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Job Family - Legal & Regulatory Affairs

Job architecture is a University initiative that creates transparency and understanding about how staff positions are organized by job family, career track, and job level. A job family is a broad grouping of job profiles that span across the University, and use the same skills and knowledge to deliver a specific expertise type. A career track is a group of related job profiles in the same job family that represent the same nature of work with varying levels of contributions. This table of contents organizes job profiles in the Legal & Regulatory Affairs job family by career track.

Career Track Career Track Definition Job Profile (with Link)

Compliance and Internal Audit

Directs the operations of regulatory compliance programs. Develops systems to identify areas of risk and initiates internal audits. Directs compliance documentation submission and maintenance, compliance training, compliance committee formation, and other programmatic functions.

Compliance & Internal Audit, Sr. Director

Compliance & Internal Audit, Director

Compliance & Internal Audit, Sr. Manager

Compliance & Internal Audit, Manager

Compliance & Internal Audit, Supervisor

Compliance & Internal Audit, Sr. Specialist

Compliance & Internal Audit, Specialist

Compliance & Internal Audit, Sr. Analyst

Compliance & Internal Audit, Analyst

Compliance & Internal Audit, Business Coordinator

Compliance & Internal Audit, Business Assistant

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Environmental Health and Safety

Designs, develops, and implements environmental, health, and safety programs and procedures for the University and the surrounding community. Enables effective and compliant work practices that ensure a healthy and safe educational and work environment. Ensures that all facilities are in compliance with regulations, and directly engages state and federal workplace safety agencies.

Environmental Health & Safety, Sr. Manager

Environmental Health & Safety, Manager

Environmental Health & Safety, Sr. Analyst

Environmental Health & Safety, Analyst

Environmental Health & Safety, Technical Specialist

Environmental Health & Safety, Sr. Technician

Environmental Health & Safety, Technician

Equal Opportunity Programs

Provides leadership and guidance in specific areas to address sexual misconduct and discriminatory harassment, ensuring accessibility, and coordinating efforts to provide equal employment opportunities to all employees, applicants, and job seekers.

Equal Opportunity Programs, Advisor

Equal Opportunity Programs, Sr. Analyst

International Affairs Oversees and administers all aspects of immigration-related services including advisement, processing, documentation, and record-keeping for students, employees and visitors. Provides visa support services and directly engages with governmental agencies on immigration-related issues.

International Affairs, Sr. Manager

International Affairs, Manager

International Affairs, Sr. Specialist

International Affairs, Specialist

International Affairs, Sr. Analyst

Legal Counsel Performs a variety of legal activities in accordance with the established standards of the legal profession to protect the University's reputation and business interests and help ensure it complies with all relevant laws and regulations. Note that career track is restricted for the Office of Legal Counsel only.

Legal Counsel, Manager

Legal Counsel, Advisor

Legal Counsel, Sr. Specialist

Legal Counsel, Specialist

Paralegal

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Technology Transfer Identifies, investigates, and negotiates licensing opportunities to grant or receive permission to use intellectual property rights, including trademarks, patents or technology. Engages in the transfer and use of intellectual property and manages portfolios of patents held by the University. Works with faculty to help transform ideas and discoveries into patents, licenses, products, services, and ventures.

Technology Transfer, Director

Technology Transfer, Manager

Technology Transfer, Sr. Specialist

Technology Transfer, Specialist

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Job Profile: Compliance & Internal Audit, Sr. Director

Job Summary

The job provides leadership and direction through senior managers and oversees regulatory compliance program activities. Anticipates problems and develops systems to identify areas of risk through internal audits. Uses specialized expertise to manage compliance documentation submission and maintenance, compliance training, compliance committee formation, and other programmatic functions.

FLSA Status Role Impact

Exempt Non-Exempt People Manager Individual Contributor

Job Code Job Level

LGCIAM5 M5

Job Family Description Job Level Description

Responsible for providing advice and services to University officials on legal issues associated with the University’s activities, including transactional and intellectual property matters, policy formulation and compliance, employment and student issues, and pre-litigation dispute resolution. Represents the University’s interests in administrative and judicial proceedings. Holds primary institutional responsibility for establishing and maintaining relationships with regulatory and other governmental entities, and establishing and maintaining related compliance policies and protocols.

Provides divisional leadership and direction through senior managers. Is accountable for the performance and results of a unit. Gives input and executes sub-function strategy to achieve key University objectives that have campus-wide or institutional impact. Decisions are guided by functional strategy and objectives.

Responsibilities

1. Oversees the implementation of compliance activities designated by the University's strategic plans. Monitors University compliance with regulations and laws.

2. Directs teams to develop and administer policies related to affirmative action, non-discriminatory practices for persons with disabilities, and unlawful harassment or sexual misconduct.

3. Provides leadership for confidential counseling and expertise to those who feel they have experienced unlawful treatment based on University programs and activities.

4. Represents the University in regulatory proceedings before federal, state and local agencies. Prepares the University's position statements and responses to information requests. Leads and manages audit responses and negotiations with administrative agencies.

5. Performs other related work as needed.

Education, Experience and Certifications

Education

Minimum requirements include a college or university degree in related field. Experience

Minimum requirements include knowledge and skills developed through 10+ years of work experience in a related job discipline.

Licenses and Certifications

None.

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Job Profile: Compliance & Internal Audit, Director

Job Summary

The job provides leadership and direction through managers that oversee regulatory compliance program activities. Anticipates problems and develops systems to identify areas of risk through internal audits. Uses specialized expertise to manage compliance documentation submission and maintenance, compliance training, compliance committee formation, and other programmatic functions.



Job Code Job Level

LGCIAM4 M4



Provides leadership and direction through managers. Is accountable for the performance and results of related departments. Executes functional plans and contributes to the development of unit strategy. Decisions are guided by division, school or sub-function strategy and priorities.

Responsibilities

1. Develops the implementation of compliance activities designated by the University's strategic plans. Monitors University compliance with regulations and laws.

2. Structures teams to develop and administer policies related to affirmative action, non-discriminatory practices for persons with disabilities, and unlawful harassment or sexual misconduct.

3. Provides leadership for confidential counseling and expertise to those who feel they have experienced unlawful treatment based on University programs and activities.




Education




None.

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Job Profile: Compliance & Internal Audit, Sr. Manager

Job Summary

The job manages multiple related teams of managers and professional staff responsible for regulatory compliance program activities. Anticipates problems and develops systems to identify areas of risk through internal audits. Uses specialized expertise to manage compliance documentation submission and maintenance, compliance training, compliance committee formation, and other programmatic functions.



Job Code Job Level

LGCIAM3 M3



Provides leadership to managers and professional staff. Is accountable for the performance and results of multiple related teams. Develops departmental plans, including business, operational and/or organizational priorities. Decisions are guided by resource availability and functional objectives.

Responsibilities

1. Reviews the implementation of compliance activities designated by the University's strategic plans. Monitors University compliance with regulations and laws.

2. Advises teams to develop and administer policies related to affirmative action, non-discriminatory practices for persons with disabilities, and unlawful harassment or sexual misconduct.

3. Manages and provides confidential counseling and expertise to those who feel they have experienced unlawful treatment based on University programs and activities.




Education




None.

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Job Profile: Compliance & Internal Audit, Manager

Job Summary

The job manages a team of professional staff responsible for regulatory compliance program activities. Anticipates problems and develops systems to identify areas of risk through internal audits. Uses specialized expertise to manage compliance documentation submission and maintenance, compliance training, compliance committee formation, and other programmatic functions.



Job Code Job Level

LGCIAM2 M2



Manages professional employees and/or supervisors. Is accountable for the performance and results of a team within own discipline. Adapts departmental plans and priorities to address resource and operational challenges. Decisions are guided by policies, procedures and business plan; receives guidance from manager. Provides technical guidance to employees, colleagues and/or customers.

Responsibilities

1. Manages the implementation of compliance activities designated by the University's strategic plans. Monitors University compliance with regulations and laws.

2. Ensures teams develop and administer policies related to affirmative action, non-discriminatory practices for persons with disabilities, and unlawful harassment or sexual misconduct.

3. Manages confidential counseling to those who feel they have experienced unlawful treatment based on University programs and activities.

4. Represents the University in regulatory proceedings before federal, state and local agencies. Prepares the University's position statements and responses to information requests. Manages audit responses and negotiations with administrative agencies.



Education




None.

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Job Profile: Compliance & Internal Audit, Supervisor

Job Summary

The job supervises and monitors a team of support staff responsible for regulatory compliance program activities. Anticipates problems and develops systems to identify areas of risk through internal audits. Uses specialized expertise to manage compliance documentation submission and maintenance, compliance training, compliance committee formation, and other programmatic functions.



Job Code Job Level

LGCIAM1 M1



Supervises the daily activities of business or technical support or operations team. Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors. Decisions are guided by policies, procedures and business plan; receives guidance and oversight from manager. Typically does not perform the work supervised.

Responsibilities

1. Supervises the implementation of compliance activities designated by the University's strategic plans. Monitors University compliance with regulations and laws.

2. Coordinates teams developing and administering policies related to affirmative action, non-discriminatory practices for persons with disabilities, and unlawful harassment or sexual misconduct.

3. Plans confidential counseling to those who feel they have experienced unlawful treatment based on University programs and activities.



Education


Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.


None.

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Job Profile: Compliance & Internal Audit, Sr. Specialist

Job Summary

The job leads regulatory compliance program activities. Anticipates problems and develops systems to identify areas of risk through internal audits. Uses specialized expertise to manage compliance documentation submission and maintenance, compliance training, compliance committee formation, and other programmatic functions.



Job Code Job Level

LGCIAP4 P4



Requires specialized depth and/or breadth of expertise. Interprets internal or external University issues and recommends best practices. Solves complex problems; takes a broad perspective to identify innovative solutions. Works independently, with guidance in only the most complex situations. May lead cross-functional or divisional teams or projects.

Responsibilities

1. Leads and provides expertise in the implementation of compliance activities designated by the University's strategic plans. Monitors University compliance with regulations and laws.

2. Leads teams to develop and administer policies related to affirmative action, non-discriminatory practices for persons with disabilities, and unlawful harassment or sexual misconduct.

3. Provides confidential counseling and expertise to those who feel they have experienced unlawful treatment based on University programs and activities.




Education




None.

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Job Profile: Compliance & Internal Audit, Specialist

Job Summary

The job uses best practices and knowledge for regulatory compliance program activities. Anticipates problems and develops systems to identify areas of risk through internal audits. Uses specialized expertise to manage compliance documentation submission and maintenance, compliance training, compliance committee formation, and other programmatic functions.



Job Code Job Level

LGCIAP3 P3



Requires in-depth knowledge and experience. Uses best practices and knowledge of internal or external University issues to improve products or services. Solves complex problems; takes a new perspective using existing solutions. Works independently, receives minimal guidance. Acts as a resource for colleagues with less experience.

Responsibilities

1. Guides the implementation of compliance activities designated by the University's strategic plans. Monitors University compliance with regulations and laws.

2. Has a deep understanding to develop and administer policies related to affirmative action, non-discriminatory practices for persons with disabilities, and unlawful harassment or sexual misconduct.

3. May provide confidential counseling and expertise to those who feel they have experienced unlawful treatment based on University programs and activities.

4. Represents the University in regulatory proceedings before federal, state and local agencies. Prepares the University's position statements and responses to information requests.



Education




None.

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Job Profile: Compliance & Internal Audit, Sr. Analyst

Job Summary

The job maintains regulatory compliance programs, including the interpretation of systems to identify areas of risk and may coordinate internal audits. With a moderate level of direction, participates in compliance documentation, compliance training, and compliance committee formation.



Job Code Job Level

LGCIAP2 P2



Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Responsibilities

1. Coordinates department or clinic compliance with a moderate level of guidance. 2. Plans and executes internal and external audits and activities to support regulatory agency inspections. 3. Prepares, completes and submits all compliance documentation on a routine basis. Coordinates compliance

committee meetings. 4. Performs other related work as needed.


Education




None.

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Job Profile: Compliance & Internal Audit, Analyst

Job Summary

The job performs routine assignments related to regulatory compliance programs, including the interpretation of systems to identify areas of risk and coordinates internal audits. With a high level of direction, participates in compliance documentation, compliance training, and compliance committee formation.



Job Code Job Level

LGCIAP1 P1



Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others.

Responsibilities

1. Maintains department or clinic compliance with a high level of guidance. 2. Conducts internal and external audits and activities to support regulatory agency inspections. 3. Prepares, completes and submits all compliance documentation on a routine basis. Coordinates compliance



Education


Minimum requirements include knowledge and skills developed through less than 2 years of work experience in a related job discipline.


None.

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Job Profile: Compliance & Internal Audit, Business Coordinator

Job Summary

The job provides specialized business support for regulatory compliance programs, including the interpretation of systems to identify areas of risk and coordinates internal audits. With a high level of direction, participates in compliance documentation, compliance training, and compliance committee formation.



Job Code Job Level

LGCIAB3 B3



Has developed specialized skills or is multi-skilled developed through job-related training and considerable on-the-job experience. Completes work with a limited degree of supervision. Likely to act as an informal resource for colleagues with less experience.

Responsibilities

1. Coordinates department or clinic compliance mostly independently with some level of guidance. 2. Assists in conducting internal and external audits and activities to support regulatory agency inspections. 3. Prepares, completes and submits all compliance documentation on a routine basis. Coordinates compliance



Education

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Experience



None.

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Job Profile: Compliance & Internal Audit, Business Assistant

Job Summary

The job provide basic and routine business support activities related to regulatory compliance programs, including the interpretation of systems to identify areas of risk and coordinates internal audits. With a high level of direction, participates in compliance documentation, compliance training, and compliance committee formation.



Job Code Job Level

LGCIAB1 B1



Entry-level position with limited prior training or relevant work experience. Acquires basic skills to perform routine tasks. Work is prescribed and completed with little autonomy. Works with either close supervision or under clearly defined procedures.

Responsibilities

1. Assists with department or clinic compliance with a high level of guidance. 2. Assists in conducting internal and external audits and activities to support regulatory agency inspections. 3. Helps prepare, completes and submits all compliance documentation on a routine basis. Coordinates compliance



Education


Experience



None.

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Job Profile: Environmental Health & Safety, Sr. Manager

Job Summary

The job manages multiple teams of managers and professional staff responsible for the design, development, and implementation of environmental, health, and safety programs and procedures for the University and the surrounding community. Maintains effective and compliant work practices to ensure a healthy and safe educational and work environment. Ensures that all facilities are in compliance with regulations, and directly engages state and federal workplace safety agencies.



Job Code Job Level

LGEHSM3 M3




Responsibilities

1. Manages managers and professional staff. Establishes performance goals, allocates resources and assesses policies for direct subordinates.

2. Advises the development, planning and implementation of the University's environmental health and safety programs. Maintains the University’s Emergency Management Plan and monitors departmental budgets.

3. Ensures proper monitoring and evaluation of health and safety concerns, delivery of health and safety training programs, and overall compliance with government health and safety laws and regulations.



Education




None.

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Job Profile: Environmental Health & Safety, Manager

Job Summary

The job manages a team of professional staff responsible for the design, development, and implementation of environmental, health, and safety programs and procedures for the University and the surrounding community. Maintains effective and compliant work practices to ensure a healthy, safe, educational work environment. Ensures that all facilities are in compliance with regulations, and directly engages state and federal workplace safety agencies.



Job Code Job Level

LGEHSM2 M2




Responsibilities

1. Manages professional staff. Establishes performance goals, allocates resources and assesses policies for direct subordinates.

2. Manages the development, planning and implementation of the University's environmental health and safety programs. Maintains the University’s Emergency Management Plan and monitors departmental budgets.

3. Maintains proper monitoring and evaluation of health and safety concerns, delivery of health and safety training programs, and overall compliance with government health and safety laws and regulations.



Education




None.

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Job Profile: Environmental Health & Safety, Sr. Analyst

Job Summary

The job participates in the development and implementation of programs and procedures that promote healthy and safe educational and work environments for the University and the surrounding community. Acquires higher-level job-related skills and builds working knowledge of the University's environmental health and safety processes.



Job Code Job Level

LGEHSP2 P2




Responsibilities

1. With a moderate level of guidance, interprets University environmental health and safety standards to assist in the design and implementation of programs. Ensures legal compliance and develops procedures. Monitors and evaluates health and safety concerns.

2. Plans and executes surveys, audits, and inspections of instruments, laboratories, and other facilities to ensure compliance with government and University policies and procedures. Analyzes data and initiatives immediate corrective action plans and follow-up to ensure implementation.

3. Performs risk analysis on the University's environmental and occupational health and safety programs and implements alternatives or improvements to current programs.



Education




Driver's License - Multiple States

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Job Profile: Environmental Health & Safety, Analyst

Job Summary

The job performs a broad range of operational business activities in the development and implementation of programs and procedures that promote healthy and safe educational and work environments for the University and the surrounding community. Acquires higher-level job-related skills and builds working knowledge of the University's environmental health and safety processes.



Job Code Job Level

LGEHSP1 P1




Responsibilities

1. With a high level of guidance, interprets University environmental health and safety standards to assist in the design and implementation of programs. Ensures legal compliance and develops procedures. Monitors and evaluates health and safety concerns.

2. Conducts surveys, audits, and inspections of instruments, laboratories, and other facilities to ensure compliance with government and University policies and procedures. Analyzes data and initiatives immediate corrective action plans and follow-up to ensure implementation.

3. Performs risk analysis on the University's environmental and occupational health and safety programs and implements alternatives or improvements to current programs.



Education




Driver's License - Multiple States

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Job Profile: Environmental Health & Safety, Technical Specialist

Job Summary

The job leads technical support activities and reviews the University's environmental, health, and safety programs to ensure that all facilities are in compliance with regulations.



Job Code Job Level

LGEHST4 T4



Has advanced and specialized expertise in an analytical/scientific method or operational process, typically developed through a combination of job-related training and considerable on-the-job experience. Completes assignments and facilitates the work activities of others; may coordinate work beyond own area. Proposes improvements to processes and methods. Acts as a lead, coordinating the work of others - but is not a supervisor. Works autonomously within established procedures and practices.

Responsibilities

1. Leads inspections and tests of instruments, laboratories and/or other facilities to ensure proper functioning and compliance with government health and safety laws and University policies and procedures.

2. Compiles data and assists with preparing reports and maintains required documentation. 3. Provides technical support, such as equipment calibration; specialized cleaning, including sanitizing and disinfecting

equipment; and/or waste storage, removal, transport and disposal. May be responsible for safety equipment inventory maintenance. May participate in emergency response teams.



Education


Experience



None.

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Job Profile: Environmental Health & Safety, Sr. Technician

Job Summary

The job conducts a range of technical processes and procedures in the design, development, and implementation of environmental, health, and safety programs and procedures for the University and the surrounding community. Provides support to enable effective and compliant work practices, ensuring a healthy and safe educational and work environment. Works within defined processes and procedures to ensure that all facilities are in compliance with regulations, and engages state and federal workplace safety agencies. Completes work with a limited degree of supervision.



Job Code Job Level

LGEHST3 T3



Has developed proficiency in a range of processes or procedures through job-related training and considerable on-the-job experience. Completes a variety of atypical assignments, as needed. Works within defined processes and procedures or methodologies and may help determine the appropriate approach for new assignments. Completes work with a limited degree of supervision. Likely to act as an informal resource for colleagues with less experience.

Responsibilities

1. Under a limited degree of supervision, assists in the implementation of the University's environmental health and safety programs to safeguard employees and ensure legal compliance. Acts as an informal resource for colleagues with less experience.

2. Works within defined processes to conduct inspections and tests of instruments, laboratories and/or other facilities to ensure proper functioning and compliance with government laws and University policies.

3. Compiles data and assists with preparing reports. Performs data entry and helps maintain required documentation. 4. Completes a variety of assignments, such as equipment calibration, specialized cleaning, and waste storage and

removal, as needed. 5. Performs other related work as needed.


Education


Experience



None.

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Job Profile: Environmental Health & Safety, Technician

Job Summary

The job provides technical support activities related to the design, development, and implementation of environmental, health, and safety programs and procedures for the University and the surrounding community. Provides support to enable effective and compliant work practices, ensuring a healthy and safe educational and work environment. Works within defined processes and procedures to ensure that all facilities are in compliance with regulations, and engages state and federal workplace safety agencies. Completes work with a moderate degree of supervision.



Job Code Job Level

LGEHST2 T2



Expands skills in own work area within an analytical/scientific method or operational process. Maintains appropriate licenses, training and/or certifications, as needed. Applies experience and skills to complete assigned work within our area of expertise. Works within standard operating procedures and/or scientific methods. Works with a moderate degree of supervision.

Responsibilities

1. Under a moderate degree of supervision, assists in the implementation of the University's environmental health and safety programs to safeguard employees and ensure legal compliance.

2. Works within defined processes to conduct inspections and tests of instruments, laboratories and/or other facilities to ensure proper functioning and compliance with government laws and University policies.

3. Compiles data and assists with preparing reports. Performs data entry and helps maintain required documentation. 4. Completes a variety of assignments, such as equipment calibration, specialized cleaning, and waste storage and

removal, as needed. 5. Performs other related work as needed.


Education


Experience



None.

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Job Profile: Equal Opportunity Programs, Advisor

Job Summary

The job is recognized as an expert within University, leading the development of programs for The Office of Equal Opportunity Programs that include efforts to address sexual misconduct and discriminatory harassment, ensuring accessibility, and coordinating efforts to provide equal employment opportunities to all employees, applicants, and job seekers.



Job Code Job Level

LGEOPP5 P5



Is a centralized role and a recognized expert within the University with campus-wide impact. Anticipates internal and or external business challenges that impact the University, vendor and/or regulatory issues; recommends process, product or service improvements. Solves unique and complex problems that have a broad impact on the University. Progression to this level is restricted on the basis of University requirements.

Responsibilities

1. Provides expertise on various matters related to equal opportunity programs. Renders opinions on the legal implications of policy changes to University management.

2. Solves unique and complex problems and advises management on recent changes in laws and regulations that affect the University. Recommends process improvements to ensure compliance of laws and regulations.

3. Leads university-wide initiatives for outreach and compliance efforts, affirmative action plan development and implementation; equal opportunity programs, and Title IX efforts.



Education




None.

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Job Profile: Equal Opportunity Programs, Sr. Analyst

Job Summary

The job coordinates projects related to The Office of Equal Opportunity Programs that include efforts to address sexual misconduct and discriminatory harassment, ensuring accessibility, and coordinating efforts to provide equal employment opportunities to all employees, applicants, and job seekers.



Job Code Job Level

LGEOPP2 P2




Responsibilities

1. Uses a moderate/solid understanding of knowledge related to equal opportunity programs as assigned. Renders opinions on the legal implications of policy changes to University management.

2. Advises management on recent changes in laws and regulations that affect the University. Interprets university processes to ensure compliance of laws and regulations.

3. Coordinates university-wide initiatives for outreach and compliance efforts, affirmative action plan development and implementation; equal opportunity programs, and Title IX efforts.



Education




None.

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Job Profile: International Affairs, Sr. Manager

Job Summary

The job manages multiple teams of managers and professional staff responsible for immigration-related services, including advisement, processing, documentation, and record-keeping for students, employees and visitors. Advises visa support services and engagement with governmental agencies on immigration-related issues.



Job Code Job Level

LGINTM3 M3




Responsibilities

1. Manages managers and professional staff. Establishes performance goals, allocates resources and assesses policies for direct subordinates.

2. Manages immigration-related services and programs, including advisement, documentation, and record-keeping for all statuses in the University. Develops immigration-related policies and procedures across the University.

3. Advises University units, faculty, and staff on state and national regulations and procedures, including those of the U.S. Department of Labor, the Illinois Department of Employment Security, and the Department of State.



Education




None.

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Job Profile: International Affairs, Manager

Job Summary

The job manages a team of professional staff responsible for immigration-related services, including advisement, processing, documentation, and record-keeping for students, employees and visitors. Manages visa support services and engagement with governmental agencies on immigration-related issues.



Job Code Job Level

LGINTM2 M2




Responsibilities

1. Manages professional staff. Establishes performance goals, allocates resources and assesses policies for direct subordinates.

2. Manages immigration-related services and programs, including advisement, documentation, and record-keeping for all statuses in the University. Recommends immigration-related policies and procedures across the University.

3. Advises University units, faculty, and staff on state and national regulations and procedures, including those of the U.S. Department of Labor, the Illinois Department of Employment Security, and the Department of State.



Education




None.

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Job Profile: International Affairs, Sr. Specialist

Job Summary

The job leads immigration-related programs and/or services including advisement, processing, documentation, and record-keeping for students, employees and visitors. Provides expertise on visa support services and directly engages with governmental agencies to negotiate complex immigration-related issues.



Job Code Job Level

LGINTP4 P4




Responsibilities

1. Leads teams on regular reviews. Assigns a lead for each review session and guides the lead in preparation for the presentation of findings and recommendations.

2. Uses specialized depth and breadth of knowledge in immigration issues to conduct regular policy reviews and advise students, non-students, employees, and faculty on related immigration statuses.

3. Works independently to analyze programming data and make recommendations to the Associate Director regarding improved marketing for existing events and development of future programming.



Education




None.

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Job Profile: International Affairs, Specialist

Job Summary

The job uses best practices and knowledge regarding immigration-related programs and/or services including advisement, processing, documentation, and record-keeping for students, employees and visitors. Provides a deep working knowledge on visa support services and directly engages with governmental agencies to negotiate complex immigration-related issues.



Job Code Job Level

LGINTP3 P3




Responsibilities

1. Assigns a lead for each review session and guides the lead in preparation for the presentation of findings and recommendations.

2. Uses a deep understanding in immigration issues to conduct regular policy reviews and advise students, non-students, employees, and faculty on related immigration statuses.

3. Works independently to analyze programming data and make recommendations to the Associate Director regarding improved marketing for existing events and development of future programming.



Education




None.

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Job Profile: International Affairs, Sr. Analyst

Job Summary

The job administers immigration-related services, including advisement, processing, documentation, and record-keeping for students, employees and visitors. With a moderate level of guidance, and in routine instances, performs visa services and engages with governmental agencies on immigration-related issues.



Job Code Job Level

LGINTP2 P2




Responsibilities

1. Supports the needs of the international student community through the coordination of services offered by the Department of Homeland Security and the Department of State.

2. Certifies eligibility of applicants for immigration status in the US, acquiring higher-level skills of immigration-related processes.

3. In routine cases, confirms types of employment for the international students working in the U.S., in compliance with national and international regulations.

4. Conducts internal audits and regulatory data reconciliation processes after students graduate. 5. Performs other related work as needed.


Education




None.

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Job Profile: Legal Counsel, Manager

Job Summary

The job manages a team of professional staff responsible for performing legal activities, in accordance with the established standards of the legal profession, to enforce University compliance with all relevant laws and regulations. Devises operational plans based on long-term legal strategy to protect the University's reputation and business interests.



Job Code Job Level

LGLEGM2 M2




Responsibilities

1. Manages the drafting, review, and revisions to a variety of instruments involving the University's interests or the interests of the University community.

2. Represent the University on various legal matters as assigned, including matters involving employment and labor law, litigation, not-for-profit institutions, and government regulation.

3. Advises and renders opinions to University management with respect to the legal implications of establishing or changing University policy.



Education




None.

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Job Profile: Legal Counsel, Advisor

Job Summary

The job is recognized as an expert within University, providing legal services, in accordance with the established standards of the legal profession, to promote University compliance with all relevant laws and regulations and University policies. Capable of leading cross-functional teams in projects of critical importance to the University. Works with clients to provide advice and develop operational plans and University policies based on applicable law to accomplish complex objectives and protect the University's reputation and business interests.



Job Code Job Level

LGLEGP5 P5



Is a centralized role and a recognized expert within the University with campus-wide impact. Anticipates internal and or external business challenges that impact the University, vendor and/or regulatory issues; recommends process, product or service improvements. Solves unique and complex problems that have a broad impact on the University. Progression to this level is restricted on the basis of University requirements.

Responsibilities

1. Manages, mentors, trains, and provides counsel to lower level attorneys. 2. Represents the University on all legal matters and provides legal advice and counseling for all units of the University.

Acts as a liaison with outside legal firms. Represents the University in certain litigation. 3. Advises and renders opinions to University management with respect to the legal implications of establishing or

changing University policy. Provides expertise and counsel on various complex legal matters as assigned. Renders opinions on the legal implications of policy changes to University management.

4. Advises management on recent changes in laws and regulations that affect the University. Recommends process improvements to ensure compliance of laws and regulations.



Education




Member in good standing of Illinois bar - State of Illinois

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Job Profile: Legal Counsel, Sr. Specialist

Job Summary

The job uses specialized depth of legal expertise to provide legal services that protect the University's reputation and business interests. Negotiates and resolves unique and complex issues to promote compliance with all relevant laws and regulations and University policies.



Job Code Job Level

LGLEGP4 P4




Responsibilities

1. Provides expertise and counsel on various complex legal matters as requested. Renders opinions to University management on the legal implications of policy changes.

2. Advises management on recent changes in laws and regulations that affect the University. Recommends process improvements to ensure compliance of laws and regulations. Provides counsel to lower level attorneys.

3. Acts as a liaison with outside legal firms. Represents the University in certain litigation. 4. Performs other related work as needed.


Education





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Job Profile: Legal Counsel, Specialist

Job Summary

The job uses best practices, legal expertise and knowledge of University policies, structure and culture to provide legal counsel which facilitates goals across units and protects the University's reputation and business interests. Negotiates and resolves unique and complex issues to promote compliance with all relevant laws and regulations and University policies.



Job Code Job Level

LGLEGP3 P3




Responsibilities

1. Uses breadth and depth of knowledge to counsel on a broad range of legal matters as requested. Renders opinions to University management on the legal implications of policy changes.

2. Advises management on recent changes in laws and regulations that affect the University. Recommends process improvements to ensure compliance of laws and regulations. Provides counsel to lower level attorneys.

3. Acts as a liaison with outside legal firms. Represents the University in certain litigation. 4. Performs other related work as needed.


Education





Table of Contents

Job Profile: Paralegal

Job Summary

The job performs routine assignments related to supporting legal counsel which protects the University's reputation and business interests. With a high level of direction, conducts legal research, drafts legal documents, and performs other related duties.



Job Code Job Level

LGLEGP1 P1




Responsibilities

1. Manages the daily operations of the Office of Legal Counsel; serves as the main Legal Department contact for University legal inquiries received through the Legal Department’s general number; represents the office in business affairs; may assist with research and make recommendations on a document management system that will meet the needs of the Legal Department; maintains office machines; assists in the coordination of office moves.

2. Provides professional legal support service to attorneys and assists in file preparation. Maintains corporate and real estate records, assists attorneys with contract reviews and responds to litigation discovery requests, conducts online research, prepares and maintains compliance documents, organizes other paper and electronic files, and works with University administrators, faculty, and staff. Coordinates the annual reporting of University property tax exemptions for Cook County. Prepares and submits annual reports, business registration and sales tax exemptions for University entities in various states. May design, develop, and maintain databases in order to track legal related information. Work is overseen by a lawyer, conduct must be compatible with the professional/ethical obligations of the lawyer, and do not misrepresent themselves as lawyers.

3. Manages the housing loan program for faculty and staff; collects and processes information and documents for University staff and faculty housing and non-housing loans, involving extensive collaboration with University faculty, deans and administrators, and outside lenders and attorneys; assists in the closing of housing loans, including drafting closing documents; may design, develop, and maintain housing loan databases.

4. Develops, reviews and tracks the budget and oversight to the day-to-day financial processes; prepares regular budget status updates; may design, develop, and maintain databases for budget; explains and reports budget variances as necessary; serves as the Legal Department expert on budget issues and partner with the Budget Office on budget-related matters and subsequent solutions; actively monitors outside legal spending, including accruing outside legal fees and processing outside counsel invoices; approves invoices processed through the University ePayment system; serves as the primary office point person on budget system implementation and become the subject matter expert on using and teaching others on how to use the budget system; becomes the office expert on the electronic billing system.



Education




Table of Contents

None.

Table of Contents

Job Profile: Technology Transfer, Director

Job Summary

The job provides leadership and direction through managers that develop and implement programs related to identification, investigation, and negotiation of licensing opportunities for permission to use intellectual property rights, including trademarks, patents or technology. Solves unique and complex problems related to the transfer and use of intellectual property. Provides specialized expertise to faculty to transform ideas and discoveries into patents, licenses, products, services, and ventures.



Job Code Job Level

LGTTRM4 M4



Provides leadership and direction through managers. Is accountable for the performance and results of related departments. Executes functional plans and contributes to the development of unit strategy. Decisions are guided by division, school or sub-function strategy and priorities.

Responsibilities

1. Oversees the development of intellectual portfolio patenting, licensing, and commercialization activities. Interprets patent issues and reviews patent prosecution for selected inventions.

2. Maintains corporate and real estate records, assists attorneys with contract reviews and responds to litigation discovery requests, conducts online research, prepares and maintains compliance documents, organizes other paper and electronic files, and works with University administrators, faculty, and staff.

3. Reviews existing agreements for performance, compliance, and payment of associated fees. Leads development of marketing plans and implementation. Maintains communication with faculty and patent attorneys.

4. Provides leadership for the promoting the mission and business of the department through developing strong relationships with inventors, legal counsel, prospective and actual licensees, and colleagues.



Education




None.

Table of Contents

Job Profile: Technology Transfer, Manager

Job Summary

The job manages a team of professional staff responsible that develop and implement programs related to identification, investigation, and negotiation of licensing opportunities for permission to use intellectual property rights, including trademarks, patents or technology. Solves unique and complex problems related to the transfer and use of intellectual property. Provides specialized expertise to faculty to transform ideas and discoveries into patents, licenses, products, services, and ventures.



Job Code Job Level

LGTTRM2 M2




Responsibilities

1. Manages the development of intellectual portfolio patenting, licensing, and commercialization activities. Interprets patent issues and reviews patent prosecution for selected inventions.

2. Coordinates the annual reporting of University property tax exemptions for Cook County. 3. Reviews existing agreements for performance, compliance, and payment of associated fees. Leads development of

marketing plans and implementation. Maintains communication with faculty and patent attorneys. 4. Plans to promote the mission and business of the department through developing strong relationships with inventors,

legal counsel, prospective and actual licensees, and colleagues. 5. Performs other related work as needed.


Education




None.

Table of Contents

Job Profile: Technology Transfer, Sr. Specialist

Job Summary

The job leads the identification, investigation, and negotiation of licensing opportunities for permission to use intellectual property rights, including trademarks, patents or technology. Solves unique and complex problems related to the transfer and use of intellectual property. Provides specialized expertise to faculty to transform ideas and discoveries into patents, licenses, products, services, and ventures.



Job Code Job Level

LGTTRP4 P4




Responsibilities

1. Leads intellectual portfolio patenting, licensing, and commercialization activities. Interprets patent issues and reviews patent prosecution for selected inventions.

2. Prepares and submits annual reports, business registration and sales tax exemptions for University entities in various states.

3. Manages existing agreements for performance, compliance, and payment of associated fees. Leads development of marketing plans and implementation. Maintains communication with faculty and patent attorneys.

4. Uses specialized depth and breadth of expertise to promote the mission and business of the department through developing strong relationships with inventors, legal counsel, prospective and actual licensees, and colleagues.



Education




None.

Table of Contents

Job Profile: Technology Transfer, Specialist

Job Summary

The job develops and implements program related to identification, investigation, and negotiation of licensing opportunities for permission to use intellectual property rights, including trademarks, patents or technology. Solves unique and complex problems related to the transfer and use of intellectual property. Provides specialized expertise to faculty to transform ideas and discoveries into patents, licenses, products, services, and ventures.



Job Code Job Level

LGTTRP3 P3




Responsibilities

1. Develops intellectual portfolio patenting, licensing, and commercialization activities. Interprets patent issues and reviews patent prosecution for selected inventions.

2. May design, develop, and maintain databases in order to track legal related information. 3. Manages existing agreements for performance, compliance, and payment of associated fees. Leads development of

marketing plans and implementation. Maintains communication with faculty and patent attorneys. 4. Uses depth and breadth of knowledge to promote the mission and business of the department through developing

strong relationships with inventors, legal counsel, prospective and actual licensees, and colleagues. 5. Performs other related work as needed.


Education




None.

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