joseph project

8/3/2019 Joseph Project

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Characters:

Bernas : President

Nobleza: Permanent Secretary

Hautea and Pusa : General affairs directors

Joseph : Director of Operation

Armada: Director of Finance and Asset

Antiquera: Director for Planning

Dexter : Member

The board room was opened and all the boards of directors with the President sit down

and call the meeting into process.

Bernas: Good morning to all. I am glad that everybody is present today and I know that

you have received the notice of this special board meeting. I have emailed and

send the letter two days ago and really appreciate the presence of all the

directors to discuss a very special matter that pertains to the expansion of our

company. Literally the expansion will entail a great challenge as well as

opportunity to test our strengths and weigh down our weaknesses. And together

with all the people who composed of our great company we welcome the

expansion as a triumph of all.

As a start let me call our secretary to read the minutes of meeting that was conducted by

our company together with the National Power Corporation last March

16,2009. Mr. Nobleza..

Nobleza: Thank you. Last March 23, 2009, Monday our President together with the VP

for Operation, had a meeting with the President of National Power Corporation

and discussed the final plan for the expansion of our plant in terms of its



capacity. NPC and our company agreed to settle all the documentary and legal

requirements within three months after the said meeting, of the expansion of

our company. These are the minutes of meeting (distributed to all) that served

as a reference of today’s emergency Board Meeting. They discussed among

things are the legal requirements that we should prepare and the assistance that

NPC could provide in order to finish the expansion within the two-year period

set by both parties.

Bernas: So everybody has a copy and I will discuss to you the plans that we should

undergo to beat the deadline as stated within three months. Mr. Hautea and

Mr. Pusa can I get the feedback as to what the General Affairs is doing for the

process of expansion?

Hautea: With regards to General Affair we had directed the Human Resource

Department to post job openings for the upcoming expansion. We had talked

with Planning, Mr. Antiquera, so that we could know all the manpower that is

needed to complete the task. We had directed HR Manager to conduct posting

on the national papers as well as on the online job sites.

Pusa: We had also discussed with the Finance with Mr. Armada regarding the budget

that should be incurred and the total monetary requirements of all the new

employees. In that case we can assess if the proposed budget for manpower is

enough and within the allotted budget.

Bernas: Well said and well done. So we can conclude there will be no problem in your

areas of concern.

Hautea: Yes but we are still negotiating with the officials of the vicinity to arrange the

manpower that they could provide to us.



Pusa: As observed in the construction of the existing plant, we have a memorandum of

agreement with the barangays nearby that most of the employees should be first

from that affected barangays.

Bernas: Okay, that will be a minor problem. Ah Mr. Antiquera what about on the side

of Planning?

Antiquera: Well we are ready with all the legal requirements. I had spoken with the

Legal Department and all the clearances and permits are taking into

consideration and should be finish before the end of next month. The necessary

contracts with NPC are also being drafted and to be presented before the formal

signing and before the commencement of the project.

Bernas: Okay, that a good thing to know. For the Finance, Mr. Armada what are the

development as I emailed you last week the preparation that you should do.

Armada: Okay, we have talked to our lenders and we will have to finalized the entire

budget cost of the extension project. The negotiation between our company and

the Eximbank of China and Citibank has been close to success and to be

reported to another board meeting all the details of the financial side of the

project. We are also preparing the entire financial system that is to be used

from the construction up to the actual operation of the plant. Indeed there are

so many to consider but we are working on it before the deadline to NPC.

Bernas: Well that is good! How about the tax exemption that we are working on with

the Government?



Armada: Ah that is good news. Finance Group has already secured permits and

clearance with the Department of Finance and Bureau of Customs in matters

relating to tax exemption of the imported materials that our project will be

using. We also working on some tax incentives that the Department of Finance

can offer to us.

Bernas: So everything is running smoothly. How about the operation side? Mr.

Joseph?

Joseph : On the operation side, together with the Operation Group, the designed

system for the upcoming new turbines and machineries are already in place. We

acquired again the latest turbine from Mitsubishi Heavy Industries. We will

have also the Raytheon International who will be the general contractor for the

construction as well as the commissioning of the extension power plant.

Bernas: Okay. How about our relationship with the community Mr. Dexter?

Dexter : We have still strong and harmonious relationship with the City Government

and the barangay. We have donated a dozen of computer sets for the barangay

high school and we are on a schedule next month for the annual coastal clean-

up activities. We have an on-going screening for the scholarship offered by our

company to those deserving students.

Bernas: Okay. So I am hoping everything will be on the right track. We are on verge of

a new milestone for our company and these steps will get us closer to our dream

of being the biggest power producer in the Philippines. Meeting adjourned and

the minutes will be sent to every one of us tomorrow. Have a good day.

joseph project

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