joint undp, unfpa and unops executive board …...case since 1994). in the case of a vote, the rules...
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Joint UNDP, UNFPA and UNOPS Executive Board Orientation Briefing
Thursday, 11 January 2018
Jordi LlopartSecretary of the Executive Board of UNDP/UNFPA/UNOPS
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Mandate and Composition
Executive Board Functions
Rules of Procedure
Documentation
Role of the Secretariat
Field Visits of the Executive Board
The Joint Meeting of the Boards
Overview of the Executive Board of UNDP/UNFPA/UNOPS
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Mandate of the Executive Board
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• The Executive Board of UNDP, UNFPA and UNOPS is responsible for
providing inter-governmental support to, and supervision of, the
activities of UNDP, UNFPA and UNOPS in accordance with the overall
policy guidance of the General Assembly, ECOSOC, and UN Charter. It
must also be responsive to the needs of programme countries.
• The Board is under the authority of the ECOSOC.
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Composition – Membership 2018
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AFRICA
Benin (2018)
Burkina Faso (2020)
Cameroon (2018)
Chad (2018)
Egypt (2020)
Malawi (2018)
Mauritius (2019)
Uganda (2018)
EASTERN EUROPEAlbania (2019)Belarus (2018)
Moldova (2019)Russian Federation (2020)
LATIN AMERICA & CARIBBEAN
Antigua Barbuda (2020) Brazil (2020)Cuba (2019)Haiti (2018)
Panama (2019)
ASIA-PACIFICCambodia (2020)
China (2019)Iran (2019)
Lao PDR (2018)Republic of Korea (2018)
Saudi Arabia (2020) Samoa (2018)
WESTERN EUROPE & OTHER STATES
Canada DenmarkFinlandFranceIreland Japan
LuxembourgPortugalNorway
SwitzerlandUnited Kingdom
United States
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Composition – Bureau of the Board
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President (Africa Group)
Vice-President (Asia Pacific)
Vice-President (EEG)
Vice-President (GRULAC)
Vice-President (WEOG)
Functions of the Bureau (Rule 8 of the Rules of Procedure)
1. The Bureau of the Executive Board shall meet on a regular
basis. The primary functions of the Bureau include preparation
and organization of Board meetings, facilitation of transparent
decision-making, and promotion of dialogue. The Bureau shall
brief the Board on its deliberations and shall not have the
authority to make decisions on any substantive matters.
2. As part of the preparation and organization of Executive Board
meetings and in accordance with the work plan of the Board, the
Bureau may, inter alia, consider issues related to the agenda of
the meetings, documentation, the structure of meetings and
should help highlight the issues and recommendations that
require consideration and action by the Board.
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Executive Board Functions
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• To implement the policies formulated by the General Assembly and the
coordination and guidance received from the Economic and Social Council;
• To receive information from and give guidance to the head of each fund or
programme on the work of each organization;
• To ensure that the activities and operational strategies of each fund or
programme are consistent with the overall policy guidance set forth by the
General Assembly and the Economic and Social Council, in accordance
with their respective responsibility set out in the United Nations Charter;
• To monitor the performance of the fund or programme;
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Executive Board Functions (cont.)
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• To approve programmes, including country programmes, as appropriate;
• To decide on administrative and financial plans and budgets;
• To recommend new initiatives to the Economic and Social Council, and
through the Council, to the General Assembly, as necessary;
• To encourage and examine new programme initiatives;
• To submit annual reports to the Economic and Social Council, which could
include recommendations, where appropriate, for improvement of field-level
coordination.
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Rules of Procedure
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The ‘Rules of Procedure of the Executive Board’ are the Board’s governing
rules and procedures for the following areas:
I. Sessions VI. Working Groups XI. Conduct of Business
II. Languages VII. UNDP/UNFPA/UNOPS
Secretariat
XII. Decision-making
III. Agenda &
Documentation
VIII. Executive Board Secretariat XIII. Participation of Non-
Members
IV. Representation IX. Public & Private Meetings XIV. Relations with the CEB for
Coordination
V. Bureau X. Reports & Sound Recordings XV. Amendment of rules of
procedure
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Documentation
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• Annual workplans are prepared by the Secretariat, in consultation with the Bureau,
and adopted by the Board during the first regular session each year, subject to
revisions throughout the year. Tentative workplans for sessions are adopted at the
beginning of each session. A provisional tentative workplan for the next session is
prepared by the Secretariat and the Bureau and adopted by the Board at the end of
each session.
• EB documentation is posted on the EB website 6 weeks in advance of each session.
• EB documentation is made available in the official languages of the UN (Arabic,
Chinese, English, French, Russian, Spanish) 4 weeks before the session. CPDs and
conference room papers are made available in the working languages of the Board:
English, French, Spanish.
• Reports of Board sessions are prepared by the Secretariat and circulated to the
membership for comments 3 weeks after each session.
OFFICIAL DOCUMENTATION
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Decision-making
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• The Executive Board may choose to take decisions on certain EB agenda
items, which may provide guidance, direction, and recommendations to
the agencies.
• Reaching a consensus on the decisions is encouraged (this has been the
case since 1994). In the case of a vote, the rules of procedure for
ECOSOC will apply.
• Decisions of the Executive Board are focused and action-oriented, short
and without preambular paragraphs.
• Decisions adopted by the Board are posted on the EB website following
their adoption and subsequently translated into UN official languages.
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Role of the Secretariat
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• The Executive Board Secretariat is the focal point between the Executive
Board and UNDP, UNFPA, and UNOPS for all Executive Board matters.
• The Executive Board Secretariat has the following functions:
Supports the Executive Board of UNDP/UNFPA/UNOPS in carrying out
its mandate
Organizes, conducts and monitors meetings of the Board
Manages and prepares documentation for Board sessions
Supports UNDP, UNFPA, UNOPS on Executive Board matters
Supports UN system-wide initiatives
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Field Visits of the Executive Board
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Each year the Executive Board undertakes two field visits, one alone (as EB of UNDP, UNFPA and
UNOPS) and another one jointly with the other 3 Executive Boards of UNICEF, WFP and UN-
Women.
The purpose of the Joint Field Visits is:
1. Present members of the Boards with a better understanding of the field operations of the
organizations and the work of the UNCT;
2. Help Bureau and Board members to understand the relationship of the country
programmes of the various organizations to national development priorities;
3. To discuss the impact and results of the programmes of the organizations with government
and non-government counterparts at the national, local and community levels.
4. Observing the Resident Coordinator system, including coordination & coherence of the UN
system; relevance of the United Nations, national ownership, comparative advantage vis-à-
vis other development partners; United Nations system-wide thematic issues (such as the
Sustainable Development Goals).
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The Joint Meeting of the Executive Boards
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The 4 Executive Boards of UNDP/UNFPA/UNOPS, UNICEF, UN Women, and WFP each
have 3 formal Board sessions every year. In addition to these meetings, these Executive
Boards engage in one Joint Meeting of the Boards (JMB). The organization and
coordination of the Joint Meeting of the Boards rotates each year between the 6
agencies, and this year UNFPA is the coordinating agency.
The stated purpose of the JMB is to have a forum for the Executive Boards of the funds
and programmes to discuss issues of common interest.
It is a one-day meeting led by the four Presidents of the respective Executive Boards,
with panel discussions devoted to one topic in the morning, and one topic in the
afternoon. The discussions are chaired by the Presidents, with key roles for the
principals of the six agencies.
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THANK YOUQ&A
Overview of the Executive Board of UNDP/UNFPA/UNOPS