ARMY INSTITUTE OF MANAGEMENT, KOLKATA (AIMK)

TWO-YEAR FULL-TIME MASTER OF BUSINESS ADMINISTRATION

(MBA) PROGRAMME COMMENCING FROM 14 JULY 2014

“JOINING INSTRUCTIONS FOR ADMISSION”

The Course 1. The eighteenth batch (MBA-18) of MBA Programme will commence from 14 July

2014. The course is approved by AICTE and affiliated to WBUT.

Offer of Admission 2. The offer of Admission is valid only for the course commencing from14 July 2014. All Admission to the Institute is treated as provisional, in the sense that, if a candidate admitted on the basis of this offer is subsequently found not to have satisfied any of the eligibility conditions, his/her candidature would automatically stand cancelled and he/she would be required to withdraw from the course forthwith.

Location & Address of Institute 3. The Institute is located at Alipore, Judges Court Road, opposite Alipore Telephone Exchange. 4. The postal address of AIM is as under: -

Army Institute of Management, Kolkata (AIM) Judges Court Road Opp Alipore Telephone Exchange Alipore, Kolkata - 700 027

Date of Reporting 5. You must report to the Registrar and Head of Administration, AIM at the Institutes Main Office on 10 Jul 2013 (10 AM - 3 PM). You should bring along with you the following except Appendix „G‟: - (a) Admission Form, duly filled in - Appendix 'B' (b) (i) Graduation Certificate/Provisional Certificate - Appendix 'C'

along with year-wise/semester-wise mark sheets

or (ii) Certificate from Head of the College stating that - Appendix 'D' the student has completed all examinations for Graduation (10+2+3). Admission will be valid if the candidate produces both the Graduation mark sheets and certificates/provisional certificates by August 31, 2014.

(c) Declaration of Guardianship. - Appendix 'E'

(d) Medical Certificate. - Appendix 'F'

(2) (e) Demand Draft for fees and all allied charges - Appendix „G‟

(f) Declaration by the candidate. - Appendix „H‟

(g) Migration Certificate from the University. (In case of candidates whose final result is awaited, the migration certificate must be submitted before 31

th Aug 2014).

(h) CAT Score Card.

(j) Affidavit on Anti-ragging from individual as well as parent (as per specimen given in the prospectus / website). (k) Undertaking on Attendance from individual as well as parent (as per specimen given in the website)

6. Failure to report on date as mentioned above will result in automatic withdrawal of this offer, unless the management makes a special concession for students who get delayed for reasons beyond their control.

Registration 7. Details of Registration will be available on arrival. Candidates who register after July 11, 2014 are required to pay late registration fee of Rs. 500/- plus Rs. 100/- for each working day of delay. Late registration is strongly discouraged. In any case, late registration on compassionate ground with prior approval of the Director will be closed on July 15, 2014.

Fees and other Charges 8. Fees are to be paid by Demand Draft / Local Cheque in favour of „Director AIM‟ payable at Kolkata. Details are given in Appendix 'G'.

Fine for Late Payment of Fee

9. Students are required to pay all fees within due date as per schedule given in Appendix „G‟. In case of delay in payment, late fine @ Rs 100 per day for number of days of delay will be charged in addition to regular fee amount 10. In case a student fails to pay any fees beyond 30 days of the respective scheduled due date, his / her name is liable to be struck off from the rolls.

Academic Eligibility 11. Please refer to “Eligibility” on page 11 of the AIM‟s Prospectus 2014. All students

have to submit relevant mark sheets of Class-X, XII and Bachelor‟s Degree (Semester-

wise/year-wise). If the candidate has not yet obtained the Final year mark sheet of the Bachelor's degree, he/she will have to submit at the time of registration, a certificate (Appendix „D‟) from the Head of the College/Institute attended by him/her for the

graduation course stating that he/she has completed all requirements of graduation

by 30th

June 2014. A candidate whose graduation examination does not get completed by 30 June 2014 is not eligible for admission/ registration.

(3) 12. The candidates will have to produce certificate and/or mark sheets in original together with photocopies as soon as the respective University/ Institute publishes the

results, but not later than August 31, 2014.

13. Till completion of verification of eligibility requirements by the Institute, all admissions to the Institute will be treated as provisional. If a candidate admitted on the basis of this offer is later found ineligible, his/her candidature would automatically stand cancelled and he/she would be required to withdraw from the programme forthwith.

Guardianship 14. Declaration of Guardianship (refer Appendix-'E') will have to be submitted at the time of registration.

Academic Regulations 15. All students are governed by the academic regulations of the Institute in respect of academic performance/grade points, personal conduct, etc. In case, a student fails to fulfill the standards of academic performance and/or personal conduct, he/she will be asked to withdraw from the course. 16. Attendance in all classes is highly desirable. If attendance falls below 75% (as per University rule), a student will not be allowed to sit for the examination. No leave will be given to the students during the course, except under very exceptional circumstances. No relaxation in attendance requirements can be claimed due to such leave.

17. Fine will be imposed for absence and poor attendance of the student as per SOP.

Campus Rules 18. All students are required to strictly abide by the Campus Rules. Violation of Campus Rules will invite disciplinary action, including heavy penalty and withdrawal from the course. Campus Rules will be issued to the students on joining the Institute. 19. The programme is fully residential.

Smoking / Drinking 20. Smoking / Drinking is strictly forbidden within the Campus area. Violation of this will be liable to disciplinary action and imposition of penalty as decided by the Management.

Dress Code 21. Students will dress up decently. On normal days boys will wear neat and clean shirts and trousers, with leather shoes and socks; girls will wear Salwar-Kameez or Sarees. This dress code is also applicable in the Dining Hall. On formal occasions AIM uniform for students will be as follows:-

(4)

(a) Boys White Shirt, Black Trouser, Black Shoes and Institute Tie. Students will wear Black Coat in winter.

(b) Girls White Shirt, Black Trouser, Black Shoes. Students will wear Black Coat in winter.

(Note : The above items will be provided on payment on arrival.)

22. Violation of dress code will invite disciplinary action and imposition of fine.

Items to be brought by Students

23. Students will have to share rooms. Cot, mattress, bedside table, study table, study chair, calculator and wall almirah will be provided by the Institute. Students will bring with them complete bedding and pillows with at least three/four bed sheet/pillow covers. Other items that they should bring are :-

(a) Mosquito Net. (b) Alarm Clock. (c) Thermos Flask. (d) Glass Tumblers. (e) Tea Cups/Mugs.

(f ) Electric Press for ironing clothes. (g) Table Lamp. (h) For girls - 3 / 4 daily/normal use sarees/dresses.

23. Students should bring their own Laptops if they so desire.

24. Students will be responsible for valuables brought by them and are advised to keep their belongings/valuables under lock and key at all times.

Army Dependant Card

25. Students with Army background (both Serving/Retired) should have „Smart Card‟

for availing CSD and „Dependant / ECHS Card‟ for Hospital facilities.

Infrastructure

26. Academics

(a) Maj Gen (Dr) SC Jain,VSM** (Retd), is the Director of the Institute. Excellent faculty members with good academic and industry background constitute the core academic team.

(b) Three air-conditioned Computer Labs having around 120 computers with round the clock INTERNET connectivity is available.

(c) The Institute has a well-equipped air-conditioned Library with a rich collection of books and journals covering all disciplines of management.

(d) Class rooms and lecture halls are well furnished with modern teaching aids.

(e) AC Lecture Halls / Class Rooms with multi media projection system serve as the venue for conducting classes, symposia, etc.

(f) AC conference room with multimedia projection system.

(5)

27. Hostel

(a) Separate hostels for boys and girls, with Lady Warden staying in the Campus. (b) Indoor recreational and outdoor sports facilities.

(c) Spacious, comfortable AC Dining Hall and clean hygienic kitchen. (d) Separate recreation room for boys and girls with TV.

28. Cafeteria A cafeteria within the Campus to meet the odd hour and miscellaneous needs of the students.

29. Miscellaneous

(a) CSD Canteen and Medical facilities are located adjacent to the Campus.

(b) There is no requirement of transport (motor cycle, car etc) for undertaking the course as the institute is centrally located.

(c) Students are expected to do their conversation in English in class and during

off time.

Study Material/Assignments 30. Although AIM has a rich library of books & journals, a Computer Centre with latest softwares, handouts are often issued to the students. Students are expected to posses their personal copies of some of the books for their own advantage though a Book Bank is in place in the Institute. A list of the recommended textbooks/reference books will be given on their arrivals. 31. Students will be required to undertake a large number of assignments during the course. They should brush up their knowledge in mathematics and practice public speaking in English, so as to be able to keep up with the Course. It is essential in MBA to have a sound knowledge of Mathematics, English and Balance Sheet. Students are expected to be familiar with the syllabus of the first semester papers the details of which is available in the website www.wbut.ac.in. The entire curriculum of MBA course under WBUT is also available in the admission prospectus.

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Appendix 'B'

ADMISSION FORM

PART - I 1. Name of Student : 2. Date of Birth : 3. Father's Name : 4. Permanent Home Address : and Telephone No 5. Father‟s occupation, designation : and office address (in case of

Army children, write unit address)

6. Name & designation of the Local : Guardian, Relationship, Address

and Telephone No

PART - II

7. Present Educational : ______________ Qualification

Graduation Completed Graduation yet to be completed. 8. Year of Graduation : ________________________ 9. Class and percentage : Class/Division :____________ of marks secured % of Marks :____________ 10. Name and address : of the College _________________ Date : July 14 (Signature of Student) ___________________________ Date : July 14 (Signature of the Parent/Guardian*) *(In case signed by the guardian please mention relationship)

PHOTOGRAPH

( PP Size )

Appendix 'C'

GRADUATION CERTIFICATE Certified that I, ___________________________________ S/O or D/O

____________________________________________ have completed at least three

years Bachelor‟s degree in _______________ (stream) in the year __________from

_________________________ College with _____________ % marks in aggregate / in

Honours papers(Marks Sheet attached duly attested).

N.B. : Enclose a Copy of your Graduation Certificate/Provisional

Certificate and mark-sheets (refer Para 9 of the ‘Joining Instructions’)

(Strike out which is not applicable.)

_________________ Date : July 14 (Signature of Student)

Name of Student :________________________

AIM Registration Number :________________

Appendix 'D'

FOR CANDIDATES YET TO GRADUATE

TO WHOM IT MAY CONCERN (If the candidate has not yet graduated then the following Certificate from the Head of the College/Institute last attended will have to be submitted at the time of registration) This is to certify that Mr/Ms ____________________________ has already completed all examinations and all other requirements including projects, viva-voce etc. for his/her Bachelor's Degree. OR This is to certify that Mr/Mrs ______________________________________ will complete all examinations and all other requirements including projects, viva-voce etc for his/her Bachelor‟s Degree (10+2+3 Stream) by _____________(date). Signature & Date : Name : Designation : Name & Address of College/Institute : Office Seal

Appendix 'E'

ARMY INSTITUTE OF MANAGEMENT

Declaration of Guardianship

(To be submitted at the time of Registration) I, (IC/MR/SS/RC/TA/JC/No-_____________Rank_______ (in case of Army personnel)

(Name of the parent) ____________________________________________________ do hereby declare that I am the guardian of Mr./Ms _____________________________ _____________________(name of the student) who has been offered admission to the Master of Business Administration (MBA) Programme at the Army Institute of Management Kolkata. My contact address/and Telephone Number(s) is/are given below. I also provide below the name, address and telephone numbers of the local guardian of my ward :-

Address of the Guardian

Residential Office _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ Telephone No : Telephone No : STD Code : STD Code :

Name of the Local Guardian __________________________________

Address of the Local Guardian

Residential Office ________________________ _______________________ ________________________ _______________________ ________________________ _______________________ ________________________ _______________________ Telephone No : Telephone No : Signature of the Local Guardian __________________________________

___________________________ Date : July 14 (Signature of the Parent/Guardian*)

* (in case not signed by the parent, mention relationship)

Appendix 'F'

MEDICAL INFORMATION FORM 1. To facilitate quick and effective treatment in case of an emergency, please fill in details about your blood group, allergies, etc. 2. The form is to be submitted at the time of registration to the Registrar. NAME OF CANDIDATE : AIM REGN. NO : BLOOD GROUP (RH – TYPE) : * MEDICINES ALLERGIC TO : 1. 2.

SERIOUS AILMENTS SUFFERED DURING THE LAST 5 YEARS 1. 2.

3. General candidates are advised to get Mediclaim Insurance done before joining the Institute. A copy of the Insurance needs to be submitted at the time of registration. 4. Name, Address & Phone No. of Next of Kin : 5. In case of emergency inform first Mr/Mrs ___________________________ Date : July 14 (Signature of Student)

(Please mention „ not known‟ in case you don't know of any drug that you are allergic to).

NOTE : Medical Certificate from a Medical Officer (as per annexure to Appendix ‘F’) is to be

attached alongwith this Form.

Annexure to Appendix „F‟

MEDICAL FITNESS CERTIFICATE

1. It is certified that I have carefully examined Mr/Ms _________________________ S/D/O _____________________________________________ and further certify that he / she has good physical and mental health and free from any disability likely to interfere in his / her hostel life for undergoing MBA course. He / she has no abnormality in the heart and lung and history of mental disease or epileptic fits. His / her major test results are as under :-

Height _____________ Cms . Weight : ___________ Kgs Chest : ___________ Cms Expanded _____________ Cms.

Vision :- Better Eye Worst Eye Distance vision (Corrected) Near vision (Corrected) Hearing :- Blood Group :- Place : (Signature of OC MH /

Registered Medical Officer) Date :

(Office Seal)

Appendix 'G'

FEES AND ALLIED CHARGES

Expenditure incurred by the Institute in the training of students is subsidized by AWES. The fee is, therefore, much less than that of other reputed Management Institutes. The fees structure for the MBA course is given below: -

Ser No

Particulars First Year

(Jul 2014 - Jun 2015)

Second Year

(Jul 2015 - Jun 2016)

1 Fees (a) Tuition 1,70,524.00 1,87,030.00

(b) Academic 7,800.00 7,000.00

(c ) Computer 5,000.00 5,000.00

(d) Library 6,000.00 6,000.00

(e) Students Activity 4,000.00 4,000.00

(f) Development 8,000.00 8,000.00

(g) Admission 2,000.00 2,000.00

(h) Alumni 3,000.00 3,000.00

TOTAL 2,06,324.00 2,22,030.00

2 Security Deposit (One time) 20,000.00 -

3 Hostel /Messing Charges

(a) Rent & allied charges 13,200.00 13,200.00

(b) Messing Charges(For 11 Months) 33,500.00 33,500.00

TOTAL 46,700.00 46,700.00

4 Miscellaneous (a) Development Fee (WBUT) (for two years) 1,100.00 -

(b ) Registration Fee (WBUT) ( for 1st year only) 400.00 -

(c) Examination Fee (WBUT) (for two semester without backlog and late fine) 2,000.00 2,000.00

(d) Insurance premium to AWES 120.00 120.00

TOTAL 3,620.00 2,120.00

GRAND TOTAL (SER 1 + 2+ 3+ 4) 2,76,644.00 2,70,850.00

Course Payment Schedule Army Category General Category Due Date Mode of Payment

1st

yea

r

1st Instalment 10,000.00 10,000.00 18 Apr 2014

Through DD/Pay order/Local Cheque

in favour of "Director AIM"

payable at 'Kolkata'

2nd Instalment 1,68,890.00 2,37,544.00 10 July 2014

3rd Instalment 29,100.00 29,100.00 31 Dec 2014

Total (First Year) 2,07,990.00 2,76,644.00

2n

d y

ea

r 1st Instalment 1,47,334.00 2,21,750.00 July 2015

2nd Instalment 49,100.00 49,100.00 Dec 2015

Total (Second Year) 1,96,434.00 2,70,850.00

Note :-

1. Rs 68,654/- for the First year and Rs 74,416/- for the Second year will be given subsidy to Army Wards.

2. Fees to be paid through Demand Draft/Local Cheque/ Multicity cheque in favour of 'DIRECTOR, AIM'.

Demand Draft should be payable at KOLKATA.

3. Out of Security Deposit,` 10,000/- will be deducted as Promotional Fee at the end of the course.

Balance ` 10,000/- will be returned without interest after the completion of the course.

4. No exemption is allowed in Hostel/Messing charges due to absence from the hostel for any reason.

5. Admission fee will be replaced by Session Fee of Rs 2,000/- in the 2nd year.

6. Late fee @ Rs 100/- per day will be charged for number of days of delay in payment.

7. Fees / charges are subject to change without notice.

8. AWPO registration fee of Rs 250 included in the Army Category.

Appendix ‘G’ (contd)

REFUND OF FEES AND ALLIED CHARGES

5. All candidates are required to deposit a sum of Rs 10,000/- along with the Willingness Certificate as initial Registration Fee.

If the candidate joins the Institute, the Registration Fee will be adjusted against tuition fees. In case a candidate withdraws from the

Programme, refund of Registration Fees and allied charges will be governed as under:-

(a) Refund of Registration Fee Before Commencement of the Course/Cut off Date.

Withdrawal on or before 10 July 2014 - Full Registration fees less Rs 1000/-

as processing charges will be refunded.

.

(b) Refund of Fees After Commencement of the Course but Before Last Date of

Admission if Seat is filled by Another Candidate. Refund of fees after commencement of the course but before

last date of admission, if seat is filled by another candidate will be as under:-

(i) Initial Registration Fees - Full Registration fees less Rs 1000/-

as processing charges will be refunded.

(ii) Admission Fees - To be refunded.

(iii) Security Deposit - To be refunded without interest.

(iv) Student Association Fees - To be refunded.

(v) Tuition Fees and Other Charges - As per actual , A single day of the month

will be treated as a month.

(vi) Hostel and Messing Charges

(c ) Refund of Fees after Commencement of the Course if seat Remains Vacant. Refund of fees after commencement of the course in case seat is not filled by another candidate will be as under:- (i) Registration Fees - No refund.

(ii) Admission Fees - No refund.

(iii) Security Deposit - To be refunded without interest.

(iv) Student Association Fees - No refund.

(v) Tuition Fees - One year fees to be retained (Adjusted

against security deposit)

(vi) Hostel Charges - One year hostel charges to be retained.

(vii) Messing - As per actual. A single day of the month will be

treated as a month.

(viii) Other charges

(d) Withdrawal of Students after First Year/Subsequent years. If a student withdraws after first year or later due

to any reason whatsoever, clearance certificate would only be given to him/her after ensuring the following:-

(i) Admission Fees - No refund.

(ii) Security Deposit - To be adjusted against tuition fee for balance period

of the course.

(iii) Student Association Fees - No refund.

(iv) Tuition Fees - To be charged for balance period of the entire

course.

(v) Hostel Charges - Room rent for complete duration of the course

to be charged.

(vi) Messing

- As per actual. A single day of the month will

(vii) Other charges be treated as a month.

Appendix „H‟

DECLARATION BY THE CANDIDATE 1. I ________________________________________ declare that :-

(a) I fulfill all the eligibility conditions as laid down in the prospectus as well as „Joining Instructions‟ . (b) I have passed/am appearing in the qualifying examination in _____(Year). (c) I have read all the rules for admission to the course.

(d) The information given by me is true to the best of my knowledge and belief.

(e) I hereby agree to conform to any rule, act and law enforced by Govt/AWES/ Institute/University and I hereby undertake that as long as I am a student of this Institute, I will do nothing either inside or outside the Institute that will result in disciplinary action against me under the rules, acts and laws of the affiliating University/AWES/Institute. (f) I fully understand that the Management of this Institute will have full liberty to expel/rusticate me from the Institute for any infringement of the rules of conduct and discipline prescribed by the University/AWES/Institute and the undertaking given above. (g) I undertake and bind myself to pay such fees, charges etc. which the Institute may levy from time to time and in the event of failure on my part and / or on the part of my son/daughter in this regard, the Management of the Institute may take such legal action as deemed fit. (h) I fully understand that ragging is banned in the Institute and Hostel and if I indulge in such act, I shall be subjected to laid down punishment.

Place:

______________________ Date: Jul 2014 (Signature of the Candidate)

2. I have read and I certify / accept all of the above clauses Place : Date : Jul 2014 (Signature of the Parent/Guardian)