the United States Department of State, Mr. Kotulka said. Mr. Bledsoe moved and Mr. Thompson seconded the motion to add Terra Lingua USA (TLUSA) to the list of approved foreign exchange programs as presented and recommended by the Superintendent. The motion carried. Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None (14-16) Consideration of proposed revisions to School Board Policy, IKB-Homework and proposed new regulation, IKB-R-Homework Guidelines Ms. Linda Carlton, director of secondary instruction, requested the Board’s approval of School Board Policy, IKB-Homework which has been revised and updated to add the regulation IKB-R-Homework Guidelines. Both were presented to the Board for first reading at the June 24 meeting. Mrs. Carlton advised the Board that the administration received feedback from Mr. Hopkins which was incorporated into the policies presented at today’s meeting. The changes were editorial in nature, simply removing statements from the policy that should be in the regulation. Mrs. Page moved and Mr. Hopkins seconded the motion to approve the revisions to School Board Policy, IKB-Homework and proposed new regulation, IKB-R-Homework Guidelines as amended and recommended by the Superintendent. The motion carried. Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None (14-17) Consideration of proposed policy revisions recommended by staff and/or Virginia School Boards Association Dr. Grimesey requested the Board’s approval of the proposed policy revisions recommended by staff and/or the Virginia School Board’s Association. These revisions were presented to the Board for first reading at its June 24 meeting.

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Mr. Hopkins moved and Mr. Bledsoe seconded the motion to approve the proposed policy revisions recommended by staff and/or the Virginia School Board’s Association as presented and recommended by the Superintendent. The motion carried. Ayes: Bledsoe, Carter, Hopkins, Page, Thompson Nays: None

COMMUNICATIONS (14-18) 2013-2014 Standard Day Schedule Dr. Grimesey presented the 2013-2014 Standard Day Schedule for elementary and secondary schools which includes bus times, instructional times, and teacher work times. There are no changes to the schedule as it remains the same as it was for 2012-2013. (14-19) Calendars The following events were reviewed with the Board. July 1, 2013 – School Board Meeting 4:00 p.m./6:00 p.m. @ TEAC July 4, 2013 – Holiday – All Staff July 23, 2013 – VSBA Conference on Education @ Richmond Marriott July 29, 2013 – School Board Work Session @ 4:00 p.m. August 5, 2013 - School Board Meeting 4:00 p.m./6:00 p.m. @ TEAC August 5, 2013 –Governor’s K-12 Education Reform Summit, Chantilly, VA August 20-21, 2013 – New Teacher Orientation August 22-30, 2013 – Student Holiday/Teacher Workday August 26, 2013 – Convocation August 27, 2013 - School Board Work Session @ 4:00 p.m. Adjournment With no further discussion or objections, the Board adjourned its July 1, 2013, School Board meeting at 6:08 p.m. _____________________________________ ________________________________ Chairman, Orange County School Board Clerk