joint operations center standard operating procedures (sops) welcome to joint forces operations...

JOINT OPERATIONS CENTERSTANDARD OPERATING PROCEDURES

(SOPs)

Welcome to Joint Forces Operations system overview

This briefing is “unclassified”

INNG Joint Operations CenterINNG Joint Operations Center

SOP OverviewSOP Overview- Organizational Chart

- Shift Management

- Battle Rhythm Report Matrix

- Alert Notification

- Information Flow

- Mission Orders Process

- Staff Journal - Reports

- Standard Site Layout

- Mission Tasking/Tracking - Mission Folder

- Functional Area Responsibilities

- Message Format - Specific Information Requirements W/(CCIRs)

- SDO role – responsibilities

- IR Submission- SITREP Submission - EOC/JOC Displacement - Emergency Generator Procedure

- Operational Briefing / Updates - Risk Assessment / Safety- HLS Terrorist Threat Levels vs FPCON

levels- Indiana OES Regions

JFHQ-J2/3 Mission StatementJFHQ-J2/3 Mission Statement

The mission of the J2/3 is to coordinate and manage Military Support to Civil Authorities (MSCA) to protect the public safety of the people of Indiana; to provide direct command and control for assigned Weapons of Mass Destruction Civil Support Teams.

Commander’s Critical Information Commander’s Critical Information Requirements (CCIR) AddressesRequirements (CCIR) Addresses

• MSCA Operations • Federal Mobilizations • Federal Operations• State Mobilizations• State Operations

• PIR’s - Primary Information Requirements (EEFIs, Incidents & Accidents) • Threat Assessment When Applicable• IPB Homeland Defense / Terrorist Threat Assessment

Requirements• Security Operations

Shift ManagementShift Management

1. Shifts normally consist of 8 or 12 hours each. Directorates are responsible for providing representation (either in the JOC or on-call) as determined by the J2/3. Those directorate representatives include J1, J2, J3, J4 (Surface Maintenance), J6, J8, ANG, State AVN, JAG, PAO, State Comptroller. Representatives must be familiar with the functions of their respective directorates, and be capable of coordinating for and obtaining the support required by deployed units.


2. Shift changes will be conducted by J-Staff (J1, J2, J3, ect). Personnel coming off shift are responsible for thoroughly briefing the oncoming shift.


3. To maintain a sound battle rhythm throughout a given emergency operation, the below matrix outlines the standard time lines to follow for:

– Shift Change Briefings– Staff Huddle– Ops & Intel Update– Commander’s Update Brief– Commander’s Conference Call– Report Time Line

Battle Rhythm Report MatrixBattle Rhythm Report Matrix

00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

JOC BATTLE RHYTHM MATRIX

OPERATIONAL REPORT TIME LINE

REPORT - FORMATE DESCRIPTION FROM UNIT TO JOC (OTAG) TO NGB

SHIFT CHANGE (1500)

CDR'S BRIEF (J1,J2,J3,J4)

SHIFT CHANGE (2300)

PRIMARY STAFF NETWORK (0530-0600)

SHIFT CHANGE BRIEF (0600)

SHIFT CHANGE (0700)

PRIMARY STAFF NETWORK (1730-1800)

0500

5 Hours

Difference from

2300 Zulu Time to 1100Eastern Time

1700

Alert NotificationAlert Notification

4. Alert notification of directorate personnel for 24/7 operations. For quick contact numbers - SDO will take the appropriate action-notifying all the below listed personnel and or organizations:

ALERT NOTIFICATIONALERT NOTIFICATIONJOINT OPERATIONS CENTER (JOC)

ALERT NOTIFICATION OF DIRECTORATE PERSONNEL FOR "HOT JOC"

DIRECTORATE CONTACT PERSON CELL PHONE OFFICE PHONE HOME PHONE PAGER

THE ADJUTANT GENERAL MG UMBARGER 317-402-8146 317-247-3558 317-422-5195

ASST TAG BG TOOLEY 317-407-8525 317-247-3276 317-882-7812

ASST TAG ARMY BG KIEFER 317-407-6429 317-247-3275 317-255-8193

ASST TAG AIR COL GOODWIN 317-502-5372 317-247-3220 317-842-0585

JOINT FORCES CHIEF OF STAFF 1 Primary COL HILL 317-508-3067 317-247-3441 317-861-5883

38TH ID COMMANDER 1 Primary MG VADNAIS 317-402-8387 317-247-3435 989-705-2334

38TH ID SENIOR FTUS 2 Alternate COL COPES 317-508-5349 317-247-3572 317-398-3815

76TH INF BDE SENIOR FTUS 1 Primary LTC GENTRY 317-508-3421 317-390-2608 812-951-3731

76TH INF BDE 2 Alternate MAJ WESTFALL 260-413-3317 317-390-2642 260-636-7457

219TH ASG COMMANDER 1 Primary COL SCHLATTER 765-496-7257 765-463-3474

219TH ASG SENIOR FTUS 2 Alternate LTC PAYNE 317-697-5898 812-526-1526 812-275-3274

81ST TROOP CMD CMDR 1 Primary COL LIGON

81ST TROOP CMD SR FTUS 2 Alternate LTC DENTON 317-508-5788 765-457-1598

CAMP ATTERBURY CMDR 1 Primary COL NEWLIN 317-508-5709 812-526-1101 812-662-6478

AIR GUARD COMMANDER 1 Primary BG CLEVENGER

122ND FIGHTER WING 1 Primary

181ST FIGHTER WING 1 Primary

J-1 1 Primary LTC COERS 317-508-4813 317-964-7001 765-759-7993 None

2 Alternate CPT MARCUSON 317-557-6206 317-964-7004 317-770-9192 None

J-2/3 1 Primary COL RICHMOND 317-697-5910 317-247-3201

2 Alternate LTC SHATTO 317-508-8180 317-247-3204 812-376-7795

J-4 1 Primary COL SMITH (317) 538-8120 (317) 247-3305 (765) 548-2939 NA

2 Alternate LTC Liebrandt (317) 538-8133 (317) 247-3318 (812) 526-9325 NA

J-5/7 1 Primary LTC McCALLISTER (317) 407-6615 (317) 247-3317 (812) 523-1668 NA

2 Alternate LTC RIGGS, J (317) 538-8246 (317) 247-3319 (765) 345-5214 NA

J-6 1 Primary LTC NELSON 317-407-6844 317-227-6036 317-462-0778

2 Alternate MAJ MATHIEU 317-557-7162 317-247-3465 317-838-5626

J-8 1 Primary MAJ SEPRODI None (317) 247-3308 (317) 839-5133 None

2 Alternate MAJ FARLEY None (317) 247-3149 (812) 342-3727 None

STATE AVIATION OFFICER 1 Primary LTC TOWNSEND 317.508.3870 317.392.8201 317.885.7973

2 Alternate MAJ WINSLOW 317.538.1981 317.392.8213 317.574.9947

PAO 1 Primary CPT KOPCZYNSKI 317-407-7065 317-247-3105 317-881-3592

2 Alternate LT MAHARRY 317-710-8785 317-247-3105 317-840-0527

STATE PERSONNEL COL ( R ) SHORTER None (317) 247-3254 (812) 448-3742 None

SURGEON COL WILMONT

JAG COL THOMPSON 317-710-9943 317-247-3491 317-332-3891

CHAPLAIN LTC GOLDEN (317) 752-7145 (317) 247-3595 None None

IG COL CARTER 317-797-2814 317-247-3361 317-575-3291

FACILITIES AND ENGINEERING COL NOEL 317-697-5890 317-247-3253 812-829-6041

Mission Orders ProcessMission Orders Process

(JOC staff)

TRACSYS

Staff Journal - ReportsStaff Journal - Reports

DA 1594 Daily Staff Journal

Standard Site LayoutStandard Site LayoutSee pg T-5-H-1 of EOC SOPSee pg T-5-H-1 of EOC SOP

JOC Layout

DRAWN INTO THE SOP??

Mission Tasking / TrackingMission Tasking / Tracking & Mission Folder & Mission Folder

– Battle tracking can be described as collecting, processing and disseminating information, in all it’s various forms. More specifically, collecting from the many sources that provide information to the JOC, processing it into a useable format for the commander and staff, and not only disseminating it, but getting it to the right people at the right time.


– The technique used in the Indiana Joint Operation Center uses assets available in the LOG / MAINT / MILPO / FACILITIES / AIR DIV / ARMY DIV sections and or directorates.

– Collectively, the unity of effort that enables leaders to better communicate, coordinate, and performance.


2. Mission Acceptance: Emergency missions or changes to existing missions are received from OES via telephone followed document. Missions can be transmitted by FAX OR TRACSYS.

Mission Tasking / Tracking Mission Tasking / Tracking & Mission Folder& Mission Folder

• No personnel will deploy or change existing deployments without approval of the JFHQ-IN-JOC

– Once accepted, operations staff personnel process missions as illustrated in attachment #4

Functional Areas of ResponsibilitiesFunctional Areas of Responsibilities

• J-1. Personnel Branch – Administrative & Finance: Provides current personnel strength, casualty statistics, and coordinates future personnel replacements and medical requirements.


• J-2 Intelligence Section: Provides current and relevant intelligence to the Joint Operations Center, as well as to high-level leaders in the Indiana National Guard.


• J-3 Operations Section: Responsible for Operations Section. Maintains Operations Section. Manages and controls the CST. Monitors current situation on the operations map, tracks the movement of adjacent units, coordinates the production of all tactical operations orders and the execution of those orders. Coordinate staff actions in support of MSCA operations.


• J4 Logistical Section: Monitors and directly impacts current logistical requirements assisting with coordinating future needs of supply and services to all INNG/OES / Federal Disaster / Home Land Security mission-operations.


• J-5 Policy and Liaison/Government Affairs Branch: – Ordinarily staffed by Director, Policy and

Liaison/Government Affairs.– Responsible for interfacing with State and Federal

political entities during emergency and non-emergency operations.

J-5 Policy and Liaison/Government J-5 Policy and Liaison/Government Affairs BranchAffairs Branch

– Advises Director, Plans, Operations and Security with regards to any political issues that impact on operations.

– Submits to the J3 the Policy and Liaison/Government Affairs Branch AAR prior to JOC inactivation.


• J-6 Communications and Electronics Branch: Assists the J2/3 with responsibilities for the communications-electronic and automated data systems within the Directorate.


• State Aviation: Provides prompt and accurate advice regarding Aviation and Safety issues to the Adjutant General and Commanders, to manage resources, to facilitate mission-ready aircraft to support Federal and State missions, and to provide the highest quality individual crew training.


• Judge Advocate General: The mission of the Office of the Staff Judge Advocate is to serve as legal advisor to the, Headquarters staff, and commanders of the Indiana Army and Air National Guard units throughout the State rendering formal legal opinions, providing advice and counsel on major policies and interpreting statutes, regulations, and court decisions.


• Public Affairs Office: – Provide input to the J2/3 regarding public affairs

issues.– Intercept and respond to inquiries from outside press

agencies.– Provide necessary press releases for mobilized units

as necessary.– Provide JFHQ-IN-JOC 24 hour POC roster.

Message Format - Message Format -

• Joint Message Form - focal point of all critical information entering the JOC for dissemination of the information once it has been analyzed. Determining what information goes to a specific section within the JOC and what critical information must be passed to the Senior Officer on shift. Below are the specific sections of the joint message form which ensures all message information coming into & going out are kept in functional areas-- allowing RTO /Clerk to ask for required information if not provided.

Message FormatMessage Format

– Journal Legend – Provides anyone basic codes of staff journal logging

– JOC Primary Staff Distribution - Provides JOC staff specific - functional routing

– Supporting Staff Distribution – Provides JOC supporting staff information required to meet day to day operational reports / requirements / assistance

– DTG Message Received


– Staff Journal Entry Reference Number – (Functional or “Master Operational”)

JOC Joint Message Form- Distribution


– RFI & Message Plan Text – Provides JOC staff specific area to collect and respond timely. Regardless of assigned position, message traffic needs to be written down (clearly & precisely), so important information is not lost in the translation. Equally important, is how an individual asks questions pertinent for the mission and staff planning. The rule of thumb is as follows:


• What – (Mission Scope, Purpose) S• Why - Activity Type & Duration A• Where (Location) L• Who (POCs-Support Agencies) U• Time (Duration-Start-Travel-On site Req’t) T• (Personnel & Equip Req’ts) E

Joint Message Form RFI Format


– J1 (PR) – Provides admin-personnel an area to record via- voice (Mission Specific) required format & totals by unit, site-location, duty status, and totals

Joint Message Form J1 Personnel Report (PR)


– Operational / Security / Threat – Provides any JOC personnel to record specific data taken via-voice -- broken up into six separate categories listed below:

• IDS/JSIDS Alarm – Provides specific alarm activations (actions to be logged) SDO / Clerk must obtain site – Vault # - City – Person Calling – Activation Time Was call up list notified – If Unit unavailable SRCOM notified – Official Log Annotated to appropriate time/information


Joint Message Form - SIDS Alarm Format


– Loss of Weapons / Sensitive Items– Death of INNG Member on Duty– Armory Break-In– INNG Aircraft Accident– Change of Arming Order / ROE– Accidental or Intentional Weapon Discharges– Any Potential WMD/Terrorist Incident-Threat– Actual or potential negative media involving the INNG– Aggressive / Hostile Action against INNG member on

duty


– CST Notification (Mission Tasking) – Provides staff a specific area to collect the required data for CST deployment (CCIR)

Joint Message Form – CST Mission Tasking SITREP Format


– MSCA Mission Support – Provides staff a specific area to collect the required data for MSCA mission related tasking (CCIR)

Joint Message Form OES Mission Request SITREP Format

SEMA

SEMA


– Death Notification – Provides staff a specific area to collect basic required information to be forward to primary staff - Identify whether or not the soldier is on active duty status i.e., IDT, AT, ADSW, SAD, TEC, AGR, Other

– If death has occurred to a active member by (hostile action, training accident, traffic accident, etc.) (CCIR)

Joint Message Form Death Notification Format


– Bomb Threat – “Exact Wording of the Threat” (CCIR)• Questions to Ask – when, where, description-kind, what, why-

person is calling• Document Caller’s Voice – accent – emotion – volume –

irregularities• Callers Language -irritated – irrational-well spoken/educated-

scripted • Background Sounds• Has local Law Enforcement been notified – who (specific)

Joint Message Form BOMB Threat SITREP Format


– Logistical Support / Equipment – Provides staff with logistical request specifically for MSCA/FEDERAL Mission support needed by unit.

– Emergency Procurement Request for control number – given to unit & logged

– Trouble shooting payment to vendors - to expenditures

Joint Message Form Logistical Support SITREP Format

SDO / Staff Duty NCOSDO / Staff Duty NCO

• Provides ARNG / ANG updates to JOC alert roster(s).

• Coordinates and follows all movements of ANG aircraft and equipment.

• Maintains a JOC staff journal and functional area staff journal.

• Manages and coordinates ARNG / ANG information management support.

• Submits input to the JOC incident journal.• Be prepared to brief or participate in briefing INNG

leadership.

Serious Incident Report (IR) Serious Incident Report (IR) SubmissionSubmission

• Incident Report (IR) – Provides staff a specific area to log initial information prior receiving the official CAL Form 190-40 Incident Report within 24 hours – Types include: (CCIR)

– Loss of Weapons / Sensitive Items

– Death of INNG Member on Duty

– Armory Break-In

Incident Report (IR) SubmissionIncident Report (IR) Submission

– INNG Aircraft Accident– Change of Arming Order / ROE– Accidental or Intentional Weapon Discharges– Any Potential WMD/Terrorist Incident-Threat– Actual or potential negative media involving the

INNG

Incident Report (IR) SubmissionIncident Report (IR) Submission

– Actual or potential negative media involving the INNG– Aggressive / Hostile Action against INNG member on

duty

Joint Message Form – IR (Incident Report) Initial SITREP

SITREP SubmissionSITREP Submission

• SDO/NCOIC will create the JOC Initial SITREP

JOC Displacement JOC Displacement Jump JOCJump JOC

• Jumping the JOC may be a requirement when the Joint Operation Center (determined by the J3) directly interfaces with OES Headquarters or is displaced for any reason. Purpose: to coordinate and participate in the Emergency Management Cycle.

Operational BriefingsOperational Briefings

• XO – Battle Captain – SDO – Updates Current Situation– Addresses CCIRs over the last 24hrs by Exception

• J2 – Intelligence– Weather – Next 48hrs (Effects-Concerns) – Solar / Lunar / River Conditions / Road Conditions– General Analysis of the Current Situation (Fire, Flood,

Earthquake, etc)– Most Dangerous Course of Events– Most Likely Course of Events – Current PIR Review


• J3 – Battle Captain - SDO– Operational Mission - Scope & Estimated Duration

– Front Line Trace of unit (s) [ARC-View GIS or C2PC]

– Current Mission Board Review– Activities last 24 hours & Projected Activities next 24

hours– Projected units planned for future mission activities– CCIRs – Address Specifically by Exception


• SAO– Locations of State Aviation Assets – Current Mission Capabilities – Activities last 24 hours (Aviation Missions & support

activities)– Projected Activities next 24 hours– Limitations due to Weather, Maintenance, Crew Rest,

etc.– Priority of Support


• SMO– Equipment Status (Recap of Total Equipment Deployed)

– Equipment Capabilities by Exception (Units reporting below 80% OH Mission Capable)

– Activities last 24 hours (OMS Missions & Support Activities)

– Limitations due to (Maintenance, Cost, Man Hours, etc.)

– Priority of Support


• ANG– Location of Air National Guard Aviation Assets

– Update Current Air & Ground Mission Capabilities– Activities last 24 Hours & Projected Activities next 24

hours– Limitations due to (Weather, Maintenance, Crew Rest,

etc.)– Priority of Support


• JAG– Legal Recommendations on Current Operation (s)– Restate ROE/RUF - Violation(s) by Exception– UCMJ Actions

• J1– Personnel – Current Strength, Pay and replacement

operations– Address personnel LOD’s / Injuries or Health Issues– Personnel Related IRs (Incident Reports)


• J4

– Logistic support Meal / Lodging Expenditures by Exception

– Classes of Supply Issues (Brief by Exception)

– Priority of Support

• FACILITIES / DOIM / PAO / IG Brief Functional Areas by Exception if Required

• XO / J3 / Battle Captain / SDO– Review of current issues needing action

– Tasked to appropriate Staff / Organization w/End State

Risk Assessment / SafetyRisk Assessment / Safety

• Definition. Risk management is the Army’s principal risk-reduction process to protect the force. The goal is to make risk management a routine part of planning and executing operational missions. Risk management is the application of systematic thinking to the problem of making military operations safer and more effective. The focal point of risk management is mission accomplishment while minimizing the effects of hazards that cause accidental loss of lives and equipment. The following tables are available to assist training units in developing their risk Management:


– Risk Assessment Matrix (Table 1).– Risk Management Integrated Into Troop Leading

Procedures & Command Estimates (Table1-2).– Integration of Risk Management Into the Decision

Making Process (Table 1-3)


RISK MANAGEMENT TLP & COMMAND ESTIMATES

Step 1: Identify Hazards 1. Receive the mission (Initial METT-T analysis)

2. Issue the warning order

3. Make a tentative plan

A. Estimate of the Situation

1. Detailed Mission Analysis

2. Develop Situation and COA

Step 2: Assess Hazards

Step 3: Make Decisions and Develop Controls

3. Analyze COAs (Wargame)

4. Compare COAs

5. Decision

B. Expand Selected COAs Into Tentative Plan

4. Initiate Movement

5. Reconnoiter

Step 4: Implement Controls

Step 5: Supervise and Enforce Controls 8. Supervise and Refine the Plan


MISSION RISK MANAGEMENT DECISION MAKING PROCESS 1. Identify Hazards - Gather and analyze METT-T

facts to identify hazards most likely to result in

loss of combat power

2. Assess Hazards

A. Complete risk assessment for each course of action (COA)

B. Enter risk level of each COA as a decision

criteria

3. Identify controls and make risk decisions

A. Identify and select controls for hazards most

likely to result in loss of combat power

B. Make risk decision for selected COA - accept

residual risk level or evaluate decision

4. Implement controls

- Communicate and implement controls

- Integrate into paragraphs and graphics of OPORD

5. Supervise

- Monitor and enforce controls

- Revise as necessary

1. Receive mission

2. Gather and consider information

3. Complete mission analysis, restate mission, and issue planning guidance

4. Complete staff estimates

A. Develop/analyze/compare COAs (wargame)

B. Recommend COA5. Complete commander’s estimate A. Analysis of COAs (wargame)

B. Decision (select COA)

C. Concept of operation (Make risk decision and

select controls)

6. Prepare Plans/Orders

7. Approve Plans/Orders

8. Issue Plans/Orders

9. Supervise

HLS Terrorist Threat Levels HLS Terrorist Threat Levels Comparison to FPCON LevelsComparison to FPCON Levels

Homeland Security Terrorist Warning System

RED: Signifies severe risk of attack and may require the pre-positioning of especially trained teams, closing public and government facilities and monitoring transportation systems.

ORANGE: Signifies a high risk of attack, meaning the government should coordinate necessary security efforts with armed forces or law enforcement agencies and take additional precautions at public events.YELLOW: Signifies an elevated condition meaning there is a significant risk of attack. Increased surveillance of critical locations and implementing some emergency response plans are called for.GREEN: Signifies a low risk of terrorist attack.


(U/FOUO) HIGH: Anti-U.S. terrorists operationally active and use large casualty producing attacks. There is a substantial DoD presence and the Operating Environment favors terrorist.

(U) SIGNIFICANT: Anti-U.S. terrorist operationally active and attack personnel as their preferred MO or a group uses large casualty producing attacks and has limited operational activity. Operating Environment is neutral.

(U) MODERATE: Terrorists present but no indication of anti-U.S. activity. Operating elements favors Host Nation/U.S.

(U) LOW: No group detected or group activity is non-threatening.

DIA Terrorist Threat Levels


FPCON DELTA: Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is likely. Normally, this FPCON is declared as a localized condition.FPCON CHARLIE: Applies when an incident occurs or intelligence is received indicating some form of terrorist action against personnel and facilities is imminent. Implementation of measures in this FPCON for more than a short period probably will create hardship and effect the peacetime activities of the unit and its personnel.

FPCON ALPHA: Applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature and extent of which are unpredictable, and circumstances do not justify full implementation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher FPCONS resulting from intelligence received or as a deterrent. The measures in this FPCON must be capable of being maintained indefinitely.FPCON NORMAL: Applies when a general threat of possible terrorist activity exists but warrants only a routine security posture.

DoD Force Protection Conditions

FPCON BRAVO: Applies when an increased and more predictable threat ofterrorist activity exists. The measures in this THREATCON must be capable of being Maintained for weeks without causing undue hardship affecting operational capability, And aggravating relations with local authorities.

Indiana SEMA RegionsIndiana SEMA Regions• There are 3 Regions throughout the State of Indiana.

– Coastal Region

– Southern Region

QUESTIONSQUESTIONS

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