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Job Opportunity

Student Affairs OfficerGraduate Admissions/Student AcademicServicesUCLA Graduate DivisionPayroll title: Student Affairs Officer IIClassification: PSS 2Hiring range: $41,556 - $45,000Full range: $41,556 - $80,367Closing Date: February 8, 2012About UCLA: Founded in 1919, UCLA is one of the ten campuses of the University of

California system. The campus has a current enrollment of more than 35,000undergraduate and graduate students in over 100 areas of study. As a leading publicresearch university located in Los Angeles, one of the most heterogeneous regions inthe world, UCLA is dedicated to teaching, research and public service while creatingan environment that celebrates the rich diversity of our campus and the communitieswe serve.About the Graduate Division: The UCLA Graduate Division (www.gdnet.ucla.edu)is responsible for the overall quality and progress of graduate education at UCLA. Asthe administrative core for graduate programs, the Division oversees all processesconcerning graduate student fellowships/scholarships, admissions and outreach;oversees student and academic affairs for continuing graduate students; conductsinstitutional research; and provides services for postdoctoral and visiting scholars. Thedivision manages a budget of $37 million for student support needs and $3 million inoperating funds and is comprised of approximately 40 full-time employees.

The Position: Provide counseling services and administrative support to GraduateAdmissions/Student Academic Services (GA/SAS) in the UCLA Graduate Division.Major duties include providing information and assistance to applicants, students, anddepartmental staff and faculty in order to interpret, explain and implement Universityrules, regulations, and procedures governing graduate admission and degree programs;processing admissions inquiries, applications and decisions; evaluating academiccredentials; processing non-immigrant visa applications and advising applicants,

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program staff, faculty and others on non-immigrant visa issues; training departmentalstaff in admissions and student academic services matters individually and throughgroup training sessions; reviewing and processing a variety of student forms andpetitions including master's and doctoral committee nominations, degree audits, andassisting students with the filing of theses and dissertations; maintaining a doctoralhooding ceremony database and assisting in the planning and production of the

ceremony. Work with the director and manager in short- and long-range planningregarding the design of databases, forms, publications, procedures and staff training tofully and effectively implement academic policy of the Graduate Division, AcademicSenate/Graduate Council and UCOP.Qualifications:

Experience working productively and efficiently to organize and complete multipletasks in situations with conflicting demands and deadlines.

Good math skills to correctly compute grade point averages, determine percentages,currency conversion, and prepare financial reports with speed and accuracy.

Strong word processing and spreadsheet skills to prepare text for publications,business correspondence, charts, spreadsheets and memoranda with speed andaccuracy. Working knowledge of MS ACCESS to assist with data input and producereports as well as with the design and maintenance of local databases is preferred.

Excellent interpersonal skills to interact diplomatically and effectively under pressurewith applicants, graduate students, faculty and staff.

Strong analytical skills to learn, apply and disseminate a wide range of policy rules,regulations and procedures as well as interpret, monitor and analyze informationregarding operating policies and procedures..

Strong skills and experience in working with a high level of detail in policy,procedures, documents and data files.

Benefits: The University offers a competitive benefits package, which includes fullmedical, dental, and vision coverage, life insurance, and participation in the UCRetirement Program. As an added benefit, appointee will accrue hours for vacationand sick leave use each month. The Graduate Division also provides funding for staffdevelopment. For further information, please visit www.chr.ucla.edu, contact our Budget &Personnel Office at (310) 825-2755, or email tmonsanto@gdnet.ucla.edu.Apply: For a more complete job description and to apply for this position please visitour Campus Human Resources website at www.chr.ucla.edu and look for requisition16938 in the job listings.The University of California is an affirmative action/equal opportunity employer. The University undertakesaffirmative action to assure equal employment opportunity for minorities and women, for persons withdisabilities, and for covered veterans. University policy is intended to be consistent with the provisions ofapplicable State and Federal laws. Inquiries regarding the University's equal employment opportunitypolicies may be directed to the UCLA Staff Affirmative Action Office (310) 794-0691. Under Federal law,the University of California may employ only individuals who are legally able to work in the United Statesas established by providing documents specified in the Immigration Reform and Control Act of 1986.