joint crediting mechanism project cycle procedure · jcm_pw_pcp_ver03.004.0 1 joint crediting...
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Joint Crediting Mechanism Project Cycle Procedure
CONTENTS
1. GENERAL PROCEDURES ................................................................................................. 5
1.1. Objectives ...................................................................................................................... 5
1.2. Scope and applicability .................................................................................................. 5
1.3. Terms and definitions ..................................................................................................... 5
1.4. Approval of methodologies ............................................................................................ 5
1.4.1. Submission of a proposed methodology................................................................. 5
1.4.2. Completeness check ............................................................................................... 6
1.4.3. Public inputs ........................................................................................................... 6
1.4.4. Consideration of a proposed methodology ............................................................. 6
1.5. Implementation of project .............................................................................................. 7
1.6. Pre-registration activities ............................................................................................... 8
1.6.1. Publication of project design document ................................................................. 8
1.6.1.1. Submission of project design document ......................................................... 8
1.6.1.2. Submission and treatment of public inputs ..................................................... 9
1.6.2. Modalities of communication ................................................................................. 9
1.6.3. Validation of a proposed JCM project .................................................................. 10
1.7. Registration of project .................................................................................................. 10
1.7.1. Request for registration ........................................................................................ 10
1.7.1.1. Submission of request for registration .......................................................... 10
1.7.1.2. Processing request for registration ................................................................ 11
1.7.1.3. Finalizing request for registration ................................................................. 11
1.8. Pre-issuance activities .................................................................................................. 11
1.8.1. Preparation of monitoring report .......................................................................... 11
1.8.2. Verification of emission reductions or removals .................................................. 11
1.9. Issuance of credits ........................................................................................................ 12
1.9.1. Request for issuance ............................................................................................. 12
1.9.1.1. Submission of request for issuance ............................................................... 12
1.9.1.2. Processing request for issuance .................................................................... 12
1.9.1.3. Finalizing request for issuance ..................................................................... 13
2. SPECIFIC PROCEDURES ................................................................................................. 14
2.1. Approval of methodologies .......................................................................................... 14
2.1.1. Revision of an approved methodology ................................................................. 14
2.1.2. Putting on hold of an approved methodology ...................................................... 15
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2.2. Pre-registration activities ............................................................................................. 15
2.2.1. Conditions resulting in the revision of project design document ......................... 15
2.3. Registration of project .................................................................................................. 16
2.3.1. Request for registration ........................................................................................ 16
2.3.1.1. Processing request for registration ................................................................ 16
2.3.1.2. Rejecting request for registration .................................................................. 17
2.4. Post-registration activities ............................................................................................ 17
2.4.1. Changes to registered JCM project....................................................................... 17
2.4.1.1. Submission of request for approval of changes ............................................ 17
2.4.1.2. Processing request for approval of changes .................................................. 18
2.4.2. Changes to registered modalities of communication ............................................ 19
2.4.2.1. General requirements .................................................................................... 19
2.4.2.2. Changes to focal point .................................................................................. 20
2.4.2.3. Changes to project participants ..................................................................... 21
2.5. Issuance of credits ........................................................................................................ 21
2.5.1. Request for issuance ............................................................................................. 21
2.5.1.1. Processing request for issuance .................................................................... 21
2.5.1.2. Rejecting request for issuance ...................................................................... 21
2.6. Withdrawal ................................................................................................................... 22
2.6.1. Submission of request for withdrawal .................................................................. 22
2.6.2. Processing request for withdrawal........................................................................ 22
1. GENERAL PROCEDURES ................................................................................................. 5
1.1. Objectives ...................................................................................................................... 5
1.2. Scope and applicability .................................................................................................. 5
1.3. Terms and definitions ..................................................................................................... 5
1.4. Approval of methodologies ............................................................................................ 5
1.4.1. Submission of a proposed methodology................................................................. 5
1.4.2. Completeness check ............................................................................................... 6
1.4.3. Public inputs ........................................................................................................... 6
1.4.4. Consideration of a proposed methodology ............................................................. 6
1.5. Implementation of project .............................................................................................. 7
1.6. Pre-registration activities ............................................................................................... 8
1.6.1. Publication of project design document ................................................................. 8
1.6.1.1. Submission of project design document ......................................................... 8
1.6.1.2. Submission and treatment of public inputs ..................................................... 9
1.6.2. Modalities of communication ................................................................................. 9
1.6.3. Validation of a proposed JCM project .................................................................. 10
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1.7. Registration of project .................................................................................................. 10
1.7.1. Request for registration ........................................................................................ 10
1.7.1.1. Submission of request for registration .......................................................... 10
1.7.1.2. Processing request for registration ................................................................ 11
1.7.1.3. Finalizing request for registration ................................................................. 11
1.8. Pre-issuance activities .................................................................................................. 11
1.8.1. Preparation of monitoring report .......................................................................... 11
1.8.2. Verification of emission reductions or removals .................................................. 11
1.9. Issuance of credits ........................................................................................................ 12
1.9.1. Request for issuance ............................................................................................. 12
1.9.1.1. Submission of request for issuance ............................................................... 12
1.9.1.2. Processing request for issuance .................................................................... 12
1.9.1.3. Finalizing request for issuance ..................................................................... 13
2. SPECIFIC PROCEDURES ................................................................................................. 14
2.1. Approval of methodologies .......................................................................................... 14
2.1.1. Revision of an approved methodology ................................................................. 14
2.1.2. Putting on hold of an approved methodology ...................................................... 15
2.2. Pre-registration activities ............................................................................................. 15
2.2.1. Conditions resulting in the revision of project design document ......................... 15
2.3. Registration of project .................................................................................................. 16
2.3.1. Request for registration ........................................................................................ 16
2.3.1.1. Processing request for registration ................................................................ 16
2.3.1.2. Rejecting request for registration .................................................................. 17
2.4. Post-registration activities ............................................................................................ 17
2.4.1. Changes to registered JCM project....................................................................... 17
2.4.1.1. Submission of request for approval of changes ............................................ 17
2.4.1.2. Processing request for approval of changes .................................................. 18
2.4.2. Changes to registered modalities of communication ............................................ 19
2.4.2.1. General requirements .................................................................................... 19
2.4.2.2. Voluntary changes to focal point ................................................................... 20
2.4.2.3. Changes to project participants ..................................................................... 21
2.5. Issuance of credits ........................................................................................................ 21
2.5.1. Request for issuance ............................................................................................. 21
2.5.1.1. Processing request for issuance .................................................................... 21
2.5.1.2. Rejecting request for issuance ...................................................................... 21
2.6. Withdrawal ................................................................................................................... 22
2.6.1. Submission of request for withdrawal .................................................................. 22
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2.6.2. Processing request for withdrawal........................................................................ 22
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1. GENERAL PROCEDURES
1.1. Objectives
1. The objectives of the “Joint Crediting Mechanism Project Cycle Procedure” (hereinafter
referred to as “this Procedure”) are to:
(a) Improve the consistency and clarity in processing of the submissions of documents
relating to the approval of a methodology, the registration of a proposed Joint
Crediting Mechanism (hereinafter referred to as “JCM”) project and issuance of
credits by the Joint Committee, its secretariat (hereinafter referred to as the
“secretariat”), the Japanese side and the Palauan side (hereinafter referred to as
“both sides”);
(b) Enhance the overall efficiency and integrity of the JCM.
1.2. Scope and applicability
2. This Procedure describes the administrative steps to follow for project participants,
third-party entities (hereinafter referred to as the “TPEs”), other stakeholders, the Joint
Committee, the secretariat and both sides for approval of a methodology, registration of a
JCM project, issuance of credits and related actions.
1.3. Terms and definitions
3. This Procedure describes standards which are requirements to be met except those
paragraphs which include terms “should” and “may” as defined in paragraph 4 below.
4. The following terms apply in this Procedure:
(a) “Should” is used to indicate that among several possibilities, one course of action is
recommended as particularly suitable;
(b) “May” is used to indicate what is permitted.
5. Terms in this Procedure are defined in the “Joint Crediting Mechanism Glossary of Terms”
available on the JCM website.
1.4. Approval of methodologies
1.4.1. Submission of a proposed methodology
6. The Japanese side, the Palauan side or project participants (hereinafter referred to as
“methodology proponents”) may prepare a proposed methodology and submits it, using
the latest version of forms described in paragraph 7 below, to the Joint Committee for its
approval by electronic means.
7. The proposed methodology consists of the completed “JCM Proposed Methodology Form”
and “JCM Proposed Methodology Spreadsheet Form”, containing the Input Sheet and
Calculation Process Sheet, which are developed in line with the “Joint Crediting
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Mechanism Guidelines for Developing Proposed Methodology” (hereinafter referred to as
“Methodology Guidelines”). The submission may be accompanied by additional
documents which help explain the methodology. The Joint Committee may request the
methodology proponents to submit additional documents including a draft project design
document (hereinafter referred to as “PDD”) to which the proposed methodology is
applied.
7.8. The methodology proponents may submit the proposed methodology to the Joint
Committee for its approval using the previous version of the “JCM Proposed
Methodology Form” and “JCM Proposed Methodology Spreadsheet Form” within the
grace period of six (6) months from the date of publication of a new version. The Joint
Committee does not accept the proposed methodology using the previous version after
the grace period of six (6) months.
8.9. The secretariat notifies the receipt of the submission to the methodology proponents by
electronic means.
9.10. Methodologies may also be developed under the initiative of the Joint Committee.
1.4.2. Completeness check
10.11. The secretariat checks whether the proposed methodology is complete and
communicates the result to the methodology proponents within seven (7) calendar days
after the receipt of the submission.
11.12. If the submission is deemed incomplete, the secretariat notifies the methodology
proponents of the reason.
12.13. This process is not required for proposed methodologies developed under the initiative
of the Joint Committee.
1.4.3. Public inputs
13.14. After the secretariat deems that the submitted proposed methodology satisfies the
completeness check, the secretariat promptly makes the methodology publicly available
for public inputs through the JCM website.
14.15. The duration of call for public inputs is fifteen (15) calendar days.
15.16. The secretariat makes all received inputs publicly available through the JCM website.
16.17. For methodologies developed under the initiative of the Joint Committee, they are also
subjected to this process.
1.4.4. Consideration of a proposed methodology
17.18. The Joint Committee assesses the proposed methodology based on, but not limited to,
the materials submitted by the methodology proponents and the submitted public inputs
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in line with Methodology Guidelines.
18.19. The Joint Committee may interact with the methodology proponents on specific issues
regarding the proposed methodology.
19.20. The Joint Committee may delegate part of the work of assessment to external experts
and/or a panel independent from methodology proponents, as appropriate.
20.21. The outcome of the consideration is as follows:
(a) Approval of the proposed methodology;
(b) Approval of the proposed methodology with revisions;
(c) Non-approval of the proposed methodology.
21.22. The Joint Committee should conclude the consideration within sixty (60) calendar
days from the closing of public inputs. If this is deemed not possible due to matters such
as ongoing clarifications, then the secretariat notifies the methodology proponents of the
status of discussion within sixty (60) calendar days from the closing of public inputs, and
the Joint Committee should conclude the consideration no later than ninety (90) calendar
days from the closing of public inputs.
22.23. Upon conclusion of consideration, the secretariat notifies the outcome of consideration
to the methodology proponents, with its reasons.
23.24. The secretariat makes publicly available the outcome of the consideration, as well as
relevant information on the approved methodology, which consists of approved
methodology document and Monitoring Spreadsheet, through the JCM website within
five (5) calendar days from the date of decision by the Joint Committee. Monitoring
Spreadsheet consists of Monitoring Plan Sheet, Monitoring Structure Sheet and
Monitoring Report Sheet1.
24.25. The methodology proponents may resubmit any proposed methodology that has been
assessed as incomplete by the secretariat or has not been approved by the Joint
Committee. Such submission addresses the reasons for incompleteness stated by the
secretariat and non-approval stated by the Joint Committee.
1.5. Implementation of project
25.26. Project participants operate a project in line with the JCM rules and guidelines.
26.27. After the registration of the project, the project participants operate the project and
conduct monitoring of its activity in line with the registered PDD. The project
participants may submit the request for registration after the start date of operation.
1 Monitoring Plan Sheet and Monitoring Report Sheet are prepared by the secretariat based on a
Proposed Methodology Spreadsheet made by the methodology proponent after its approval.
Monitoring Structure Sheet is added by the secretariat.
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27.28. Credits are only issued to emission reductions or removals that are calculated by the
project participants and verified by the TPE based on the results of monitoring in line
with the registered PDD, after the start date of operation.
28.29. A project which started operation on or after 13 January 2014 is eligible for
consideration as a JCM project.
1.6. Pre-registration activities
1.6.1. Publication of project design document
1.6.1.1. Submission of project design document
29.30. The project participants of a proposed JCM project prepare a draft PDD, which
consists of a completed “JCM Project Design Document Form”, using the latest version
of that form, and monitoring plan, in line with the “Joint Crediting Mechanism Guidelines
for Developing Project Design Document and Monitoring Report” (hereinafter referred to
as “PDD and Monitoring Guidelines”), and submit them together with a modalities of
communication statement (hereinafter referred to as “MoC”), using the latest version of
the “JCM Modalities of Communication Statement Form” and supporting documentation,
as appropriate, to the TPE contracted by the project participants to perform validation of
the project and to the Joint Committee for public inputs.
31. The project participants may submit the draft PDD together with the MoC to the TPE
contracted by the project participants to perform validation of the project and to the Joint
Committee for public inputs, using the previous version of the “JCM Project Design
Document Form” and “JCM Modalities of Communication Statement Form” within the
grace period of six (6) months from the date of publication of a new version. The Joint
Committee does not accept the draft PDD and the MoC using the previous version after
the grace period of six (6) months.
30.32. The secretariat issues a unique reference number to the JCM project submitted to the
Joint Committee for public inputs.
31.33. The secretariat notifies the receipt of the submission and the unique reference number
to the project participant who has submitted the draft PDD and MoC.
32.34. Upon notifying the receipt of the submission, the secretariat makes the draft PDD
publicly available through the JCM website for public inputs. The duration of call for
public inputs on the draft PDD is thirty (30) calendar days subsequent to the publication
of the draft PDD. The secretariat informs the project participants and the TPE of the
location of the draft PDD on the JCM website and the opening and closing dates of the
duration of call for public inputs.
33.35. In addition to the draft PDD, the secretariat, through the JCM website, also makes the
following information publicly available:
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(a) The name of the proposed JCM project;
(b) The location of the proposed JCM project including coordinates;
(c) The names of the all project participants listed in the draft PDD of the proposed
JCM project;
(d) The name of the TPE which conducts validation (and verification) for the proposed
JCM project;
(e) The estimated annual greenhouse gas (GHG) emission reductions or removals
indicated in the draft PDD;
(f) The approved methodology(ies) being applied to the proposed JCM project;
(g) The proposed start date and length of the expected operation period.
34.36. When appropriate, validation and verification may be conducted simultaneously or
separately. When the project participants apply for validation and verification
simultaneously, all sections of the draft PDD and the draft monitoring report are
completed prior to submission.
1.6.1.2. Submission and treatment of public inputs
35.37. All stakeholders may submit inputs, in English, on the proposed JCM project to the
project participants and the TPE through electronic means specified on the JCM website.
The submitters of the inputs provide the name and contact details of the individual or
organization on whose behalf the inputs are submitted. The TPE checks the authenticity
and relevance of this information in case of doubt.
36.38. The secretariat makes the inputs publicly available through the JCM website where the
draft PDD is displayed, and removes those that the TPE has determined to be unauthentic
in line with paragraph 37 above.
1.6.2. Modalities of communication
37.39. The project participants of a JCM project designate one focal point entity (hereinafter
referred to as the “focal point”) from the project participants to communicate on their
behalf with the Joint Committee and the secretariat in line with scopes of authority
referred to in paragraph 4042 below and include this information in an MoC.
38.40. After the submission of an MoC of a proposed JCM project, all official
communication between the project participants and the Joint Committee, the secretariat,
or each side for the specific project is conducted through the focal point.
39.41. The project participants submit an MoC to the Joint Committee and the TPE, at the
time of submitting the draft PDD to the TPE for validation and the Joint Committee for
public inputs, using the latest version of the “JCM Modalities of Communication
Statement Form”. The contact details of the focal point and other project participants are
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included in the “JCM Modalities of Communication Statement Form”.
40.42. The project participants grant the focal point the authority to:
(a) Communicate in relation to requests for issuance of credits to respective accounts;
(b) Communicate in relation to requests for addition and/or voluntary withdrawal of
project participants and changes to the focal point, as well as changes to company
names, legal status, contact details and specimen signatures; and
(c) Communicate on all other project-related matters not covered by subparagraphs (a)
and (b) above.
41.43. The project participants and the focal point designate one primary authorized signatory
and one alternate authorized signatory. The signature of either the primary or alternate
authorized signatory suffices for authenticating the project participant’s or the focal
point’s consent or instruction(s).
42.44. The project participants do not include or refer to private contractual arrangements in
an MoC.
43.45. The secretariat publishes the “JCM Modalities of Communication Statement
Form”MoC on the JCM website following the registration of the project. The MoC is
shared only among the project participants, the Joint Committee, the secretariat and the
TPE involved in the JCM project. The secretariat makes sections 1 to 4 of the MoC
without specimen signatures publicly available.
1.6.3. Validation of a proposed JCM project
44.46. The TPE, in line with the “Joint Crediting Mechanism Guidelines for Validation and
Verification” (hereinafter referred to as “Validation and Verification Guidelines”),
validates the MoC and the proposed JCM project as described in the draft PDD, prepares
a validation report using the latest version of the “JCM Validation Report Form” and
sends the report to the project participants.
45.47. The TPE may send the validation report to the project participants using the previous
version of the “JCM Validation Report Form” within the grace period of six (6) months
from the date of publication of a new version. The validation report using the previous
version after the grace period of six (6) months is not accepted by the Joint Committee.
46.48. When appropriate, validation may be conducted simultaneously with verification.
1.7. Registration of project
1.7.1. Request for registration
1.7.1.1. Submission of request for registration
47.49. The project participants, after receiving a positive validation opinion by the TPE, may
request for registration of the proposed JCM project. When requesting for registration, the
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project participants submit the completed “JCM Project Registration Request Form”
using the latest version of that form, the validated PDD and MoC, validation report and
other supporting documents, as appropriate, by electronic means.
50. The project participants may request for registration of the proposed JCM project using
the previous version of the “JCM Project Registration Request Form” within the grace
period of six (6) months from the date of publication of a new version. The Joint
Committee does not accept the request using the previous version after the grace period of
six (6) months.
1.7.1.2. Processing request for registration
48.51. The secretariat maintains a publicly available list of all submitted requests for
registration through the JCM website.
49.52. The secretariat notifies the receipt of the request for registration to the project
participants by electronic means.
50.53. Upon receiving the request for registration, the secretariat conducts within seven (7)
calendar days a completeness check to determine whether the request for registration
submission is complete.
51.54. Upon conclusion of the completeness check, the secretariat notifies the project
participants and the TPE of the conclusion of the completeness check.
1.7.1.3. Finalizing request for registration
52.55. Upon positive conclusion of the completeness check, the Joint Committee decides to
register the proposed JCM project.
53.56. When the Joint Committee decides to register the proposed JCM project, the
secretariat notifies each side, the project participants and the TPE of the registration and
makes publicly available the relevant information on the JCM project through the JCM
website.
1.8. Pre-issuance activities
1.8.1. Preparation of monitoring report
54.57. The project participants prepare a draft monitoring report in line with the applied
methodology and the PDD and Monitoring Guidelines, and submit it together with
supporting documentation to the TPE contracted by the project participants to perform
verification of the monitored GHG emission reductions or removals.
1.8.2. Verification of emission reductions or removals
55.58. The TPE, in line with the Validation and Verification Guidelines, verifies the amounts
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of GHG emission reductions or removals on the basis of the monitoring report submitted
by the project participants, prepares a verification report using the latest version of the
“JCM Verification Report Form” and sends the report to the project participants which
requested verification.
56.59. The TPE may send the verification report to the project participants using the previous
version of the “JCM Verification Report Form” within the grace period of six (6) months
from the date of publication of a new version. The verification report using the previous
version after the grace period of six (6) months is not accepted by the Joint Committee.
57.60. When appropriate, verification may be conducted simultaneously with validation.
1.9. Issuance of credits
1.9.1. Request for issuance
1.9.1.1. Submission of request for issuance
58.61. The project participants who wish to have credits issued open an account in the
registry of the Japanese side and/or the Palauan side before requesting issuance of credits.
59.62. The project participants may request the Joint Committee to notify each side to issue
credits to their respective accounts in the registry, only after the TPE verifies the amount
of GHG emission reductions or removals. When requesting to notify each side to issue
credits, the project participants submit the completed “JCM Credits Issuance Request
Form” using the latest version of that form, including information on the allocation of
credits among the project participants in tonnes of CO2 equivalent, the verified
monitoring report and the verification report by electronic means. Project participants
consult among themselves, and determine, the allocation of credits taking into
consideration their contribution (funding to initial investment, provision of project sites,
endorsement/promotional contribution, in-kind contribution, finance, technology, training,
support for O&M, etc.) to GHG emission reductions or removals.
63. The project participants may request the Joint Committee to notify each side to issue
credits using the previous version of the “JCM Credits Issuance Request Form” within the
grace period of six (6) months from the date of publication of a new version. The Joint
Committee does not accept the request using the previous version after the grace period of
six (6) months.
60.64. The project participants may allocate part of the credits to the respective project
participants and/or respective sides.
1.9.1.2. Processing request for issuance
61.65. The secretariat notifies the receipt of the request for issuance to the project participants
by electronic means.
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62.66. The secretariat conducts within seven (7) calendar days a completeness check to
determine whether the request for issuance, including allocation of the credits among the
project participants in tonnes of CO2 equivalent, is complete.
63.67. Upon positive conclusion of the completeness check, the Joint Committee decides to
notify each side of the amount of credits to be issued.
64.68. Upon decision by the Joint Committee, the secretariat notifies each side, the project
participants and the TPE of the result.
1.9.1.3. Finalizing request for issuance
65.69. Upon notification by the secretariat, each side issues the amount of credits specified in
the notification to respective accounts of project participants in the registry.
66.70. Each side notifies the issuance of credits to the Joint Committee through the
secretariat.
67.71. The secretariat archives all the data of issuance of credits and makes them publicly
available through the JCM website.
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2. SPECIFIC PROCEDURES
2.1. Approval of methodologies
2.1.1. Revision of an approved methodology
68.72. Methodology proponents may request the Joint Committee to revise an approved
methodology by submitting the completed “JCM Approved Methodology Revision
Request Form” using the latest version of that form and the proposed revised
methodology highlighting all proposed changes.
73. The methodology proponents may request the Joint Committee for the revision of an
approved methodology using the previous version of the “JCM Approved Methodology
Revision Request Form” within the grace period of six (6) months from the date of
publication of a new version. The Joint Committee does not accept the request using the
previous version after the grace period of six (6) months.
69.74. The submission may be accompanied by additional documents which helps explain the
proposed revision. The Joint Committee may request the methodology proponents to
submit additional documents including a draft PDD to which the proposed revised
methodology is applied.
70.75. The secretariat notifies the receipt of the submission to the methodology proponents
by electronic means.
71.76. Methodologies may also be revised under the initiative of the Joint Committee.
72.77. The secretariat conducts a completeness check of the submission in the same
procedure as described in section 1.4.2.
73.78. In parallel with the completeness check, the secretariat also assesses the nature and
complexity of the proposed revision and classify them as follows:
(a) Substantive revision proposal: Substantive changes to the approved methodology
including changes in eligibility criteria, calculation and monitoring methods and
parameters; or
(b) Editorial revision proposal: Correction of misstatements and editorial revisions to
improve the clarity of the approved methodology.
74.79. Upon conclusion of the completeness check and the assessment of the proposed
revision by the secretariat, all substantive revision proposals referred to in paragraph
78(a), including those under the initiative of the Joint Committee, are subject to public
inputs procedure as described in section 1.4.3.
75.80. Consideration of the substantive revision proposals is conducted in the same procedure
as described in paragraphs 1718 to 2223.
76.81. The secretariat makes publicly available all approved revised methodologies through
the JCM website within five (5) calendar days from the date of decision by the Joint
Committee.
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77.82. Project participants may apply the approved revised methodology in projects seeking
validation after the date on which the revised version is approved.
78.83. Upon conclusion of the completeness check and the assessment of the proposed
revision by the secretariat, all editorial revision proposals referred to in paragraph 78(b),
including those under the initiative of the Joint Committee, are reflected as appropriate by
the secretariat after approval by the Joint Committee. The secretariat makes the revised
methodology publicly available through the JCM website.
79.84. The revision of an approved methodology has no effect on projects which have started
the public inputs for draft PDDs applying the previous version of the revised
methodology.
2.1.2. Putting on hold of an approved methodology
80.85. In case new or better comprehension of scientific evidence indicates that emission
reductions may be overestimated based on the approved methodology, or there are
identified inconsistencies, errors and/or ambiguities in the approved methodology, the
Joint Committee may put on hold an approved methodology at any time. In this case, the
Joint Committee decides to either:
(a) Put on hold the approved methodology with immediate effect. In this case, project
participants do not submit any draft PDD for public inputs or any request for
registration of a project applying the methodology, from the day following the date
of publication of the Joint Committee’s decision through the JCM website; or
(b) Put on hold the approved methodology with a grace period of twenty-eight (28)
calendar days. In this case, project participants do not submit any request for
registration of a project applying the methodology any more than twenty-eight (28)
calendar days following the date of publication of the Joint Committee’s decision
through the JCM website.
2.2. Pre-registration activities
2.2.1. Conditions resulting in the revision of project design document
81.86. The project participants may submit a draft PDD to request for registration applying
the previous version of an approved methodology within the grace period of eight (8)
months from the date of publication of revised version except when the methodology is
revised following the process described in paragraph 85 above. If the project participants
have submitted a draft PDD applying the previous version of an approved methodology to
the TPE for validation and to the Joint Committee for public inputs but do not submit
request for registration within the grace period, they revise the draft PDD applying the
new version of the methodology and submit it to the TPE for validation and to the Joint
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Committee for public inputs, notifying the reference number which has already been
issued to the proposed JCM project.
82.87. If the project participants wish to change the approved methodology applied in the
draft PDD that has already been published for public inputs, they revise the draft PDD
and submit the revised draft PDD to the TPE for validation and to the Joint Committee
for public inputs, notifying the reference number which has already been issued to the
proposed JCM project.
83. Project participants may submit the PDD to the Joint Committee to request for registration
using the previous version of the “JCM Project Design Document Form” within the grace
period of six (6) months from the date of publication of a new version. The Joint
Committee does not accept the PDD using the previous version of the “JCM Project Design
Document Form” after the grace period of six (6) months.
2.3. Registration of project
2.3.1. Request for registration
2.3.1.1. Processing request for registration
84.88. If the secretariat, during the completeness check, identifies issues of an editorial nature,
it requests project participants by electronic means, copying the TPE, to submit the
missing or revised documents and/or information. In this case, project participants submit
the requested documents and/or information within seven (7) calendar days of receipt of
the request. If project participants do not submit the requested documents and/or
information by this deadline, the secretariat concludes that the request for registration is
incomplete. The secretariat conducts completeness check within seven (7) calendar days
from the date of the receipt of the requested documents and/or information.
85.89. If the request for registration does not meet the requirements of the completeness
check, the secretariat communicates the underlying reasons to the project participants and
the TPE, and makes them publicly available through the JCM website. In this case, the
project participants may re-submit the request for registration with revised documentation
as described in paragraph 4649 above.
86.90. If the secretariat notifies the project participants that the request for registration is
incomplete, in line with paragraph 8389 above, more than forty-five (45) calendar days
after the submission of the request for registration, and the request for registration was
submitted more than forty-five (45) calendar days prior to the expiry of the grace period
of the previous version of a methodology, then for re-submission purposes, the project
participants are granted an extension of the validity of the methodology by the number of
calendar days in excess of the forty-five (45) calendar days elapsed before the notification
on incompleteness is made.
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2.3.1.2. Rejecting request for registration
87.91. If the Joint Committee decides to reject the request for registration, the secretariat
notifies each side, the project participants and the TPE of the rejection and its reasons and
makes publicly available the decision with its reasons through the JCM website.
88.92. In the case of paragraph 91 above, the project participants may re-submit the request
for registration with revised documentation in line with section 1.7.11.7.1 if the reasons
for the rejection can be addressed by means of a validation report revised by the TPE,
based on a revised PDD as appropriate. In this case, the project participants justify that
the re-submission falls under such case.
2.4. Post-registration activities
2.4.1. Changes to registered JCM project
89.93. When the project has been changed from the registered PDD and/or methodology,
those changes are classified into the followings:
(a) Changes determined by the TPE that do not prevent the use of the applied
methodology;
(b) Changes identified by the project participants prior to verification or by the TPE
during verification that would prevent the use of the applied methodology; or
(c) Changes identified by the project participants or determined by the TPE that
prevent the use of the applied methodology.
90.94. If changes are classified into paragraph 93(a), the project participants revise the PDD
and submit it for the first issuance request subsequent to the revision.
91.95. If changes are classified into paragraph 8793(b), the project participants proceed with
the process described in sections 2.4.1.1 and 2.4.1.2 below.
92.96. If changes are classified into paragraph 8793(c), the project participants withdraw the
project in line with section 2.6. The project participants may re-submit a request for
registration for the withdrawn project in line with section 1.6.1.
2.4.1.1. Submission of request for approval of changes
93.97. The project participants obtain approval of changes by the Joint Committee prior to
the submission of the request for issuance of credits in cases described in paragraph
8793(b).
94.98. To obtain approval from the Joint Committee for the changes that would prevent the
use of methodology, the project participants submit a completed “JCM Post-Registration
Changes Request Form” using the latest version of that form and a revised PDD to the
secretariat by electronic means.
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99. The project participants may request the Joint Committee to approve the changes using
the previous version of the “JCM Post-Registration Changes Request Form” within the
grace period of six (6) months from the date of publication of a new version. The Joint
Committee does not accept the request using the previous version after the grace period of
six (6) months.
2.4.1.2. Processing request for approval of changes
95.100. The secretariat prepares and maintains a publicly available list of all submitted
requests for approval of changes through the JCM website.
96.101. Upon receipt of the request for approval of changes, the secretariat conducts within
seven (7) calendar days the completeness check to determine whether the request for
approval of changes is complete.
97.102. Upon positive conclusion of the completeness check of the request for approval of
changes, the secretariat, within fourteen (14) calendar days, prepares and sends to the
Co-Chairs a summary note on the request with a recommendation on the course of action,
or with a notification that the case will be considered by the Joint Committee.
98.103. If the secretariat, during the preparation of the summary note, identifies issues that
require clarifications from project participants, it requests the project participants to
submit revised documents and/or information to clarify the issues within fourteen (14)
calendar days of the notification of the request by the secretariat. In this case, the
secretariat, notwithstanding the provision in paragraph 95102 above, finalizes the
summary note and sends it to the Co-Chairs within fourteen (14) calendar days of receipt
of the requested documents and/or information from the project participants. If the project
participants do not submit the requested documents and/or information by this deadline,
the secretariat suspends the process for the request for approval of changes.
99.104. If the secretariat, during the preparation of the summary note, identifies issues that
require inputs from a relevant expert, it seeks guidance from the expert. In this case, the
secretariat, notwithstanding the provisions in paragraphs 102 and 103 above, finalizes the
summary note and sends it to the Co-Chairs within fourteen (14) calendar days of receipt
of the inputs from the expert.
100.105. Upon confirmation of the summary note by the Co-Chairs, the summary note
is distributed to the Joint Committee, and the Joint Committee decides whether to
approve the request.
101.106. Once a decision has been made by the Joint Committee, the secretariat
informs the project participants of the decision and any guidance provided by the Joint
Committee as applicable, and makes the decision and guidance publicly available through
the JCM website.
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102.107. If the request for approval of changes is approved with guidance which
requests further revision of the revised PDD by the Joint Committee, the project
participants revise the PDD in line with the guidance and submit to the Joint Committee
the revised PDD reflecting the guidance. The secretariat makes the revised PDD publicly
available through the JCM website as the registered PDD. This version of the registered
PDD is applied for future requests for issuance of credits.
103.108. If the request for approval of changes is approved without guidance, the
secretariat makes the revised PDD publicly available through the JCM website as the
registered PDD. This version of the registered PDD is applied for future requests for
issuance of credits.
104.109. If the request for approval of changes is not approved, the project
participants withdraw the project in line with section 2.6 or revise the PDD and submit a
revised draft PDD to the TPE for validation and to the Joint Committee for public inputs,
notifying the reference number which has already been issued to the registered JCM
project.
2.4.2. Changes to registered modalities of communication
2.4.2.1. General requirements
105.110. The focal pointProject participants of the JCM project requests changes to
the contents of the registered MoC to the secretariat as soon as possible after the changes
become effective.
106. The authorized signatories or the legal representatives of the project participants may
directly notify the secretariat on any issues regarding the contents of the registered MoC by
electronic means.
107.111. The secretariat requests a new submission of a “JCM Modalities of
Communication Statement Form”an MoC whenever the secretariat identifies
inconsistencies or inaccuracies in a submittedthe registered MoC.
112. Focal point usesIn case of requesting for changes to the contents of the registered MoC,
project participants submit a new MoC using the latest version of the “JCM Modalities of
Communication Statement Form” to request changes to the MoC and submits it to the
secretariat by electronic means.
108.113. Project participants may submitrequest for changes to the contents of the
registered MoC by using the previous version of the “JCM Modalities of Communication
Statement Form” by electronic means in line with paragraph 111(b) below. within the
grace period of six (6) months from the date of publication of a new version. The
secretariat does not accept the previous version after the grace period of six (6) months.
109.114. Focal point or projectProject participants who submit the “JCM Modalities
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of Communication Statement Form” in line with paragraph 111(b) below ensuresa new
MoC ensure that:
(a) Supporting documentation, including powers of attorney, or extracts from board
meeting minutes or company association documentation, or extracts/certificates
from national company registries that cannot be verified online, is dated or
notarized within two (2) years from the time of submission of a request for change
to established modalities of communication. This time limitation does not apply to
copies of national personal identity documents;
(b) To the extent possible, changes applicable to more than one JCM project or
multiple changes affecting the same JCM project are consolidated in a single form.
115. The legal representative of a project participant may sign on behalf of the authorized
signatories if the primary and alternate authorized signatories of the project participant
concerned are no longer available.
110.116. Legal representatives signing on behalf of entitiesthe project participants
provide written evidence that they are authorized to sign on behalf of the respective
entities.
111.117. The secretariat may request additional clarification and/or documentation if
submissions do not clearly provide evidence.
112.118. The secretariat displays the updated MoC including its annex 1 as necessary
and their effective dates on the JCM website in line with paragraph 45.
2.4.2.2. ChangesVoluntary changes to focal point
113.119. TheAny of the project participants for a registered JCM project may
changerequest for changes on the designation of the focal point for any reason and at any
time by submitting a new MoC signed by all project participants using the latest version
of the “JCM Modalities of Communication Statement Form” to the secretariat by
electronic meanssigned by all project participants, either through:.
(a) The focal point; or
(b) Any of the project participants directly.
114.120. The legal representative of a focal point may submit the “JCM Modalities of
Communication Statement Form” in line with paragraph 111 above if the primary and
alternate authorized signatories of the focal point concerned are no longer available.
Project participants may request for changes on the designation of the focal point by
using the previous version of the “JCM Modalities of Communication Statement Form”
within the grace period of six (6) months from the date of publication of a new version.
The secretariat does not accept the previous version after the grace period of six (6)
months.
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2.4.2.3. Changes to project participants
115.121. If the project participants of a registered JCM project have changed after the
registration of the project, the focal point submitsproject participants submit a completed
annex 1 of the “JCM Modalities of Communication Statement Form” for each of the
following changes:
(a) Addition of a project participant;
(b) Changes related to entity names/legal status;
(c) Withdrawal of a project participant. If a project participant has ceased operations
due to bankruptcy or other reasons and is unable to sign the “JCM Modalities of
Communication Statement Form”, the submission is accompanied by documented
evidence of the cessation;
(d) Changes related only to contact details and specimen signatures.
116.122. A project participant added to a registered JCM project accepts the existing
MoC unless a new MoC is submitted simultaneously.
2.5. Issuance of credits
2.5.1. Request for issuance
2.5.1.1. Processing request for issuance
117.123. If the secretariat, during the completeness check, identifies issues of an
editorial nature, it requests the project participants by electronic means, copying the TPE,
to submit the missing or revised documents and/or information. In this case, the project
participants submit the requested documents and/or information within seven (7) calendar
days of receipt of the request. If the project participants do not submit the requested
documents and/or information by this deadline, the secretariat concludes that the request
for issuance is incomplete. The secretariat conducts completeness check within seven (7)
calendar days from the date of the receipt of the requested documents and/or information.
118.124. If the request for issuance does not meet the requirements of the
completeness check, the secretariat communicates its conclusion and the underlying
reasons to the project participants and the TPE, and makes them publicly available
through the JCM website. In this case, the project participants may re-submit the request
for issuance with revised documentation.
2.5.1.2. Rejecting request for issuance
119.125. If the Joint Committee decides to reject the request for issuance, the
secretariat notifies the project participants and the TPE of the rejection and updates the
information accordingly on the JCM website immediately after the decision-making.
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120.126. The Joint Committee makes the reasons for the rejection publicly available
through the JCM website.
121.127. In the case of paragraph 117125 above, the project participants may
re-submit the request for issuance with revised documentation in line with section 1.9.1 if
the reasons for the rejection can be addressed by means of a verification report revised by
the TPE, based on a revised monitoring report as appropriate. In this case, the project
participants justify that the re-submission falls under such case.
2.6. Withdrawal
2.6.1. Submission of request for withdrawal
122.128. The project participants may voluntarily withdraw a proposed or registered
JCM project at any time. In such case, the project participants submit a completed “JCM
Project Withdrawal Request Form” using the latest version of that form to the Joint
Committee by electronic means.
123.129. For the following cases, the project participants submit a completed “JCM
Registration Request Withdrawal Form” using the latest version of that form to the Joint
Committee by electronic means:
(a) The project participants voluntarily wish to withdraw a request for registration;
(b) The TPE has revised its validation opinion based on new insights or information
and has notified it to the project participants.
124.130. For the following cases, the project participants submit a completed “JCM
Issuance Request Withdrawal Form” using the latest version of that form to the Joint
Committee by electronic means:
(a) The project participants voluntarily wish to withdraw a request for issuance for the
specified monitoring period;
(b) The TPE has revised its verification report based on new insights and has notified it
to the project participants.
131. In the case of paragraphs 128, 129 and 130 above, the project participants may use the
previous version of the “JCM Project Withdrawal Request Form”, “JCM Registration
Request Withdrawal Form” or “JCM Issuance Request Withdrawal Form” within the
grace period of six (6) months from the date of publication of a new version. The Joint
Committee does not accept the previous version after the grace period of six (6) months.
2.6.2. Processing request for withdrawal
125.132. Upon receipt of the request for withdrawal, the secretariat confirms the
documents submitted.
126.133. Upon confirmation by the secretariat:
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(a) For a withdrawal of a project, the project is marked as “withdrawn” on the JCM
website;
(b) For a withdrawal of a request for registration, the request for registration is marked
as “withdrawn” on the JCM website;
(c) For a withdrawal of a request for issuance, the request for issuance for the specified
monitoring period is marked as “withdrawn” on the JCM website.